3 results for Executive Assistant in Grand Rapids Mi
Administrative AssistantGR and Kzoo – manage the records department of the firm – there is a document management system.<br>And a legal services assistant will be requested from us, and we will retrieve it and give them 0 sometimes they are inhouse and sometimes they are offsite.<br>Data entry, data management – sometimes medical records people have transferrable skills but not always.<br>Legal experience is preferred.<br>Supervisor on site and clerk who does the day to today.<br>Someone recently resigned and I am actively recruiting but, in the meantime, we need someone there<br><br>Imanage – document repository – iron mountain – requesting and retrieving files form them – client portal – request and then schedule drop off in the schedule.<br><br>MS Office, Outlook standard – Word, Excel very basic data entry<br><br>Scanning and digitizing records – high speed scanner – that was if it goes long term.<br><br>730-430 M-F fully onsite – could be flexible – one-hour lunch<br><br>Near Van Andel – they cover parking.<br><br><br>Client requests the file, everyone has an assignment client number, look in the system and it will tell you it’s onsite or offsite – if it’s onsite you will go find and get it to the person, if it’s in another office, find a courier to take it to the other location kzoo for example <br>Then go around the building and retrieve the files form the outbox, collect the files, and then bring them back to the document room and put them back. <br><br>Chain of custody and scan the file and where is it going.<br><br>Very secure and we can’t lose things.<br><br>In down time, put files away to keep things organized. <br>Responding to emails communication is VERY important – let them know when they are coming and getting the files.<br><br>Young people who are tech savvy and very eager to learn, able to grow quickly – meet deadlines and beat the deadline – take a lot of initiative– hungry to get things done.<br><br>Drive to Kzoo on occasion and have their own transportation we needed help in Kzoo and we needed people who can come on occasion mileage reimbursed if/when – 100 miles round trip – office to office<br><br>Business Casual – jeans on Fridays – sneakers or comfortable shoes solid color or dressy ballet flat – going up and down a step ladder – go up, get the boxes from up high, bring them down and putting them back up – not super formal - <br><br>33-34.50 bill rate <br><br>System is new in February – troubleshooting when there are concerns and quickly resolves<br><br>Interview virtually with Eline – determine a start date<br>Leaving is this Friday so next week start date – can start this week<br><br>If they can come onsite tomorrow 1-4 PM <br>Can be flexible and meet them at 5/530 tomorrow too<br><br>Someone who has that corporate polish and is very professional – if they are a warehouse person it’s tough for them to settle in<br><br>It’s not as formal as some law firms but still need someone who can settle in <br><br>Some attorneysAdministrative AssistantWe are offering a contract for a permanent position as an Administrative Assistant in Grand Rapids, Michigan. This role falls within the non-profit industry and involves providing assistance to individuals seeking housing. <br><br>Responsibilities<br><br>• Work closely with individuals in need of housing, providing necessary assistance and support.<br>• Manage and apply for grants to secure funding for housing provisions.<br>• Ensure timely and accurate completion of all necessary documentation related to housing eligibility and income calculations.<br>• Maintain a high level of compliance in all activities, adhering to all relevant regulations and guidelines.<br>• Utilize Microsoft Excel and other technical tools to organize and manage data effectively.<br>• Collaborate with team members to enhance organizational effectiveness.<br>• Perform clerical duties and manage office functions as necessary.<br>• Maintain detailed records and files, ensuring accuracy and accessibility.<br>• Handle inbound calls in a courteous manner, providing exceptional customer service.<br>• Manage and update database records as necessary, ensuring accurate and up-to-date information.Litigation Legal AssistantWe are looking for a Litigation Legal Assistant to join our team in GRAND RAPIDS, Michigan. This role involves a variety of tasks related to the legal industry, including calendar management, legal documentation, and case management.<br><br>Responsibilities:<br>• Organizing and managing legal calendars and schedules<br>• Drafting, formatting, and revising legal documents and correspondences<br>• Utilizing case management software to track and manage cases effectively<br>• Proficiently using Microsoft Office Suites for various administrative tasks<br>• Facilitating communication between various parties involved in litigation cases<br>• Assisting in preparation for trials, hearings, depositions, and meetings<br>• Ensuring all legal documents are processed and filed correctly and timely<br>• Conducting legal research and gathering relevant information as needed<br>• Coordinating and scheduling meetings, appointments, and deadlines<br>• Maintaining confidentiality and upholding legal and ethical standards.