7 results for Virtual Assistant in Denver, CO

Administrative Assistant

Colorado Springs, CO
onsite
Temporary
21.00 - 21.00 USD / Hourly
We are looking for a highly organized Administrative Assistant to join our team on a contract basis in Colorado Springs, Colorado. In this role, you will act as the first point of contact for visitors and clients, ensuring a welcoming and detail-oriented office environment. This position offers an excellent opportunity to contribute to a dynamic team while managing a variety of administrative tasks. Responsibilities: • Welcome clients, visitors, and vendors with a detail-oriented and friendly demeanor, creating a positive first impression. • Handle incoming mail and packages by sorting, distributing, and ensuring timely delivery to the appropriate recipients. • Maintain a clean and organized reception and front desk area to uphold a detail-oriented appearance. • Perform administrative tasks such as filing, scanning, data entry, and document preparation. • Assist with scheduling, coordinating meetings, and preparing meeting rooms as needed. • Provide general office support, including special projects and requests from team members. • Answer and direct inbound calls efficiently. • Ensure smooth operations by collaborating with the team and contributing to a productive work environment.
2026-02-20T17:28:50Z

Executive Assistant

Englewood, CO
onsite
Temporary
25.00 - 28.00 USD / Hourly
Executive Administrative Assistant The Executive Administrative Assistant will oversee and manage the executive administrative function for 2 senior executives. The Executive Assistant will work autonomously to establish and manage the processes and procedures that support the executive administrative activities of the business. The Executive Assistant uses discretion and independent judgement to respond to inquiries, advise executives, or negotiate terms and conditions within certain levels of authority that obligate the company or may affect its reputation or performance of its executives and independent directors. Essential Functions of the Job: • Works autonomously to establish and manage the processes and procedures that support the executive administration activities of the business including creating and maintaining a professional environment • Maintain positive and approachable atmosphere. • Manage both Senior Executive's calendar and independently schedule appointments and meetings that make the most efficient use of executive resources and align with the priorities of the business. • Represents the executive in response to internal and external inquiries. Utilizes strong business knowledge to correspond and has authority to act on the executive's behalf regarding administrative matters of significance. Typical interactions include other executives of the business & Team Members from all levels of the organization. Organizes, priorities, and directs certain request or inquiries to other executives within the company and follows up to ensure resolution. • Create, revise, and transmit correspondence including memos, letters, and reports originating from rough drafts, verbal instructions, and using independent judgement based on experience and knowledge of the business. • Process and approve invoices and prepare and audit Senior Executive's expense reports in compliance with company policies. • Prepare for high level executive activities including scheduling and facilitating on-site and off-site meetings, telephone and video conferences; manage meeting agendas and pre-reads; create expert presentations, oversee set-up, creation of meeting packets; make necessary travel arrangements for the Senior Executives. • Manage costs, contracts, and invoices associated with projects and/or meetings. Negotiates and makes decisions concerning fees and terms, within certain level of authority, that are in the best interest of the company. In addition, completing expense reports within a timely manner. • Perform general administrative duties as required. • Other duties as assigned by supervisor.
2026-02-12T17:53:44Z

Executive Assistant

Englewood, CO
onsite
Permanent
90000.00 - 100000.00 USD / Yearly
We are looking for a dedicated and highly organized Executive Assistant to provide comprehensive support to senior leadership in Englewood, Colorado. This role requires exceptional attention to detail, proactive problem-solving, and the ability to manage sensitive information with discretion. The ideal candidate will excel in coordinating schedules, overseeing operational tasks, and facilitating seamless communication across internal and external stakeholders. Responsibilities: • Manage executive calendars, travel arrangements, and meeting schedules, ensuring seamless coordination with clients, vendors, and internal teams. • Prepare detailed agendas, presentations, reports, and briefing materials to support executive meetings and company activities. • Serve as a point of contact between executives and various stakeholders, fostering clear and efficient communication. • Handle confidential information with professionalism and maintain the highest standards of discretion. • Coordinate engagements with leadership, vendors, and other key partners to support organizational priorities. • Track deadlines, deliverables, and progress on key initiatives across departments, ensuring timely follow-up and accountability. • Facilitate cross-functional project coordination and ensure adherence to executive directives. • Provide administrative support for systems and processes critical to executive priorities. • Assist in planning and executing strategic sessions, leadership meetings, and offsite events.
2026-01-26T21:53:40Z

