<p>A growing, private equity-backed organization is seeking a hands-on Accounts Payable Lead to support and strengthen the AP function during a period of operational growth. This is a key role focused on process cleanup, vendor management, and improving accuracy and efficiency within a high-volume environment.</p><p>This position will report into Finance leadership and serve as the primary owner of day-to-day AP operations.</p><p>Position Overview</p><p>The Accounts Payable Lead will be responsible for overseeing the full AP cycle, resolving discrepancies, cleaning up historical records, and implementing process improvements. This role is ideal for someone who is detail-oriented, proactive, and comfortable taking ownership of a developing AP function.</p><p>Key Responsibilities</p><ul><li>Own the full-cycle accounts payable process from invoice receipt through payment</li><li>Clean up AP backlog, reconcile vendor accounts, and resolve discrepancies</li><li>Review and process high-volume invoices with strong attention to accuracy</li><li>Manage vendor communications, payment inquiries, and statement reconciliations</li><li>Support month-end close related to AP, accruals, and expense coding</li><li>Identify and implement process improvements to increase efficiency and controls</li><li>Maintain accurate records and documentation for audit readiness</li><li>Partner with Accounting and Operations teams to ensure proper expense tracking</li><li>Assist with system and workflow optimization as needed</li></ul><p><br></p><p><br></p>
We are looking for an experienced AP/AR Specialist to join our team in West Palm Beach, Florida. This role is a contract-to-permanent position and involves managing key financial processes, including accounts receivable and accounts payable, within a project-driven engineering environment. The ideal candidate will play a critical role in ensuring accurate invoicing, timely collections, and efficient vendor payment operations while collaborating closely with project managers and finance leadership.<br><br>Responsibilities:<br>• Prepare, issue, and monitor client invoices to ensure compliance with contract terms and billing accuracy.<br>• Coordinate with project managers to validate invoicing details, supporting documentation, and necessary approvals.<br>• Maintain accurate accounts receivable schedules and billing records for effective tracking.<br>• Handle collections by conducting follow-ups and addressing discrepancies as per established procedures.<br>• Process vendor invoices promptly, ensuring proper coding and routing through approval workflows.<br>• Manage weekly accounts payable processing in alignment with cash flow planning and organizational needs.<br>• Maintain organized and auditable financial records for accounts receivable and payable activities.<br>• Support month-end close activities related to AR/AP and assist with financial reporting.<br>• Collaborate on system enhancements and improvements to streamline financial processes.<br>• Respond professionally to vendor inquiries and ensure compliance with required documentation.
We are looking for an Accounting Clerk to join a structural engineering firm in West Palm Beach, Florida. This is a Contract to permanent position, offering a detail-oriented yet down-to-earth work environment with opportunities for growth. The role involves supporting project accountants and assisting in various clerical accounting tasks essential to the firm's operations.<br><br>Responsibilities:<br>• Assist project accountants in handling internal and external client requests related to accounting tasks.<br>• Prepare and distribute monthly invoices, ensuring all required documentation such as expense backups or timesheet details are included.<br>• Collaborate with project accountants to track unpaid invoices and ensure timely collection of accounts receivable.<br>• Verify incoming payments and accurately apply cash transactions.<br>• Manage accounts payable processes, including overhead invoices and vendor inquiries.<br>• Enter data into accounting systems both internally and externally with precision.<br>• Review client contracts to ensure projects are set up correctly and align with agreements.<br>• Maintain electronic records of contracts and other important documents.<br>• Provide general accounting support as needed to ensure smooth operations.<br>• Perform additional tasks as assigned to support the accounting team.
