<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Hialeah, Florida. This role will provide essential support during a maternity leave period, lasting approximately 60 to 90 days. The ideal candidate will bring strong organizational skills, bilingual proficiency, and the ability to manage various administrative tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Process and code invoices accurately and in a timely manner.</p><p>• Handle tenant communications professionally, addressing inquiries and resolving issues.</p><p>• Maintain and organize office documentation and records to ensure accessibility and efficiency.</p><p>• Utilize Yardi software for administrative tasks and data management.</p><p>• Perform receptionist duties, including answering inbound calls and greeting visitors.</p><p>• Support data entry tasks to maintain accurate and up-to-date records.</p><p>• Collaborate with team members to ensure smooth daily operations.</p>
We are looking for a skilled Desktop Support Manager to oversee helpdesk and desktop operations for a healthcare organization. This long-term contract position is based in West Palm Beach, Florida and involves managing teams, ensuring service delivery excellence, and maintaining endpoint security and compliance. The ideal candidate will have strong technical expertise and leadership experience.<br><br>Responsibilities:<br>• Manage daily operations of the helpdesk and desktop support teams, ensuring incidents and requests are resolved efficiently.<br>• Oversee ticket prioritization, workflow optimization, and adherence to service-level agreements (SLAs) and key performance indicators (KPIs).<br>• Supervise lifecycle management for endpoints, including desktops, laptops, mobile devices, and peripherals.<br>• Implement standardized hardware configurations, software deployment, and endpoint security measures.<br>• Lead and develop a team of helpdesk analysts and technicians, fostering a customer-focused culture.<br>• Monitor service metrics such as ticket trends, resolution rates, and customer satisfaction scores, while producing regular reports.<br>• Ensure compliance with cybersecurity standards, including endpoint security and vulnerability remediation.<br>• Collaborate with vendors and optimize support tools such as ticketing systems and asset management platforms.<br>• Drive automation and self-service improvements to enhance user experience and reduce recurring issues.<br>• Support organizational initiatives, including clinic openings and infrastructure upgrades.
<p>We are looking for a highly organized and proactive Senior Administrative Assistant to join our team on a contract basis in Boca Raton, Florida. In this role, you will support senior leadership and oversee strategic operations to ensure the office runs efficiently and maintains high standards of attention to detail. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities seamlessly.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide advanced administrative support to executives and department heads, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, review, and edit correspondence, reports, presentations, and confidential documents.</li><li>Manage schedules, prioritize communications, and handle requests on behalf of senior leadership.</li><li>Organize and maintain filing systems, both electronic and paper.</li><li>Coordinate office logistics, events, and project timelines.</li><li>Foster positive relationships across departments and with external partners.</li><li>Support process improvement initiatives to enhance efficiency.</li></ul><p><br></p>
We are looking for a skilled Administrative Assistant to join our team in Boca Raton, Florida. This contract position offers an excellent opportunity to support daily operations and contribute to the efficiency of a detail-oriented services organization. If you thrive in a dynamic office environment and excel in administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth day-to-day operations.<br>• Manage inbound calls, direct them appropriately, and address inquiries with a high level of attention to detail.<br>• Perform accurate data entry to maintain records and databases.<br>• Handle receptionist duties, including greeting visitors and managing front desk activities.<br>• Coordinate office supplies and maintain inventory to support operational needs.<br>• Assist with preparing and organizing documents for meetings and presentations.<br>• Maintain confidentiality while handling sensitive information and documents.<br>• Collaborate with team members to facilitate efficient communication and workflow.<br>• Schedule appointments and manage calendars effectively.<br>• Support additional administrative tasks as needed to meet organizational goals.
