<p>We are looking for a detail-oriented <strong><em>Part-Time Administrative Assistant</em></strong> to join our team in Honolulu, Hawaii. In this Contract to permanent position, you will play a crucial role in ensuring smooth office operations and providing excellent administrative support to various projects. The ideal candidate will have a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently. To apply for this role please call us at <strong>808-531-0800</strong>. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage administrative tasks such as answering incoming calls, responding to inquiries, and directing calls to the appropriate departments.</p><p>• Perform data entry tasks with accuracy, ensuring all records are up-to-date and properly maintained.</p><p>• Provide support with light accounting duties, including processing invoices and tracking expenses.</p><p>• Prepare price quotes and assist with project-related documentation as needed.</p><p>• Coordinate and oversee various office projects, ensuring deadlines and quality standards are met.</p><p>• Assist with receptionist duties, including greeting visitors and maintaining a welcoming office environment.</p><p>• Maintain organized filing systems and ensure proper documentation for administrative processes.</p><p>• Collaborate with team members to ensure operational efficiency and address any administrative needs.</p>
<p>We are looking for an experienced <strong><em>Tax Preparer </em></strong>to join a local CPA firm on a contract basis in Honolulu, Hawaii. In this role, you will utilize your expertise to assist with individual tax returns and ensure accurate and timely filing for clients. This position is ideal for someone with a strong background in tax preparation and familiarity with <strong>UltraTax CS software</strong>. Up to 32 hours per week.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review individual tax returns, focusing on Form 1040 filings.</p><p>• Collaborate with managers to provide support and expertise in tax preparation tasks.</p><p>• Utilize UltraTax CS software to complete tax-related data entry and calculations.</p><p>• Ensure compliance with all relevant tax laws and regulations.</p><p>• Analyze financial data and documentation to determine tax obligations.</p><p>• Communicate with clients to gather necessary tax information and clarify details.</p><p>• Maintain organized records and documentation for all tax filings.</p><p>• Provide recommendations to clients for tax-saving strategies and financial planning.</p><p>• Stay updated on changes in tax laws and software features to enhance accuracy and efficiency.</p>
<p>We are offering a short-term contract employment opportunity for a <strong><em>Receptionist</em></strong> for a CPA firm located in Honolulu, Hawaii. As a <strong><em>Receptionist</em></strong>, you will be the first point of contact for our clients and will be responsible for providing customer service, managing our multi-line phone system, and handling data entry tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Serving as the first point of contact for all customers and visitors, ensuring a positive and welcoming experience</p><p>• Managing a multi-line phone system, routing calls as necessary and answering customer inquiries</p><p>• Delivering top-notch customer service, resolving any issues promptly</p><p>• Undertaking data entry tasks, ensuring accuracy and efficiency in maintaining customer records</p><p>• Handling email correspondence with professionalism, responding to queries and forwarding messages as appropriate</p><p>• Overseeing mail processing duties, including receiving, sorting, and distributing incoming mail</p><p>• Utilizing Microsoft Word for various administrative tasks, from drafting correspondence to creating reports</p><p>• Ensuring the reception area is tidy and presentable, with all necessary stationery and material available.</p>
<p>We are in the logistics industry, situated in HONOLULU, Hawaii, and we're currently in search of a <strong><em>General Office Clerk/Customer Experience Specialist</em></strong>. in this dual-role position, you'll wear many hats, but your main responsibility will be to put our customers at the heart of everything you do. From answering inquiries and resolving issues to processing orders and gathering customer feedback, you’ll be to go-to person for our customers’ needs. Beyond customer service, you’ll also take on general office tasks, such as filing, data entry, liaising with different departments, and supporting office management. To apply, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Coordinate freight movements.</p><p>• Provide quotations to customers and overseas agents upon request.</p><p>• Prepare and process documentation including Interim Receipts, freight invoices, and freight labels.</p><p>• Handle customer invoicing and vendor invoice accruals.</p><p>• Provide timely updates to customers regarding shipment status.</p><p>• Coordinate with third-party trucking partners for pickups and deliveries.</p><p>• Prepare end-of-day documents for next day jobs.</p><p>• Collaborate with various internal teams on the movement of freight.</p>
<p>New opportunity for an Accounting Clerk- HYBRID Role with free parking. 2 days in office, 3 days' work from home.</p><p>We are looking for an organized and detail-oriented Accounting Clerk to join our team in Honolulu, Hawaii. This role involves maintaining accurate financial records and supporting the Finance Manager. The ideal candidate will bring a positive attitude, strong organizational skills, and a commitment to accuracy in their work. If you are interested in this role, please contact Melissa T directly at 808.452.0254</p><p><br></p><p>Responsibilities:</p><p>• Record and manage accounts payable, including coding invoices, entering data, issuing checks, and organizing files.</p><p>• Handle accounts receivable tasks such as generating invoices, logging receipts, processing card transactions, and maintaining batch records.</p><p>• Collaborate on special projects and perform additional duties as assigned.</p><p>• Ensure financial records are accurate, organized, and up-to-date.</p><p>• Maintain confidentiality while handling sensitive financial information.</p><p>• Work effectively as part of a team and independently to meet deadlines.</p><p>• Utilize accounting software and Microsoft 365 applications proficiently to complete tasks efficiently.</p><p>• Assist in resolving discrepancies and solving problems related to financial processes.</p><p>• Establish priorities to manage multiple tasks simultaneously.</p>
