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33 results for Office Specialist in Indianapolis, IN

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We are in search of a Administrative Assistant to join our team based in Indianapolis, Indiana. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site.

Responsibilities:

• Answer phone calls and direct them to the appropriate parties

• Maintain the office environment and ensure it is organized and functional

• Track expense reports and ensure they are accurately recorded and processed

• Perform general administrative duties as needed

• Support field personnel with administrative tasks

• Handle some purchasing responsibilities

• Maintain a strong work ethic and provide exceptional customer service

• Utilize MS Office applications and data entry skills to perform tasks efficiently

• Act as the first point of contact representing our organization.

Requirements

• Prior experience in the field of administration is highly desirable. At least 1 year of Administrative Assistant experience preferred.

• Must be skilled in using MS Office suite, including Word, Excel, and PowerPoint.

• Excellent communication and interpersonal skills.

• Ability to work in a team environment and contribute to team goals.

• Proven ability to manage time effectively and prioritize tasks as needed.

• High level of attention to detail.

• Ability to maintain confidentiality of sensitive information

• Capable computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems

• Ability to work independently and take initiative in problem-solving.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

33 results for Office Specialist in Indianapolis, IN

Administrative Assistant We are in search of a Administrative Assistant to join our team based in Indianapolis, Indiana. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Administrative Assistant Robert Half is seeking a highly organized, professional, and customer-focused Administrative Assistant Receptionist to join a dynamic organization located in downtown Indianapolis, IN. This fully onsite role is ideal for someone who thrives in a fast-paced environment, excels in providing top-notch administrative and receptionist support, and enjoys being the welcoming face of the office. Key Responsibilities:<ul><li>Front Desk Management: Serve as the first point of contact by greeting visitors, clients, and employees with a professional and friendly demeanor.</li><li>Call Management: Answer and direct incoming phone calls promptly while providing exceptional customer service to callers.</li><li>Calendar & Scheduling Support: Manage and coordinate appointments, meetings, and schedules for team members, ensuring efficient time management.</li><li>Administrative Tasks: Provide general administrative support including data entry, filing, preparing reports, and handling correspondence.</li><li>Office Coordination: Maintain an organized and professional office environment, order supplies as needed, and handle mail distribution.</li><li>Cross-Departmental Support: Collaborate with other departments to ensure seamless communication and support for operational needs.</li><li>Problem-Solving: Address visitor, employee, or client inquiries and escalate issues as needed.</li></ul>

Customer Service Administrative Assistant We are in the search for a Customer Service Administrative Assistant in Indianapolis, Indiana. In this role, you will assist with customer inquiries, maintain customer records, and assist with data entry and general administrative support. Responsibilities:<ul><li>Managing incoming communications (phone calls, emails, etc.)</li><li>Organizing and maintaining files and records- Primarily in MS Excel</li><li>Data entry and database management</li><li>Assisting with project coordination and reporting</li><li>Providing general office support to our Customer Service Representatives as needed </li><li>Display excellent time management and rapidly switch between tasks amidst shifting priorities</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Indianapolis, Indiana. The successful candidate will be instrumental in supporting the needs of various ministries through graphic design, promotion, and other forms of communication. Responsibilities: • Efficiently handle inbound calls and provide top-notch customer service. • Update and maintain the worship schedule. • Craft, edit, and finalize weekly worship bulletins, ensuring they are uploaded to the relevant webpage. • Format weekly sermon manuscripts for website posting and in-house printing. • Design and manage graphics and publications for ministry teams. • Coordinate with worship participants and broadcast ministry to ensure accurate information in bulletins and graphics. • Manage and update digital signage throughout the building. • Take photographs for various uses. • Perform data entry tasks and maintain accurate records. • Use Microsoft Excel and Outlook for various administrative tasks. • Utilize Adobe InDesign for graphic design projects. • Order weekly flower arrangements and prepare lists for bulletin inserts. • Provide front desk support during scheduled lunch hours.

Administrative Assistant We are in search of an Administrative Assistant to join our team in Kokomo, Indiana. The selected candidate will be primarily responsible for managing client tax preparation workflows, handling various administrative tasks, and maintaining strong client relationships. This role is within the industry and provides a short term contract employment opportunity. Responsibilities: • Facilitate the client onboarding process by assisting with intake forms • Oversee the scheduling of meetings for tax preparers • Ensure the timely and accurate printing of tax returns for client signatures • Prioritize tasks effectively to meet tax filing deadlines, especially during the peak tax season • Foster and sustain strong client relationships through clear and timely communication via phone calls, emails, and slack messages • Handle inbound and outbound calls, providing excellent customer service • Perform data entry tasks and manage email correspondence effectively • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to perform various administrative tasks • Schedule appointments as required • Maintain an organized work environment and manage multiple priorities effectively.