<p>Robert Half is seeking a highly organized and proactive Bilingual Executive Assistant (Spanish/English) to provide direct support to senior leadership in a fast-paced professional environment. This role requires discretion, strong judgment, and the ability to anticipate needs while managing multiple priorities and confidential matters.</p><p><br></p><p>Responsibilities</p><ul><li>Manage complex executive calendars, including coordinating internal and external meetings across multiple departments, prioritizing scheduling conflicts, and ensuring leadership time is allocated efficiently</li><li>Screen and respond to calls, emails, and correspondence in both English and Spanish, drafting professional communications on behalf of leadership while exercising sound judgment</li><li>Prepare detailed reports, presentations, and executive-level documents by gathering information from multiple stakeholders and ensuring accuracy and professionalism</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries, while tracking and submitting expense reports</li><li>Organize meetings by preparing agendas, compiling supporting documentation, recording notes, and following up on action items to ensure timely completion</li><li>Serve as liaison between executives, clients, vendors, and internal teams, facilitating communication and resolving administrative issues independently when appropriate</li><li>Maintain confidential files and sensitive company information while ensuring proper documentation and secure record management practices</li><li>Track ongoing projects, deadlines, and deliverables across departments, proactively reminding leadership of upcoming commitments and priorities</li><li>Assist with planning company events, leadership meetings, and special projects requiring coordination across multiple departments</li></ul><p><br></p>
We are looking for a detail-oriented Courtroom Specialist to join our team in Fort Lauderdale, Florida. This Contract to permanent position offers an excellent opportunity to contribute to the efficient operations of a courtroom setting while utilizing your administrative expertise. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational and communication skills.<br><br>Responsibilities:<br>• Provide administrative support to courtroom personnel, ensuring smooth daily operations.<br>• Respond to inbound calls and address inquiries professionally and efficiently.<br>• Manage and maintain accurate records and documentation through data entry.<br>• Perform receptionist duties, including greeting visitors and handling correspondence.<br>• Coordinate schedules and appointments for courtroom staff.<br>• Assist in preparing and organizing legal documents and case files.<br>• Ensure compliance with established procedures and protocols.<br>• Collaborate with team members to streamline administrative processes.<br>• Monitor and restock office supplies as needed.<br>• Maintain confidentiality and handle sensitive information with discretion.
We are looking for an organized and detail-oriented Order Processing Specialist to join our team in Miramar, Florida. In this long-term contract role, you will play a key part in ensuring smooth administrative operations, accurate invoice management, and efficient order processing. This position offers an opportunity to work in a growing company, providing essential support to various teams while maintaining high standards of accuracy and professionalism.<br><br>Responsibilities:<br>• Upload and process invoices through customer portals with precision.<br>• Perform accurate data entry tasks, including recording sales orders and entering quotes.<br>• Provide administrative support to the sales team, ensuring timely communication and document handling.<br>• Assist the accounting team with tasks such as processing credits and debits and entering invoices into the system.<br>• Manage product shipping logistics to ensure timely delivery.<br>• Maintain organized records of invoices, quotes, and sales documentation.<br>• Collaborate with team members to improve workflow efficiency and address operational needs.<br>• Ensure compliance with company policies and procedures during all data handling and administrative processes.
<p>We are looking for a dedicated and detail-oriented individual to join our team in Miami, Florida. In this role, you will oversee critical reporting processes, ensuring compliance with regulatory standards and delivering insightful analyses to support business decisions. The ideal candidate will have a strong background in financial reporting, SEC compliance, and process automation.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review 10K and 10Q filings to ensure accuracy and compliance with SEC regulations.</p><p>• Analyze financial trends and variances to provide actionable insights to management.</p><p>• Develop and present detailed management reports to support strategic decision-making.</p><p>• Automate reporting processes to improve efficiency and accuracy.</p><p>• Monitor and ensure compliance with US GAAP standards in all financial reporting activities.</p><p>• Collaborate with cross-functional teams to gather and validate financial data.</p><p>• Supervise and mentor entry-level staff within the financial reporting team.</p><p>• Implement best practices for reporting and analysis to enhance overall performance.</p><p>• Conduct thorough reviews of organizational financial statements to identify discrepancies or areas for improvement.</p><p>• Stay up-to-date with changes in financial reporting regulations and industry trends.</p><p><br></p><p>Great company benefits! </p><p>if you are interested in hearing more about this role, please call me Janet 786-393-4588 or email janet.silva@roberthalfcom</p>
