We are looking for a skilled Executive Assistant to provide comprehensive administrative support to our Site Management Team in Houston, Texas. This long-term contract position requires exceptional organizational and communication skills to effectively manage travel arrangements, meetings, and various administrative tasks. The ideal candidate will play a key role in maintaining records, coordinating events, and ensuring seamless operations.<br><br>Responsibilities:<br>• Arrange and oversee travel plans for the Site Management Team, including booking flights, accommodations, and transportation.<br>• Maintain and organize management files, records, and documentation for easy access and reference.<br>• Schedule and coordinate meetings, prepare confidential briefings, and manage correspondence on behalf of the management team.<br>• Provide administrative assistance to the Facilities Manager and other team members to ensure operational efficiency.<br>• Track employee hours and generate required reports for accurate record-keeping.<br>• Update training records and assist in maintaining compliance with company standards.<br>• Support the planning and execution of industry conventions, congresses, and company events, both on-site and off-site.<br>• Manage special projects and contribute to their successful completion as needed.<br>• Act as a liaison with customers and service providers to address business-related requirements.<br>• Perform other administrative duties as assigned to support the team.
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Houston, Texas. The ideal candidate will excel in managing day-to-day office operations while efficiently supporting executive leadership. This position requires exceptional organizational skills and a proactive approach to tasks.<br><br>Responsibilities:<br>• Serve as the primary front desk receptionist, ensuring a welcoming environment and managing incoming calls.<br>• Coordinate and maintain executive calendars for two Presidents, scheduling meetings and appointments with precision.<br>• Prepare and track expense reports, ensuring accuracy and timely submissions.<br>• Arrange travel plans, including booking flights, accommodations, and transportation.<br>• Perform accurate data entry tasks to support various administrative needs.<br>• Manage office inventory, ensuring supplies are fully stocked and organized.<br>• Handle general office duties, including filing, correspondence, and maintaining records.<br>• Assist with event preparation and provide support during events, which may occur outside regular office hours.<br>• Utilize tools like Memberly, MailChimp, and NetSuite to streamline administrative processes, if applicable.
We are looking for an experienced Program Manager to oversee the operations of a university program or department in Houston, Texas. This role involves managing day-to-day activities, supervising staff, and ensuring compliance with regulatory standards. As a Long-term Contract position, this opportunity is ideal for professionals with a background in research oversight, regulatory compliance, or ethics.<br><br>Responsibilities:<br>• Manage daily operations of a university program or department, ensuring efficiency and alignment with organizational goals.<br>• Supervise and provide guidance to staff members, including evaluating performance and coordinating tasks.<br>• Develop and implement procedures for effective program administration.<br>• Monitor program expenditures and ensure adherence to budgetary constraints.<br>• Prepare and review reports, including budgets, activity summaries, and ad hoc analyses as needed.<br>• Coordinate grant-related communications and oversee related processes such as scholarships and funding proposals.<br>• Create and maintain comprehensive documentation, including abstracts, research reports, and procedural manuals.<br>• Ensure compliance with policies, procedures, and conflict of interest regulations.<br>• Collaborate with research faculty, staff, and university offices such as Contracts and Grants, Technology Transfer and Innovation, and Research Integrity and Oversight.<br>• Perform additional duties as assigned to support program success.
<p>We are looking for an Administrative Assistant to join our team in Houston, Texas. In this role, you will serve as the first point of contact for visitors and callers, ensuring a detail-oriented and welcoming environment. This Contract to permanent position offers an opportunity to take on diverse responsibilities across multiple departments, making it ideal for someone who thrives in a dynamic and collaborative setting.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients with courtesy, ensuring a positive first impression.</p><p>• Answer incoming calls, direct them appropriately, and handle inquiries with efficiency.</p><p>• Provide administrative support to various departments, taking on tasks as assigned by upper management.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Perform receptionist duties, including maintaining the front desk area and coordinating appointments.</p><p>• Assist in organizing and maintaining office supplies and inventory.</p><p>• Collaborate with team members to support day-to-day operations and projects.</p><p>• Handle ad hoc administrative tasks, ensuring timely completion.</p><p>• Maintain an organized and efficient workspace to support overall office functionality.</p><p>• Uphold confidentiality and demonstrate integrity in all interactions.</p>
We are seeking a detail-oriented Administrative Assistant to join our team in Spring, Texas. This fully on-site role involves client-facing responsibilities and requires excellent organizational and communication skills. The ideal candidate will thrive in a fast-paced environment, demonstrating initiative and adaptability while supporting business operations. Please note that this is a contract position.<br><br>Responsibilities:<br>• Coordinate schedules, manage calendars, and organize meetings to support daily operations.<br>• Prepare, edit, and format documents, reports, and presentations using Microsoft Office Suite.<br>• Maintain efficient filing systems and ensure the office is running smoothly with general administrative tasks.<br>• Manage client data entry and updates, with Salesforce experience being advantageous.<br>• Handle inbound calls and provide attentive receptionist support.<br>• Assist in organizing and tracking office supplies to maintain a productive workspace.<br>• Collaborate with team members to address administrative needs and improve workflows.<br>• Provide proactive support to ensure deadlines and commitments are met.<br>• Generate accurate reports and summaries to support executive decision-making.
