<p>We are looking for a proactive and detail-oriented Administrative Coordinator to join our team in Centennial, Colorado. In this role, you will provide essential support to the Sales Department, ensuring the smooth execution of operational tasks. </p><p><br></p><p>As a Contract to permanent position, this opportunity is ideal for a self-starter who thrives in a dynamic environment and enjoys collaborating across multiple departments.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Deliver comprehensive administrative assistance to the Sales Department, managing daily operations efficiently.</p><p><br></p><p>• Process customer orders from receipt to fulfillment, including monitoring inboxes, creating shipping labels, and invoicing.</p><p><br></p><p>• Coordinate the fulfillment of sterile drapes and surgical accessory orders, ensuring timely support for multiple surgeries.</p><p><br></p><p>• Accurately input purchase orders, product details, and pricing into internal systems and vendor platforms.</p><p><br></p><p>• Generate and configure quotes for customized product builds, maintaining precision and attention to detail.</p><p><br></p><p>• Assist sales and accounting teams by preparing invoices and facilitating vendor setup processes.</p><p><br></p><p>• Maintain organized electronic and physical filing systems to support seamless office operations.</p><p><br></p><p>• Assist with general office upkeep, including maintaining common areas and disposing of trash as needed.</p><p><br></p><p>• Collaborate with cross-functional teams, including sales, accounting, service, and leadership, on administrative projects.</p><p><br></p><p>• Execute established processes independently, demonstrating a strong focus on accuracy and efficiency.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail to ensure timely delivery.</p><p>• Prepare documents and items for overnight shipping, including addressing and adding postage.</p><p>• Support office staff by handling correspondence, faxes, and mail as needed.</p><p>• Track intercompany expenses and assist with reimbursement processes.</p><p>• Manage office supply inventory and coordinate orders to maintain stock levels.</p><p>• Provide document notarization services as required.</p><p>• Facilitate the preparation and processing of bank deposits.</p><p>• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.</p>
We are looking for a dedicated Administrative Assistant to join our team in Colorado Springs, Colorado. In this long-term contract role, you will serve as the welcoming face of the office while providing essential administrative support to ensure smooth daily operations. If you thrive in a fast-paced, collaborative environment and enjoy making a positive impact, this position is an excellent opportunity to showcase your organizational skills.<br><br>Responsibilities:<br>• Welcome clients, guests, and vendors with professionalism and a friendly demeanor, ensuring all visitors feel valued.<br>• Handle incoming mail and packages by sorting, distributing, and managing deliveries efficiently.<br>• Keep the reception and front desk area clean, organized, and presentable.<br>• Perform administrative tasks such as filing, scanning, data entry, and preparing documents as needed.<br>• Coordinate office activities including scheduling, setting up meeting rooms, and assisting with special projects.<br>• Respond to inquiries and answer inbound calls with clarity and professionalism.<br>• Support the team with day-to-day operations, ensuring all tasks are completed accurately and on time.<br>• Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence.<br>• Contribute to maintaining a positive and productive office atmosphere.<br>• Assist with any additional responsibilities as assigned to meet organizational needs.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Greenwood Village, Colorado. This is a Contract position where you will play a vital role in supporting daily operations and ensuring excellent communication with prospects and visitors. The ideal candidate will thrive in a fast-paced environment and enjoy working with a dynamic, collaborative team.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage incoming leads through a dashboard and perform timely outbound follow-ups.</p><p><br></p><p>• Provide accurate responses to inquiries about Section 8 vouchers, property amenities, and scheduling showings.</p><p><br></p><p>• Assist prospects with navigating self-showing processes and completing online applications.</p><p><br></p><p>• Coordinate and confirm property showings while following up on scheduled visits.</p><p><br></p><p>• Handle inbound calls regarding rental properties, utilities, and general questions, maintaining a meticulous demeanor.</p><p><br></p><p>• Maintain a high volume of calls daily, including 10–15 inbound and 25–50 outbound calls.</p><p><br></p><p>• Welcome walk-in visitors, address their rental inquiries, and manage mail distribution.</p><p><br></p><p>• Utilize software tools such as Salesforce, Microsoft Office, and Yardi to support administrative tasks effectively.</p><p><br></p>
<p>Legal Administrative Assistant</p><p><br></p><p>Our client, a regional law firm located downtown Denver, is seeking 5 plus years experienced Legal Secretary for its fast-paced real estate/transactional legal group in the Denver office. This position has dual performance function, first supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperative with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned. Responsibilities will include typing, scheduling, calendaring, editing legal documents, assisting with legal research, real estate closings, processing real estate contracts, and communicating with the clients. The ideal legal secretary will possess strong Office Suite skills, typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm’s systems and databases. The legal secretary will assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. This position offers excellent pay, benefits, and a great place to work. Our client offers a very competitive pay, hybrid work, benefits package that includes medical, dental, vision, 401k + match, profit sharing, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. This is a full time position, with a 37.5 hour work week. Qualified candidates please e-mail your resumes to Director, Mala Saraogi at mala.saraogi@roberthalf [dot] [com] for immediate consideration! Feel free to call Mala at 720-678-9516 with any questions!</p>