<p><strong>Staff Accountant / Office Manager</strong></p><p>We are seeking a dynamic and detail-oriented <strong>Staff Accountant / Office Manager</strong> to serve as the accounting and operations lead for our office. This role is responsible for overseeing day-to-day accounting functions while ensuring smooth office operations and administrative support.</p><p>The ideal candidate is a self-motivated team player with strong communication skills who thrives in a deadline-driven environment. This individual understands the importance of building strong relationships, fostering team culture, and creating efficient systems that support business success.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage day-to-day office operations</li><li>Handle full-cycle bookkeeping, including A/R, A/P, and general ledger</li><li>Perform bank and GL reconciliations</li><li>Manage cash flow, collections, expense reporting, and check processing</li><li>Oversee month-end close and prepare monthly financial reports</li><li>Conduct financial analysis and coordinate with the tax accountant</li><li>Ensure transaction management and file compliance</li><li>Establish and maintain efficient office systems and procedures</li><li>Oversee office administration and standard operating procedures</li><li>Manage ordering and tracking of office supplies</li><li>Provide administrative support to leadership as needed</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Courtroom Specialist to join our team in Fort Lauderdale, Florida. This is a Contract to permanent position that offers an excellent opportunity to contribute to administrative operations and courtroom support. The ideal candidate will excel in multitasking, communication, and maintaining a detail-oriented approach in a fast-paced environment.<br><br>Responsibilities:<br>• Provide administrative support to courtroom operations, ensuring all tasks are completed accurately and efficiently.<br>• Manage inbound calls and respond to inquiries with clarity and attention to detail.<br>• Perform data entry tasks to maintain accurate records and documentation.<br>• Serve as the first point of contact by handling receptionist duties and greeting visitors.<br>• Organize and maintain office files, ensuring easy access to necessary documents.<br>• Coordinate schedules and appointments to facilitate smooth courtroom processes.<br>• Assist with preparing reports and correspondence as required.<br>• Collaborate with team members to ensure all administrative tasks are completed in a timely manner.<br>• Monitor and maintain office supplies, replenishing inventory as needed.<br>• Uphold confidentiality and security standards in handling sensitive information.
<p>We are seeking a strategic and hands-on Director of Marketing to lead all aspects of our marketing efforts. This senior role will be responsible for developing and executing marketing strategies that drive brand awareness, elevate our industry presence, and support client acquisition across diverse market sectors. The ideal candidate brings a mix of creativity, construction industry insight, and a proven ability to lead cross-functional teams and campaigns.</p><p><br></p><p>Key Responsibilities</p><p>Strategy & Planning</p><p>• Develop and execute a comprehensive annual marketing plan aligned with company goals, including brand strategy, client engagement, and business development support.</p><p>• Conduct market research and competitor analysis to identify trends, positioning opportunities, and new growth segments in commercial construction.</p><p>• Define and track key performance indicators (KPIs) across all marketing activities, ensuring data-driven decision-making.</p><p>Branding & Execution</p><p>• Lead the development and refinement of the brand voice, visual identity, and messaging across all channels and materials.</p><p>• Manage all content creation including project case studies, brochures, proposal graphics, and website updates.</p><p>• Ensure consistent and high-quality messaging in presentations, and marketing collateral.</p><p>• Oversee social media strategy, PR initiatives, email campaigns, and trade publication presence to increase visibility in target markets.</p><p>• Manage photography, videography, and documentation of completed projects and construction milestones.</p><p>Digital & Technology</p><p>• Oversee website management and optimization, including SEO, project pages, and analytics.</p><p>• Lead the implementation and use of marketing technologies, CRM tools (e.g., Salesforce, Wrike), and automation platforms to enhance outreach and reporting.</p><p>• Maintain digital asset libraries and ensure up-to-date content across all platforms.</p><p>Leadership & Collaboration</p><p>• Manage and mentor a marketing team and external creative partners (agencies, photographers, writers).