We are looking for a skilled Administrative Assistant to join our team in Houston, Texas. This is a long-term contract position that offers the opportunity to support daily office operations and contribute to the smooth functioning of our organization. The ideal candidate will bring excellent organizational skills and a proactive approach to handling administrative tasks.<br><br>Responsibilities:<br>• Answer incoming calls and provide attentive assistance to callers.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Coordinate and maintain office supplies to ensure operational efficiency.<br>• Handle clerical duties such as filing, record keeping, and document management.<br>• Prepare, process, and submit expense reports in a timely manner.<br>• Assist with event planning, including organizing special events and meetings.<br>• Provide back-office support to ensure seamless operations.<br>• Manage basic bookkeeping tasks, including QuickBooks entries and expense tracking.<br>• Facilitate external filings and court-related documentation as required.<br>• Support reception duties, including welcoming visitors and maintaining a well-organized front desk environment.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Houston, Texas. This role is essential to ensuring smooth daily operations by providing administrative support and maintaining efficient workflows. If you have strong organizational skills, excellent communication abilities, and enjoy working in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Respond to incoming calls in a courteous and timely manner, addressing inquiries and directing calls as needed.<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Provide general administrative support, including document preparation and scheduling.<br>• Manage reception duties, such as greeting visitors and ensuring a welcoming environment.<br>• Organize and maintain office supplies and ensure resources are readily available.<br>• Assist in coordinating meetings and events, including logistical arrangements.<br>• Maintain confidentiality when handling sensitive information and documentation.<br>• Support team members with administrative tasks to ensure workflow efficiency.<br>• Collaborate with colleagues to streamline processes and improve operations.
<p>We are looking for an experienced Administrative Assistant to join our team in Sugar Land, Texas. In this role, you will be responsible for providing critical support to ensure smooth day-to-day operations. This position requires a proactive individual with excellent organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls, delivering attentive and courteous responses to inquiries.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Handle receptionist duties, including greeting visitors and managing appointments.</p><p>• Assist with general administrative tasks to support office operations.</p><p>• Organize and maintain office files and documents for easy access.</p><p>• Prepare correspondence and reports as needed to support the team.</p><p>• Collaborate with team members to streamline administrative processes.</p><p>• Provide exceptional customer service to both internal and external stakeholders.</p>
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Houston, Texas. In this long-term contract role, you will play a key part in managing HR data, maintaining records, and ensuring seamless communication with vendors and users. This position is 100% on-site, offering an excellent opportunity to contribute to a dynamic environment within the energy sector.<br><br>Responsibilities:<br>• Organize and maintain employee records, ensuring accuracy and compliance with company standards.<br>• Perform data entry tasks with speed and precision using PeopleSoft and Taleo systems.<br>• Scan and digitize documents for secure and efficient storage.<br>• Manage and update HR data in alignment with organizational policies.<br>• Collaborate with vendors and internal users to address inquiries and provide timely assistance.<br>• Ensure confidentiality and proper handling of sensitive HR information.<br>• Support the HR team with administrative tasks and special projects as needed.<br>• Monitor and audit records to ensure completeness and accuracy.<br>• Facilitate communication between stakeholders to resolve issues and improve processes.
We are looking for an experienced Sr. Legal Secretary to support a dynamic team of attorneys within a well-established litigation firm in Houston, Texas. This role combines the responsibilities of a litigation secretary and paralegal, offering an excellent opportunity for a detail-oriented individual with strong technical skills and significant experience in corporate litigation. The ideal candidate is detail-oriented, proactive, and ready to contribute immediately in a fast-paced, collaborative environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative and litigation support to 3–4 attorneys in a corporate litigation group.<br>• Draft, format, and finalize legal documents such as pleadings, motions, and discovery materials.<br>• Manage electronic filing processes at both state and federal levels.<br>• Maintain and update litigation calendars, ensuring all deadlines are met.<br>• Accurately record billable hours for both personal time and attorney time.<br>• Assist with billable paralegal tasks, contributing to the firm's overall efficiency.<br>• Coordinate trial preparation efforts, including organizing exhibits and materials.<br>• Collaborate with attorneys and staff in a team-oriented environment to achieve case objectives.<br>• Ensure compliance with legal procedures and firm standards.<br>• Adapt to shifting attorney assignments as needed while maintaining high-quality work.
