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77 results for Admin Assistant in Irvine, CA

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If you’re ready to take charge and bring organized support to executive operations, look no further! Robert Half is working with a cutting-edge company in Vista, CA to place an Executive Assistant with exceptional project management and problem-solving skills. This is your chance to contribute to the success of industry-leading leaders and a high-performing team.

Key Responsibilities:

Support senior executives by managing schedules, coordinating appointments, and organizing travel logistics.
Facilitate communication between the executive team and other departments, ensuring consistency and accuracy.
Lead various administrative projects, monitoring progress and deadlines.
Assist with the preparation of materials for executive-level meetings.
Build strong relationships with clients, vendors, and internal teams while maintaining professionalism in all interactions.
Conduct research for executive projects and provide actionable insights.

Bachelor’s degree preferred or equivalent experience in administrative/executive support roles.
3–5 years of experience in a similar role with a focus on organizational and project management skills.
Proficiency in software tools such as Microsoft Office, Google Workspace, or project management platforms like Trello or Asana.
Ability to adapt quickly in high-stress situations and anticipate executive needs.
Exceptional written and verbal communication skills with acute attention to detail.
Proven ability to manage multiple priorities while staying flexible.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

77 results for Admin Assistant in Irvine, CA

Executive Assistant If you’re ready to take charge and bring organized support to executive operations, look no further! Robert Half is working with a cutting-edge company in Vista, CA to place an Executive Assistant with exceptional project management and problem-solving skills. This is your chance to contribute to the success of industry-leading leaders and a high-performing team. Key Responsibilities:<ul><li>Support senior executives by managing schedules, coordinating appointments, and organizing travel logistics.</li><li>Facilitate communication between the executive team and other departments, ensuring consistency and accuracy.</li><li>Lead various administrative projects, monitoring progress and deadlines.</li><li>Assist with the preparation of materials for executive-level meetings.</li><li>Build strong relationships with clients, vendors, and internal teams while maintaining professionalism in all interactions.</li><li>Conduct research for executive projects and provide actionable insights.</li></ul>

Executive Assistant A leading healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and Chief Medical Officer (CMO). This role requires a detail-oriented professional with exceptional organizational skills, a proactive mindset, and the ability to handle a fast-paced and dynamic environment. Key Responsibilities: <ul><li>Calendaring and Scheduling: Manage complex calendars for the COO and CMO, coordinating internal and external meetings across multiple time zones.</li><li>Meeting Coordination: Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items to ensure timely execution.</li><li>Communication Management: Act as a liaison between executives, internal teams, and external stakeholders, handling correspondence and ensuring alignment across all parties.</li><li>Travel Coordination: Plan and book domestic and international travel arrangements, including itineraries, accommodations, and transportation.</li><li>Document Preparation: Prepare high-quality reports, presentations, and other materials as needed.</li><li>Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.</li><li>Administrative Support: Perform general administrative tasks, including expense reporting, maintaining records, and supporting special projects as required.</li></ul>

Sr. Executive Assistant Senior Executive Assistant will provide high-level administrative support by coordinating corporate initiatives, activities, and projects. This position will manage projects for the CEO and President/COO, along with functioning as a liaison with Linc's Board of Directors and other leaders and staff. The Senior Executive Assistant will manage timely executive department workflow regarding information, documents, schedules, and data. This position enhances the Executive team's effectiveness by providing information management support, representing the Executive team to others when requested, and maintaining appropriate confidentiality and discretion in the disclosure of information to others. A key aspect of this role involves leveraging artificial intelligence (AI) tools and technologies to optimize processes, provide data-driven insights, and support strategic decision-making. The ideal candidate will be highly organized, capable of handling multiple priorities simultaneously, and adept at managing complex tasks in a fast-paced environment. The Senior Executive Assistant may supervise one or more other Executive or Administrative Assistants Drive special projects and strategic initiatives for the Executive team. - Develop comprehensive project plans from Executive team input and direction. - Establish timelines to meet project and board meeting deadlines. - Manage cross-functional operations and projects lacking a specific departmental assignment. - Manage and update the organization's legal entity database, including corporate governance documents. - Leverage AI Tools and Data Analysis: Utilize AI tools and technologies to automate routine tasks, streamline processes, and enhance decision-making. Analyze data to provide actionable insights and strategic recommendations to the Executive team. Implement AI-driven solutions for project management, scheduling, and communication to improve efficiency and effectiveness across the organization. Stay abreast of emerging AI trends and technologies to continuously improve the organization's operations and decision-making processes. - Identify and implement process improvements to enhance efficiency and effectiveness. - Serve as a liaison between Linc Executives and the Board of Directors by facilitating communication, coordinating activities, and managing Board documents, including the Board Book and meeting minutes, while also scheduling Board and committee meetings. - Coordinate across departments to ensure the accuracy and compatibility of board presentations. - Plan and manage administrative, financial, and operational activities for the Executive Team. -