</p><p>• Work closely with Business Development, Estimating, and Operations teams to develop marketing strategies that support sales efforts.</p><p>• Coordinate with HR and Recruiting to support employer branding, career fair materials, and talent acquisition efforts.</p><p>• Represent the company at industry events, trade shows, and award submissions.</p><p><br></p><p>Required Skills and Qualifications</p><p>• Bachelor’s degree in Marketing, Communications, Journalism, Business, or a related field (Master’s preferred).</p><p>• 8+ years of marketing experience, with at least 3–5 years in a senior leadership role, preferably within the AEC (Architecture, Engineering, Construction) industry.</p><p>• Proven track record of building and managing marketing teams and delivering measurable business results.</p><p>• Strong knowledge of the construction project lifecycle and the client decision-making process.</p><p>• Excellent writing, editing, and visual communication skills tailored for both internal and external stakeholders.</p><p>• Proficiency in Adobe Creative Suite, WordPress, CRM systems (e.g., Salesforce, Wrike), and Google Analytics.</p><p>• Deep understanding of digital marketing, brand management, and content strategy.</p><p><br></p>
<p>Oversee the mission-critical migration of Epic systems to the HCN environment for our district’s hospital and clinic sites - Ensure operational continuity, regulatory compliance, and patient safety during a high-risk IT transition - Collaborate extensively with IT infrastructure, support teams, vendors, and clinical leadership to maintain seamless healthcare operations --- </p><p><strong>Key Responsibilities:</strong> </p><p>- Coordinate and lead on-site Epic migration activities to the HCN environment </p><p>- Work closely with infrastructure, end-user support, clinical operations, and vendor partners to ensure smooth project delivery </p><p>- Rapidly triage and escalate incidents to maintain high system availability during transition </p><p>- Serve as the bridge between enterprise IT strategy and hospital-level execution to support patient care </p><p>- Lead efforts to stabilize end-user computing, network, and server environments across sites </p><p>- Oversee Help Desk performance, ensuring prompt issue resolution and adherence to service level agreements (SLAs) </p><p>- Take ownership for local IT decisions, problem management, and accountability for ongoing operations </p><p>- Support regulatory audits and inspections by maintaining accurate compliance documentation and processes </p><p>- Ensure all IT systems remain secure, properly licensed, and compliant with healthcare standards </p><p>- Proactively identify and mitigate compliance, regulatory, and patient safety risks related to IT systems and workflows </p>
<p><strong>SQL Database Administrator</strong></p><p>We are seeking an experienced <strong>SQL Database Administrator</strong> to manage our database environments, ensure performance, and maintain high availability. This role is ideal for someone who enjoys working with data systems, optimizing queries, and supporting mission-critical applications.</p><p><strong>Responsibilities</strong></p><ul><li>Install, configure, and maintain Microsoft SQL Server environments</li><li>Monitor database performance, optimize queries, and tune indexes</li><li>Perform backups, restorations, log shipping, and disaster recovery testing</li><li>Configure and support high-availability systems such as AlwaysOn, clustering, or mirroring</li><li>Manage database security including roles, permissions, encryption, and audits</li><li>Troubleshoot database failures, corruption, long-running queries, and performance bottlenecks</li><li>Support developers with schema changes, stored procedures, and data migrations</li><li>Maintain documentation of schemas, configurations, and DR procedures</li><li>Assist in ETL processes and reporting activities</li></ul><p><br></p>
<p>We are seeking an accomplished Oracle Fusion Implementation Program Manager to lead large-scale Oracle Fusion Cloud ERP programs for enterprise clients. This role requires extensive experience in cloud transformation, cross-functional coordination, and management of all phases of Oracle Fusion deployments. The Program Manager will be responsible for program governance and ensuring high-quality project execution, aligned with Oracle Application Implementation Manager standards.</p><p>Key Responsibilities:</p><ul><li>Lead end-to-end Oracle Fusion Cloud implementation programs, managing the full lifecycle from planning and requirements gathering through deployment and post-go-live stabilization.</li><li>Define and manage program strategy, scope, timelines, budgets, and risk management plans, ensuring all activities align with client executive stakeholder goals.</li><li>Oversee cross-functional implementation teams, including system integrators, subject matter experts, and client process owners.</li><li>Manage configuration and implementation governance, offering guidance on Oracle Fusion features, task assignments, and setup oversight in accordance with Oracle best practices.</li><li>Drive project communication cadence, facilitate status reporting, and provide executive-level summaries across the program portfolio.</li><li>Ensure timely delivery of project milestones, resolve issues promptly, and proactively mitigate risks throughout the project lifecycle.</li><li>Support and coordinate change management efforts, testing cycles, data migration activities, and cutover planning to ensure seamless transitions.</li></ul><p><br></p>