Accounts Receivable Specialist Job Posting: Accounts Receivable Specialist - Manufacturing Industry (Contract-to-Hire)Location: Lafayette, IndianaEmployment Type: Full-time, On-site Are you an experienced Accounts Receivable Specialist seeking an opportunity to bring your skills to a thriving manufacturing company in Lafayette, Indiana? This full-time, contract-to-hire position offers the chance to work fully in-office, utilizing Microsoft Dynamics 365 (D365) software, and contributing to the success of a growing team. Job Summary:The Accounts Receivable Specialist will play a vital role in overseeing credit management and ensuring accurate cash flow operations. In this position, you will be responsible for managing accounts receivable functions, applying payments, reconciling accounts, and monitoring daily disbursements. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and has a solid knowledge base of financial processes. Job Responsibilities:<ul><li>Accounts Receivable: Accurately apply account receivables and deposits, ensuring prompt and accurate payment posting.</li><li>Credit Management: Monitor credit limits, perform credit evaluations, and manage customer account reconciliations to ensure financial stability.</li><li>Daily Disbursements: Manage outgoing payments to ensure timely processing and settlement.</li><li>Cash Availability Calculations: Determine daily availability and manage cash reserves for business operations.</li><li>Account Reconciliations: Perform detailed reconciliations to resolve discrepancies and maintain accurate financial records.</li><li>Software Utilization: Maintain workflows and transactions using D365 software, ensuring data integrity and compliance.</li></ul> Employment Type: This is a contract-to-hire position, offering the opportunity to transition into a permanent role based on performance and mutual fit. Why Apply?<ul><li>Competitive pay aligned with your expertise.</li><li>Opportunity to work with a world-class organization in a dynamic industry.</li><li>Collaborative and professional in-office work environment.</li><li>Build your career using cutting-edge software like D365.</li></ul>Join a team that values precision and innovation. Apply today to begin your career as an Accounts Receivable Specialist in a leading manufacturing company in Lafayette, Indiana.

Accounts Payable Specialist A reputable non-profit organization located just north of downtown Indianapolis is seeking a skilled Accounts Payable Specialist for a contract-to-hire opportunity. This position offers a chance to make a meaningful impact while advancing your accounting career. If you're detail-oriented, thrive in a hybrid work environment, and have experience with Oracle Cloud, we want to hear from you! Key Responsibilities:<ul><li>Efficiently process and review employee expense reports in Oracle Cloud for accuracy and compliance with organizational policies.</li><li>Ensure timely and accurate coding, approval, and payment of invoices and reimbursements.</li><li>Assist with resolving any discrepancies or issues related to expenses or payables.</li><li>Maintain organized and thorough expense report documentation.</li><li>Collaborate with team members and other departments to improve processes and maintain efficiency.</li><li>Provide exceptional customer service to internal and external stakeholders.</li></ul>If you meet the qualifications and are looking for an exciting opportunity to contribute to a cause while working with a diverse and supportive team, don’t hesitate to apply!

Accounts Receivable Specialist Our client, a manufacturing company based in Crawfordsville, has an immediate opening for an experienced Accounts Receivable Specialist. This is a full-time, indefinite temp opportunity where the selected A/R Specialist will work on-site Monday through Friday. The company offers excellent training, competitive pay, and benefits, along with a casual dress code—a great chance to wear jeans to work every day! Key Job Duties Include:<ul><li>Posting customer payments to accounts</li><li>Reconciling lockbox payments to bank statements</li><li>Reviewing and following up on aged customer invoices</li><li>Managing customer credit holds and obtaining approvals as necessary</li></ul>If you're an experienced A/R Specialist who thrives in a dynamic setting and meets the qualifications above, we'd love to connect and discuss this exciting opportunity with you! Reach out today to learn more!

