<p>Jenny Bour with Robert Half is working with an organization that is looking for a skilled <strong>Accounts Payable Specialis</strong>t to join their team in Orchard Park, New York. This Accounts Payable Specialist role involves managing vendor invoices, ensuring timely payments, and maintaining accurate records to support the financial operations of our organization. The ideal Accounts Payable Specialist candidate will bring strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process and review vendor invoices to ensure accuracy and prepare them for weekly check runs.</li><li>Investigate and resolve discrepancies related to vendor accounts and statements.</li><li>Handle the utility tracking process, including gathering information from property managers and entering data for utilities such as gas, electric, and water.</li><li>Manage check batching, including both live checks and ACH payments, as well as stuffing and mailing checks.</li><li>Complete online payments to vendors and utility providers, including Home Depot, Lowes, HD Supply, and others as required.</li><li>Conduct audits of statements to maintain financial accuracy and compliance.</li><li>Assist with month-end reporting and departmental projects or initiatives.</li><li>Provide support for vendor maintenance tasks and help desk inquiries.</li><li>Act as a backup for AP Administrators, other AP Specialists, and the Corporate Office Manager.</li><li>Collaborate with the AP Manager on various assignments and tasks as needed.</li></ul>
We are looking for a detail-oriented Part Time Administrative Assistant to join our team in Rochester, New York. In this contract position, you will play a key role in supporting daily office operations and ensuring smooth administrative processes. This role is ideal for someone who excels in multitasking and has a strong commitment to organization and efficiency.<br><br>Responsibilities:<br>• Handle incoming phone calls with attention to detail and courtesy, ensuring inquiries are directed to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail, maintaining organized records.<br>• Manage administrative tasks such as scheduling, filing, and document preparation to support office operations.<br>• Act as the first point of contact for visitors, providing a welcoming and attentive reception experience.<br>• Ensure compliance with company policies and procedures in all administrative activities.<br>• Assist with maintaining office supplies and inventory to ensure a well-functioning workspace.<br>• Collaborate with team members to support special projects and meet deadlines.<br>• Provide consistent updates and reports to management regarding completed tasks and ongoing responsibilities.