<p>We are looking for a highly skilled and experienced Senior Paralegal to join a boutique Family Law firm in Boca Raton, Florida. This role offers an excellent opportunity for a motivated, detail-oriented individual to take on leadership responsibilities, manage staff, and support the firm's operations. If you are passionate about Family Law and ready to advance your career, we encourage you to apply.<strong> 100% in office. Please send your resume to Stacey Lyons via LinkedIn for immediate consideration!</strong></p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive support to attorneys, including managing case files and preparing legal documents.</p><p>• Oversee staff operations, ensuring efficient workflow and adherence to firm policies.</p><p>• Coordinate trial preparation activities, including organizing exhibits, drafting pleadings, and scheduling witnesses.</p><p>• Assist with corporate governance tasks, including entity formation and compliance documentation.</p><p>• Handle legal billing processes, ensuring accuracy and timely submissions.</p><p>• Manage civil and commercial litigation cases, including research and case strategy development.</p><p>• Serve as a key point of contact for clients, addressing inquiries and maintaining strong client relationships.</p><p>• Collaborate with attorneys on family law cases, offering strategic input and administrative support.</p><p>• Maintain confidentiality and ensure compliance with legal standards in all activities.</p><p>• Monitor deadlines and ensure timely completion of legal tasks and filings.</p>
We are looking for a dedicated and organized Office Assistant to join our team in Miami Beach, Florida. This is a long-term contract position within the non-profit industry, offering an excellent opportunity to support daily operations while contributing to meaningful community initiatives. The ideal candidate will bring strong bilingual skills in English and Spanish and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Provide clerical and administrative support to ensure efficient office operations.<br>• Assist with leasing-related activities and maintain accurate records for tenants and properties.<br>• Handle incoming calls and emails, ensuring timely responses and excellent customer service.<br>• Perform billing functions, including processing invoices and tracking payments.<br>• Utilize accounting and CRM software to manage financial and operational data.<br>• Coordinate schedules and appointments to support office staff and leadership.<br>• Organize and maintain files, documents, and office supplies for streamlined accessibility.<br>• Support communication and marketing efforts, including banner ads and other outreach materials.<br>• Collaborate with team members to ensure seamless execution of daily tasks.<br>• Address inquiries and resolve issues promptly to maintain a positive experience for all stakeholders.
<p>We are looking for an experienced Director of Accounting to lead and oversee financial operations within our organization. Based in Miramar, Florida, this role is ideal for a detail-oriented individual who thrives in supporting and developing people, managing budgets, financial reporting, and forecasting. The position requires a strategic thinker capable of driving financial excellence and ensuring compliance with industry standards.</p><p><br></p><p>Responsibilities:</p><p>• Develop and manage the organization's annual budget, ensuring alignment with strategic goals.</p><p>• Oversee month-end closing processes to ensure accurate and timely financial reporting.</p><p>• Implement and refine budget processes to improve financial efficiency and transparency.</p><p>• Prepare comprehensive financial reports and present findings to executive leadership.</p><p>• Monitor and manage cash flow operations to maintain organizational liquidity.</p><p>• Lead forecasting activities, including financial projections and scenario analysis.</p><p>• Utilize financial modeling techniques to support strategic decision-making.</p><p>• Ensure compliance with accounting standards and regulatory requirements.</p><p>• Collaborate with cross-functional teams to optimize financial strategies and processes.</p><p>• Provide mentorship and guidance to the accounting team, fostering growth.</p><p><br></p><p><strong>Interested candidates please apply and reach out to STEFANIE FURNISS for more details. 786-897-7903 </strong></p>
