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    15 results for Receptionist in Boston Ma

    Receptionist We are offering an opportunity for a dedicated Receptionist in the Insurance industry, located in Boston, Massachusetts. As a Receptionist, you'll be the first point of contact for our clients, ensuring smooth communication and efficient administrative operations. You will be responsible for handling inbound calls, managing customer queries, and maintaining accurate client records. <br><br>Responsibilities:<br>• Serve as the first point of contact for clients and provide top-notch customer service<br>• Handle inbound calls, ensuring client queries and concerns are addressed promptly and effectively<br>• Update and maintain accurate client records in line with the company's procedures<br>• Coordinate administrative operations to support the smooth running of the office<br>• Monitor client accounts and take appropriate action when necessary<br>• Process client applications with a high level of accuracy and efficiency<br>• Maintain confidentiality and adhere to the company's data protection policies<br>• Collaborate with other team members to ensure seamless service delivery. Receptionist We are offering a short term contract employment opportunity for a Receptionist in the tech industry, located in Cambridge, Massachusetts. This role will be performed entirely on-site and will involve a variety of administrative tasks.<br><br>Responsibilities:<br><br>• Handle the signing, scheduling, and distribution of packages to employees, ensuring smooth operations.<br>• Regularly interact with guests, handling check-ins for events, and issuing visitor badges as required.<br>• Demonstrate excellent customer service skills, being the first point of contact for inquiries and issues.<br>• Maintain an up-to-date event calendar, coordinating with cleaning staff for event preparations and communicating event details with employees via email.<br>• Utilize Outlook, Teams, and Excel to manage work orders and other administrative tasks.<br>• Issue parking passes when necessary, contributing to the efficient running of the facility.<br>• Use a multi-line phone system, demonstrating strong interpersonal skills and the ability to manage multiple tasks.<br>• Perform data entry tasks, ensuring accurate and up-to-date records.<br>• Organize files and schedule appointments, demonstrating strong organizational skills.<br>• Handle email correspondence effectively, ensuring clear and timely communication. Receptionist We are offering a long term contract employment opportunity for a Receptionist in Salem, Massachusetts. This role is primarily based in the industry and will involve managing the front desk operations, handling appointments, and maintaining an effective communication system.<br><br>Responsibilities:<br><br>• Greet and welcome guests upon arrival and provide them with necessary paperwork.<br>• Handle the scheduling of appointments and ensure any rescheduling is smoothly handled.<br>• Accurately check the system and maintain up-to-date records of all appointments.<br>• Manage a multi-line phone system, responding to inquiries and returning voicemails in a timely manner.<br>• Engage in customer service tasks, addressing and resolving any customer inquiries efficiently.<br>• Perform data entry tasks to maintain accurate customer records.<br>• Organize files and maintain a well-structured filing system.<br>• Proficiently use Microsoft Word, Excel, and Outlook for daily tasks and email correspondence.<br>• Exercise strong interpersonal skills to ensure a positive and detail oriented environment. Front Desk Coordinator We are inviting applications for the role of a Front Desk Coordinator based in Pocasset, Massachusetts. This role primarily revolves around managing reception duties for a firm in the CPA industry. This is a short term contract employment opportunity that provides an engaging work environment. <br><br>Responsibilities: <br>• Greet and assist guests who visit the firm<br>• Handle incoming phone calls and redirect them as necessary<br>• Take responsibility for printing out tax returns<br>• Assemble and package tax returns for mailing<br>• Carry out general reception duties as assigned<br>• Operate copy machines and other office equipment for administrative tasks<br>• Participate in scanning and packaging tasks for tax returns<br>• Manage and maintain organized filing systems. Office Administrator <p>*OPERATIONS SPECIALIST - Our previous and stable client is looking to add administrative rock-star to their team! The role involves managing office supplies and maintaining an organized inventory to ensure seamless operations. It also includes coordinating with vendors providing office machinery and support, such as printers, copiers, and phone systems, for services and support. Additionally, part of the responsibility is to prepare materials for board meetings and upload these into electronic board meeting software. When needed, backing up Reception staff during their lunch breaks, other recess periods, or days off is required. ((Boston, In Office))</p><p><br></p><p> - 3 years of administrative experience</p><p> - Microsoft Office Suite familiarity </p><p> - Aptitude, customer-service centric, pro-active</p> Administrative Assistant <p>We are offering a long term contract employment opportunity for a Receptionist in Lincoln, Massachusetts. This role primarily involves managing the front desk operations of a busy office environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Greet and direct visitors, ensuring they feel welcome and comfortable.