8 results for Executive Assistant in Indianapolis, IN

Administrative Assistant We are in search of a Administrative Assistant to join our team based in Indianapolis, Indiana. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Indianapolis, Indiana. The successful candidate will be instrumental in supporting the needs of various ministries through graphic design, promotion, and other forms of communication. Responsibilities: • Efficiently handle inbound calls and provide top-notch customer service. • Update and maintain the worship schedule. • Craft, edit, and finalize weekly worship bulletins, ensuring they are uploaded to the relevant webpage. • Format weekly sermon manuscripts for website posting and in-house printing. • Design and manage graphics and publications for ministry teams. • Coordinate with worship participants and broadcast ministry to ensure accurate information in bulletins and graphics. • Manage and update digital signage throughout the building. • Take photographs for various uses. • Perform data entry tasks and maintain accurate records. • Use Microsoft Excel and Outlook for various administrative tasks. • Utilize Adobe InDesign for graphic design projects. • Order weekly flower arrangements and prepare lists for bulletin inserts. • Provide front desk support during scheduled lunch hours.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant/Customer Service Representative (CSR) to join our team. This individual will play a critical role in supporting both administrative tasks and customer service functions. The ideal candidate will be computer savvy, self-motivated, and capable of working autonomously while managing multiple responsibilities efficiently.Key Responsibilities:<ul><li>Perform accurate data entry and manage information using tools such as DonorPerfect and PerfectTable software.</li><li>Utilize Excel for data organization, analysis, and reporting.</li><li>Conduct data analytics to identify and present trends or insights as required.</li><li>Manage and respond to email inquiries using email programs effectively.</li><li>Make follow-up calls to customers, donors, or stakeholders as needed.</li><li>Provide exceptional customer service by addressing inquiries, resolving issues, and maintaining relationships.</li><li>Collaborate with internal teams to support various administrative needs.</li></ul>

Customer Service Administrative Assistant We are in the search for a Customer Service Administrative Assistant in Indianapolis, Indiana. In this role, you will assist with customer inquiries, maintain customer records, and assist with data entry and general administrative support. Responsibilities:<ul><li>Managing incoming communications (phone calls, emails, etc.)</li><li>Organizing and maintaining files and records- Primarily in MS Excel</li><li>Data entry and database management</li><li>Assisting with project coordination and reporting</li><li>Providing general office support to our Customer Service Representatives as needed </li><li>Display excellent time management and rapidly switch between tasks amidst shifting priorities</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to join our team in Kokomo, Indiana. The selected candidate will be primarily responsible for managing client tax preparation workflows, handling various administrative tasks, and maintaining strong client relationships. This role is within the industry and provides a short term contract employment opportunity. Responsibilities: • Facilitate the client onboarding process by assisting with intake forms • Oversee the scheduling of meetings for tax preparers • Ensure the timely and accurate printing of tax returns for client signatures • Prioritize tasks effectively to meet tax filing deadlines, especially during the peak tax season • Foster and sustain strong client relationships through clear and timely communication via phone calls, emails, and slack messages • Handle inbound and outbound calls, providing excellent customer service • Perform data entry tasks and manage email correspondence effectively • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to perform various administrative tasks • Schedule appointments as required • Maintain an organized work environment and manage multiple priorities effectively.

Administrative Assistant Robert Half is seeking a highly organized, professional, and customer-focused Administrative Assistant Receptionist to join a dynamic organization located in downtown Indianapolis, IN. This fully onsite role is ideal for someone who thrives in a fast-paced environment, excels in providing top-notch administrative and receptionist support, and enjoys being the welcoming face of the office. Key Responsibilities:<ul><li>Front Desk Management: Serve as the first point of contact by greeting visitors, clients, and employees with a professional and friendly demeanor.</li><li>Call Management: Answer and direct incoming phone calls promptly while providing exceptional customer service to callers.</li><li>Calendar & Scheduling Support: Manage and coordinate appointments, meetings, and schedules for team members, ensuring efficient time management.</li><li>Administrative Tasks: Provide general administrative support including data entry, filing, preparing reports, and handling correspondence.</li><li>Office Coordination: Maintain an organized and professional office environment, order supplies as needed, and handle mail distribution.</li><li>Cross-Departmental Support: Collaborate with other departments to ensure seamless communication and support for operational needs.</li><li>Problem-Solving: Address visitor, employee, or client inquiries and escalate issues as needed.</li></ul>

Medical Secretary The Robert Half Healthcare Practice is working with a notable healthcare organization in the Indianapolis area to add a Secretary to their office team. The ideal candidate will have strong administrative and communication skills. Hours: Monday - Friday 7:30am - 3:30pm Responsibilities for the position include the following:<ul><li>Provide exceptional customer service, greeting guests and patients warmly and professionally, and answering the door and utilizing the electronic door release system.</li><li>Manage a high volume of incoming calls, answering phones promptly, directing calls appropriately, and taking detailed messages.</li><li>Process and distribute incoming and outgoing mail, including patient mail, and handle UPS/FedEx package deliveries.</li><li>Maintain and update the on-call list via email distribution, ensuring accurate and timely communication.</li><li>Utilize Excel spreadsheets for various administrative tasks, including data entry and report generation.</li><li>Prescreen calls, specifically focusing on following up with patients 7 days post-admission for check-ins.</li><li>Receive and process patient-related information from the hospice department, accurately scanning and filing documents.</li></ul>

Office Coordinator We are on the lookout for an Office Coordinator in Indianapolis, Indiana. This role is primarily centered around data entry and general office coordination within the industry. Responsibilities:• Coordinate administrative tasks such as mail distribution to appropriate departments• Interact professionally with patients, clients, and vendors as needed• Ensure accurate and organized filing of invoices• Oversee the first line of the AP process, excluding check issuance• Maintain meticulous attention to detail and demonstrate adaptability in all tasks• Utilize Microsoft Excel for data entry and record keeping• Monitor and manage customer accounts for any necessary action.