We are looking for an organized and detail-oriented Recruiting Coordinator to join our team in Louisville, Colorado. In this long-term contract role, you will play a key part in ensuring a seamless hiring process by managing interview logistics, maintaining applicant records, and supporting communication between candidates and hiring teams. This position offers an excellent opportunity to contribute to recruitment operations in a consultancy environment.<br><br>Responsibilities:<br>• Coordinate and manage scheduling for candidate interviews, including virtual and onsite logistics.<br>• Maintain precise and updated records in the applicant tracking system, including job postings, candidate progress, and role closures.<br>• Serve as the primary contact for candidates, providing timely updates on interview schedules, next steps, and application outcomes.<br>• Gather and organize interview feedback while ensuring proper documentation of hiring materials such as applications and reference checks.<br>• Facilitate employee referral programs by tracking submissions, communicating with participants, and maintaining program records.<br>• Share recruiting updates and announcements across internal platforms, such as the company intranet.<br>• Review resumes to identify candidates with relevant experience for open positions.
We are looking for a dedicated Front Desk Coordinator to join our team in Boulder, Colorado. This long-term contract role offers flexibility with part-time weekly hours and coverage during planned absences. The position is ideal for someone who thrives in an office environment focused on attention to detail and enjoys providing valuable administrative support.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, ensuring a welcoming and attentive presence.<br>• Manage incoming and outgoing mail and packages, including processing deliveries and shipments via FedEx and other carriers.<br>• Organize shared office spaces and assist with maintaining an orderly work environment.<br>• Handle light administrative tasks such as filing, sorting, and general office organization.<br>• Provide consistent desk coverage for approximately two hours per week, accommodating the needs of the administrative staff.<br>• Offer coverage during vacation periods and occasional sick days to ensure seamless operations.<br>• Accept and process deliveries, ensuring items are appropriately distributed or stored.<br>• Notify appropriate personnel when service tickets need to be submitted for office maintenance.<br>• Operate multi-line phone systems and direct inbound calls to the appropriate departments.
<p>Executive Administrative Assistant </p><p><br></p><p><br></p><p>The Executive Administrative Assistant will oversee and manage the executive administrative function for 2 senior executives. The Executive Assistant will work autonomously to establish and manage the processes and procedures that support the executive administrative activities of the business. The Executive Assistant uses discretion and independent judgement to respond to inquiries, advise executives, or negotiate terms and conditions within certain levels of authority that obligate the company or may affect its reputation or performance of its executives and independent directors. </p><p><br></p><p><br></p><p>Essential Functions of the Job:</p><p><br></p><p>• Works autonomously to establish and manage the processes and procedures that support the executive administration activities of the business including creating and maintaining a professional environment </p><p><br></p><p>• Maintain positive and approachable atmosphere.</p><p><br></p><p>• Manage both Senior Executive's calendar and independently schedule appointments and meetings that make the most efficient use of executive resources and align with the priorities of the business.</p><p><br></p><p>• Represents the executive in response to internal and external inquiries. Utilizes strong business knowledge to correspond and has authority to act on the executive's behalf regarding administrative matters of significance. Typical interactions include other executives of the business & Team Members from all levels of the organization. Organizes, priorities, and directs certain request or inquiries to other executives within the company and follows up to ensure resolution. </p><p><br></p><p>• Create, revise, and transmit correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and using independent judgement based on experience and knowledge of the business.</p><p><br></p><p>• Process and approve invoices and prepare and audit Senior Executive's expense reports in compliance with company policies.</p><p><br></p><p>• Prepare for high level executive activities including scheduling and facilitating on-site and off-site meetings, telephone and video conferences; manage meeting agendas and pre-reads; create expert presentations, oversee set-up, creation of meeting packets; make necessary travel arrangements for the Senior Executives.</p><p><br></p><p>• Manage costs, contracts, and invoices associated with projects and/or meetings. Negotiates and makes decisions concerning fees and terms, within certain level of authority, that are in the best interest of the company. In addition, completing expense reports within a timely manner.</p><p><br></p><p>• Perform general administrative duties as required.</p><p><br></p><p>• Other duties as assigned by supervisor.</p><p><br></p><p><br></p><p><br></p>