<p>We are looking for a skilled paralegal/administrative support to join our <strong>Mortgage Lending</strong> team in Aventura, Florida. In this role, you will assist clients in securing residential and jumbo loans while ensuring compliance with underwriting standards. The ideal candidate will have expertise in loan processing, underwriting, and customer service, enabling them to provide tailored solutions to meet individual financial needs. The ideal candidate has experience reviewing reports, contracts, and client paperwork in mortgage lending, and lives close to the<strong> AVENTURA OFFICE</strong>. THIS IS AN ONSITE ROLE. </p><p><br></p><p>Responsibilities:</p><p>• Assess loan applications and verify supporting documentation to ensure compliance with underwriting guidelines.</p><p>• Collaborate with clients to provide guidance on loan options and application processes.</p><p>• Process residential and jumbo loans, ensuring timely and accurate submission of all required documents.</p><p>• Conduct thorough reviews of financial records and credit reports to evaluate borrower eligibility.</p><p>• Utilize FHA and other regulatory standards to approve or reject loan requests.</p><p>• Maintain detailed records of loan decisions and communicate outcomes effectively to clients.</p><p>• Monitor industry trends and changes to ensure alignment with current underwriting practices.</p><p>• Liaise with internal teams to streamline the loan approval process and enhance operational efficiency.</p><p>• Provide attentive customer service to address client inquiries and resolve concerns.</p><p>• Ensure adherence to all applicable laws, regulations, and company policies in loan processing.</p><p><br></p><p><strong>INTERESTED AND QUALIFIED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS at 786-897-7903 </strong></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Hollywood, Florida. This is a long-term contract position ideal for someone who excels in organizational tasks and thrives in a dynamic environment. The role involves supporting administrative operations to ensure the seamless execution of office activities and client interactions. Salesforce experience is required. </p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks such as scheduling meetings, coordinating calendars, and organizing documentation.</p><p>• Prepare tenant statement, reports, and assist with daily tenant issues.</p><p>• Answer incoming calls with attention to detail and provide accurate information or redirect inquiries to appropriate departments.</p><p>• Perform data entry tasks efficiently to maintain accurate and up-to-date records.</p><p>• Utilize the Salesforce platform to support sales processes and maintain client account information.</p><p>• Assist with sales support activities, including preparing reports and tracking client interactions.</p><p>• Ensure smooth operation of office functions by maintaining supplies and addressing operational needs.</p><p>• Collaborate with team members to streamline workflows and improve administrative efficiency.</p><p>• Prepare and distribute correspondence, such as emails and memos, as required.</p><p>• Provide additional support to management and team leaders as needed.</p>
<p><strong>Robert Half is partnering with a growing organization to identify a highly capable Administrative Assistant who thrives in fast-paced, professional environments and takes pride in being the operational backbone of a team. This role is ideal for someone who enjoys structure, problem-solving, and supporting leadership with precision and discretion.</strong></p><p><br></p><p>What You’ll Do</p><p>In this role, you’ll serve as a trusted administrative partner, supporting daily operations and helping keep the organization running smoothly. Responsibilities may include:</p><ul><li>Managing complex calendars, scheduling meetings, and coordinating logistics across multiple stakeholders</li><li>Drafting, editing, and organizing professional correspondence, reports, and internal documentation</li><li>Acting as a point of contact between internal teams, leadership, and external partners</li><li>Handling data entry, document management, and maintaining accurate records across systems</li><li>Supporting invoice tracking, expense reports, and light financial or administrative reconciliations</li><li>Proactively identifying process improvements to increase efficiency and organization</li><li>Providing ad-hoc administrative support to leadership and project teams as needed</li></ul><p><br></p>
<p>We are looking for an experienced Director of Finance to lead and oversee financial operations for a dynamic organization in North Miami Beach side. This role requires a strategic thinker who can manage a diverse team, drive financial planning processes, and ensure accurate reporting. The ideal candidate will bring expertise in hospitality and HOA accounting while demonstrating strong leadership and analytical skills.</p><p><br></p><p>Salary: $135,000 -$155,000 with some stretch possible</p><p>Bonus: Discretionary 10-20%</p><p>Benefits: Generous package including percentage of medical paid for employee, vacation, holidays, 401k and other hospitality industry perks and parking.</p><p><br></p><p>Schedule: M-F; standard business hours; 4 days in Office with 1 day remote available.</p><p>Location: N Miami Beach area easily accessible from Ft Lauderdale/Hollywood area to Miami. </p><p><br></p><p>Company Overview: Ultra Luxury Resort with high-end amenities under umbrella of Lux Portfolio. This role works closely with Executives in a culture that cultivates leaders. Offers generous benefits, with schedule around traffic and one day remote work from home weekly.</p><p><br></p><p>Responsibilities:</p><p>• Manage and supervise a team of finance professionals, ensuring efficient workflows and accurate reporting.</p><p>• Lead financial planning processes, including annual budgeting, cash flow forecasting, and month-end close activities.