26 results for Executive Assistant in Dallas, TX

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in Richardson. As an Executive Assistant, you will provide critical support to the CEO. Your responsibilities will encompass a broad range of administrative tasks, including managing calendars, coordinating meetings, and maintaining office environments. Responsibilities:• Provide essential administrative support to C-suite executives• Collaborate with and serve as a backup for the Sr. Executive Assistant• Assist with tasks related to Board and Executive meetings, including scheduling, logistics, and materials distribution• Coordinate both in-person and virtual events as requested by leadership, including team-building activities and business engagements• Proactively manage high-volume calendars, anticipate scheduling conflicts, and arrange for rescheduling• Arrange complicated international and domestic travel for multiple individuals or groups using Concur• Prepare and reconcile expense reports for multiple individuals or groups, also through Concur• Ensure the executive office environment is well-maintained, including supply stock, conference rooms, storage areas, and break areas• Create, review, and refine various documents, including PowerPoint presentations, Word documents, and Excel worksheets• Manage both digital and physical records and files, maintaining organized filing systems• Carry out additional administrative duties as assigned.

Executive Assistant We are in search of a meticulous and highly organized part time Executive Assistant/Office Manager to become a part of our team in Dallas, Texas. In this position, you will be offering comprehensive support to the CIO, Head of Marketing, and President/Portfolio Manager. The role encompasses a range of tasks including maintaining accurate records and resolving inquiries. Responsibilities:• Offering administrative support to the CIO, Head of Marketing, and President/Portfolio Manager• Ensuring the efficient operation of the office by ordering weekly groceries and supplies• Keeping precise records of customer credit• Effectively handling data entry tasks and invoice processing• Skillfully utilizing Office Suite- booking travel, heavy calendar mgmt.

Executive Assistant A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.Specific Responsibilities include: <ul><li>Coordinate and book travel arrangements</li><li>Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express. </li><li>Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.</li><li>Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.</li><li>In office role. It is important for this position to be in office.</li><li>Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.</li><li>Keep track of subscriptions and membership renewals</li></ul>

Senior Administrative Assistant Key Responsibilities:<ul><li>Provide high-level administrative support to senior executives and management teams</li><li>Manage and maintain executive schedules, including meetings, travel arrangements, and appointments</li><li>Prepare and review reports, presentations, and correspondence as needed</li><li>Handle confidential information with discretion and professionalism</li><li>Coordinate office activities, events, and meetings, ensuring logistics and resources are in place</li><li>Organize and maintain filing systems (physical and digital) for quick access to key documents</li><li>Assist with project management, tracking deadlines, and ensuring timely completion of tasks</li><li>Screen and direct phone calls, emails, and other communications to appropriate team members</li><li>Manage office supplies and inventory, ensuring the office is stocked and organized</li><li>Liaise with other departments and external clients/vendors to support operational needs</li></ul>

Sr. Legal Administrative Assistant LEGAL EXECUTIVE LITIGATION ASSISTANT NEEDED IN DOWNTOWN DALLAS TO SUPPORT A LITIGATION MANAGING PARTNER OF A WELL KNOWN TEXAS LAW FIRM Responsibilities:• Oversee the management of a highly active calendar of appointments, ensuring all schedules are accurately maintained.• Handle the preparation and completion of expense reports with precision and attention to detail.• Arrange complex and detailed travel plans, itineraries, and agendas to provide seamless support.• Collaborate and engage with various personalities including Attorneys, Senior Management, Partners, Firm Administrators, and CFOs.• Manage a multitude of projects, often under deadline pressures, ensuring all tasks are completed in a timely manner.• Handle confidential and sensitive situations with utmost discretion and professionalism.• Engage with clients through various communication channels including phone, email, and face-to-face meetings.• Maintain electronic calendars, schedule meetings, phone and video conferences, proactively advising your attorney of upcoming deadlines.• Prepare and edit legal communication and a variety of litigation legal documents with high accuracy.• Participate in client document signings as a witness or notary, ensuring all legal requirements are met.• Manage personal tasks such as finances and scheduling personal appointmentsFor confidential consideration, email your resume directly torosemarie.jones< at >roberthalf.< com >

Administrative Assistant We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>

