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20 results for Office Specialist in Charlotte, NC

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We are offering a long term contract employment opportunity for a part-time Administrative Assistant in the Telecom Services industry, based in Hickory, North Carolina, United States. As an Administrative Assistant, you will play a crucial role in managing legal files, contracts, and confidential information, requiring high levels of organization and attention to detail. This role will be about 15-20 hours a week, 100% on-site.

Responsibilities

• Oversee Data Entry operations to maintain accurate records.

• Engage in Email Correspondence to facilitate communication.

• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks.

• Handle Travel Expense reports and reimbursements.

• Draft Legal Documents, Legal Agreements, Legal Briefs, and Legal Contracts as needed.

• Manage Legal Correspondence and Legal Documentation to ensure all legal matters are addressed properly.

• Maintain and organize Legal Files and Legal Forms.

• Provide Administrative Assistance and Administrative Office support.

• Proficiency in data entry and email correspondence.

• Advanced skills in Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint.

• Experience in handling travel expenses and related administrative tasks.

• Ability to draft legal documents, agreements, briefs, contracts, and correspondence.

• Familiarity with handling legal documentation and maintaining legal files and forms.

• Extensive legal knowledge and understanding of legal proceedings.

• Prior experience as a legal assistant will be highly valued.

• Proven record of providing effective administrative assistance.

• Familiarity with administrative office tasks.

• Experience in contract administration and office administration.

• Understanding of policy administration in the telecom service industry.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

20 results for Office Specialist in Charlotte, NC

Part-Time Administrative Assistant We are offering a long term contract employment opportunity for a part-time Administrative Assistant in the Telecom Services industry, based in Hickory, North Carolina, United States. As an Administrative Assistant, you will play a crucial role in managing legal files, contracts, and confidential information, requiring high levels of organization and attention to detail. This role will be about 15-20 hours a week, 100% on-site. Responsibilities• Oversee Data Entry operations to maintain accurate records.• Engage in Email Correspondence to facilitate communication.• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks.• Handle Travel Expense reports and reimbursements.• Draft Legal Documents, Legal Agreements, Legal Briefs, and Legal Contracts as needed.• Manage Legal Correspondence and Legal Documentation to ensure all legal matters are addressed properly.• Maintain and organize Legal Files and Legal Forms.• Provide Administrative Assistance and Administrative Office support.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the retail industry based in Clover, South Carolina. In this role, you'll be responsible for a variety of administrative tasks, including data entry, processing of invoices, maintaining customer records, and serving as the first point of contact for visitors and callers. Responsibilities: • Accurately enter data into various software programs • Maintain and update customer records • Assist with Accounts Receivable and Accounts Payable procedures • Process credit card transactions and checks • Handle inquiries and resolve administrative issues • Collaborate with sales team by keeping vendor pricing resources up-to-date • Coordinate and schedule meetings, appointments, and travel for managers and supervisors • Serve as the first point of contact for visitors and callers, directing them as necessary • Manage office supplies and coordinate maintenance of office equipment • Create and maintain both physical and electronic job folders.

Virtual Support Specialist/ Administrative Assistant Virtual Support Specialist provides administrative support to Financial Advisors. Account establishment, account maintenance, transferring accounts, moving money, client reporting, market submissions. resolve advisor escalations. We are seeking a dedicated and detail-oriented Virtual Support Specialist to provide high-quality, administrative and operational support to financial advisors. In this role, you will play a critical part in facilitating daily tasks, ensuring efficiency, and helping financial advisors deliver superior results to their clients. The ideal candidate will possess strong communication, organizational, and problem-solving skills, as well as familiarity with financial services operations and tools. Key Responsibilities: Administrative Assistance: Manage calendars, schedule appointments, and coordinate meetings for financial advisors. Handle travel arrangements, expense reporting, and other administrative tasks. Client Relationship Management (CRM): Update and maintain CRM systems with client data, notes, and meeting outcomes. Track client communications to ensure timely follow-ups and relationship building. Document Preparation & Management: Prepare client-facing documents, presentations, and reports using tools like Excel, Word, and PowerPoint. Monitor and file sensitive documents securely to ensure compliance with industry regulations. Client Communication Support: Assist with drafting correspondence, newsletters, and client outreach materials. Schedule and support client review meetings, ensuring all necessary data and resources are available. Operational Support: Process new client onboarding paperwork and ensure compliance with industry standards. Monitor account activity and flag action items for financial advisors. Technology & Tools Assistance: Use and support technology platforms frequently utilized by financial advisors, such as CRM systems, financial planning software, and video conferencing tools. Troubleshoot minor technical issues and liaise with IT personnel as needed. Compliance and Documentation: Ensure all communication and documentation aligns with regulatory requirements within the financial services industry. Maintain privacy and confidentiality standards when handling sensitive client information. Continuous Improvement: Proactively identify process improvement opportunities to optimize workflows and enhance productivity. Stay up to date on industry trends and best practices related to supporting financial advisors.