Executive Assistant A private real estate investment firm in Beverly Hills is hiring an Executive Assistant / Office Manager on a direct-hire basis. As the Executive Assistant/ Office Manager, you will support the 20-person Beverly Hills office and the Managing Partner directly. You will oversee the daily operations of the office in Beverly Hills and this role is essential to ensuring the smooth functioning of the firm and supporting the real estate investment sector. Key responsibilities include - Responsibilities: • Spearhead the daily operations of our office, creating a conducive and welcoming work environment• Provide meticulous administrative support to the Managing Partner encompassing calendar management, travel arrangements, meeting coordination, and reporting• Manage office resources, equipment, and vendor relationships optimally• Develop and implement office policies and procedures to bolster efficiency• Maintain an organized filing system ensuring all documents are easily accessible• Serve as a liaison between executives and internal/external stakeholders• Assist in project management and follow-up on action items• Coordinate and schedule meetings, events, and conferences, overseeing logistics and preparation of materials• Manage incoming communications, including phone calls, emails, and mail, and respond or direct as appropriate• Foster a positive office culture and champion team-building initiatives• Assist with basic accounting tasks, including invoice processing and expense reporting• Monitor office budget and expenditures, ensuring adherence to financial guidelines. Salary is based on experience, between $110-125k with excellent benefits package. This is fully onsite in Beverly Hills. Opportunity to work in a dynamic and collaborative environment. Career growth potential within a reputable real estate investment firm.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in West LA. This role will primarily focus on providing administrative support to a busy executive and requires you to be onsite daily. As the Executive Director you will coordinate meetings, events, and travel arrangements, while also handling various editorial, research, and administrative projects. Responsibilities• Ensure smooth running of daily office operations• Oversee the preparation, development, and production of presentations• Handle scheduling and coordination of meetings and event planning• Maintain calendars on multiple time zones.• Coordinate travel arrangements for departmental staff and handle travel requests and expense reports• Act as a resource to department staff on organizational policies and procedures, staying up to date on any changes• Carry out administrative duties associated with arranging services with external vendors and overseeing production and distribution of related materials• Gather data for departmental reports, conduct preliminary analysis, and recommend report content and format to effectively display findings• Manage contracts, invoices, and payments for external consultants and vendors, liaising with Procurement and Finance Departments as needed• Assist in the preparation of budget materials, track and monitor budget expenditures, and report on variances• Maintain office equipment and manage departmental needs for office supplies.

Administrative Assistant A high-end country club located in West LA is looking for a bilingual Spanish Human Resources Assistant on a contract to full time basis. Job duties will be to provide administrative support to the Human Resources Department. This will include answering the phones, filing, scanning, data entry, updating employee records, conducting reference checks, and special administrative projects. A large part of the position will be Spanish translation of written documents. The country club offers room for growth, great benefits, and a very pleasant work environment. This is an in-office position and pay is up to $25/hr. Robert Half is looking for a candidate with excellent written and verbal communication skills with strong customer service skills. Our client provides free parking and free lunch daily!