</p><p>• Handle all incoming and outgoing communications, including phone calls and emails.</p><p>• Efficiently manage appointments, including scheduling, rescheduling, and confirming as necessary.</p><p>• Ensure all data entries are accurate and up-to-date in the system.</p><p>• Distribute necessary paperwork to appropriate parties.</p><p>• Maintain an organized filing system for easy access to information.</p><p>• Use Microsoft Excel, Outlook, and Word for various administrative tasks.</p><p>• Provide exemplary customer service, resolving customer inquiries promptly and professionally.</p><p>• Utilize a multi-line phone system effectively to manage calls.</p><p>• Maintain a detail oriented demeanor and strong interpersonal skills at all times.</p> Tax Assistant We are offering a short term contract employment opportunity for a Tax Assistant in Providence, Rhode Island. The selected individual will be an integral part of our team, primarily focusing on tasks such as organizing and logging client documents, utilizing firm software for various tasks, and providing backup reception support.<br><br>Responsibilities:<br>• Accurately organize and log client documents that arrive at the Providence office<br>• Operate firm software, including high-speed scanner, tracking software, and document manager software<br>• Download client electronic documents from our secure electronic delivery system<br>• Manage incoming phone calls, sort mail, and set up conference rooms when needed<br>• Provide support to the receptionist during their lunch hour or in their absence<br>• Perform general scanning and copying duties as required<br>• Utilize customer service skills to handle client inquiries and issues<br>• Apply data entry skills to maintain accurate records and databases. Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in the Financial Services industry, located in Boston, Massachusetts. This role involves a variety of office tasks such as managing mail and packages, assisting with room setups, and handling administrative duties.<br><br>Responsibilities<br>• Managing the general cleanliness and organization of the office, including replenishing pantries.<br>• Sorting and delivering mail and packages in a timely manner.<br>• Assisting with setting up rooms for meetings or events, which may include moving tables and chairs.<br>• Handling customer inquiries and resolving them efficiently.<br>• Processing and logging packages accurately.<br>• Communicating effectively with managers and clients regarding job tasks or deadlines.<br>• Handling sensitive and confidential documents with discretion.<br>• Operating various office equipment, experience with Pitney Bowes machine is beneficial.<br>• Demonstrating a high level of independence as this role requires working alone at the office.<br>• Providing excellent customer service while dealing with clients and facilities drivers.<br>• Asking clarifying questions if instructions or tasks are unclear. Accounting Manager/Supervisor <p>Shrewsbury based non-profit is offering an exciting opportunity for an Accounting Manager/Supervisor to join our team. In this role, you will be responsible for managing the financial close process, supervising staff, and assisting with the preparation of the annual budget and audit schedules.</p><p><br></p><p>For immediate interview please contact Victor Muller at 508 205 2136</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee and manage the monthly financial close process, including the preparation of third-party contract and childcare parent billing.</p><p>• Supervise the Staff Accountant and Accounting Clerk, ensuring efficient daily operations.</p><p>• Prepare and record monthly closing entries and import payroll entries to the general ledger.</p><p>• Review scholarship applications from the wellness and health equity department and Transitional Housing Program.</p><p>• Assist with the preparation of the annual operating budget and the annual independent audit.</p><p>• Manage the reconciliation of general ledger accounts and balance sheet accounts.</p><p>• Handle the supervision of weekly accounts payable check runs and monthly bank account reconciliation.</p><p>• Research and resolve all inquiries regarding general ledger transactions.</p><p>• Prepare and analyze monthly revenue and expense financial statements and reports.</p><p>• Oversee the distribution of monthly financial reports to department directors.</p><p>• Provide backup support for front desk as needed and perform other duties as assigned.</p> Cash Application Specialist We are in search of a diligent Cash Application Specialist to join our team located in Taunton, Massachusetts. This role offers a contract to permanent employment opportunity, where you will be involved in handling customer applications, maintaining precise customer records, and resolving customer inquiries. Additionally, you will oversee customer accounts and execute suitable actions.<br><br>Responsibilities: <br><br>• Accurately post payments and denials on patient accounts while ensuring a proper reconciliation of transactions.<br>• Collaborate with insurance payers to verify the receipt of correct rates and the accuracy of billing.