We are looking for a detail-oriented HR/Payroll Coordinator to join our team in Greeley, Colorado. In this role, you will manage payroll processing and job costing activities while supporting HR administrative functions. This position offers an opportunity to work with multiple systems and contribute to accurate payroll and HR operations in a dynamic construction environment.<br><br>Responsibilities:<br>• Process weekly payroll for approximately 130 hourly employees across three companies using Paycor, ensuring accuracy in time entry and compliance with tax and benefit calculations.<br>• Conduct thorough reviews and validations of job cost data in Viewpoint Spectrum, dedicating two days per payroll cycle to ensure accurate reporting.<br>• Enter and reconcile payroll data in Paycor, spending approximately half a day per cycle to maintain precision and reliability.<br>• Handle HR administrative tasks such as verifying onboarding documentation, managing terminations in payroll and benefits systems, and maintaining organized records.<br>• Collaborate across multiple software systems, including time tracking tools, Viewpoint Spectrum, and Paycor, to streamline processes and ensure data integrity.<br>• Support the team by maintaining compliance with payroll-related policies and procedures while addressing inquiries from employees.<br>• Assist with general administrative duties, including filing and cleanup tasks, to ensure smooth HR operations.<br>• Provide guidance on payroll and job costing matters, offering expertise to improve efficiency and accuracy.<br>• Facilitate communication with field employees, with bilingual Spanish/English skills preferred to enhance engagement.
<p><br></p><p>Litigation Legal Administrative Assistant</p><p><br></p><p>Our client, a Rocky Mountain boutique law firm based in Denver is seeking a 3 plus years experienced Litigation Legal Secretary for its fast-paced litigation group in the Denver office. This position has dual performance function, first supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperative with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned. Responsibilities will include typing, scheduling, calendaring, editing legal documents, assisting with legal research, e-filings with the court systems, assisting with preparation of pleadings, and assisting with all phases of prepping for trial. The ideal litigation legal secretary will possess strong Office Suite skills, typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm’s systems and databases. The legal secretary will assist assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. This position offers excellent pay, paid parking downtown, benefits, and a great place to work. Our client offers a very competitive pay, benefits package that includes medical, dental, vision, 401k + match, profit sharing, and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. Qualified candidates please e-mail your resumes to Director, Mala Saraogi at mala.saraogi@roberthalf [dot] [com] for immediate consideration! Feel free to call Mala at 720-678-9516 with any questions!</p>
<p>We are seeking a Facilities Coordinator in Boulder, Colorado for a long‑term contract role. The Facilities Coordinator will support and monitor the performance of a small team of multi‑skilled operatives while maintaining strong relationships with clients, landlords, managing agents, and facilities vendors. This role combines administrative coordination with occasional hands‑on, physical tasks to ensure all facilities operations, safety procedures, and building standards are executed efficiently and accurately. The ideal candidate is self‑motivated, adaptable, and comfortable in a dynamic, fast‑paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support and coordinate daily activities of a team of multi‑skilled operatives</li><li>Build and maintain strong relationships with client stakeholders, landlords, managing agents, and facilities vendors</li><li>Assist with contractor oversight to ensure performance standards are met</li><li>Support vendor procurement and service sourcing as needed</li><li>Conduct site inspections, assessments, routine audits, and safety checks</li><li>Assist in implementing property risk management programs and operational best practices</li><li>Maintain facilities and premises in clean, safe, and functional condition</li><li>Support disaster recovery and business continuity procedures</li><li>Follow established escalation and incident reporting processes</li><li>Provide support for management reports, projects, KPIs, and SLA tracking</li></ul><p><br></p>
We are looking for a Front Desk Coordinator to join our team on a contract basis in Denver, Colorado. This role is ideal for someone who excels in providing exceptional customer service and enjoys working in a dynamic, fast-paced environment. As the first point of contact, you will play a vital role in ensuring smooth day-to-day operations and creating a welcoming experience for visitors.<br><br>Responsibilities:<br>• Serve as the primary point of contact for visitors, ensuring a friendly and attentive greeting at all times.<br>• Manage inbound calls on a multi-line phone system and direct them to the appropriate departments or personnel.<br>• Provide concierge services, assisting guests and staff with inquiries and needs in a timely manner.<br>• Operate and maintain the switchboard system to ensure efficient communication flow.<br>• Handle administrative tasks such as scheduling appointments and maintaining accurate records.<br>• Maintain a clean and organized front desk area to reflect a well-managed environment.<br>• Coordinate with internal teams to streamline communication and improve workflow.<br>• Address customer concerns or requests promptly, ensuring satisfaction.<br>• Support daily office operations by performing additional duties as needed.<br>• Uphold company standards and policies in all interactions.
