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    27 results for Administrative Assistant in Dallas, TX

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    We are on the hunt for a part-time (24.5hours/week) Administrative Assistant to be a part of our team located in Dallas, Texas, 75229. In this role, you will mainly be supporting the Executive Business Manager with administrative tasks such as: checking mail, filing, scheduling, timesheets, etc. Your proficiency in Microsoft Office Suite and QuickBooks Online will be essential in fulfilling your duties. This role offers a short-term contract employment opportunity with potential to go permanent for the right person.


    Responsibilities:

    • Manage and coordinate schedules efficiently

    • Handle inbound and outbound calls professionally

    • Provide top-notch customer service to clients and stakeholders

    • Utilize Microsoft Excel effectively for data management and reporting

    • Operate QuickBooks Online for data entry with invoices and timesheets

    • Proficient in Customer Service, with strong ability to handle customer inquiries and complaints effectively
    • Experience in handling Inbound and Outbound Calls, demonstrating excellent telephone etiquette
    • Proficient in Microsoft Excel, with the ability to create and edit spreadsheets, as well as manage data effectively
    • Experience in using Quickbooks Online for managing financial tasks such as invoicing, bookkeeping, and reporting
    • Skilled in Scheduling Management, with the ability to organize and coordinate appointments, meetings, and deadlines efficiently

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Administrative Assistant Jobs in Dallas

    Administrative Assistant <p>We are on the hunt for a part-time (24.5hours/week) Administrative Assistant to be a part of our team located in Dallas, Texas, 75229. In this role, you will mainly be supporting the Executive Business Manager with administrative tasks such as: checking mail, filing, scheduling, timesheets, etc. Your proficiency in Microsoft Office Suite and QuickBooks Online will be essential in fulfilling your duties. This role offers a short-term contract employment opportunity with potential to go permanent for the right person. </p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate schedules efficiently</p><p>• Handle inbound and outbound calls professionally</p><p>• Provide top-notch customer service to clients and stakeholders</p><p>• Utilize Microsoft Excel effectively for data management and reporting</p><p>• Operate QuickBooks Online for data entry with invoices and timesheets </p> Administrative Assistant <p>Our client in Richardson is actively seeking additional administrative support during tax season. This position has potential to go permanent down the road in April/May. This is an extremely fast-paced environment and would require overtime hours once brought on permanently. They ideally want someone with admin experience that has dealt with processing invoices, QuickBooks, processing tax returns, processing invoices and indexes for litigation department, being able to support other office admins and executives, email and phone correspondence, data entry, filing, and documentation in company system.</p><p><br></p><p>Administrative Assistant for Tax Season</p><p><br></p><p>Responsibilities:</p><p>• Answering the phones</p><p>• Scanning documents</p><p>• Filing</p><p>• Other tasks as needed</p><p>*Comfortable with working over 40 hours a week </p> Land Assistant/Administrative Assistant We are situated in the bustling heart of FORT WORTH, Texas, within the dynamic industry of Energy/Natural Resources. We are on the lookout for a meticulous Land Assistant/Administrative Assistant to join our team. Your role will involve a blend of administrative tasks and data management duties. <br><br>Responsibilities:<br><br>• Accurately build and manage both electronic and hard copy Land files.<br>• Efficiently scan and categorize relevant documents into the correct electronic folders on the corporate network.<br>• Handle and distribute mail for the Land Department in a timely manner.<br>• Execute document tracking effectively.<br>• Record and file documents with the respective County Clerk offices.<br>• Prepare, send out, and manage correspondence.<br>• Manage the processing of check requests and invoices specifically for the Land Department.<br>• Undertake special projects and provide assistance to the Land team as needed.<br>• Ensure timely indexing of documents added to Legal Files.