<p>We are looking for a <strong><em>Legal Assistant </em></strong>to join a law firm in Honolulu, Hawaii. This role requires a proactive individual with strong administrative abilities and excellent technical skills. Previous legal experience required. Proficiency in handling office tasks and technology are essential for success.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the legal team, ensuring all tasks are completed efficiently and accurately.</p><p>• Manage schedules, including organizing meetings and maintaining calendars for attorneys and staff.</p><p>• Draft, format, and edit documents using Microsoft Word and Excel to ensure high-quality presentation.</p><p>• Maintain and organize files, both electronically and physically, for easy access and retrieval.</p><p>• Assist with data entry and ensure all records are updated and accurate.</p><p>• Coordinate communication between various departments and external parties to facilitate smooth operations.</p><p>• Handle incoming calls and correspondence with care and discretion.</p><p>• Support the team in preparing materials for meetings and presentations as needed.</p><p>• Perform general office duties, including ordering supplies and maintaining an organized workspace.</p>
<p>We are looking for a skilled Administrative Assistant to join a non-profit organization in Honolulu, Hawaii on a contract basis. In this role, you will play a vital part in supporting daily office operations and ensuring the smooth functioning of administrative tasks. This position offers an opportunity to contribute to meaningful projects while utilizing your organizational and communication skills. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare thorough correspondence, reports, and other documentation as needed.</p><p>• Coordinate and collaborate with various departments to ensure seamless communication and workflow.</p><p>• Provide support for fundraising initiatives by assisting with planning and execution.</p><p>• Conduct research to gather relevant data and information for projects and reports.</p><p>• Assist in organizing and managing events, including logistics and planning.</p><p>• Compile and generate accurate reports to support organizational decision-making.</p><p>• Perform general administrative duties such as filing, faxing, scanning, typing, and data entry.</p><p>• Manage inbound calls and provide prompt and courteous responses to inquiries.</p><p>• Maintain organized records and ensure all documentation is up-to-date.</p><p>• Support office operations and contribute to the efficiency of administrative processes.</p>
<p>Our company is seeking a detail-oriented Administrative Assistant to support daily operations and organizational projects. Responsibilities include managing schedules, coordinating meetings, preparing reports, and handling correspondence. Candidates should be proactive, adept at multitasking, and comfortable with technology. Strong communication and organizational skills required. Apply today to join a dynamic team and help drive business efficiency by calling us at 808-531-0800. Preference is given to Hawaii residents due to onsite work requirements. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars and schedule appointments</li><li>Coordinate meetings and prepare documents</li><li>Handle correspondence and data entry</li><li>Support special projects and general office operations</li></ul><p><br></p>
<p>Our company is seeking a friendly and highly organized Receptionist to be the first point of contact for clients, visitors, and staff at our busy business services office in Hawaii. As a receptionist, you will play a crucial role in creating a welcoming atmosphere and ensuring smooth office operations. Preference is given to Hawaii residents due to onsite work requirements. Call 808-531-0800 to apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and welcome clients, visitors, and staff in a professional and courteous manner.</li><li>Answer multi-line phone systems, manage incoming calls, and direct them to the appropriate departments or individuals.</li><li>Maintain the reception area to ensure it is tidy, organized, and welcoming.</li><li>Receive, sort, and distribute mail, packages, and deliveries.</li><li>Assist with scheduling appointments, managing meeting room bookings, and coordinating daily activities.</li><li>Provide general administrative support, including copying, scanning, filing, and data entry.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist with office supply inventory and order replenishments as needed.</li><li>Support the team with special projects and other assigned tasks as required</li></ul><p><br></p>