Sr. Legal Administrative Assistant We are seeking a Sr. Legal Administrative Assistant to join our team in Addison, Texas. As a Sr. Legal Administrative Assistant, you will play a crucial role in our legal department, managing legal activities, keeping files organized, and assisting with litigation-related tasks. Responsibilities:• Ensure the timely and accurate filing of legal documents in both state and federal courts.• Maintain an organized and updated filing system, including pleadings, discovery documents, and correspondence.• Schedule meetings, depositions, and reserve necessary resources including conference rooms and equipment.• Assist in the preparation of materials for hearings, mediations, and trials, including notebooks and exhibits.• Coordinate legal activities and manage deadlines.• Draft legal documents and manage the workflow to comply with case needs and deadlines.• Provide support for attorneys with transportation or travel planning.• Process outgoing mail promptly, ensuring all attachments and enclosures are included.• Receive and appropriately route incoming mail.• Digitally maintain and input information, keeping records up to date.• Use skills in Adobe Acrobat, Calendar Management, and Correspondence to achieve tasks.• Apply your experience in Civil Litigation, Commercial Litigation, and Complex Business Litigation to effectively assist the legal team.• Screen calls for attorneys and take accurate messages.• Enter attorney and paralegal time into the accounting system.• Be willing to work overtime, including evenings and weekends, as needed. You are experienced, effective, exceptional and essential! Submit your resume directly to Rosie Jones for confidential consideration:rosemarie.jones< at >roberthalf.< com >

EA Key Responsibilities:<ul><li>Manage complex calendars and coordinate scheduling for executives, including meetings, conferences, and travel arrangements</li><li>Prepare detailed itineraries and ensure timely communication with stakeholders regarding travel plans and meetings</li><li>Handle confidential information with discretion and maintain professionalism in all interactions</li><li>Draft and edit correspondence, reports, and presentations for senior leadership</li><li>Screen and prioritize incoming phone calls, emails, and requests, acting as the point of contact for internal and external parties</li><li>Coordinate logistics for meetings, events, and conferences, ensuring all resources are available and organized</li><li>Assist with the preparation and organization of key company documents, such as agendas, presentations, and confidential reports</li><li>Maintain and manage files and records, both digital and physical, ensuring easy access to key information</li></ul>

Legal Administrative Assistant Our client, a National Law Firm, is seeking a Litigation Legal Assistant to join their team in Dallas, TX. In this role, you will be instrumental in facilitating attorney/client interactions, managing document production, and maintaining client files. You will work in a dynamic environment that requires strong organizational skills and the ability to work effectively with various members of the law firm. This Litigation Legal Assistant opportunity comes with outstanding benefits including the flexibility to work from home 2 days/week! Responsibilities:• Produce a variety of work products related to attorney/client interactions, including documents, electronic and face-to-face communications.• Manage time entries, coordinate travel plans, meetings, and handle incoming and outgoing correspondence.• Maintain utmost respect, confidentiality, and professionalism in executing responsibilities.• Create and maintain client files and indexes, ensuring all attachments, exhibits, and enclosures are included.• Assist in coordinating timekeeper calendars, handling expense reports, travel and meeting arrangements.• Manage incoming calls professionally, including client calls, and take messages as required.• Prepare and process new matter forms and ensure proper filing of case or matter related documents.• Coordinate specific client dates with the Calendar/Docket Department as needed.• Review and route incoming mail, prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as required.• Maintain paper and electronic files in compliance with current policies.

Sr. Administrative Assistant We are offering a permanent employment opportunity for a Sr. Administrative Assistant in the Wholesale Distribution industry based in Irving, Texas. As a Sr. Administrative Assistant, you will be instrumental in supporting the President and other department VPs while also managing company events, maintaining confidentiality, and handling expense reporting. Responsibilities • Coordinating with vendors for company events and forecasting meetings, including scheduling and venue selection • Managing expense reporting and vendor relationships • Transcribing notes with utmost confidentiality • Utilizing advanced Excel and PowerPoint skills for daily tasks • Planning and executing holiday parties • Showcasing a high level of organization and maturity in daily tasks • Using ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, and other tools for various tasks • Ensuring effective communication and calendar management • Conducting conference calls and meetings as required.