<br>• Generate reports on account statuses and identify any discrepancies or issues that need attention.<br>• Maintain and update all fee schedules in the billing system to reflect current rates.<br>• Stay informed and updated on all HCPC codes relevant to the mental health programs offered.<br>• Work closely with the billing and reception staff to ensure a smooth financial workflow.<br>• Process month-end reports on outstanding revenue to aid in financial tracking and decision-making.<br>• Read and interpret remittance reports as part of the role. Part-Time Administrative Assistant We are offering a contract for a Part-Time Administrative Assistant role in the Education and Biomedical Research industry. This position is based in Cambridge, Massachusetts, and offers a hybrid work arrangement with a preference for being in the office on Tuesdays and Thursdays.<br><br>Responsibilities:<br>• Managing complex calendars and scheduling requirements<br>• Responding to and managing administrative email box<br>• Coordinating group meetings and ensuring all required materials are prepared and available<br>• Liaising with laboratory staff and assisting with schedule changes<br>• Assisting with academic and research-related tasks as needed<br>• Editing letters and other written correspondence<br>• Proficiency in using Microsoft Suite applications, especially Outlook, for administrative tasks<br>• Tracking the whereabouts of key personnel for travel-related matters<br>• Providing support to postdocs. Administrative Assistant <p>We are offering a short term contract employment opportunity in the Property Management industry for an Administrative Assistant in Boston, Massachusetts. This role will primarily involve administrative support functions, including but not limited to, managing phone calls and maintaining files. </p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls and efficiently direct them to the appropriate parties</p><p>• Provide comprehensive administrative support to the team</p><p>• Take charge of filing systems, ensuring they are kept up-to-date and are easily accessible</p><p>• Ensure all customer-related queries are addressed promptly and accurately</p><p>• Use Yardi software for efficient management of customer records</p><p>• Monitor customer accounts and take necessary action whenever required</p><p>• Accurately process customer credit applications.</p> Proposal Coordinator <p>We are in search of a Proposal Coordinator to become part of our team in the construction and contracting industry. The Proposal Coordinator will be an integral part of our proposal and client development efforts, working alongside a team of other marketing professionals. This is fully onsite position in Metro West (Boston).</p><p><br></p><p>Responsibilities:</p><p>• Support proposal and client development initiatives.</p><p>• Collaborate with the marketing team to coordinate and execute project plans.</p><p>• Utilize Adobe InDesign to create and edit marketing materials.</p><p>• Maintain steady communication with clients and team members.</p><p>• Write and edit proposals, ensuring accuracy and compelling content.</p><p>• Adapt to a fast-paced work environment, managing multiple tasks simultaneously.</p><p>• Demonstrate initiative and motivation in all aspects of work.</p> Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the financial services industry, located in Chestnut Hill MA, Massachusetts, 02467, United States. As an Administrative Assistant, you will support the team by performing various administrative tasks, including data entry and document management. <br><br>Responsibilities:<br><br>• Manage and accurately enter data into the system<br>• Take charge of filing documents both digitally and physically<br>• Handle administrative tasks as required to support the team<br>• Ensure all engagement letters are properly filled out and alphabetically organized<br>• Maintain an efficient and organized computer filing system<br>• Use your computer skills to efficiently carry out tasks<br>• Utilize office software and other basic office skills effectively<br>• Support the back office operations as needed<br>• Ensure all documents are scanned and properly stored in the system<br>• Uphold a high level of computer literacy in all tasks. Administrative Assistant <p>We are offering a long-term contract employment opportunity for an Administrative Assistant in Mashpee, Massachusetts. As an Administrative Assistant, you will be the first point of contact for our visitors and patients, managing their inquiries efficiently. You will also be tasked with various administrative duties, including data entry, email and calendar management, and handling both inbound and outbound calls. </p><p><br></p><p>Responsibilities</p><p>• Efficiently managing all inbound and outbound calls, directing as necessary.</p><p>• Acting as the initial point of contact for all visitors and patients, ensuring a positive experience.</p><p>• Maintaining a high level of proficiency with Microsoft Office tools, including Word, Excel, and PowerPoint.</p><p>• Performing data entry tasks with a high level of accuracy.</p><p>• Managing email correspondence effectively and promptly.</p><p>• Maintaining and managing schedules and appointments using Microsoft Outlook.</p><p>• Ensuring a high level of customer service is maintained at all times.</p><p>*Must be able to pass a variety of background checks, fingerprint testing and national sex offender registry*</p>