Office Assistant We are offering a permanent employment opportunity for an Office Assistant in the Nonprofit industry, located in Gastonia, North Carolina, United States. This role will involve a wide range of administrative tasks, including data entry, document scanning and filing, and answering inbound calls. Responsibilities:• Provide comprehensive clerical support, ensuring smooth office operations• Manage high volume of inbound calls, ensuring all customer inquiries are addressed• Undertake data entry tasks, maintaining accuracy and efficiency at all times• Assist customers with application processes, providing supportive housing services• Organize files digitally and physically, ensuring easy access and retrieval• Use basic office skills to fax documents and perform other related tasks• Ensure all customer records are accurately maintained• Monitor customer account activities and take necessary actions when required.

Student Account Specialist Are you a detail-oriented professional with strong accounting and communication skills? Do you enjoy working in a mission-driven environment that positively impacts students and their futures? Robert Half is partnering with a well-established organization in the higher education space to find a Student Accounts Specialist. This is a contract-to-hire role, offering a great opportunity to join a collaborative team with the potential to transition into a permanent position. Key Responsibilities:As a Student Accounts Specialist, you will play a critical role in managing and maintaining student financial accounts. Your responsibilities will include:<ul><li>Processing payments and refunds to ensure timely and accurate transactions.</li><li>Reconciling daily deposits to maintain financial accuracy and compliance.</li><li>Managing and resolving past due accounts with professionalism and care.</li><li>Collaborating with financial aid teams to facilitate student funding.</li><li>Posting student payments accurately in the system.</li><li>Answering inquiries regarding student payments and accounts with clarity and excellent customer service.</li><li>Developing and maintaining reports on outstanding debts to track and manage balances.</li><li>Processing and monitoring student sponsorships, grants, and scholarships to support educational funding.</li><li>Handling financial aid transmittals and ensuring proper recordkeeping.</li><li>Tracking and managing stale refund checks, ensuring accurate processing and compliance.</li></ul>

Digital Marketing Specialist We are offering an opportunity for a Digital Marketing Specialist to join our team based in Charlotte, North Carolina. The role is primarily focused on crafting communication campaigns across various marketing channels, collaborating with different teams for campaign execution, as well as optimizing and personalizing campaigns using complex data. This position is a short-term contract employment opportunity. Responsibilities: • Configure and test communication campaigns across National Email, Push Notification, and SMS Marketing channels. • Work closely with data engineers to leverage complex data for campaign personalization and optimization. • Assist in establishing and verifying logic for same-channel and omni-channel communication journeys. • Utilize features of tools like Movable Ink or MoEngage, as appropriate, to enhance personalization efforts. • Collaborate with cross-functional teams including marketing, creative, data engineering, and data analysts for efficient campaign execution. • Ensure quality assurance of all deployments and troubleshoot with creative, data, and technical partners as necessary. • Manage the coordination of communication campaigns, inclusive of one-time, triggered, and automated sends.

Communication Specialist Robert Half Marketing & Creative is looking for a Communications Specialist for one of our clients in Charlotte, NC. This is a 30 hours a week contract to hire opportunity. We are seeking a Communications Specialist to join our lean and dynamic team. In this role, you will be responsible for developing and executing strategic communication initiatives that align with our brand and business goals. You will collaborate with multiple departments, ensuring consistent messaging and effective engagement with internal and external audiences.As a self-starter, you will have the autonomy to manage projects independently while contributing to a highly collaborative environment. You will have access to your own workstation and be expected to bring fresh ideas and innovative approaches to enhance our communication strategies.Key Responsibilities:<ul><li>Develop and implement communication plans that support company objectives.</li><li>Create compelling content for internal and external audiences, including newsletters, press releases, website copy, and social media.</li><li>Collaborate with various departments to ensure messaging consistency across all channels.</li><li>Manage internal communications to enhance employee engagement and transparency.</li><li>Monitor and analyze communication efforts, providing insights for continuous improvement.</li><li>Assist in crisis communication and reputation management as needed.</li><li>Stay up-to-date with industry trends and best practices to optimize communication strategies.</li></ul>

Accounts Payable Specialist We are in search of an Accounts Payable Specialist to join our team located in Charlotte, North Carolina. As an Accounts Payable Specialist, you will be entrusted with the task of managing payable invoices, ensuring accurate accounting functions, as well as handling accounting software systems. This position offers a short-term contract employment opportunity in the industry. Responsibilities: • Oversee the accurate and efficient processing of payable invoices • Utilize accounting software systems to manage financial data • Maintain and update accounts payable records on a regular basis • Handle the matching, batching, and coding of invoices to the general ledger • Resolve any discrepancies in the accounting records • Use Microsoft Excel for data handling and reporting purposes • Manage check processing to ensure timely payments • Monitor weekly account payable to maintain financial stability • Operate SAP system for efficient business processing.