Administrative Assistant We are seeking an Administrative Assistant to join our team based in Dallas, Texas. In this role, you will be tasked with maintaining efficient office operations through a variety of tasks, from handling incoming calls to managing office schedules. This position offers a long term contract employment opportunity in the industry. Responsibilities:• Handle incoming and outgoing calls, ensuring top-notch customer service at all times.• Efficiently manage data entry tasks and maintain accurate records.• Use Microsoft Excel, Outlook, PowerPoint, and Word to process customer applications and maintain records.• Manage email correspondence professionally and promptly.• Utilize cloud-based storage systems like SharePoint for record keeping and data management.• Coordinate appointments and manage office schedules.• Handle customer inquiries, resolving them in a timely and efficient manner.• Monitor customer accounts and take appropriate action when necessary.• Use Adobe applications for various administrative tasks.• Manage and log into various credit card accounts for business purposes.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the Financial Services industry, based in Dallas, Texas. In this role, you will play a pivotal part in supporting various programs and ministries, maintaining a deep understanding of their operations and providing timely and accurate responses to information requests. Responsibilities: • Assist team members with clerical tasks as assigned • Manage and update information in Salesforce efficiently • Facilitate arrangements for special events including Retreats, Conferences, Luncheons, and ensure all staff are informed of these arrangements in a timely manner • Process invoices, reimbursement vouchers, credit card statements, and travel expenses accurately and promptly; maintain a robust record retention system for these documents • Handle email, regular mail, and other correspondence in a timely manner • Contribute to digital communications efforts such as proofreading and submitting texts for posting • Prepare and proofread letters, memos, spreadsheets, and other correspondence swiftly and accurately • Collaborate effectively with co-workers to meet objectives and complete projects on time • Maintain compliance with all relevant policies, procedures, laws, and regulatory requirements • Attend meetings and participate in training as required, including preparing exhibits and maintaining proper inventory of materials • Support event planning including registration, certificate issuance, participant reports, and other required tasks

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant with preferred experience in Property & Casualty (P& C) insurance to support our client in Arlington, Tx.. This is an excellent opportunity to start as a part-time employee, working Monday through Friday from 12 PM to 5 PM, with the potential to transition into a full-time role (8 AM - 5 PM) after approximately six months. Key Responsibilities:<ul><li>Perform essential administrative functions to support client needs.</li><li>Complete applications for new and renewal business.</li><li>Obtain and follow up on loss runs, ensuring timely receipt of quotes and policies.</li><li>Issue binders, certificates, auto ID cards, endorsements, policies, and audits.</li><li>Maintain accurate, up-to-date client files.</li><li>Manage a suspense system to track correspondence and follow-ups.</li><li>Check policies for accuracy and compare coverage, endorsements, and exclusions.</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Addison, Texas. This role is primarily based in the aviation industry and will involve a variety of administrative duties in a detail-oriented office environment. Responsibilities: • Provide excellent customer service, addressing queries and resolving issues promptly • Handle inbound and outbound calls, ensuring effective communication with both internal and external parties • Schedule appointments and manage calendars to ensure the smooth running of the office • Perform data entry tasks, maintaining accuracy and efficiency • Manage email correspondence, responding to inquiries and forwarding information as necessary • Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create documents, spreadsheets, presentations, and manage emails • Oversee bill payments, ensuring all payments are made on time and records are kept up-to-date • Order food and other supplies as required, maintaining an inventory and ensuring the office is well-stocked • Greet and assist visitors, providing a welcoming and detail-oriented environment • Perform scanning and photocopying duties, ensuring all documents are properly filed and organized.

Administrative Assistant We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.How you will make an impact· Fielding telephone calls· Receiving and directing visitors· Word processing, filing and faxing· Support on diverse projects for other employees as needed

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant. This role primarily involves handling customer interactions, managing data, and ensuring efficient operation of the office. Responsibilities: • Responding to inbound calls and providing excellent customer service • Handling both inbound and outbound calls as necessary • Processing payments from customers with accuracy and efficiency • Setting up and managing customer accounts, ensuring all details are accurate and up-to-date • Performing data entry tasks and maintaining customer records • Managing email correspondence with clients and responding to inquiries promptly • Scanning and saving important documents, ensuring they are properly organized and accessible.