<br>• Perform any other duties that are related to the position of Land Assistant. Administrative Assistant <p>How you will make an impact</p><p>·      Fielding telephone calls</p><p>·      Receiving and directing visitors</p><p>·      Word processing, filing and faxing</p><p>·      Support on diverse projects for other employees as needed</p> Legal Administrative Assistant <p>Our client, a National Law Firm, is seeking a Litigation Legal Assistant to join their team in Dallas, TX. In this role, you will be instrumental in facilitating attorney/client interactions, managing document production, and maintaining client files. You will work in a dynamic environment that requires strong organizational skills and the ability to work effectively with various members of the law firm. This Litigation Legal Assistant opportunity comes with outstanding benefits including the flexibility to work from home 2 days/week!</p><p><br></p><p>Responsibilities:</p><p>• Produce a variety of work products related to attorney/client interactions, including documents, electronic and face-to-face communications.</p><p>• Manage time entries, coordinate travel plans, meetings, and handle incoming and outgoing correspondence.</p><p>• Maintain utmost respect, confidentiality, and professionalism in executing responsibilities.</p><p>• Create and maintain client files and indexes, ensuring all attachments, exhibits, and enclosures are included.</p><p>• Assist in coordinating timekeeper calendars, handling expense reports, travel and meeting arrangements.</p><p>• Manage incoming calls professionally, including client calls, and take messages as required.</p><p>• Prepare and process new matter forms and ensure proper filing of case or matter related documents.</p><p>• Coordinate specific client dates with the Calendar/Docket Department as needed.</p><p>• Review and route incoming mail, prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as required.</p><p>• Maintain paper and electronic files in compliance with current policies.</p> Administrative Assistant We are seeking an Administrative Assistant to join our team in Dallas, Texas. This role involves a wide range of administrative tasks and requires excellent organizational and customer service skills. This is a contract to hire employment opportunity, providing administrative support across various office divisions.<br><br>Responsibilities:<br><br>• Professionally handle and direct incoming calls, ensuring a positive and welcoming communication.<br>• Efficiently manage all incoming and outgoing mail and packages.<br>• Welcome, assist, and direct guests or visitors in a courteous manner.<br>• Oversee visitor logs, parking, security badges, and other related tasks.<br>• Reserve and manage meeting rooms as required.<br>• Aid in office management and organization processes.<br>• Provide support to other office divisions, addressing general questions and concerns.<br>• Maintain cleanliness and organization of the front desk, conference, meeting, training, common guest, and employee areas.<br>• Manage inventory of office and kitchen supplies across all company locations.<br>• Facilitate company-wide communication and announcements.<br>• Assist in planning, organizing, supporting, and cleaning up after company-sponsored and employee events.<br>• Support internal office and employee webinars, meetings, and events.<br>• Facilitate deliveries, maintenance, and repair services related to office equipment and building maintenance.<br>• Prepare business cards for employees and manage their distribution.<br>• Offer a variety of services to support department heads, including copying, faxing, taking notes, arranging transportation, and assisting with travel arrangements. Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant in Carrollton, Texas. This role plays a crucial part in a fast-paced, technology-based industry, providing direct support to the CEO. The workplace is efficient and loud, requiring an individual who can thrive in such an environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle and organize the CEO's email correspondence efficiently.</p><p>• Manage and schedule travel arrangements involving private jet and boat.</p><p>• Utilize Microsoft Excel and PowerPoint for various tasks, including creating presentations and slideshows.</p><p>• Provide exemplary customer service, handling both inbound and outbound calls.</p><p>• Perform data entry tasks with a high level of accuracy.</p><p>• Utilize Microsoft Office Suite, including Word and Outlook, to perform various administrative tasks.</p><p>• Answer inbound calls promptly and professionally, providing accurate information to callers.</p><p>• Schedule appointments, ensuring the CEO's calendar is up-to-date and organized.