We are looking for an experienced Full Charge Bookkeeper to join our team on a contract basis. Based in Coral Springs, Florida, this role requires a detail-oriented individual with expertise in managing all aspects of bookkeeping and financial recordkeeping. The ideal candidate will excel in using QuickBooks and demonstrate proficiency in handling accounts payable, accounts receivable, and bank reconciliations.<br><br>Responsibilities:<br>• Maintain and update financial records with precision and attention to detail.<br>• Handle accounts payable and accounts receivable processes efficiently.<br>• Perform regular bank reconciliations to ensure accuracy in financial reporting.<br>• Utilize QuickBooks software to manage financial data and generate reports.<br>• Prepare and analyze financial statements to support business decision-making.<br>• Ensure compliance with financial regulations and company policies.<br>• Assist in budgeting and forecasting activities as needed.<br>• Monitor and resolve discrepancies in financial transactions.<br>• Collaborate with other departments to ensure seamless financial operations.
<p>Established, family-owned commercial property management and real estate brokerage firm is seeking a <strong>Full-Charge Bookkeeper</strong> to manage day-to-day accounting and financial operations.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Handle full-cycle bookkeeping (A/P, A/R, bank & credit card reconciliations)</li><li>Prepare month-end financials, including P& Ls and balance sheets</li><li>Manage cash flow, payroll, owner distributions, and vendor payments</li><li>Support budgeting, collections, and tax filings (quarterly, year-end, 1099s)</li><li>Ensure accurate financial reporting for property management and brokerage activities</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>5+ years of bookkeeping experience (real estate/property management preferred)</li><li>Experience with Yardi and strong Excel skills</li><li>Solid GAAP knowledge and exceptional attention to detail</li></ul><p>Great opportunity to join a stable, long-standing firm with a hands-on accounting role.</p><p><br></p><p><br></p>
<p>Our client is looking for an experienced Full Charge Bookkeeper to manage and oversee the accounting operations of our organization. This role is based in Jupiter, Florida, and requires someone with strong attention to detail who can handle a variety of financial tasks with precision and efficiency. The successful candidate will play a key role in maintaining accurate financial records and ensuring compliance with company policies.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of accounts payable and accounts receivable processes.</p><p>• Perform month-end closing procedures and prepare financial statements.</p><p>• Oversee payroll operations, including supervising employee time tracking and collaborating with a third-party payroll provider.</p><p>• Utilize QuickBooks Desktop, FishBowl, and Excel to maintain accurate financial records and inventory management.</p><p>• Assist with onboarding new employees and maintaining HR files.</p><p>• Perform bank reconciliations to ensure accuracy of financial transactions.</p><p>• Collaborate with the Financial Analyst on accounts receivable, commissions, and sales tax reporting.</p><p>• Monitor and maintain inventory records to support accurate financial reporting.</p><p>• Ensure compliance with company policies and procedures throughout all accounting functions.</p><p>• Provide insights and recommendations to improve efficiency within accounting processes.</p>
<p>We are seeking an experienced, hands-on <strong>Commercial Property Manager</strong> to oversee the financial and operational performance of a diverse portfolio of <strong>office and industrial properties</strong>. The ideal candidate is a proactive, detail-oriented professional with strong financial acumen, a deep understanding of commercial property operations, and proven experience working with <strong>institutional ownership structures</strong>. This role requires the ability to manage assets in alignment with investor standards, management agreements, and best-in-class operational practices.</p><p>Key Responsibilities</p><ul><li>Prepare and manage <strong>annual operating budgets</strong> for assigned properties</li><li>Administer and reconcile <strong>CAM, real estate tax, and operating expense recoveries</strong>, including estimated billings and <strong>annual CAM reconciliations</strong> (must-have)</li><li>Ensure accuracy and compliance of all pass-through expenses in accordance with lease terms and institutional reporting standards</li><li>Produce and review <strong>monthly financial reports</strong> in accordance with management agreements and investor requirements</li><li>Conduct regular <strong>on-site property inspections</strong> to ensure maintenance, safety, and operational standards are met</li><li>Verify lease commencement dates and <strong>abstract leases</strong> for internal systems and reporting</li><li>Oversee <strong>rent collections</strong>, monitor delinquencies, and coordinate default proceedings when necessary</li><li>Approve and process <strong>accounts payable and accounts receivable (AP/AR)</strong></li><li>Maintain strong <strong>tenant and client relationships</strong>, delivering a high level of customer service</li><li>Coordinate <strong>vacant space turnover</strong>, readiness, and support leasing efforts</li><li>Manage <strong>insurance requirements</strong> for properties and vendors, ensuring compliance with ownership standards</li><li>Evaluate service contract needs; prepare scopes of work, solicit bids, negotiate terms, and oversee vendor performance</li><li>Develop and administer <strong>preventative maintenance programs</strong> to protect asset value and mitigate operational risk</li></ul><p><br></p>
