Data Entry ClerkWe are offering a short term contract employment opportunity for a Data Entry Clerk in our non-profit organization located in Framingham, Massachusetts. As a Data Entry Clerk, your primary role will be to manage our database, ensuring the accurate and efficient input of information from various sources. <br><br>Responsibilities:<br><br>• Manage the process of inputting data from excel and paper files into the organization's database<br>• Ensure the accuracy of the data entered in the database by paying attention to details<br>• Utilize Microsoft Excel and Microsoft Word effectively for data management tasks<br>• Organize files systematically for easy retrieval and reference<br>• Maintain excellent customer service by resolving customer inquiries promptly<br>• Efficiently handle email correspondence related to data entry tasks<br>• Use 10 Key Skills to perform calculations necessary for data processing<br>• Ensure all documents are properly scanned and filed in the system<br>• Maintain a high typing speed for efficient data entry.Customer Service Specialist<p>We are looking for a detail-oriented and proactive <strong>Customer Service Specialist / Order Processor</strong> to join our clients team in Framingham. In this role, you will manage the order lifecycle from processing orders and reviewing Purchase Orders (POs) for accuracy, to generating invoices using QuickBooks and calculating shipping costs. You’ll communicate with customers for PO revisions, handle inquiries, and send payment reminders and on-hold notices. Additionally, you will assist with product returns, issue credits, and support administrative tasks like specific industry reporting.</p><p>The ideal candidate will have strong attention to detail, excellent communication skills, and proficiency in QuickBooks and Excel. You should be organized, capable of multitasking, and have a customer-focused approach. If you’re ready to contribute to a dynamic team and grow your career, we encourage you to apply!</p><p><br></p><p>For immediate consideration please call Allison Brown at 508.205.2121</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and process customer orders with precision and efficiency.</p><p>• Review Purchase Orders (POs) for accuracy and make necessary revisions.</p><p>• Generate invoices using QuickBooks and calculate shipping costs.</p><p>• Communicate with customers regarding PO revisions, inquiries, payment reminders, and on-hold notices.</p><p>• Assist with product returns and issue credits as needed.</p><p>• Maintain accurate customer credit records.</p><p>• Use Microsoft Excel to keep track of customer data and information.</p>Senior Accounts Payable Specialist<p>Job Title: Senior Accounts Payable Coordinator</p><p>Location: Burlington, MA (Hybrid)</p><p><br></p><p>Job Description:</p><p>We're recruiting for a Senior Accounts Payable Coordinator to join our client in Burlington, MA on a hybrid work schedule. The selected candidate will join an established accounts payable department, ensuring all invoices are processed accurately and timely.</p><p><br></p><p>Responsibilities:</p><p>Accounts Payable process, ensuring compliance with company policies and procedures.</p><p>Review, validate, and process a high volume of vendor invoices.</p><p>Coordinate monthly and yearly close processes.</p><p>Conduct regular audit and reconciliation of financial data.</p><p>Resolve invoice discrepancies and liaise with vendors and internal departments as required.</p><p>Mentor and guide junior staff members, fostering a positive and productive work environment.</p><p>Assist in ad hoc finance projects and prepare financial reports as needed.</p><p><br></p><p>Qualifications:</p><p>Minimum 5 years of experience in Accounts Payable</p><p>Strong understanding of accounting principles and accounts payable processes.</p><p>Proficiency in accounting software</p><p>Excellent organizational, analytical, and problem-solving skills.</p><p>Ability to multi-task, work under pressure and meet deadlines required.</p><p><br></p><p>This position offers a hybrid work schedule allowing for a blend of in-office and remote work.This is an excellent opportunity for a Senior Accounts Payable Coordinator to contribute to and play a vital role in our client's finance department. If you meet the above criteria and are ready for the challenge, apply now! Also, feel free to email Bill.Nichols@roberthalf! </p>Procurement Specialist<p>We are offering an opportunity for a Procurement Specialist in Boston, Massachusetts. Our industry requires a detail-oriented individual who can handle buying processes, cater to customer service needs, manage invoices, and create as well as enter purchase details. This role necessitates an onsite presence.</p><p>This position will offer training, yet does need to have an individual who is able to oversee necessary contracts and ensure procedures are handled appropriately. </p><p><br></p><p>Responsibilities:</p><p>• Accurately and efficiently manage buying processes</p><p>• Provide exceptional customer service to clients and vendors</p><p>• Oversee and handle invoice management</p><p>• Create and execute purchase orders</p><p>• Enter and maintain accurate purchase information in the system </p><p>• Proactively resolve issues related to procurement activities</p><p>• Collaborate with internal teams to ensure accurate and timely procurement processes</p><p>• Monitor and maintain supplier performance and relationship</p><p>• Ensure compliance with procurement policies and procedures</p><p>• Contribute to the continuous improvement of procurement processes.</p>AR Data Entry Cash ApplicationsProcess and post various types of payments, such as checks, credit card transactions, and electronic payments to the appropriate AR accounts.<br>Perform data entry with accuracy, primarily using 10-key, to update payment and account information.<br>Maintain organized and precise records of payment transactions to support reconciliation and reporting.<br>Provide occasional support with phone coverage, ensuring prompt and professional responses as needed.<br>Collaborate with team members to address any discrepancies or issues related to payment posting.<br>Adhere to established procedures to ensure compliance and accuracy within the AR process.Cash Application SpecialistWe are in search of a diligent Cash Application Specialist to join our team located in Taunton, Massachusetts. This role offers a contract to permanent employment opportunity, where you will be involved in handling customer applications, maintaining precise customer records, and resolving customer inquiries. Additionally, you will oversee customer accounts and execute suitable actions.<br><br>Responsibilities: <br><br>• Accurately post payments and denials on patient accounts while ensuring a proper reconciliation of transactions.<br>• Collaborate with insurance payers to verify the receipt of correct rates and the accuracy of billing.<br>• Generate reports on account statuses and identify any discrepancies or issues that need attention.<br>• Maintain and update all fee schedules in the billing system to reflect current rates.<br>• Stay informed and updated on all HCPC codes relevant to the mental health programs offered.<br>• Work closely with the billing and reception staff to ensure a smooth financial workflow.<br>• Process month-end reports on outstanding revenue to aid in financial tracking and decision-making.<br>• Read and interpret remittance reports as part of the role.Office Services AssociateWe are offering a short term contract employment opportunity for an Office Services Associate in the Financial Services industry, located in Boston, Massachusetts. This role involves a variety of office tasks such as managing mail and packages, assisting with room setups, and handling administrative duties.<br><br>Responsibilities<br>• Managing the general cleanliness and organization of the office, including replenishing pantries.<br>• Sorting and delivering mail and packages in a timely manner.<br>• Assisting with setting up rooms for meetings or events, which may include moving tables and chairs.<br>• Handling customer inquiries and resolving them efficiently.<br>• Processing and logging packages accurately.<br>• Communicating effectively with managers and clients regarding job tasks or deadlines.<br>• Handling sensitive and confidential documents with discretion.<br>• Operating various office equipment, experience with Pitney Bowes machine is beneficial.<br>• Demonstrating a high level of independence as this role requires working alone at the office.<br>• Providing excellent customer service while dealing with clients and facilities drivers.<br>• Asking clarifying questions if instructions or tasks are unclear.