Administrative Assistant • Responsible for general administrative tasks such as, filing, travel & expense reports, phone support • Act as liaison for Fort Worth professionals to schedule meetings with client or outside advisor personnel • Responsible for assisting with presentations, procedural documentation, operation manuals, and workflow charts • Responsible for gathering raw data from various sources and develop strategies to analyze and simplify data into reports and visualizations to communicate findings effectively • Responsible for working with designated client business unit teams to maintain structure charts, obtain entity tax identification numbers, and prepare certain tax elections • Work with client’s legal department and outside legal counsel to maintain final entity and transaction legal documents • Client onboarding and maintenance, including preparation of engagement letters, preparing billing reports, and invoicing. • Maintain knowledge of Firm policies and procedures, and answer, refer or direct requests and inquiries QUALIFICATIONS: • Strong work history with three-plus (3+) years of experience as an administrative assistant • detail oriented demeanor and ability to interface with the partner group and client personnel • A high level of personal integrity and detail oriented ethics • Strong communication skills both written and verbal; ability to communicate directly with client personnel, internal teams and external advisors • Able to work effectively in a dynamic work environment • Exceptional organizational skills and attention to detail • Ability to prioritize and manage multiple projects, work quickly and efficiently under pressure • Highly developed skills with Microsoft Office including Word, Excel, Outlook, Power Point, Visio and Adobe Acrobat • Strong interpersonal skills; a team player • Must be assertive and able to speak up when necessary and ask questions as appropriate • Forward-thinking with the ability to take initiative and to stay a step ahead • Demonstrated ability to approach challenges with flexibility and a “can-do" attitude • Background in Legal, Financial or Accounting industries would be ideal

Front Desk Coordinator We currently have an open position for a well-organized and motivated front desk coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.How you will make an impact· Greet and direct all visitors including vendors, clients and customers· Ensure completion of paperwork, sign-in and security procedures · Handle special administrative projects, including overflow work from department and executive assistants

Office Clerk We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry

Jr. Legal Secretary We are offering an exciting opportunity in Dallas, Texas for a Jr. Legal Secretary. The role involves assisting attorneys in miscellaneous projects, communicating with clients, and handling various administrative tasks. This role is in the legal industry, and you will be working in a bustling office environment. Responsibilities: • Efficiently merge and mail out closing letters for various legal cases. • Proficiently manage follow-up for important mail-out projects. • Handle direct requests to providers for medical records and ensure consistent follow-up until all records are received. • Communicate with clients to provide status updates or gather additional information necessary for their claims. • Assist attorneys in various tasks as assigned, including mailing, profiling, scanning, and client communication. • Mail out discovery documents to clients as required. • Send out Statute of Limitations letters, preservation of evidence letters, and other miscellaneous correspondence, and ensure follow-up. • Utilize Microsoft Excel and other software for administrative tasks. • Be responsible for tracking and managing client relations.

Legal Assistant Our client, a leading full-service law firm is looking for an experienced litigation legal assistant to join their growing team working in North Dallas. This is a crucial role to the firm as it requires maintaining a thorough understanding of the rules of civil and federal procedures, as well as the complexities of litigation e-filings. Previous experience supporting busy litigation attorneys and juggling multiple deadlines is required, as well as strong administrative skills and attention to detail. E-filing with the court systems at the state and federal level, strong Microsoft Office skills, and the ability to work well in a team is also required. This firm offers a very competitive pay as well as a generous benefits package including employer-paid medical premium, dental, vision, 401k + match, vacation/sick/personal time off, free parking, and work-from-home days! In addition, this litigation legal assistant position pays overtime for hours worked above 40 per week. As a Litigation Legal Assistant, your duties will include:· Provide department support by drafting correspondence, memoranda and other legal documents (i.e. pleadings, briefs, closing documents, discovery shells)· Prepare files and/or binders for trial, hearings, depositions and meetings.· Establish and maintain electronic client and administrative files in compliance with current Firm policies.· Prepare and submit expense reports and attorney billables.· Flexibility to work overtime occasionally.· Other administrative duties as assigned.