We are looking for a dedicated Coordinator, Pre-Boarding to join our team in Loveland, Colorado. In this role, you will play a vital part in ensuring smooth onboarding processes for new team members while upholding compliance with company policies and regulations. This position offers a fantastic opportunity to contribute to meaningful HR initiatives within the agricultural industry. As a long-term contract role, it provides stability and the chance to grow professionally.<br><br>Responsibilities:<br>• Become well-versed in HR policies and procedures to provide accurate guidance and support to new team members.<br>• Participate in the continuous improvement of pre-boarding processes, including training, testing, and updating documentation.<br>• Ensure confidentiality and safeguard sensitive employee information at all times.<br>• Verify and manage the transition of data between system modules, resolving discrepancies with relevant teams.<br>• Monitor onboarding activities to ensure timely completion of compliance forms and data collection tasks.<br>• Review and validate onboarding paperwork to guarantee adherence to legal and company requirements.<br>• Collaborate with Talent Acquisition and HR teams to address and correct issues in onboarding workflows.<br>• Support new team members by addressing inquiries and troubleshooting onboarding-related concerns.<br>• Utilize tools like Microsoft Office Suite and SAP R/3 to manage reporting and documentation effectively.<br>• Maintain clear communication with cross-functional teams to ensure alignment and smooth onboarding processes.
We are looking for a dedicated and highly organized Executive Assistant to provide comprehensive support to senior leadership in Englewood, Colorado. This role requires exceptional attention to detail, proactive problem-solving, and the ability to manage sensitive information with discretion. The ideal candidate will excel in coordinating schedules, overseeing operational tasks, and facilitating seamless communication across internal and external stakeholders.<br><br>Responsibilities:<br>• Manage executive calendars, travel arrangements, and meeting schedules, ensuring seamless coordination with clients, vendors, and internal teams.<br>• Prepare detailed agendas, presentations, reports, and briefing materials to support executive meetings and company activities.<br>• Serve as a point of contact between executives and various stakeholders, fostering clear and efficient communication.<br>• Handle confidential information with professionalism and maintain the highest standards of discretion.<br>• Coordinate engagements with leadership, vendors, and other key partners to support organizational priorities.<br>• Track deadlines, deliverables, and progress on key initiatives across departments, ensuring timely follow-up and accountability.<br>• Facilitate cross-functional project coordination and ensure adherence to executive directives.<br>• Provide administrative support for systems and processes critical to executive priorities.<br>• Assist in planning and executing strategic sessions, leadership meetings, and offsite events.
We are looking for a detail-oriented Project Assistant to join our team on a contract basis in Fort Collins, Colorado. In this role, you will support project coordination and scheduling efforts, ensuring construction projects meet critical deadlines. This position requires strong organizational skills and the ability to manage multiple responsibilities effectively.<br><br>Responsibilities:<br>• Coordinate project schedules to ensure tasks are completed on time and align with overall timelines.<br>• Assist in managing construction project workflows and provide regular updates to stakeholders.<br>• Support master scheduling efforts by tracking progress and identifying potential delays.<br>• Organize and maintain project documentation, including scanning and filing important records.<br>• Collaborate with project managers to streamline workflows and improve efficiency.<br>• Communicate with team members and contractors to address inquiries and resolve issues.<br>• Monitor project milestones and proactively address any risks to timelines.<br>• Contribute to the preparation of reports and presentations for internal and external stakeholders.<br>• Ensure all administrative tasks related to construction projects are handled promptly and accurately.