</p> Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in Dallas, Texas. This role is within the industry and requires skills such as Microsoft Excel, Financial Reconciliation, Microsoft Office, and Calendar Management. As an Executive Assistant, you will be supporting and reporting to the CEO, managing the calendar, and maintaining financial data. <br><br>Responsibilities:<br>• Assist the CEO with scheduling, keeping the calendar up to date, and managing appointments.<br>• Handle financial reconciliation tasks, maintaining accuracy, and efficiency.<br>• Support with light duty Microsoft Excel projects, tracking financial data, and creating generalized spreadsheets.<br>• Take on errand duties as required, including retrieving files from client locations.<br>• Assist in the preparation of PowerPoint projects as needed.<br>• Undertake light bookkeeping duties, aiding with financial statements, and reconciling financial documents.<br>• Manage travel arrangements and bookings as required. Office Assistant <p>How you will make an impact</p><p>·      Filing, copying and faxing for multiple departments</p><p>·      Maintain office facility</p><p>·      Route calls appropriately</p><p>·      Data entry</p> Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in WYLIE, Texas. This position is set within the financial services industry and the selected candidate will be tasked with providing comprehensive support to a senior executive. <br><br>Responsibilities: <br><br>• Managing executive communications, including taking calls, responding to emails, and interfacing with clients<br>• Preparing internal and external corporate documents for team members and industry partners<br>• Scheduling meetings and appointments and managing travel itineraries<br>• Managing information flow in a timely and accurate manner<br>• Handling confidential information in a detail oriented and discreet manner<br>• Utilizing Microsoft Teams, QuickBooks Enterprise, and other software for efficient communication and management<br>• Coordinating team communications, including maintaining comprehensive and accurate corporate records, documentation, and filing systems<br>• Providing gatekeeping and direction of a wide range of inquiries in a detail oriented and courteous manner<br>• Coordinating executive outreach and external relations efforts<br>• Assisting with other duties as needed to support the executive team. EA <p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and arranging travel.</li><li>Prepare and organize documents, presentations, and reports for executive meetings.</li><li>Act as a liaison between executives and internal teams, clients, and external stakeholders.</li><li>Handle confidential information with discretion and maintain a high level of trust.</li><li>Coordinate and manage special projects as needed, ensuring timely and successful completion.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Maintain office supplies and organize logistics for team meetings, events, and conferences.</li><li>Assist with personal tasks for executives, as needed.</li><li>Perform other administrative duties as required to support the leadership team.</li></ul><p><br></p> Executive Assistant We are in the process of hiring an Executive Assistant based in Carrollton, Texas, to provide administrative support to our executive team. The individual filling this role will be tasked with managing executive schedules, ensuring smooth communication between executives and other parties, and assisting with various projects. <br><br>Responsibilities:<br><br>• Manage the complex scheduling needs of our executive team, including meetings, events, and travel arrangements.<br>• Serve as the primary contact point between our executives and both internal and external stakeholders.<br>• Handle a variety of communications on behalf of the executive team, including drafting, proofreading, and sending correspondence.<br>• Ensure all logistics are in place for executive speaking engagements, conferences, and other events.<br>• Support company-wide initiatives, executive presentations, and events by providing necessary logistical support.<br>• Prepare required reports, presentations, and other documents for executive meetings with investors, clients, or staff.<br>• Maintain a proactive approach to anticipate the needs of the executives, addressing requests and solving problems as they arise.<br>• Handle confidential information with the utmost professionalism and discretion.<br>• Assist with special projects and strategic initiatives by coordinating necessary resources and timelines.