Legal Assistant We are in the search for a dedicated Legal Assistant to be part of our team located in Dallas, Texas. The role encompasses a wide range of administrative tasks to support attorneys and paralegals. The Litigation Legal Assistant will handle customer inquiries, maintain customer records, and take necessary actions based on the status of customer accounts. Responsibilities:• Preparing, editing, formatting and proofing a variety of legal documents (correspondence, pleadings, discovery)• Facilitating communication between attorney, firm personnel, and the courts• Answering and directing guest and client inquiries in person or on the telephone• Preparing, editing, formatting, and proofreading various documents such as correspondence and pleadings• Managing e-file documents with the courts• Assisting with the preparation of depositions• Planning and scheduling appointments, maintaining calendar to track case deadlines, coordinating and scheduling meetings, depositions, and conference calls• Managing and maintaining files and filing systems• Entering attorney billable time and reimbursable expenses into the system• Conducting other general office clerical duties such as filing, faxing, and answering phone calls• Assisting attorney with personal business matters and arranging business itineraries and travel arrangements• Managing client expense disbursements through software application, including corresponding with client and follow up. For immediate attention email your resume directly torosemarie.jones< at > roberthalf.< com >

Litigation Legal Assistant We are offering a contract for a long-term employment opportunity within the Legal industry in Dallas, Texas, for a Litigation Legal Assistant. The role involves assisting attorneys with legal documents, managing calendars, acting as a liaison between different parties, and performing various administrative tasks. Responsibilities: • Facilitate communication between attorneys, courts, opposing counsel, and clients • Assist in the preparation, filing, and service of legal documents, including drafting correspondence and pleadings • Handle scheduling of hearings, depositions, and client meetings • Ensure compliance with court rules and deadlines through e-filing of documents in federal and state courts • Manage electronic and physical case files, including discovery, pleadings, and other related documents • Conduct legal research and gather relevant case materials when necessary • Provide updates on case status to clients and respond to inquiries professionally • Support trial preparation, including the organization of exhibits, trial binders, and witness materials • Handle incoming and outgoing correspondence related to litigation matters • Perform administrative tasks such as filing, scanning, and answering phones when required.

Legal Assistant We are offering an exciting opportunity for a Legal Assistant in Addison, Texas. This role is within the legal industry, where you would be part of a dynamic workplace. Your primary functions would involve drafting legal documents, managing calendars, and maintaining client relations among other administrative tasks. Responsibilities: • Efficiently process and track client fee letters, ensuring all necessary follow-ups.• Draft routine correspondence and legal documents as required.• Manage attorney calendars, including adding entries to Property Tax calendar as necessary.• Maintain and update contact lists, ensuring accurate information across all databases and client files.• Handle mail, email, and FedEx items daily, ensuring accurate distribution and inclusion of all necessary attachments.• Regularly check attorney’s Out Box for new task assignments or materials for distribution.• Collaborate with the Property Tax file clerk to manage files as needed.• Record attorney and/or paralegal time into the Juris accounting system.• Ensure timely filing and document management.• Handle travel arrangements and schedule meetings and conference calls as per attorney's requirements.• Assist in Accounts Receivable collections and manage detailed, accurate expense reimbursements and client chargeable expenses.• Assist attorney with client gift lists, holiday cards, and announcements.• Perform additional work-related duties and special projects as assigned.• Provide support to other secretaries in the section as time allows, including tasks like opening new case files, preparing case maintenance forms, and e-filing legal documentation. Join the good life in Addison, Texas, and apply for this position by sending your resume torosemare.jones< at >roberthalf.< com >

Bankruptcy Legal Secretary We are offering an exciting opportunity in the legal industry, specifically in the area of bankruptcy law. Based in Dallas, Texas, we are seeking a Bankruptcy Legal Secretary to join our team. This role involves providing comprehensive administrative support, processing legal documents, and maintaining accurate records in a cooperative and positive manner. Our Client, a leading full-service law firm, is looking for an experienced bankruptcy litigation legal assistant to join their team in Downtown Dallas. Legal Assistant candidates must have at least 5 years’ experience supporting litigation attorneys in the bankruptcy section . E-filing with the court systems at the federal level using PACER, strong Microsoft skills, and the ability to work well in a team are required. Our client offers a very competitive pay and a benefits package that includes medical, dental, vision, 401k + match, vacation/sick/personal time off, and work from home days. As a Bankruptcy Legal Assistant, your duties will include:· Provide department support by drafting correspondence, memoranda and other legal documents (i.e. pleadings, briefs, subpoenas, summonses, discovery request)· Prepare files and/or binders for trial, hearings, depositions and meetings.· Manage document databases and coordinate electronic discovery proceedings with litigation support team.· E-file documents in bankruptcy courts using PACER.· Prepare and submit expense reports and attorney billables.· Flexibility to work overtime occasionally.· Other administrative duties as assigned.