Administrative Assistant We are seeking an Administrative Assistant to join our team in the non-profit sector, based in Los Angeles, California. In this role, you will be tasked with a variety of administrative duties, from handling inbound and outbound calls to managing email correspondence and scheduling appointments. Responsibilities: • Facilitate smooth communication by answering inbound calls and making outbound calls as needed • Provide exceptional customer service, addressing and resolving inquiries promptly • Perform data entry tasks with accuracy, ensuring all customer details are up-to-date and correct • Handle email correspondence professionally and efficiently, responding to queries and forwarding information as necessary • Leverage Microsoft Excel, Word, PowerPoint, and Outlook to create, update, and manage various types of documents and communications • Coordinate and schedule appointments, ensuring effective time management and organization • Oversee and monitor customer accounts, implementing appropriate actions when necessary.

Executive Assistant We are offering a short term contract employment opportunity for a proficient Executive Assistant in Los Angeles, California. The Executive Assistant will cater to the diverse needs of the CEO and the organization, ensuring smooth operations, effective communication, and efficient administrative tasks. The role requires coordination with both internal staff and Board members and includes managing confidential communications and cross-departmental collaboration. Responsibilities: • Efficiently handle the CEO's calendar management, travel plans, budget monitoring, and scheduling priorities. • Draft correspondence and communications on behalf of the CEO for various organizational events and donor outreach. • Ensure seamless collaboration with internal executives and staff to enhance efficiencies and support the CEO's office. • Oversee procurement, payment requests, and credit card reconciliations in a timely and efficient manner. • Prepare and compile relevant materials for the CEO's meetings, events, and social engagements. • Manage CEO's memberships with select organizations, including tracking renewals and memberships. • Coordinate and prepare materials for Board and Committee meetings, serving as the primary point of contact for Board members. • Organize and maintain Board and Governance documents, including managing demographic data and tracking online votes. • Coordinate and lead special projects on behalf of the CEO, working closely with internal departments and external consultants. • Maintain a high level of discretion in handling sensitive and confidential information, managing delicate situations involving Board members, executives, and other stakeholders professionally.

Executive Assistant We are offering a short-term contract employment opportunity for an Executive Assistant in the advertising industry, based in Los Angeles, California. The Executive Assistant will be in charge of providing comprehensive support to the CEO, managing office operations, and acting as a liaison between various internal and external stakeholders. Responsibilities:• Ensure smooth communication between the CEO and other internal and external contacts, managing sensitive and confidential information.• Handle the CEO's calendar, prioritizing requests and resolving conflicts to ensure efficient daily operations.• Coordinate travel arrangements for the CEO and accompanying executives, adapting to changes and updates as necessary.• Facilitate workflow by coordinating with internal and external executives on various tasks and projects.• Oversee office operations, including vendor selection, equipment purchase, and policy development, to ensure an effective working environment.• Collaborate with the finance team to manage departmental budgets, track expenses, and prepare financial reports, ensuring compliance with financial policies.• Assist in organizing Board meetings and events, including scheduling, drafting agendas, and preparing and distributing presentation materials.• Maintain compliance with rules and regulations as set out in the organization's bylaws regarding Board matters.• Continuously improve internal processes that support the CEO and the overall organization.• Provide support in travel arrangements for employees when necessary.

Legal Administrative Assistant We are in search of a Legal Assistant to join our law firm client in Arcadia, California. This role focuses on providing legal administrative support within the firm, including managing data entry tasks, drafting documents, calendaring and handling client relations. This position offers a long-term contract employment opportunity and is an on-site role. Responsibilities:• Handle incoming phone calls and schedule appointments as required.• Prepare various types of legal documents such as letters and notices.• Execute data entry tasks with high attention to detail, ensuring information is correctly entered from client records.• Verify the accuracy of letters and other documents, making corrections as necessary.• Utilize legal software for various tasks including calendar management, meeting notes, and maintaining client files.• Leverage Microsoft Word and Excel for document creation and data management.• Engage in client relations, addressing inquiries and providing updates.• Manage case administration, including inventory appraisals using data from statements.• Conduct claim administration tasks as needed.• Support billing functions and other administrative tasks as assigned.

Administrative Assistant Key Responsibilities: Manage calendars and coordinate communication within the team to ensure schedules run smoothly. Provide organizational support to brokers, including prioritizing tasks and maintaining workflow. Recognize when to escalate issues and act as a reliable point of contact for urgent matters. Assist with travel arrangements, including booking accommodations and transportation. Handle expense reimbursements and ensure accurate and timely processing. Perform ad hoc administrative tasks as needed to support the team.