<br>• Prioritize tasks and manage time effectively to ensure deadlines are met and projects are completed efficiently. Litigation Legal Assistant We are offering a contract for a long-term employment opportunity within the Legal industry in Dallas, Texas, for a Litigation Legal Assistant. The role involves assisting attorneys with legal documents, managing calendars, acting as a liaison between different parties, and performing various administrative tasks. <br><br>Responsibilities:<br>• Facilitate communication between attorneys, courts, opposing counsel, and clients<br>• Assist in the preparation, filing, and service of legal documents, including drafting correspondence and pleadings<br>• Handle scheduling of hearings, depositions, and client meetings<br>• Ensure compliance with court rules and deadlines through e-filing of documents in federal and state courts<br>• Manage electronic and physical case files, including discovery, pleadings, and other related documents<br>• Conduct legal research and gather relevant case materials when necessary<br>• Provide updates on case status to clients and respond to inquiries professionally<br>• Support trial preparation, including the organization of exhibits, trial binders, and witness materials<br>• Handle incoming and outgoing correspondence related to litigation matters<br>• Perform administrative tasks such as filing, scanning, and answering phones when required. Marketing Assistant We are offering a contract for a Marketing Assistant position in Lewisville, Texas. In this role, you will be responsible for various administrative, office management, and marketing tasks. You'll be involved in managing office mail, assisting with HR tasks, coordinating meetings, generating reports, and supporting marketing efforts. This role is an excellent opportunity to apply your skills in a dynamic and fast-paced environment.<br><br>Responsibilities:<br><br>• Checking and sorting daily office mail and preparing outgoing shipments.<br>• Ordering office supplies and coordinating conference room usage for meetings.<br>• Assisting with employee onboarding/offboarding tasks and badge requests.<br>• Monitoring and updating client/account information in CRM tools.<br>• Preparing weekly client reports, including inventory, billing, and order deviations.<br>• Assisting with monthly and annual reports, including revenue tracking and rate reviews.<br>• Handling social media interactions, website inquiries, and internal company announcements.<br>• Supporting customer service with billing issues and report generation.<br>• Processing credit adjustments and expense reports.<br>• Managing new and reactivated accounts, verifying monthly closed reports, and assisting with account transitions.<br>• Assisting with proposals, event registrations, and promotional orders. Administrative Coordinator <p>A client of ours in Commercial Roofing is looking to hire a Service Coordinator. This is a direct hire position in Garland TX, fully on-site 40 hours/week. </p><p>Our client is preferably looking for someone with prior roofing or construction industry experience.</p><p><br></p><p>Here is an overview of job responsibilities for our service coordinator position:</p><p> </p><ul><li>Take inbound calls and emails for service/repair requests. Ask qualifying questions and create a service ticket for service and repair team.</li><li>Work with service manager to schedule repairs and keep customer informed about response time.</li><li>Issue purchase orders to service team for materials needed to complete repairs.</li><li>Create weekly time sheets for service crew of 6-8 members.</li><li>Take service reports created by service manager to create a detailed invoice. Forward invoice and report to customer.</li><li>Follow up with service customers for any delinquent AR.</li><li>Maintain/grow relationships with property managers and owners.</li><li>Spanish speaking a plus, but not required.</li></ul><p><br></p> Legal Assistant We are offering a short term contract employment opportunity for a Legal Assistant in the Non-Profit industry, based in Dallas, Texas. You will be working within a team, focusing on transactional legal tasks, and providing support to the attorneys and other team members in various capacities. <br><br>Responsibilities:<br>• Review and process Non-Disclosure Agreements (NDAs) meticulously.<br>• Manage data effectively and ensure its accuracy.<br>• Conduct low-level contract reviews.<br>• Proactively engage in the support of team members, as required.<br>• Ensure accurate record keeping of legal documents and transactions.<br>• Take initiative and ask questions when needed to clarify tasks or objectives.<br>• Maintain a high level of organization to manage multiple tasks and responsibilities.<br>• Uphold a detail oriented demeanor while interacting with team members and others.<br>• Adapt to varying tasks and demonstrate flexibility in task assignments.