Executive Assistant<p>Our client is hiring an Executive Assistant. The role will involve supporting executive-level operations within the organization, focusing on tasks such as calendar management, travel arrangements, and expense handling. </p><p><br></p><p>Responsibilities:</p><p>• Efficiently manage the executive's calendar to ensure smooth daily operations</p><p>• Coordinate travel arrangements and handle expense reports for the executive leadership</p><p>• Assist in the preparation and distribution of meeting minutes</p><p>• Handle correspondence for the executive leadership, ensuring timely and effective communication</p><p>• Utilize office software and document handling tools to maintain and update records</p><p>• Collaborate with various levels within the organization, demonstrating excellent communication skills.</p>Executive Assistant<p>Our Client is seeking an Executive Assistant to support C-level leaders, this role will encompass a broad range of responsibilities, including managing travel arrangements, coordinating events, as well as processing data and creating reports. This role offers an exciting opportunity to work in a dynamic setting, requiring excellent communication skills and a strong understanding of urgency.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Support the leadership team, including the CEO and CFO, in their daily operations</p><p>• Utilize Excel at an intermediate to advanced level, including the use of pivot tables</p><p>• Coordinate and manage corporate events and travel arrangements</p><p>• Generate detailed reports from QuickBooks, and Excel for the leadership team</p><p>• Perform data entry tasks and invoice processing</p><p>• Maintain CRM administration duties</p><p>• Display a high level of proficiency in Word</p><p>• Tackle problem-solving tasks in a fast-paced environment</p><p>• Understand the importance of urgency in the execution of responsibilities.</p>Executive AssistantWe are offering a contract for a permanent position as an Executive Assistant in Missouri City, Texas. The role primarily involves managing schedules, organizing briefings, and facilitating communication among various city offices. As an Executive Assistant, you will also be tasked with responding to citizen concerns, coordinating online updates, and maintaining budget documentation.<br><br>Responsibilities:<br>• Managing and reviewing City Manager and Assistant City Manager Briefings<br>• Tracking communication plans and preparing status reports<br>• Ensuring all work schedules and deadlines are met<br>• Facilitating communication between the Assistant City Manager’s office, City Manager, Mayor, City Council, and staff<br>• Responding to citizen concerns and requests promptly, and preparing written correspondence<br>• Coordinating updates for the Internet and Intranet<br>• Compiling and producing weekly updates from reporting departments for the executive team member<br>• Assisting in coordinating budget preparation and maintaining annual budget documentation<br>• Preparing purchase orders and monitoring budget spending<br>• Providing back-up phone support and answering phones<br>• Maintaining a record of departmental policies and procedures<br>• Coordinating special projects as needed<br>• Managing calendar and scheduling meetings for the Leadership Team<br>• Running errands for City ManagerAdministrative AssistantWe are on the search for a skilled Administrative Assistant to join our team in Houston, Texas, 77002, United States. As an Administrative Assistant, your primary role will be contributing to a project aimed at digitizing our records, coupled with handling both electronic and physical filing. This role also includes receptionist duties, requiring you to manage inbound calls. This opportunity offers a long term contract employment.<br><br>Responsibilities:<br>• Managing the process of transferring data from physical files to a digital format accurately and efficiently.<br>• Handling the reception desk and managing inbound calls effectively.<br>• Ensuring the confidentiality of all business matters and situations.<br>• Assisting with the organization and physical filing of documents, ensuring a smooth and organized process.<br>• Handling email correspondence professionally and timely.<br>• Proficient use of Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint for various administrative tasks.<br>• Managing the process of scanning documents and filing them electronically from one system to another.Administrative AssistantWe are in search of an Administrative Assistant to join our team in Houston, Texas. The chosen candidate will be key in supporting our regional sales team by maintaining customer relations and identifying new opportunities. This role is a short-term contract employment opportunity in the industry.