We are looking for a detail-oriented Entry Level Accountant to join our team in Nashua, New Hampshire. In this role, you will play a pivotal part in ensuring compliance, maintaining accurate financial records, and supporting project documentation processes. This position is perfect for someone eager to grow their accounting career while contributing to a collaborative and organized environment.<br><br>Responsibilities:<br>• Manage subcontractor compliance documentation, including verifying certificates of insurance, W-9s, contracts, lien waivers, and licenses.<br>• Conduct thorough reviews of documentation to ensure accuracy and completeness before projects commence and throughout their lifecycle.<br>• Track expiration dates for compliance documents and proactively communicate with subcontractors to maintain up-to-date records.<br>• Provide administrative support to project managers, particularly in contract management and compliance reporting.<br>• Organize and maintain both digital and physical records following company policies and procedures.<br>• Collaborate with accounting and legal teams to address any documentation or compliance-related concerns.<br>• Assist in audit preparation by ensuring all records align with internal controls and compliance standards.
<p>We are looking for a skilled Bookkeeper & Office Administrator to join our team in Shirley, Massachusetts. In this role, you will be responsible for managing financial operations, handling administrative tasks, and supporting project coordination. The ideal candidate will possess strong organizational skills and have experience in bookkeeping, billing, and office management.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including preparing invoices, reconciling billing data, and tracking retainage for construction projects.</p><p>• Review and process monthly client invoices while ensuring all job-related entries are accurate and approved.</p><p>• Facilitate communication and coordination between project managers, field teams, and administrative staff to ensure timely and accurate documentation.</p><p>• Assist with maintaining the chart of accounts and support the preparation of monthly financial statements and internal reports.</p><p>• Oversee day-to-day office administration tasks, such as data entry, filing, and general organizational support.</p><p>• Send account statements and make collection calls as needed to ensure timely payments.</p><p>• Coordinate project-related paperwork, invoices, and supporting documents to ensure accuracy and completeness.</p><p>• Provide operational support to streamline workflows and enhance collaboration among team members.</p><p>• Utilize construction-specific billing systems to ensure compliance with industry practices and standards.</p><p>• Support the Controller with financial operations and reporting initiatives.</p><p><br></p><p><strong><em><u>For immediate consideration please call me directly 508-205-2127, Eric Lebow</u></em></strong></p>
<p>Robert Half is working with a respected professional services firm in the Burlington, MA area seeking an Office Manager to join its team. This role is permanent and would be in office 5 days per week.</p><p><br></p><p>Our client is looking for an Office Manager to support administrative efforts across the office along with some general bookkeeping tasks. The desired candidate should have some light experience with billing and payroll, ideally with QuickBooks experience. Responsibilities will also include managing some of the company's social media, and LinkedIn presence. There will be some light HR tasks too.</p><p><br></p><p>For the right candidate our client is looking to offer a starting base salary around $70-80K. The benefits are competitive.</p><p><br></p><p>If interested and qualified please apply to this listing, or send your resume direct to Bill.Nichols@roberthalf. Thanks!</p>
We are looking for a proactive and detail-oriented Office Manager to oversee daily administrative operations and support the broader team. Based in Boston, Massachusetts, this role is ideal for someone who excels in organization, communication, and multitasking. You will play a pivotal role in ensuring the office runs smoothly while serving as a key liaison for staff and external vendors.<br><br>Responsibilities:<br>• Manage daily office operations, including maintaining a clean and organized workspace.<br>• Coordinate and monitor office supplies and vendor relationships to ensure timely deliveries and cost-effective solutions.<br>• Provide administrative support to executives, including calendar management and light executive assistant duties.<br>• Assist in planning and executing company social events and staff gatherings.<br>• Oversee reception duties, such as greeting visitors and managing incoming calls.<br>• Maintain office aesthetics by ensuring common areas are well-kept and presentable.<br>• Support remote teams with administrative needs and occasional travel to other locations.<br>• Utilize Microsoft Office Suite to create documents, presentations, and spreadsheets as needed.<br>• Act as the primary point of contact for operational inquiries and troubleshooting.<br>• Foster a collaborative and detail-oriented office environment that reflects the company’s values.