<p>We are looking for a detail-oriented <strong><em>Office Assistant</em></strong> to join our team on a contract basis in Honolulu, Hawaii. In this role, you will provide essential administrative support, ensuring smooth office operations and delivering excellent customer service. This position is ideal for someone with a strong aptitude for multitasking and a proactive approach to problem-solving. To apply for this role, please call us at <strong>808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</strong></p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound calls and address inquiries in a courteous and efficient manner.</p><p>• Handle a variety of clerical tasks, including filing, data entry, and maintaining accurate records.</p><p>• Provide exceptional customer service by assisting clients and colleagues with their needs.</p><p>• Manage email correspondence, ensuring timely and clear communication.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents and spreadsheets.</p><p>• Support the administration of applications and internal systems as required.</p><p>• Coordinate office activities and assist with scheduling tasks to maintain efficiency.</p><p>• Troubleshoot minor issues and escalate concerns to the appropriate team members when needed.</p>
<p>Candidates who are results-oriented and deeply passionate about growing their careers in the Healthcare industry will want to look into the new <strong><em>Administrative Assistant </em></strong>opportunity Robert Half is hiring for. If you are looking for work as an <strong><em>Administrative Assistant </em></strong>and can perform various administrative and office support duties, this job might be for you. You'll love this job if you love receptionist and administrative duties, while providing excellent customer service, so don't hesitate to contact us if that sounds like you! This long-term contract-to-permanent position is a terrific <strong><em>Administrative Assistant </em></strong>opportunity and is based in the Honolulu, Hawaii area.</p><p><br></p><p>Key responsibilities</p><p>- Receptionist duties (answer and direct phone calls, take messages, triage calls)</p><p>- Complete word processing, filing, and faxing</p><p>- Greet and instruct visitors</p><p>- Back various projects for other employees</p><p>- Other administrative and receptionist duties as needed</p>
<p>If you love organization, order, and people, Robert Half has an excellent career opportunity for a highly motivated, self-starter as a <strong><em>General Office Clerk</em></strong>. In this essential role, you will perform various administrative support tasks, including operating office equipment and completing general clerical work. This role is a long-term contract position for a <strong><em>General Office Clerk</em></strong> based in Honolulu, Hawaii. If interested in this position please apply online or call <strong>Robert Half</strong> at <strong>(808) 531-0800.</strong></p><p><br></p><p>Your responsibilities in this role</p><p>- As required, offer support on diverse employee projects</p><p>- Performing data entry, word processing, filing, scanning, copying and faxing</p><p>- Interface with customers in a friendly manner</p><p>- Emphasize proper formatting and style when drafting correspondence</p><p>- Supporting front desk and receptionist duties</p><p>- Place and receive telephone calls</p>
<p>We are looking for an Intermediate Accountant to join our team in Honolulu, Hawaii. This role involves overseeing a variety of accounting functions, including operational tasks and specialized financial management for projects and donor-funded initiatives. The ideal candidate will bring strong organizational skills and attention to detail to ensure accurate financial reporting and compliance. To apply for this role, please call us at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>• Process and manage vendor invoices while ensuring outgoing payments are completed on time.</p><p>• Reconcile invoices, maintain accurate vendor records, and resolve discrepancies as needed.</p><p>• Oversee payroll processing, including benefits management and allocation tracking across funding sources.</p><p>• Manage accounts receivable by invoicing clients, tracking outstanding balances, and following up on overdue payments.</p><p>• Record all income types, such as donations, receivables, and check payments, into accounting systems with appropriate documentation.</p><p>• Issue thank-you letters for donations and maintain donor information in the CRM system.</p><p>• Reconcile credit card payments and ensure timely data entry into the accounting system.</p><p>• Track construction project expenses, manage budgets, and prepare detailed financial reports.</p><p>• Ensure compliance with financial regulations and donor requirements while managing project funding allocations.</p><p>• Collaborate with project managers and donors to ensure proper financial oversight of initiatives.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Honolulu, Hawaii. In this role, you will handle various accounts payable and clerical tasks, ensuring the efficient and accurate processing of financial documents. This position requires strong organizational skills and the ability to maintain precise records while supporting other accounting functions. To apply, please call Melissa Tree at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify the accuracy of all accounts payable invoices, ensuring proper account coding and obtaining necessary approvals.</p><p>• Prepare, process, and distribute checks, including obtaining signatures and mailing payments.</p><p>• Investigate and respond to inquiries related to accounts payable, providing timely and accurate solutions.</p><p>• Organize and maintain accounts payable folders, including filing vouchers and preparing records for storage.</p><p>• Manage contracts and change orders by entering data into the system, routing documents for signatures, and distributing finalized copies.</p><p>• Process payments related to contracts, ensuring all required release forms are verified and accounted for.</p><p>• Support property management activities, including billing, receivables, and cash receipt functions.</p><p>• Maintain retention records, ensuring proper documentation and facilitating offsite storage when necessary.</p><p>• Assist with additional projects and tasks as assigned by the department.</p><p>• Collaborate with the team to ensure seamless operations and adherence to company policies.</p>