Talent Relations Specialist We are offering a short term contract employment opportunity for a Talent Relations Specialist in the service industry, based in Indianapolis, Indiana. The chosen detail-oriented individual will play a key role in supporting various Management Programs, including, Career Pathing, Succession Planning, Onboarding, and Internships. This role is 100% on-site Monday-Friday 8am-5pm. Responsibilities:• Execute and manage various Talent Management projects effectively• Identify areas for improvement and provide innovative solutions• Assist in monitoring the effectiveness of projects and present concise reports upon completion• Collaborate closely with HR/Business Leaders in communicating project plans and initiatives• Advocate for change in the organization while implementing new or improving existing Talent Management Projects• Utilize data to identify development opportunities in the organization• Facilitate communication across multiple locations of the organization• Prioritize projects and stakeholders in a rapidly changing environment• Execute talent programs, offering potential solutions where necessary

Billing Specialist We are offering an exciting opportunity for a Billing Specialist in Indianapolis, Indiana. As a Billing Specialist, your primary role will be to manage and execute full-cycle billing functions and collaborate with various team members for efficient operations. You will also be expected to analyze financial data, ensure adherence to client billing requirements, and contribute to process improvements. Responsibilities: • Accurately execute full-cycle billing functions, including client bills, client statements, and audit letters. • Collaborate effectively with the Finance Director, Billing Manager, and attorneys to ensure adherence to client billing requirements in monthly invoices. • Actively participate in discussions related to client budgets and client rates. • Analyze and address deductions to bills in collaboration with attorneys. • Proactively contribute to improving the billing process to minimize future deductions. • Monitor and update information for new clients and matters regarding billing guidelines, invoice formats/settings, discount, and rate arrangements. • Assist the Billing Manager with mid-month and month-end proforma runs. • Maintain professionalism and responsiveness to provide best-in-class service to attorneys, staff, vendors, and clients. • Understand and efficiently use the Firm’s electronic billing system to process ebilling invoices. • Identify performance trends and issues in relation to practice group profitability and client fee agreements. • Generate reports, analyze data, and prepare spreadsheets. • Analyze financial data to propose effective billing solutions. • Understand discounting, rates, pricing, and volume discounts. • Support team members and proactively assist others to meet deadlines. • Process electronic invoicing of clients using client-determined external websites. • Understand and utilize billing software to maintain information. • Highlight aging WIP to Management and analyze for handling mainly during year-end close.

Accounting Assistant We are in search of an Accounting Assistant to join our team in COLUMBUS, Indiana. This position offers a short term contract employment opportunity in the financial services industry. As an Accounting Assistant, you will be tasked with handling accounting functions, managing software systems, and ensuring accurate financial records. Responsibilities: • Oversee and manage accounting software systems for efficient work processes. • Handle ADP - Financial Services to ensure smooth financial operations. • Utilize Great Plains (GPAC) for accounting tasks and functions. • Manage Microsoft Office Suites for various accounting tasks and reporting. • Perform accounting functions to ensure financial accuracy and compliance. • Oversee accounts payable (AP) to ensure timely and accurate payments. • Manage accounts receivable (AR) to ensure prompt and accurate receipt of funds. • Handle billing functions to ensure accurate invoicing and payment collection. • Oversee cash activity to ensure proper cash management and record keeping. • Use Microsoft Excel for data management and financial analysis.

Office Coordinator We are on the lookout for an Office Coordinator in Indianapolis, Indiana. This role is primarily centered around data entry and general office coordination within the industry. Responsibilities:• Coordinate administrative tasks such as mail distribution to appropriate departments• Interact professionally with patients, clients, and vendors as needed• Ensure accurate and organized filing of invoices• Oversee the first line of the AP process, excluding check issuance• Maintain meticulous attention to detail and demonstrate adaptability in all tasks• Utilize Microsoft Excel for data entry and record keeping• Monitor and manage customer accounts for any necessary action.

Accounting Assistant The Robert Half healthcare practice is working with a healthcare company in the Indianapolis area to add an Accounting Assistant to their team. This candidate must be an Accounts Payable/Payroll expert with an extreme attention to detail. Hours: Monday - Friday 8am - 5pm Responsibilities for the position include the following: <ul><li>Apply fundamental accounting principles to prepare accurate financial documents and reports, ensuring adherence to established control procedures.</li><li>Perform routine accounting tasks, including calculations, payroll processing, and meticulous record keeping.</li><li>Process invoices and generate checks for vendors and employees, following corporate approval protocols.</li><li>Assist in the preparation of monthly and annual financial reports, statistical analyses, and budget documentation.</li><li>Ensure timely posting of all current month invoices to accounts payable, facilitating accurate month-end closing procedures.</li><li>Manage and reconcile the petty cash fund, maintaining accurate records of transactions.</li><li>Collect and process bi-weekly payroll information, and reconcile payroll data with source documents for accuracy.</li></ul>

Front Desk Receptionist We are seeking a dedicated Receptionist to join our dynamic team, located in Indianapolis, IN. In this role, you will be responsible for a variety of clerical activities, including managing incoming calls, distributing mail, and assisting with administrative tasks for our organization. Responsibilities:<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</li><li>Order front office supplies and keep inventory of stock</li><li>Update calendars and schedule meetings</li><li>Arrange travel and accommodations, and prepare vouchers</li><li>Keep updated records of office expenses and costs</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul>