We are looking for a skilled and detail-oriented Bookkeeper to join our team in Boca Raton, Florida. This role requires someone with a strong background in bookkeeping and office administration, particularly within a legal or law firm setting. The ideal candidate will take ownership of billing, collections, and trust account management while supporting day-to-day office operations.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes with accuracy and efficiency.<br>• Handle billing and collections, including reaching out to clients assertively to ensure timely payments.<br>• Utilize QuickBooks for check processing, financial tracking, and maintaining organized records.<br>• Process trust account transactions and ensure compliance with legal and financial standards.<br>• Coordinate office supply orders and maintain inventory to support daily operations.<br>• Address incoming wires and resolve billing-related inquiries promptly.<br>• Support administrative tasks such as mail distribution and front desk responsibilities.<br>• Implement month-end accounting procedures in collaboration with an external CPA.<br>• Use Smokeball software to manage case-related financial tasks within a legal framework.<br>• Provide general office management support to ensure smooth day-to-day operations.
<p>Position Overview</p><p>Growing property management company seeking a detail-oriented Bookkeeper with strong Accounts Payable experience and proficiency in large ERP systems (Yardi or comparable). This role will support high-volume transactional processing across multiple properties and entities while maintaining accuracy and internal controls.</p><p>This position is ideal for someone with real estate or property management accounting experience who thrives in a fast-paced, deadline-driven environment.</p><p><br></p><p>Key Responsibilities</p><p>Accounts Payable (Primary Focus)</p><ul><li>Process high-volume vendor invoices across multiple properties</li><li>Code invoices accurately to property-level GL accounts</li><li>Manage vendor onboarding and W-9 collection</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain AP aging and ensure timely payments</li></ul><p>General Bookkeeping</p><ul><li>Perform monthly bank and credit card reconciliations</li><li>Assist with month-end close activities</li><li>Post journal entries as needed</li><li>Support accrual tracking and prepaid expense schedules</li><li>Maintain organized financial records and supporting documentation</li></ul><p>Property Accounting Support</p><ul><li>Assist with CAM reconciliations (if applicable)</li><li>Track property-level expenses and allocations</li><li>Support tenant-related billing coordination (as needed)</li></ul><p><br></p>
We are looking for a dedicated Medical Office Manager to oversee the daily operations of a busy healthcare practice in Boca Raton, Florida. This role involves providing leadership across clinical and administrative teams, ensuring regulatory compliance, and maintaining efficient workflows. The ideal candidate will bring strong organizational skills, financial expertise, and a deep understanding of medical office management.<br><br>Responsibilities:<br>• Manage the daily operations of a multi-provider healthcare practice, ensuring smooth workflows and exceptional patient experiences.<br>• Supervise administrative and front office staff, including scheduling, intake processes, and patient onboarding.<br>• Oversee billing and revenue cycle management, ensuring compliance with Medicare and other payer regulations.<br>• Monitor financial reports, address billing discrepancies, and maintain accuracy in revenue cycle processes.<br>• Handle payroll processing, employee records management, and core HR functions such as hiring, onboarding, and performance development.<br>• Ensure regulatory compliance with healthcare standards and guidelines, including OSHA and CMS requirements.<br>• Coordinate with vendors for IT systems, laboratory services, and clinical supplies to optimize operational efficiency.<br>• Manage recurring service programs, including membership-based care administration and billing setup.<br>• Identify opportunities for cost savings and operational improvements across practice operations.<br>• Support financial coordination and reporting for related business entities within the organization.