Part-Time Office Assistant Position Summary:The Office Administrative Assistant plays a vital role in ensuring the smooth and efficient operation of the Cemetery District Office. This position provides compassionate service to customers while respecting diversity and cultural values. The ideal candidate will be responsible for administrative support, customer interactions, and office organization.Duties and Responsibilities:<ul><li>Greet office visitors and respond to customer inquiries with professionalism and empathy.</li><li>Provide general pricing information to customers.</li><li>Answer incoming calls and direct messages to the appropriate personnel.</li><li>Assist cemetery visitors by providing property location details.</li><li>Schedule appointments and coordinate burial services with funeral homes.</li><li>Prepare customer contracts and collect payments.</li><li>Generate and organize daily work orders and burial orders.</li><li>Create and maintain digital and physical records for customers and decedents.</li><li>Input and manage customer and decedent data within internal databases.</li><li>Maintain an organized filing system.</li><li>Assist with proofreading documents and reports.</li><li>Sort and distribute incoming mail.</li><li>Ensure the office and lobby areas are well-maintained, including restocking forms and business cards and keeping workspaces tidy.</li><li>Monitor and replenish office supplies as needed.</li><li>Attend staff meetings and participate in other organizational meetings as requested.</li><li>Support other clerical functions and assist team members with administrative tasks.</li><li>Track headstone deliveries and placements while maintaining communication with customers regarding missing markers.</li><li>Perform other duties as assigned to support the mission of the Artesia Cemetery District.</li></ul>

Office Assistant we're working with a tech company in DTLA who are looking for an office assistant to support their team. You'll be responsible for setting up conference and meeting rooms, ordering catering and office supplies, checking in guests and vendors and assisting with events and special projects. This is an on-site role paying between $20-$23 an hour

Administrative Assistant - Dental Position OverviewAre you an organized, detail-oriented professional looking to support healthcare leaders in a fast-paced and meaningful environment? We are searching for an Administrative Assistant to provide high-level administrative and clerical support to the Dental Director of our clinic. This role requires a strong executive presence, exceptional organizational skills, and the ability to handle sensitive, confidential information with discretion. Key Responsibilities<ul><li>Schedule Coordination: Create monthly schedules for all dental clinics, reflecting regular work hours and approved time-off requests for dentists and dental assistants. Post updated schedules within internal systems.</li><li>Staffing Optimization: Proactively manage staffing for dental sites by coordinating resources to cover call-outs and ensure uninterrupted clinic operations.</li><li>Support Leadership: Provide administrative assistance to the Chief Dental Officer, Assistant Dental Manager, and Dental Supervisors.</li><li>Workflow and Documentation: Assist in drafting workflows and keeping the Dental Department’s intranet (Hub) up to date with current documents and guidelines.</li><li>Vendor Communication: Liaise with external vendors, including dental labs and gown suppliers, to coordinate deliveries and verify charges.</li><li>Policy Maintenance: Maintain up-to-date policies, procedures, and related forms necessary for daily department operations.</li><li>Onboarding: Help onboard new dental staff by coordinating training and documentation.</li><li>Clerical Duties: Manage mail distribution, faxing, photocopying, document scanning, and supply orders, among other administrative tasks.</li><li>Financial Tracking: Record and monitor expenditures, coding invoices as delegated by supervisors.</li><li>Correspondence & Meeting Coordination: Draft routine reports, correspondence, and manage logistics for meetings, presentations, and conferences, including room and equipment reservations.</li><li>Other Duties: Support additional tasks and responsibilities as assigned.</li></ul>