<p>Part-Time Human Resources (HR) Assistant</p><p><br></p><p><br></p><p>We are looking for a detail-oriented Human Resources (HR) Assistant to join our team on a long-term contract basis in Englewood, Colorado. This part-time role offers a dynamic opportunity to support various HR functions, including administrative tasks, data management, and coordination with internal teams. The ideal candidate will possess strong organizational skills, a keen eye for accuracy, and the ability to handle confidential information with professionalism.</p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage onboarding and offboarding processes, ensuring accurate documentation and smooth transitions.</p><p><br></p><p>• Process and synthesize data from health and welfare invoices, pulling reports and reconciling information across multiple systems.</p><p><br></p><p>• Collaborate with payroll and accounting teams on payments, reports, and other financial-related tasks.</p><p><br></p><p>• Facilitate submissions for compliance requirements such as disability claims and EEO1 data collection.</p><p><br></p><p>• Post job openings on platforms like LinkedIn and assist in recruitment-related tasks.</p><p><br></p><p>• Support quarterly audits by providing requested documentation, updating organizational charts, and ensuring compliance with local regulations.</p><p><br></p><p>• Launch training initiatives for subsidiaries using vendor portals, tracking progress, and maintaining detailed records.</p><p><br></p><p>• Act as a point of contact for employee inquiries, following up on questions and providing timely resolutions.</p><p><br></p><p>• Handle travel-related reporting and other administrative duties with precision.</p><p><br></p><p>• Work closely with vendor portals to gather and analyze data for reporting and invoicing purposes.</p>
<p>Litigation Assistant</p><p>Our client, the Denver office of a regional law firm is looking for a 3 plus years Litigation Legal Assistant who would be responsible for proactively providing legal administrative support to the attorneys primarily commercial litigation group. The individual will be working in a dynamic environment that requires excellent organization, handling a multitude of tasks simultaneously, independent thinking and self-direction, the ability to work well with people, and determination to get the job done. The Legal Assistant Assistant interacts with clients and firm staff at all levels in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality; maintains accurate filing and organizational systems of both paper and electronic files with the highest regard for ease of use and timely retrieval of documents; assists with database updates and data management; assists with the preparation of legal documents, including discovery requests, deposition notices, subpoenas, motions, and other pleadings; assists with e-discovery including review and identification of responsive documents for production to opposing party, as well as, review and categorization of documents provided in response to discovery requests; communicates effectively and professionally with courts, clients, and opposing counsel when needed; e-files court documents; prepares correspondence; manages busy calendars, prioritizing meeting requests with internal and external groups; interfaces with clients and other outside entities regarding assigned matters; and contributes to the overall team effort by working with all members and levels of the firm. The firm offers a very competitive salary, a hybrid working environment, excellent benefits, 401k, and bonus! We are looking to be making hires right away for the right candidate. Qualified candidates please e-mail your resumes to Director, Mala Saraogi at mala.saraogi@roberthalf[dot] [com] for immediate consideration! Feel free to call Mala at 720-678-9516 with any questions!</p><p><br></p>
<p>We are seeking a detail-oriented and proactive <strong>Assistant Account Manager</strong> to join our dynamic team. This role is essential in supporting multiple Account Managers with client-specific tasks and ensuring the smooth execution of service deliverables. The ideal candidate will thrive in a collaborative environment and be eager to learn and grow within the insurance industry.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist Account Managers with day-to-day client service tasks</li><li>Prepare and maintain client documentation and records</li><li>Coordinate with internal teams to ensure timely delivery of solutions</li><li>Support the development of customized insurance programs</li><li>Handle administrative duties related to client accounts</li></ul><p>This is role is 100% in office. </p><p><br></p>
<p>Partnering with a rapidly growing SaaS company seeking an Executive Assistant to support a Sr. VP and 4 other executives. This is a critical role for an international business! This is a great team to be a part of. Benefits for the Executive Assistant includes unlimited PTO, 401k with 3% company match, medical/dental/vision coverage for both employees and dependents, 10 paid holidays, and more. </p><p><br></p><p>Responsibilities include...</p><p>• Coordinate and manage complex global calendars, ensuring optimal use of executive time for key business priorities.</p><p>• Plan and organize travel itineraries and accommodations, making independent decisions to streamline schedules.</p><p>• Lead and execute special projects from initiation to completion, including data analysis and collaboration with cross-functional teams.</p><p>• Prepare and manage confidential materials for high-level meetings and strategic discussions.</p><p>• Facilitate executive meetings by creating agendas, capturing minutes, and following up on actionable items.</p><p>• Handle expense reporting with accuracy and attention to detail, ensuring compliance with company policies.</p><p>• Act as a liaison between the executive team and other internal departments, fostering clear communication and collaboration.</p><p>• Support the preparation of presentations and reports, ensuring they align with organizational objectives.</p><p>• Maintain a strong understanding of company priorities to anticipate needs and proactively address challenges.</p>