We are looking for a skilled and detail-oriented Full Charge Bookkeeper to manage financial operations with precision and efficiency. This role involves handling a wide range of bookkeeping tasks, including accounts payable, accounts receivable, and reconciliations, while ensuring compliance with relevant regulations. Located in Boynton Beach, Florida, this Contract to permanent position offers an excellent opportunity for a detail-oriented individual seeking long-term growth.<br><br>Responsibilities:<br>• Oversee and manage all aspects of accounts payable and accounts receivable processes.<br>• Perform accurate bank and credit card reconciliations to ensure financial records are up-to-date.<br>• Prepare and file sales tax reports in compliance with local and state regulations.<br>• Utilize QuickBooks to maintain and update financial data and generate reports as needed.<br>• Monitor and track financial transactions to ensure proper documentation and categorization.<br>• Resolve discrepancies in accounts by investigating and correcting errors promptly.<br>• Assist in preparing financial statements and reports for management review.<br>• Maintain organized and secure records of financial activities and transactions.<br>• Communicate with vendors and clients regarding payments and account inquiries.<br>• Support internal audits and ensure compliance with established financial procedures.
Are you a detail-oriented payroll detail oriented looking to make an impact in a growing Delray Beach organization? We’re seeking an experienced Payroll Specialist with hands-on Paychex expertise to join our team. What You’ll Do: Process bi-weekly and/or weekly payroll for multi-state operations using Paychex. Ensure accuracy and compliance with all relevant tax, wage, and hour laws. Resolve payroll discrepancies and respond to employee inquiries. Maintain confidential payroll records and support audits as needed.
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Fort Lauderdale, FL. This role requires strong communication skills and the ability to professionally manage customer interactions to ensure timely invoice processing and payment collection. If you thrive in a fast-paced environment and excel at building positive client relationships, this position could be a great fit for you.<br><br>Responsibilities:<br>• Oversee daily accounts receivable tasks, including invoice preparation and collections.<br>• Follow up with customers to address outstanding balances and ensure timely payments.<br>• Process and accurately post customer payments within the accounting system.<br>• Maintain organized records of customer communications and collection activities.<br>• Deliver exceptional customer service by resolving payment issues efficiently.<br>• Utilize QuickBooks Enterprise to manage accounts receivable processes effectively.<br>• Build and maintain strong relationships with customers to foster trust and collaboration.<br>• Proactively identify and address discrepancies in accounts receivable.<br>• Collaborate with internal teams to ensure smooth billing and payment operations.
We are looking for a skilled Payroll/HR Clerk to join our team on a contract basis in Stuart, Florida. This part-time role involves working 30 hours per week and requires a strong background in payroll processing and HR support. The ideal candidate will be detail-oriented, organized, and able to handle payroll tasks efficiently while assisting with onboarding and offboarding processes.<br><br>Responsibilities:<br>• Process weekly payroll for two companies, managing approximately 50 employees in total.<br>• Ensure accurate handling of garnishments and payroll-related deductions.<br>• Support HR functions such as onboarding new hires and facilitating offboarding procedures.<br>• Act as a liaison for HR operations during transitions or outsourcing activities.<br>• Maintain compliance with payroll regulations and company policies.<br>• Collaborate with team members to address payroll-related inquiries and resolve discrepancies.<br>• Prepare and submit payroll reports as required.<br>• Keep detailed and organized records of payroll and HR activities.<br>• Provide administrative support to ensure smooth HR and payroll operations.<br>• Assist with other payroll or HR-related tasks as needed.