Accounts Receivable Specialist We are searching for a diligent Accounts Receivable Specialist to join our team in Charlotte, North Carolina. In this role, you will be expected to handle customer credit applications, maintain precise records, and manage customer inquiries. Moreover, you will monitor customer accounts and take necessary actions. Responsibilities: • Efficiently execute customer credit applications • Take responsibility for maintaining precise customer credit records • Address and resolve customer inquiries in a timely manner • Monitor customer accounts and take necessary actions when required • Handle business-to-business collections • Prepare journal entries as part of the month-end close process • Utilize SAP software for various accounting tasks.

Accounting Assistant We are working on a great opportunity for one of our clients!! If you have prior AP experience and customer service skills, this may be the job for you! Please review the full job description below. Responsibilities:• Manage the process of posting payments accurately• Assist in answering and directing incoming phone calls • Conduct data entry tasks• Utilize Microsoft Excel to create and manage spreadsheets for order tracking• Handle Accounts Payable duties, including order entry and invoice entry. Resolve discrepancies as needed and ensure AP is processed in a timely manner.• Support the front desk with administrative tasks as needed• Strive to provide excellent customer service by resolving customer inquiries efficiently and effectively. Additional Information: -Business Casual attire -Monday - Friday, 40 hours per week (no nights or weekends)-Pay: DOE -Contract to hire opportunity

Accounts Payable Clerk We are offering an exciting opportunity in the finance industry, currently seeking an Accounts Payable Clerk to join our team in Charlotte, North Carolina. Your main role will be to ensure that all accounts payable documents are managed efficiently, with a high level of precision, and in a timely manner. Responsibilities: • Ensure the accurate and efficient processing of invoices • Reconcile accounts to maintain accurate records • Handle accounts payable tasks, ensuring all financial data is up to date • Execute check runs to make certain all payable amounts are dispatched on schedule • Apply coding to invoices as part of the financial tracking process • Carry out data entry tasks with a high degree of accuracy • Utilize Microsoft Excel for data analysis and financial reporting • Employ QuickBooks for managing and processing financial data • Use SAP for business process management and data handling.

Accounting Clerk We are seeking a skilled Accounting Clerk to join our team. This role is based in Winnsboro, South Carolina, United States and offers a contract to permanent employment opportunity. As an Accounting Clerk, you will be responsible for managing accounts receivable and accounts payable, reconciling credit cards, and carrying out various administrative duties. You will also be expected to use software such as Quickbooks. Responsibilities:• Managing accounts receivable and accounts payable operations• Overseeing billing and invoice processing activities• Undertaking data entry tasks• Utilizing QuickBooks and Microsoft Excel for various accounting tasks• Conducting reconciliation of credit cards• Performing administrative tasks as required• Not performing bank reconciliations or journal entries as per company policy• Not involved in check cutting activities, but responsible for bill inputs.

Data Entry Clerk We are offering a permanent employment opportunity for a meticulous Data Entry Clerk to join our team located in Monroe, North Carolina. As a Data Entry Clerk, your primary role will be to manage customer applications, maintain precise customer records, and respond to customer inquiries. Another important aspect of your role will be to monitor customer accounts and take appropriate action when required. Responsibilities: • Accurately and efficiently process customer credit applications • Keep precise customer credit records • Respond to and resolve customer inquiries in a timely manner • Monitor customer accounts and take necessary actions when required • Act as a key player in vendor onboarding, ensuring all required paperwork and compliance documents are completed, accurate, and up-to-date • Verify compliance for lower-tier subcontractors through accurate record maintenance and communication with internal and external teams • Accurately enter and track hourly labor data, ensuring timesheets from field supervisors, foremen, and superintendents are correctly associated with the appropriate projects • Utilize Microsoft Excel for data entry and, as needed, review project data within accounting systems • Maintain accurate records of vendor, subcontractor, and project data to support reporting needs and audits • Provide cross-functional support to other administrative duties as needed to support the overall team and operational needs.