Legal Assistant - Bankruptcy Litigation One of RHL's best clients - a national law firm with offices around the country - is seeking to add a Legal Administrative Assistant (LAA) to their team in Costa Mesa. This LAA will support the Bankruptcy Litigation team. Prior practice area experience is a must! The Am Law firm prides itself on strong mentorship, quality training, and a congenial workplace. We have placed 3 LAAs there who are super happy! Responsibilities of Role: o eFilings – up to 10 per week in Bankruptcy court. Filing & serving documents is an important part of the job.o Formatting – they have a word processing dept. but this LAA will have to format occasionally as well. The attorney are perfectionists; this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.).o Calendaring – for 4 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.o Billing – enter attorney time, and LAA approves pre-bills then send cover letters out.o No heavy trial preparation work, but exposure to this is a plus.^ Pay is contingent upon experience with these things. Details of Role:· Hours: 7.5 hour day. Roughly 8:30 - 5 daily.· Profile that would be a fit:o Extremely high attention to detail. These partners are perfectionists, but kind.o As many years of litigation secretary/assistant experience as possible.o Ability to eFile, calendar, format, and managing attorney time. Perks of the Firm:· People on this team help each other figure it out!· High level of respect for staff, no micromanaging, no drama· Firm prioritizes pro bono work, and partner closely with Public Law Center· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years!

Executive Assistant Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview.

Executive Assistant Are you an expert in juggling multiple priorities, anticipating needs, and ensuring executives can focus on strategic goals? A growing company in Carlsbad, CA is looking for a refined Executive Assistant to provide unparalleled support to senior leadership. If you thrive in high-pressure environments while maintaining attention to detail, this role is for you. Key Responsibilities:<ul><li>Manage complex calendars for high-level executives, scheduling meetings and coordinating travel arrangements.</li><li>Prepare reports, presentations, and correspondence for internal and external audiences.</li><li>Execute special projects, conducting research and handling delegated responsibilities from leadership.</li><li>Serve as the primary point of contact for the executive team, addressing inquiries with professionalism and confidentiality.</li><li>Organize and attend meetings, take minutes, and follow up on action items.</li><li>Handle expense reporting and budget management for executives, ensuring accuracy and timeliness.</li></ul>

Bilingual Receptionist We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information.

Legal Assistant - Estate Planning Robert Half is searching for a Legal Assistant to join our client in Irvine, CA. This role involves offering support to paralegals and associates on their Estate Planning team. The Legal Assistant will be responsible for handling administrative tasks and client correspondence, with a focus on non-billable tasks. This role offers a long-term contract employment opportunity. Responsibilities: • Assist in the preparation of deeds and e-recordings• Handle administrative duties such as scanning, emailing, and other correspondence with clients• Support paralegals and potentially associates by taking care of non-billable tasks• Assist in the drafting of various legal documents, including power of attorney and statements of information• Process and manage client communication effectively• Maintain accurate records and ensure information is up-to-date• Provide support in estate planning tasks, as required.

General Office Clerk We are looking for a General Office Clerk to join our team in the supply chain management industry, based in Los Angeles, California. As a General Office Clerk, you will be responsible for managing inventory, processing data, and providing administrative support in a hospital environment. This role offers a short-term contract employment opportunity. Responsibilities:• Accurately scan barcodes of medical and IT equipment into the designated software.• Provide administrative support and organize files as required.• Efficiently handle customer service inquiries and resolve them promptly.• Schedule appointments and manage shipping functions when necessary.• Employ Microsoft Excel, Microsoft Outlook, and Microsoft Word to effectively perform tasks.• Maintain and update customer records to ensure accuracy.• Utilize your skills in data entry to input and manage information.• Monitor customer accounts and take the necessary actions as needed.

HR Assistant Robert Half is currently working with local clients to fill ongoing opportunities local to Woodland Hills, CA. We are currently seeking a dedicated and organized HR Assistant to support the Human Resources department. This is an excellent opportunity for someone looking to build their HR career while contributing to the success and well-being of employees. This role will provide administrative support to the HR department in various functions, including recruitment, onboarding, employee records management, benefits administration, and general employee relations. The ideal candidate will be highly organized, detail-oriented, and eager to learn HR processes and procedures in a fast-paced environment. This ongoing opportunity offers room for growth within the HR department. Please call 818-703-8818 for more information.