<p>We are looking for a dedicated Service Writer to join our growing team in Waianae, Hawaii. In this role, you will play a pivotal part in managing essential office operations while supporting our accounting and billing processes. This position offers an excellent opportunity to contribute to a collaborative environment and grow professionally within the agriculture industry. If interested in this role, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes by ensuring timely and accurate invoicing and payment collection.</p><p>• Coordinate receiving and ordering processes to streamline billing procedures and suggest improvements to leadership.</p><p>• Assist in implementing and maintaining internal controls and guidelines for accounting transactions.</p><p>• Input employee timesheet data and verify documents for accuracy and compliance.</p><p>• Analyze and investigate billing errors, offering solutions to improve processes.</p><p>• Reconcile customer and vendor accounts to ensure proper collections and payments.</p><p>• Provide detailed process analysis and support across related companies as needed.</p><p>• Communicate effectively with internal teams and customers to ensure smooth operations.</p><p>• Perform additional duties as assigned to support office functions and accounting tasks.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in Kapolei, Hawaii. This role involves providing essential support across payroll, accounts receivable, accounts payable, and general accounting functions. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To learn more about this role, please call us at 808-531-8056.</p><p><br></p><p>Responsibilities:</p><p>• Process biweekly payroll data using Sage software, ensuring accurate input from timekeeping systems.</p><p>• Review and post vendor invoices, verifying receipts and documentation before processing payments.</p><p>• Prepare and distribute customer invoices, ensuring timely delivery and accuracy.</p><p>• Compare purchase orders, pricing, and payment terms to confirm compliance and address any discrepancies.</p><p>• Follow up on outstanding vendor balances, resolving issues such as credit memos.</p><p>• Monitor accounts receivable and pursue overdue payments to maintain cash flow.</p><p>• Support the Controller with accounting tasks, including posting entries in Sage.</p><p>• Attend meetings and briefings to stay informed of updates and priorities.</p><p>• Perform general administrative and office duties as needed.</p><p>• Maintain reliable attendance and punctuality to contribute effectively to team operations.</p>
<p>We are looking for an experienced Staff Accountant to join our team on a contract basis in Aiea, Hawaii. This role focuses on providing specialized property accounting support in a dynamic and high-volume environment. The ideal candidate will bring a strong background in property management accounting, advanced Excel proficiency, and excellent organizational skills to ensure accurate and efficient financial processes. To apply for this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Handle property-specific accounting tasks, including filing organizational reports, reconciling management fees, and allocating utility expenses among tenants and properties.</p><p>• Process and input a high volume of monthly payables, exceeding 1,500 entries.</p><p>• Prepare and manage property tax documentation and reporting requirements.</p><p>• Address inquiries from tenants, property managers, and owners with professionalism and exceptional customer service.</p><p>• Utilize property management software to streamline processes; familiarity with Appfolio is beneficial but not mandatory.</p><p>• Perform advanced Excel functions, such as creating pivot tables and handling complex data analysis.</p><p>• Assist in reviewing and approving financial entries to ensure compliance and accuracy.</p><p>• Collaborate with team members to support accounting operations during peak periods.</p><p>• Maintain thorough records and documentation to uphold audit-ready standards.</p>
<p>We are looking for a skilled Controller to oversee and manage the financial operations of multiple business entities within the agriculture industry. This role requires an individual with strong attention to detail, expertise in accounting systems, compliance standards, and intercompany transactions. As a key leader in financial management, you will ensure accuracy, transparency, and efficiency across all accounting processes while collaborating with diverse teams to drive organizational success. To apply for this role, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Oversee all accounting functions, including general ledger maintenance, payroll processing, and financial reporting for multiple business entities.</p><p>• Manage intercompany transactions, ensuring accurate tracking, billing, and elimination of duplicate entries.</p><p>• Ensure compliance with regulatory standards and maintain robust internal financial controls.</p><p>• Prepare and review financial statements in accordance with Generally Accepted Accounting Principles (GAAP).</p><p>• Lead the implementation of accounting systems to improve operational efficiency and streamline processes.</p><p>• Utilize accounting software such as QuickBooks or Sage to perform core financial tasks and oversee payroll platforms.</p><p>• Supervise and lead a team of accounting staff, ensuring accuracy and timeliness in financial operations.</p><p>• Collaborate with internal teams to monitor budgets, cost controls, and financial forecasting for various divisions.</p><p>• Conduct financial analysis to identify trends, improve performance, and recommend cost-saving measures.</p><p>• Generate detailed reports for senior leadership, highlighting key metrics and actionable insights.</p>