<br><br>Responsibilities<br>• Provide support to the sales team by managing customer relations effectively<br>• Identify and pursue new opportunities with both existing and potential customers<br>• Promote and explain our wide array of product offerings to customers<br>• Take responsibility for the proactive planning of major overhauls and dockings to maximize opportunities<br>• Actively follow up on opportunities in collaboration with sales managers and product centers<br>• Utilize skills in Email Correspondence, Computer Data Entry, Data Entry, and Customer Service to enhance job performance and customer satisfaction.Administrative AssistantWe are offering a long term contract employment opportunity in Houston, Texas for an Administrative Assistant in the customer service industry. As an Administrative Assistant, you will be responsible for a variety of tasks including customer service, data entry, and correspondence via email. <br><br>Responsibilities:<br>• Responding to inbound calls and providing exceptional customer service<br>• Handling inbound and outbound calls professionally<br>• Entering and updating data accurately and efficiently<br>• Corresponding with customers via email to resolve inquiries and issues<br>• Utilizing Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word<br>• Scheduling appointments and managing calendars effectively.Administrative AssistantWe are offering a contract for a permanent position as an Administrative Assistant in Houston, Texas, United States. The role is based in a dynamic and fast-paced workplace where your main function will be to provide administrative support to our team. <br><br>Responsibilities: <br>• Efficiently handle inbound and outbound calls, providing excellent customer service<br>• Accurately process data entries and maintain customer records<br>• Schedule appointments and manage the office calendar<br>• Assist with office maintenance issues and ensure a smooth-running work environment<br>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks<br>• Manage email correspondence with clients and team members<br>• Proactively handle any arising issues and troubleshoot any emerging problems on the day-to-day<br>• Act as the point of contact among executives, employees, clients, and other external partners<br>• Prepare regular reports and update internal databases as needed<br>• Collaborate with the team to ensure the company's procedures are followed.Administrative AssistantWe are offering a short term contract employment opportunity for an Administrative Assistant in the bustling city of Houston, Texas. The successful candidate will be a key player in our team, handling a variety of responsibilities within our company.<br><br>Responsibilities<br>• Efficiently manage inbound calls and promptly respond to customer inquiries<br>• Coordinate and execute data entry tasks with precision and care<br>• Deliver exceptional customer service, consistently promoting positive customer interactions<br>• Oversee email correspondence, ensuring all communications are accurate and timely<br>• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to complete daily tasks efficiently<br>• Arrange appointments and manage schedules to optimize workflow<br>• Monitor and manage inbound and outbound calls, ensuring all communications are handled professionally<br>• Maintain comprehensive and accurate customer records, updating information as necessary.Administrative AssistantWe are offering a contract for an Administrative Assistant position in Houston, Texas. The role involves supporting the Sales and Marketing management team within a dynamic industry. The workplace is a fast-paced environment where the focus is on handling customer inquiries, maintaining records, and processing applications.<br><br>Responsibilities:<br>• Efficiently handle incoming emails and phone calls, directing them to the appropriate personnel<br>• Support the team by preparing necessary documents and spreadsheets<br>• Manage scheduling of dedicated conference rooms, ensuring readiness and efficient supply management<br>• Assist with data management system maintenance to guarantee accurate and up-to-date information<br>• Conduct research and data collection as required<br>• Handle license applications, tracking, and renewals for the Sales and Marketing team<br>• Assist in the preparation and coordination of bid submissions<br>• Maintain organized shared drives and directories for dealer partners, vendors, and Sales and Marketing teams<br>• Greet and welcome guests as required<br>• Handle sensitive information with discretion, ensuring compliance with privacy policies and regulations.Administrative Support/Project Coordinator<p>A company in the Conroe area is look for an Administrative Support/Project Coordinator on a contract to hire basis. This will be an in-office role working 40 hours, Monday-Friday. Ideal candidate will have a minimum of 3-5 years administrative assistant experience, ideally in the Construction industry. If you are interested and qualified, please apply today!