Executive Assistant

Greenwood Village, CO
remote
Contract / Temporary to Hire
37.00 - 40.00 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to coordinate and facilitate board meetings for a C-suite team. This role involves managing meeting logistics, accurately recording discussions, and ensuring timely follow-up on assigned tasks to support operational efficiency and accountability. As a Contract position with potential for long-term collaboration, this opportunity offers approximately 15 hours of work per month. Responsibilities: • Coordinate and oversee biweekly board meetings, ensuring seamless execution and organization. • Document meeting discussions, decisions, and action items with precision and clarity. • Follow up with board members to ensure completion of assigned responsibilities and tasks. • Communicate effectively to maintain accountability and promote clear understanding among stakeholders. • Assist in planning and organizing quarterly events, attending when possible to support execution. • Ensure all meeting materials and presentations are prepared in advance to facilitate productive discussions. • Maintain accurate records of board activities and decisions for future reference. • Collaborate with leadership to address any logistical or operational needs related to meetings. • Utilize Microsoft Suite tools to create and manage documents, presentations, and communication. • Provide remote support without the need for travel coordination or calendar management.
2026-02-16T22:04:32Z

Administrative Assistant

Littleton, CO
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you. Responsibilities:• Sort and distribute incoming mail to ensure timely delivery.• Prepare documents and items for overnight shipping, including addressing and adding postage.• Support office staff by handling correspondence, faxes, and mail as needed.• Track intercompany expenses and assist with reimbursement processes.• Manage office supply inventory and coordinate orders to maintain stock levels.• Provide document notarization services as required.• Facilitate the preparation and processing of bank deposits.• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.
2026-02-13T17:28:44Z

Administrative Coordinator

Centennial, CO
onsite
Contract / Temporary to Hire
23.00 - 26.00 USD / Hourly
We are looking for a proactive and detail-oriented Administrative Coordinator to join our team in Centennial, Colorado. In this role, you will provide essential support to the Sales Department, ensuring the smooth execution of operational tasks. As a Contract to permanent position, this opportunity is ideal for a self-starter who thrives in a dynamic environment and enjoys collaborating across multiple departments. Responsibilities: • Deliver comprehensive administrative assistance to the Sales Department, managing daily operations efficiently. • Process customer orders from receipt to fulfillment, including monitoring inboxes, creating shipping labels, and invoicing. • Coordinate the fulfillment of sterile drapes and surgical accessory orders, ensuring timely support for multiple surgeries. • Accurately input purchase orders, product details, and pricing into internal systems and vendor platforms. • Generate and configure quotes for customized product builds, maintaining precision and attention to detail. • Assist sales and accounting teams by preparing invoices and facilitating vendor setup processes. • Maintain organized electronic and physical filing systems to support seamless office operations. • Assist with general office upkeep, including maintaining common areas and disposing of trash as needed. • Collaborate with cross-functional teams, including sales, accounting, service, and leadership, on administrative projects. • Execute established processes independently, demonstrating a strong focus on accuracy and efficiency.
2026-02-07T01:43:41Z

General Office Clerk

Greenwood Village, CO
onsite
Temporary
19.00 - 20.00 USD / Hourly
General Office Clerk We are looking for a detail-oriented General Office Clerk to join our team in Greenwood Village, Colorado. In this contract position, you will play a vital role in ensuring the smooth flow of mail and documents within our organization. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys hands-on tasks. Responsibilities: • Sort incoming mail and accurately distribute it to appropriate departments, including Accounts Payable, HR, and payroll tax. • Operate and maintain mailing equipment, including check inserters and postage metered machines, ensuring proper codes are used. • Prepare outgoing mail, including folding and sealing checks, and oversee postage application processes. • Organize and store mail in designated lockers instead of delivering directly to desks. • Generate daily reports on mail processing to confirm accuracy with external mailing services. • Assist with package labeling using FedEx systems and ensure timely dispatch. • Take on occasional projects involving document assembly and folder preparation. • Maintain high attention to detail while deciphering mail destinations and ensuring proper sorting.
2026-02-19T00:24:06Z