Accounts Receivable Clerk We are on the search for an Accounts Receivable Clerk to become part of our team within the manufacturing industry. This job is a fantastic opportunity to contribute to our team's operations by handling customer applications, maintaining accurate records, and resolving inquiries. Key responsibilities: • Accurately process credit applications from customers in a timely manner• Maintain customer credit records with high precision• Take necessary actions by closely monitoring customer accounts• Provide support for Accounts Receivable Shared Service Team• Collaborate with other departments and staff as needed to complete assignments• Perform assigned administrative tasks• Utilize skills such as Account Reconciliation, Accounts Receivable (AR), Cash Applications, Cash Collections, Commercial Collections, Microsoft Excel, Aged Receivables, Dynamics Ax effectively in daily tasks

Billing Clerk We are seeking a Billing Clerk to join our team in the Printing/Publishing industry in Charlotte, North Carolina. This role offers a contract to permanent employment opportunity where you will be primarily responsible for processing customer applications, maintaining accurate customer records, and troubleshooting customer inquiries. Responsibilities • Efficiently handle customer credit applications • Accurately maintain customer credit records • Utilize Accounting Software Systems for various Accounting Functions • Manage Computerized Billing and generate Billing Statements • Handle Accounts Receivable (AR) operations • Use Microsoft Excel and Excel Formulas for accounting tasks • Respond to and resolve customer inquiries • Monitor customer accounts and take appropriate actions as needed

Accounts Payable Clerk We are currently searching for an Accounts Payable Clerk to join our team in Monroe, North Carolina. In this role, you will be expected to manage and reconcile accounts, execute check runs, and process invoices. You will also be responsible for data entry tasks and the use of various software such as Microsoft Excel, Oracle, and QuickBooks. Responsibilities: • Handle the entire accounts payable process, from receiving invoices to making payments • Reconcile account balances with accuracy and efficiency • Ensure proper coding of invoices for organizational tracking and budgeting • Perform regular check runs to maintain cash flow and pay obligations • Undertake data entry tasks, ensuring the accuracy and completeness of financial data • Utilize Microsoft Excel for data analysis and reporting tasks • Operate Oracle and QuickBooks for financial management and accounting tasks • Monitor and resolve any discrepancies or issues related to invoice processing • Maintain up-to-date and accurate records of all transactions and activities • Collaborate with other team members to improve and streamline processes.

Payroll Clerk We are excited to offer an opportunity for a Payroll Clerk in the dynamic industry of financial services. The position is located in Fort Mill, South Carolina, 29715, United States and will be a part of our accounting team. The Payroll Clerk will be responsible for ensuring the accurate processing of payroll, maintaining customer credit records, and managing customer inquiries. Responsibilities: • Accurately process payroll for 300+ employees.• Maintain precise customer credit records• Manage customer inquiries efficiently• Use accounting software systems to track, report, and audit financial data• Perform necessary accounting functions with precision• Have a full knowledge base of payroll rules, laws, etc.

Bookkeeper We are seeking a Part-Time Bookkeeper in Statesville, North Carolina. In this role, you will be expected to handle a variety of tasks related to account reconciliation, data entry, and bookkeeping. This position offers a long-term contract employment opportunity. Responsibilities: • Accurately process account reconciliations to ensure all financial data is up-to-date• Handle Accounts Payable (AP) and Accounts Receivable (AR) tasks to maintain financial records• Conduct bank reconciliations to verify our financial records match those of our banking institutions• Perform bookkeeping duties, ensuring all financial data is accurate and up-to-date• Enter and manage financial data effectively and accurately• Utilize Microsoft Excel to manage and analyze financial data• Oversee the month-end close process to ensure all financial data is accurate and ready for the new month• Manage payroll duties, ensuring all employees are paid accurately and on-time.

Accounts Payable Clerk We are offering an exciting opportunity for an Accounts Payable Lead in the Engineering industry. This role is based in Great Falls, South Carolina, 29055, United States. The job function involves managing account reconciliation, handling accounts payable, running checks, coding invoices, and data entry. Responsibilities:• Oversee and manage the coding of invoices.• Carry out check runs to ensure financial accuracy.• Handle the accounts payable function, ensuring timely and accurate payment processing.• Conduct account reconciliation to maintain financial integrity.• Undertake data entry tasks to maintain up-to-date and accurate records.• Leverage Microsoft Excel, and an ERP system to streamline invoice processing and other financial tasks.• Monitor customer accounts and take appropriate action when necessary.• Process customer credit applications accurately and efficiently.• Maintain accurate customer credit records.

Accounts Payable Clerk We are offering an exciting opportunity in the manufacturing industry Accounts Payable Clerk. Responsibilities: • Provide support in account reconciliations and month-end closing procedures.• Collaborate with other departments to ensure completion of various accounting tasks.• Take on other responsibilities as needed.• Manage customer inquiries and monitor customer accounts for necessary actions.• Perform tasks related to Accounts Payable (AP), including check runs, coding invoices, and invoice processing.• Utilize Microsoft Excel and Dynamics AX in performing various accounting tasks

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20 results for Office Specialist in Charlotte, NC

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