</p><p><br></p><p>Responsibilities:</p><p>Answer multi-line phone system</p><p>Greet guests and maintain reception area</p><p>Schedule lease signings with tenants</p><p>Input contractor invoices in QuickBooks Online</p><p>Input lease data and send to tenants via Docusign</p><p>Maintain and track Certificates of Insurance for subcontractors</p><p>Work directly with county offices to verify tax status of rental homes</p><p>Complete additional projects as needed</p><p>Provide excellent customer service to customers and tenants</p><p>Maintain confidentiality and discretion</p><p>Support efforts to execute timely projects</p><p>Assist with scheduling subcontractors</p><p>Acquire Sub Pricing for jobs</p><p>Perform some property manager duties for company owned rental units, including managing leases, move-in/move-out, make ready, etc.</p><p>Research and update database information for all contracts</p><p><br></p>Tool Equipment AdministratorWe are offering a contract to permanent employment opportunity for an Administrative Assistant in the Oil & Gas - Field Services industry. This in-office role is situated in Houston, Texas, 77066, United States. The individual will play a crucial role in maintaining the company's tool equipment records and ensuring smooth logistics operations.<br><br>Responsibilities:<br><br>• Handle the accurate and efficient processing of customer credit applications.<br>• Keep precise records of customer credit.<br>• Resolve customer inquiries professionally and promptly.<br>• Monitor customer accounts and take necessary action when required.<br>• Update company records with precision and timeliness.<br>• Efficiently manage the transfer of tools for rework and closure of work orders upon receipt.<br>• Oversee and maintain the Tool Administration email box.<br>• Conduct research and upkeep of contract tools and tools left on location list for the company.<br>• Provide assistance to other departments with various projects as time allows.<br>• Adhere to the company’s quality system procedures and work instructions in performing all duties.Human Resources (HR) AssistantWe are providing a long-term contract employment opportunity for a Human Resources (HR) Assistant in Houston, Texas. This role is primarily positioned in the non-profit sector and requires on-site presence. The HR Assistant will be involved in a variety of responsibilities, including the transition to a new HRIS system, administrative tasks, and support for HR initiatives.<br><br>Responsibilities: <br><br>• Assisting in the switch to the UKG system, which includes data collection, analysis, and integration from the current Paycor system.<br>• Generating detailed presentations and reports as necessary.<br>• Providing comprehensive administrative support, including tasks such as filing, scheduling, and mailing.<br>• Handling telephone duties, including managing incoming and outgoing calls effectively.<br>• Offering general HR assistance, particularly during the HRIS system implementation phase.<br>• Utilizing Microsoft Office Suite for various tasks.<br>• Implementing software and managing HR administration tasks.<br>• Inputting and managing data effectively and accurately.HR & Accounting AssistantWe are offering an opportunity for an Accounting Clerk to join our team based in Houston, Texas. This role primarily involves undertaking responsibilities within the Accounting and Human Resources departments, ensuring compliance with company policies and regulations. You will be handling full-cycle accounts payable and receivable, bank account reconciliation, and maintaining accurate records. Additionally, you will provide administrative support in employee hiring and onboarding processes, along with other general support tasks for the HR and Accounting departments.<br><br>Responsibilities:<br><br>• Prepare full-cycle accounts payables and receivables, ensuring accuracy and efficiency.<br><br>• Handle reconciliation of bank accounts to maintain updated and accurate financial records.<br><br>• Ensure all financial transactions are in line with company policies and regulations.<br><br>• Provide administrative support in employee hiring and onboarding processes within the HR department.<br><br>• Process payments, manage billing, and audit financial documents such as invoices, statements, and other reports.<br><br>• Organize and schedule meetings as required, preparing agendas as necessary.<br><br>• Offer general support to the HR and Accounting departments, including fielding telephone calls and managing minimal visitor traffic.<br><br>• Utilize various software applications such as Microsoft Office Suite (especially Excel), accounting software, and HR systems for efficient operation.<br><br>• Ensure accurate and efficient data entry and invoice processing. <br><br>• Use QuickBooks and Excel to manage and analyze financial data.