We are looking for a reliable and detail-oriented Receptionist to join our team on a contract basis in Grand Rapids, Michigan. In this role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth office operations. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks efficiently in a fast-paced manufacturing environment.<br><br>Responsibilities:<br>• Welcome and screen visitors, directing them to the appropriate staff or department as needed.<br>• Perform general office duties such as typing, data entry, and filing to support other team members.<br>• Organize and maintain office files and records to ensure accessibility and accuracy.<br>• Receive and distribute incoming mail, as well as process outgoing correspondence.<br>• Manage multi-line phone systems, answering and directing calls with attention to detail.<br>• Schedule appointments and maintain calendars for staff or departments.<br>• Handle email correspondence promptly and with attention to detail.<br>• Operate and maintain office equipment, including scanners and computers.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Perform additional administrative tasks as required by management.
<p>We are seeking a reliable and organized individual to join our dispatch office team. <strong>The ideal candidate will assist with morning and afternoon dispatch operations, working on-site from 6:00 am–9:00 am and 2:00 pm–5:00 pm. This position is critical for ensuring seamless communication between our office, bus drivers, parents, school staff, and company employees.</strong></p><p>Key Responsibilities:</p><ul><li>Answer and direct incoming calls using a multi-line phone system.</li><li>Communicate efficiently with bus drivers utilizing two-way radios.</li><li>Provide excellent customer service to parents, school staff, and employees, addressing questions and resolving concerns in a professional manner.</li><li>Perform receptionist duties, including greeting visitors, handling inquiries, and general office support tasks.</li><li>Assist with maintaining records and documentation related to daily routes and operations.</li><li>Collaborate with dispatch team members to ensure accurate and efficient scheduling and problem resolution.</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team in Grand Rapids, Michigan, for a Contract to permanent position within the non-profit sector. This role requires a detail-oriented individual who thrives in administrative and operational tasks, supporting program goals and ensuring compliance with regulatory requirements. The ideal candidate will contribute to the organization’s mission by providing exceptional service and maintaining efficient office operations.<br><br>Responsibilities:<br>• Provide administrative support to ensure smooth daily operations, including managing schedules and coordinating meetings.<br>• Handle inbound calls, addressing inquiries and directing them to the appropriate department.<br>• Perform data entry tasks with accuracy to maintain organized and up-to-date records.<br>• Serve as the first point of contact for visitors, managing receptionist duties with a welcoming demeanor.<br>• Assist in preparing, organizing, and distributing documents and reports as needed.<br>• Maintain compliance with organizational policies and procedures, ensuring adherence to regulatory standards.<br>• Collaborate with team members to support program initiatives and achieve targeted outcomes.<br>• Monitor and manage office supplies inventory, placing orders as necessary to maintain stock.<br>• Participate in team meetings, providing input and updates on administrative tasks.<br>• Support the collection and reporting of program data to meet organizational and funding requirements.
<p>We are looking for a skilled Administrative Assistant to join a team in Grand Rapids, Michigan. As part of a non-profit organization, this Contract to permanent position focuses on providing critical support to individuals in need of housing resources while ensuring compliance with program guidelines and regulatory requirements. This role combines administrative expertise with a commitment to helping individuals and families achieve stability and self-sufficiency.</p><p><br></p><p>Responsibilities:</p><p>• Deliver high-quality administrative support to the program supervisor and team, ensuring smooth operations and adherence to organizational policies.</p><p>• Evaluate the eligibility and service needs of individuals and families facing homelessness or housing challenges.</p><p>• Assist participants in identifying and securing housing options that align with program requirements and personal preferences.</p><p>• Maintain effective communication with property managers, tenants, and community stakeholders to foster positive relationships.</p><p>• Conduct inspections to verify that rental properties meet Housing Quality Standards and are suitable for program participants.</p><p>• Develop individualized housing plans that empower participants to achieve long-term stability and independence.</p><p>• Facilitate workshops and training sessions to educate participants on tenant responsibilities, workforce development, and self-sufficiency.</p><p>• Accurately manage participant files and program data, ensuring compliance with funding and reporting requirements.</p><p>• Collaborate with external agencies and professionals to coordinate services and support for participants.</p><p>• Contribute to team meetings, strategic planning, and development initiatives focused on attention to detail to enhance service delivery.</p>
We are looking for a dependable and proactive Office Assistant to join our team in Okemos, Michigan. This is a Contract to permanent position, offering the opportunity to contribute to a legal office environment while supporting day-to-day operations. The ideal candidate will be highly organized, able to handle multiple administrative tasks, and eager to assist wherever needed.<br><br>Responsibilities:<br>• Greet callers and visitors in a detail oriented and friendly manner, ensuring excellent communication and customer service.<br>• Perform various administrative tasks such as scanning, copying, faxing, and managing basic records.<br>• Maintain cleanliness and organization of office spaces, including personal workstations.<br>• Assist with light facilities tasks, such as emptying trash and ensuring general upkeep.<br>• Manage print jobs for letterhead and envelopes, troubleshooting any issues as needed.<br>• Collaborate effectively with team members, contributing to a positive and productive work environment.<br>• Take initiative in handling miscellaneous assignments and identifying areas to support the team.<br>• Provide reliable and efficient clerical support to ensure smooth daily operations.
We are looking for a detail-oriented Administrative and Credentialing Assistant to join our team in Grand Rapids, Michigan. This long-term contract position requires a proactive individual with attention to detail to handle credentialing processes, manage documentation, and ensure compliance with industry standards. The ideal candidate will thrive in a structured environment and bring strong analytical and communication skills to support organizational goals effectively.<br><br>Responsibilities:<br>• Review and process payor submissions to ensure accuracy and compliance.<br>• Coordinate the credentialing of physicians by verifying their qualifications and certifications against relevant databases.<br>• Maintain detailed records and documentation for membership and credentialing activities.<br>• Facilitate the signing of necessary documents to support new member onboarding.<br>• Adhere to established processes and draw analytical conclusions based on procedural guidelines.<br>• Conduct recredentialing tasks, ensuring all required certifications and program completions are verified.<br>• Cross-check information using various databanks, including the American Medical Association database.<br>• Collaborate with team members to uphold quality standards in documentation and credentialing processes.<br>• Communicate effectively in written and verbal forms to address credentialing inquiries and resolve issues.<br>• Support physician and provider credentialing with a focus on accuracy and thoroughness.
<p>We are seeking a proactive and detail-oriented Administrative Assistant for an ongoing opportunity with our team. The ideal candidate will demonstrate strong organizational skills, excellent communication abilities, and a commitment to providing exceptional administrative support. This position is well-suited for individuals comfortable multitasking in a dynamic, team-oriented environment.</p><p>Key Responsibilities:</p><ul><li>Manage and maintain schedules, appointments, and calendars for leaders and team members</li><li>Prepare, edit, and proofread correspondence, reports, and presentations</li><li>Coordinate meetings, conference calls, and events (including logistics, agendas, and materials)</li><li>Handle incoming calls, emails, and other communications in a professional manner</li><li>Maintain organized files, records, and documentation (physical and electronic)</li><li>Process expense reports, purchase orders, and invoices as required</li><li>Order office supplies and manage inventory</li><li>Support team projects with research, tracking, and reporting duties as needed</li><li>Complete other administrative tasks as assigned</li></ul>