Bookkeeper We are offering an exciting opportunity for a Bookkeeper to become a part of our team based in Indianapolis, Indiana. You will be administering bookkeeping services to a diverse portfolio of small businesses and building strong relationships with clients. Responsibilities • Manage bookkeeping for a diverse portfolio of small businesses • Utilize QuickBooks desktop and online to maintain accurate financial records • Engage with clients regularly to understand their needs and provide tailored financial services • Assist in Accounts Payable and Accounts Receivable functions • Travel to client locations within 30 minutes of the office for in-person meetings and discussions • Contribute to the growth of the company by ensuring client satisfaction and retention.

Bookkeeper We are offering a long-term contract employment opportunity for a Bookkeeper in INDIANAPOLIS, Indiana, 46227-2108, United States. As a Bookkeeper, you will contribute significantly to keeping our financial records, including purchases, sales, receipts, and payments, in order. Responsibilities: • Work closely with QuickBooks to manage and process transactions • Regularly review accounts to ensure accuracy and timeliness • Update and maintain financial data and records • Respond to related inquiries and issues as they arise • Communicate with relevant parties before any significant financial moves • Ensure all bookkeeping practices adhere to company standards and regulations • Engage in dialogue with team members regarding bookkeeping processes and protocols.

Billing Clerk We are offering a permanent employment opportunity for a Billing Clerk in INDIANAPOLIS, Indiana. The selected candidate will be part of a dynamic team and will primarily focus on handling billing operations. This role is critical in our operations and requires a keen eye for detail and a strong commitment to accuracy. Responsibilities: • Handle freight billing and direct billing to customers in a timely and accurate manner • Ensure all billing information is up-to-date and correctly entered into the system • Respond to customer inquiries regarding billing and provide necessary assistance • Monitor customer accounts for discrepancies and take corrective action when necessary • Maintain confidentiality and adhere to financial data privacy standards • Work closely with other team members to ensure smooth operations • Continually review processes for improvement to increase efficiency and customer satisfaction • Resolve any billing issues that arise by coordinating with appropriate departments • Follow all company policies and regulations related to billing • Stay updated with the latest best practices in billing operations.

Receptionist We are offering a short term contract employment opportunity for a Receptionist in an established CA Firm based in INDIANAPOLIS, Indiana. This key role involves a variety of tasks related to organization and communication, requiring strong attention to detail, excellent interpersonal skills, and a service-oriented approach. Responsibilities: • Operate switchboards and manage phone lines, ensuring efficient communication within the office.• Handle the filing system, ensuring all documents are correctly and securely stored.• Process and manage data entry tasks swiftly and accurately.• Conduct scanning tasks, digitizing necessary paperwork for easy access and organization.• Maintain accurate record-keeping and data entry for numeric data.• Respond to customer inquiries, providing high-quality, detail-oriented, and timely service.• Monitor customer accounts and perform necessary actions as needed.

Payroll Clerk Join our dynamic and fast-paced client's manufacturing team as a Payroll Specialist! We are seeking an experienced payroll professional with strong 401(k) administration expertise to manage and process payroll for our salaried employees while ensuring compliance with all payroll regulations. Key Responsibilities:• Process bi-weekly exempt payroll for over 50 salaried employees using Paycom.• Accurately enter and maintain payroll data, including employee information, hours worked, deductions, and garnishments.• Ensure compliance with federal, state, and local payroll regulations and maintain accurate payroll records.• Process and reconcile payroll tax filings (federal, state, and local).• Administer and maintain employee benefit deductions, including health insurance, 401(k), and voluntary benefits.• Address and resolve employee payroll inquiries professionally and promptly.• Assist with year-end payroll processing, W-2 preparation, and audits.• Serve as a backup for hourly and SNE payroll processing as needed.• Manage 401(k) contributions and compliance.

Billing Clerk We are offering a contract to permanent employment opportunity for a Billing Clerk in the security industry, located in Fishers, Indiana. This role involves meticulous attention to detail and a fast-paced work environment, with a focus on handling customer accounts effectively. Responsibilities: • Take charge of booking orders, ensuring that all details are accurate and complete. • Efficiently validate the information provided in customer credit applications. • Use intermediate level Excel V-lookups to manage and analyze data. • Carry out accounting functions with precision, including managing aspects of Accounts Payable (AP) and Accounts Receivable (AR). • Handle inbound customer inquiries, providing prompt and satisfactory responses. • Use accounting software systems, such as SAP, to streamline billing processes (prior knowledge of SAP is advantageous but not necessary). • Maintain customer credit records in a systematic and accurate manner. • Monitor customer accounts regularly, taking necessary actions when required. • Work with EHR SYSTEM and Epic Software to manage computerized billing. • Use About Time software effectively, ensuring optimal productivity.