<br>• Utilize legal assistant skills to enhance the efficiency of the team. Human Resource Assistant <p>How you will make an impact</p><p>·      Perform various administrative duties</p><p>·      Research the internet to locate potential customers</p><p>·      Assist with planning new employee orientation meetings</p><p>·      Maintain employee database records</p> Legal Assistant <p>Our client, a leading full-service law firm is looking for an experienced <strong>litigation legal assistant</strong> to join their growing team working in North Dallas.  This is a crucial role to the firm as it requires maintaining a thorough understanding of the rules of civil and federal procedures, as well as the complexities of litigation e-filings. Previous experience supporting busy litigation attorneys and juggling multiple deadlines is required, as well as strong administrative skills and attention to detail.  E-filing with the court systems at the state and federal level, strong Microsoft Office skills, and the ability to work well in a team is also required. </p><p><br></p><p>This firm offers a very competitive pay as well as a generous benefits package including employer-paid medical premium, dental, vision, 401k + match, vacation/sick/personal time off, free parking, and work-from-home days! In addition, this litigation legal assistant position pays overtime for hours worked above 40 per week.</p><p><br></p><p><strong>As a Litigation Legal Assistant, your duties will include:</strong></p><p>·      Provide department support by drafting correspondence, memoranda and other legal documents (i.e. pleadings, briefs, closing documents, discovery shells)</p><p>·      Prepare files and/or binders for trial, hearings, depositions and meetings.</p><p>·      Establish and maintain electronic client and administrative files in compliance with current Firm policies.</p><p>·      Prepare and submit expense reports and attorney billables.</p><p>·      Flexibility to work overtime occasionally.</p><p>·      Other administrative duties as assigned.</p> Assistant Controller We are offering an exciting opportunity for an Assistant Controller in Dallas, Texas. The role entails financial reporting oversight for various entities, managing accounts payable, and assisting with general ledger reconciliations. This role also involves working directly with internal systems and assisting in preparing forecasts and budgets. <br><br>Responsibilities: <br><br>• Overseeing financial reporting for various entities and shared services<br>• Managing and maintaining day-to-day activities related to accounts payable, cash disbursements, and fixed assets records<br>• Assisting with general ledger reconciliations<br>• Working directly with all internal systems such as Intact, Concur, ADP, Profit Sword, etc.<br>• Assisting in preparing forecasts and budgets<br>• Assisting with internal control oversight<br>• Preparing monthly financial statements, journal entries, and accruals<br>• Assisting with preparation for audits<br>• Ensuring compliance with and preparing reports according to US GAAP<br>• Undertaking additional duties and assignments as needed<br><br>Skills:<br><br>• Proficiency in Accounting Software Systems<br>• Knowledge of ADP - Financial Services<br>• Familiarity with ERP - Enterprise Resource Planning and ERP Solutions<br>• Experience with Great Plains (GPAC)<br>• Understanding of Accounting Functions<br>• Experience with Accounts Payable (AP) and Accounts Receivable (AR)<br>• Knowledge of Auditing and Budget Processes Legal Assistant <p>We are seeking a Legal Assistant in Frisco, Texas to join our team. As a Legal Assistant, you will be tasked with a variety of responsibilities such as maintaining accurate client records, processing client information, handling client inquiries, and managing various administrative tasks. This role offers a short term contract employment opportunity.</p><p><br></p><p>Responsibilities</p><p>• Maintain an organized and accurate filing system for client records.</p><p>• Maintain detail-oriented client relations, addressing client inquiries and concerns effectively.</p><p>• Demonstrate excellent communication skills in liaising with clients and team members.</p><p>• Oversee and manage all administrative tasks related to legal proceedings.</p> Legal Assistant <p>We are offering a short term contract employment opportunity for a Legal Assistant in Dallas, Texas, 75219, United States. This role involves a range of tasks including case management, client relations, and communication, with a focus on processing legal documents and maintaining accurate records. </p><p><br></p><p>Responsibilities:</p><p>• Manage the calendar and schedule meetings and appointments as required</p><p>• Oversee client relations, ensuring effective communication and resolution of inquiries</p><p>• Employ Case Management Software for efficient handling of legal cases</p><p>• Administer claims, ensuring all legal requirements are met</p><p>• Maintain a high level of confidentially and professionalism at all times</p><p>• Collaborate with the team to optimize client satisfaction.