Front Desk/Legal Assistant Growing trial firm based in West Los Angeles is seeking a Front Desk Receptionist/Legal Assistant to join our team of professionals. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support within the legal industry. This role will involve handling incoming calls, managing correspondence, organizing documents, and maintaining the office environment. Responsibilities: • Serve as the primary point of contact for incoming calls, ensuring they are directed to the appropriate personnel.• Effectively manage email correspondence, ensuring all communications are responded to in a timely and detail-oriented manner.• Execute data entry tasks with accuracy, updating and maintaining our internal systems with relevant information.• Oversee the distribution and dispatch of mail, ensuring all correspondence is handled efficiently.• Facilitate the preparation of documents for court filings and service on individuals, ensuring all paperwork is accurate and submitted within required timeframes.• Maintain an organized filing system, managing both digital and hard copy files and binders.• Assist in the ordering and restocking of office supplies, ensuring the office environment is well-maintained and fully equipped.• Utilize Microsoft Excel, Outlook, and Word to perform various tasks, demonstrating proficiency in these applications.• Schedule appointments, managing the calendars of attorneys and paralegals.• Provide support with other receptionist duties and legal assistant tasks as required. Skills: • Experience with answering multi-line phone systems• Strong customer service abilities• Proficiency in data entry• Excellent email correspondence skills• Strong interpersonal skills• Proficiency in Microsoft Excel, Outlook, and Word• Experience with organizing files• Experience with scheduling appointments• Experience with receptionist duties• Experience as a legal assistant How to Apply:Please submit your resume ONLY to Vice President Quidana Dove at Quidana.Dove< at >RobertHalf.< com >

Legal Assistant / Paralegal We are looking for a Legal Assistant / Paralegal to join the legal department of one of the largest fast-food chains on the West coast. This is a long-term contract position that will partner with attorneys and paralegals on a collaborative team. This position is on-site at their company headquarters in Irvine, California. This is a small legal team where you will get to have your hands in a number of areas including administrative support, intellectual property social media searches and infringement, and filing with the courts. Parking on-site and free lunch at the company restaurant available daily. Responsibilities:• Provide administrative support to the department, including handling phone calls, processing invoices, and maintaining the office• Manage calendars and schedule meetings• Handle e-filing, scanning, and shredding tasks, including opening and closing files• Assist with office upkeep and take responsibility for office supplies• Conduct online and social media research for intellectual property matters• Maintain trademark files and manage online infringement take-downs on a weekly basis• Draft and send cease and desist letters for trademark infringements• Assist in general liability case management, including the preparation and service of legal documents, court filings, and scheduling depositions.

Sales Assistant Join our dynamic international sales team and play a crucial role in driving operations across Central and South America. This position focuses on ensuring seamless administrative support, efficient client communication, and effective coordination with internal and external stakeholders. Bring your bilingual expertise and organizational skills to thrive in a fast-paced, multicultural environment. Key Responsibilities:<ul><li>Provide end-to-end administrative support to the international sales team, including order processing, data entry, and customer service.</li><li>Maintain and manage sales records using Excel and internal CRM systems to ensure data accuracy and accessibility.</li><li>Act as a key liaison with international clients, proficiently communicating both in English and Spanish to address inquiries and provide solutions.</li><li>Coordinate essential processes such as shipments, invoices, and product availability with internal departments to ensure timely execution.</li><li>Prepare professional reports, presentations, and performance summaries to assist in decision-making and monitoring outcomes.</li><li>Handle general administrative tasks to facilitate the smooth functioning of the sales team across diverse international markets.</li></ul>

Copyright and Licensing Legal Administrator Robert Half Legal is partnering with a music publishing company seeking a Licensing and Copyright Assistant to join their team. This is a contract role expected to last 6 to 9 months. It is 5 days on site in Santa Monica. Job Description:- Manage podcast licensing, including intake, negotiation, issuing licenses/invoices, and tracking payments.- Handle takedowns by sending and tracking DMCA/Cease and Desist letters.- Oversee the Harry Fox license queue, including intake, research, and approval or denial of licenses.- Verify label copy through Music Data Exchange and email, and confirm shares.- Identify potential recording matches, review, and respond to MLC (Mechanical Licensing Collective) inquiries.- Organize and research copyright files for conflicts (MLC + YouTube), track replies, and provide backup documentation.- Review and organize legal contracts for archival purposes.- Conduct copyright research and perform data entry If interested, please submit your resume directly to Morgan.Alessini[at]roberthalf[dotcom] with the subject line "Copyright & Licensing Legal Assistant".

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77 results for Admin Assistant in Irvine, CA

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