Accounts Receivable Clerk We are offering a contract to permanent employment opportunity for an Accounts Receivable Clerk at our location in Indianapolis, Indiana. The Accounts Receivable Clerk will be a crucial part of our team, focusing on the management and resolution of customer accounts and inquiries. Responsibilities: • Efficiently manage customer credit applications. • Ensure customer credit records are maintained accurately. • Handle and resolve customer inquiries related to their accounts. • Monitor customer accounts and take necessary actions when required. • Proofread all customer related documents and records for accuracy. • Understand and implement Accounts Receivable (AR) procedures and practices.

Accounts Receivable Clerk We are in the search for a meticulous Accounts Receivable Clerk in the healthcare and social assistance sector, located in Indianapolis, Indiana. This role entails managing customer accounts and ensuring their accuracy, processing customer applications, and resolving any inquiries that may arise. Responsibilities: • Accurate processing and efficient handling of customer credit applications • Manage and ensure the accuracy of customer credit records • Engage directly with insurance carriers or patients to discuss any outstanding balances • Respond to mail inquiries from insurance carriers seeking additional information for payment review • Collaborate with financial counselors to ensure collection of payments for services rendered or for overdue account balances • Maintain up-to-date knowledge of specific carrier agreements, Medicare policies, healthcare common procedure coding and HIPPA guidelines • Alert the manager about any 'low' payments received from insurance carriers • File complaints or appeals on denied procedures • Work closely with the billing company to sort out patient and insurance account issues • Provide backup coverage to the workers' compensation department • Carry out any other duties as assigned.

Assistant Accountant We are in search of an Assistant Accountant to for a manufacturing client on the west side of Indianapolis. The primary function of this role includes processing payments, accounts payable/receivable, managing weekly collections, and resolving any invoice discrepancies. Responsibilities: • Accurately process and record payments from customers and vendors in the system• Organize and maintain comprehensive customer records• Administer weekly collection processes, including calls and emails• Address customer inquiries effectively through a dedicated billing email address• Ensure timely payment to vendors by monitoring discount opportunities and scheduling payments• Address any discrepancies in purchase orders, contracts, invoices, or payments and ensure credit is received for outstanding memos• Actively pursue outstanding invoices on assigned accounts• Process all customer and vendor invoices and credit memos, ensuring confidentiality• Investigate, track, and resolve any financial issues that arise• Review and input new customer and vendor information into the system• Establish and maintain customer billing profiles, ensuring data accuracy and completeness.

Accounting Associate We are offering an exciting opportunity in INDIANAPOLIS, Indiana for an Accounting Associate. This role is essential within our team, with a strong focus on maintaining accurate financial records and processing payments. The job function includes a variety of tasks related to accounts payable, as well as other administrative tasks to support the department. Responsibilities • Accurately processing new vendor packets• Recording vendor expenses in the accounts payable department• Handling the processing of accounts payable checks and ACH vendor transactions• Conducting reconciliation of vendor statements to ensure accuracy• Auditing employee expense reports and receipts for validity• Assisting in the monthly company Visa card process• Providing support to the accounts receivable department when needed• Assisting with other department functions as required• Contributing to company record keeping through accurate scanning and filing• Assisting with company research and troubleshooting tasks as needed

Order Entry - Customer Service Representative We are actively seeking a part-time Customer Service Representative to join our team. As a Customer Service Representative, you will play a crucial role in managing all our customer orders coming in daily. Reporting to the Division CCO, you will be responsible for the orders going into the system. The CSR is also the gatekeeper for all payments for customer orders, they are responsible with ensuring all payment is in full and paperwork coincides prior to shipments leaving the building. This position offers part-time contract employment that could transition to permanent employment for the right candidate. Key Responsibilities <ul><li>Efficiently enter and process customer orders for pumps. </li><li>Answer inbound calls during customer service hours (Monday through Thursday, 11:00 AM – 4:30 PM). </li><li>Ensure payments are collected in full prior to shipments being released. </li><li>Monitor and update backorder statuses, relaying customer needs to the production team and collaborating with the Sales Team. Maintain and track off-site inventory through detailed documentation.</li></ul>

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33 results for Office Specialist in Indianapolis, IN

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