</p> Legal Assistant <p>An exciting opportunity is waiting just for you at this national Dallas Law Firm located in North Dallas! You have every reason to feel confident about this open position and law firm. This role involves a variety of responsibilities in providing support to your attorneys and working as part of a dynamic team. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide detailed attention to legal documents and correspondence, ensuring accuracy and completeness.</p><p>• Manage heavy calendaring, docketing, and eFiling tasks to support the legal team in a timely manner.</p><p>• Proactively manage attorney's docket, ensuring all deadlines are met and followed up promptly.</p><p>• Maintain strict confidentiality in all matters, adhering to the legal industry's stringent privacy standards.</p><p>• Thrive in a high-stress environment, effectively, while delivering high-quality work.</p><p>• Assist in various special projects as needed, displaying resourcefulness and adaptability.</p><p>• Exhibit strong proficiency in MS Office (Outlook, Excel, and Word), supporting the team with various administrative tasks.</p><p>• Effectively multitask and prioritize workload in a fast-paced environment.</p><p>• Organize workflow and use time efficiently, demonstrating a high level of organization skills.</p><p>• Demonstrate a cooperative spirit and participate actively in a team-based environment.</p><p><br></p><p>There's a whole lot of happiness ahead for you, when you call about this open legal assistant position. Call Rosie Jones at 214-999-0909</p> Front Desk Coordinator <p>How you will make an impact</p><p>·      Greet and direct all visitors including vendors, clients and customers</p><p>·      Check completion of paperwork, sign-in and security procedures </p><p>·      Handle special administrative projects, including overflow work from department and executive assistants </p> Legal Assistant <p>This boutique litigation law firm is offering an exciting opportunity for a Litigation Legal Assistant to join their team in Dallas. You will be an integral part of the team as you manage various legal administrative tasks, assist with court proceedings, and you will even have the opportunity to attend trial. The position will allow you to utilize your skills in Adobe Acrobat, PACER, Microsoft Word, Court Proceedings, and Discovery. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Download, organize, and track all orders, filings, and discovery served, noting deadlines on the firm’s calendar.</p><p>• Draft initial disclosures, discovery responses, and requests for production of documents.</p><p>• Create templates for motions, pleadings, and appellate briefings and proofread finalized documents.</p><p>• Handle e-filing in state and federal courts and related service tasks.</p><p>• Assist with the preparation of pre-trial and hearing presentations.</p><p>• Manage and maintain document indexes.</p><p>• Coordinate with third parties for record requests.</p><p>• Prepare and circulate weekly docket sheet of all cases.</p><p>• Interface with firm vendors and suppliers to ensure smooth operations.</p><p>• Coordinate with the firm’s outside accountant and bookkeeper for accounts payable.</p><p>• Manage attorney time and create monthly billing statements for clients, tracking payment of accounts receivable.</p><p>• Assist lawyers with associated professional obligations.</p><p><br></p><p>There is so much you can do with today! Start by applying for this job by emailing your resume to </p><p>rosemarie.jones< at > roberthalflegal.< com ></p> Assistant Controller <p>We are on the lookout for a meticulous Assistant Controller with a CPA to become a part of our team. The Assistant Controller will be entrusted with the administration of several facets of the financial/accounting sector. This role is based in Fort Worth, Texas, 76107, United States. </p><p><br></p><p>Responsibilities </p><p>• Oversee the preparation and reporting of financial statements</p><p>• Administer all accounting activities to ensure efficiency</p><p>• Supervise and manage the operations of accounts payable</p><p>• Formulate and implement accounting policies, procedures, and internal controls</p><p>• Carry out analytical tasks to identify and rectify discrepancies</p><p>• Enhance software systems for better financial management</p><p>• Ensure adherence to purchasing contracts</p><p>• Oversee the management of accounts receivable</p><p>• Execute auditing practices to maintain financial transparency</p><p>• Conduct month-end close procedures to ensure accurate financial records.</p><p>Resume via LinkedIn - Hemant Dahya</p>