</p><p>• Oversee accounting operations for hospitality and HOA management, ensuring compliance with industry standards and best practices.</p><p>• Collaborate on the implementation of new financial systems, driving process improvements and system optimization.</p><p>• Prepare and present detailed financial reports to stakeholders, providing insights and recommendations for informed decision-making.</p><p>• Monitor financial performance and identify opportunities for cost savings and revenue growth.</p><p>• Ensure timely and accurate processing of accounts payable and journal entries.</p><p>• Facilitate effective communication between departments to support cohesive financial operations.</p><p>• Stay updated on industry trends and regulatory changes to maintain compliance and optimize financial strategies.</p>
<ul><li>Manage, update, and finalize financial agreements including loans, leases, and new investment documents.</li><li>Organize, record, and maintain files related to investments, insurance policies, tax matters, and estate planning.</li><li>Prepare, analyze, and enhance quarterly financial statements and performance reports for the family and its entities.</li><li>Support family members with bill payments and routine financial administration.</li><li>Coordinate the execution and tracking of charitable contributions and philanthropic initiatives.</li><li>Work closely with external tax advisors to support preparation of annual income tax and gift tax returns.</li><li>Collaborate with estate planning attorneys on gifting strategies and other estate planning initiatives.</li><li>Assist with daily cash management, liquidity monitoring, and financial forecasting.</li><li>Maintain and update compliance documentation, ensuring adherence to regulatory and internal standards.</li><li>Coordinate with third‑party investment managers to monitor performance, review statements, and track allocations.</li><li>Oversee financial aspects of real estate purchases, sales, and related documentation.</li><li>Review prospective investment opportunities to assess suitability and alignment with family objectives.</li><li>Uphold strict confidentiality and safeguard all sensitive personal and financial information.</li><li>Provide ad‑hoc reporting, analysis, and support for special projects as needed.</li></ul>
<p><strong>Front Desk Administrator – Private Equity Firm (West Palm Beach, FL)</strong></p><p><strong>Overview:</strong></p><p>A West Palm Beach office is seeking a skilled Front Desk Administrator to act as the first point of contact for clients and guests. This role is critical to the day-to-day operations and image of the firm, requiring exceptional professionalism, organization, and communication skills.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, managing check-in procedures with discretion and professionalism.</li><li>Answer and direct incoming phone calls, screening and transferring as appropriate.</li><li>Maintain conference room schedules and prepare meeting spaces in advance.</li><li>Manage courier and mail distribution, including handling sensitive and confidential materials.</li><li>Support travel and meeting arrangements for executives and staff.</li><li>Handle data entry, expense reports, and basic invoice processing.</li><li>Order office supplies and coordinate with building management or vendors for facility needs.</li><li>Assist with special projects and provide administrative support across departments as needed.</li></ul>
We are looking for an experienced Staff Accountant to join our team in Fort Lauderdale, Florida. This role involves managing full-cycle accounting processes while collaborating with internal teams to ensure accurate financial reporting and compliance. The ideal candidate will possess a strong attention to detail and the ability to thrive in a fast-paced environment. <br> Responsibilities: Oversee vendor invoice processing, track outstanding payables, and prepare regular payment runs. Review and monitor bank balances and cash flow on a recurring basis to ensure adequate funding and liquidity. Ensure timely and accurate payroll processing for employees and contractors. Support operational administrative needs, including prepaid card and credit card administration. Prepare periodic funding requests and monitor actual spend against approved budgets. Prepare monthly financial statements, including account reconciliations and variance analysis. Prepare, review, and revise annual operating budgets in collaboration with operations leadership and key stakeholders. Provide clear, detail oriented communication to internal teams and external partners. Maintain accurate, up-to-date financial records and ensure compliance with internal policies and procedures. Collaborate closely with cross-functional teams to support day-to-day operations and financial accuracy.
<p>Robert Half Finance & Accounting is working with a well-established architecture/construction firm seeking an Accountant with Billing/Invoicing experience to join their team. This position plays a vital role in managing client project progress billing, managing invoicing processes, performing daily reconciliations, providing ad hoc reports and supporting the project team in a fast-paced environment. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a solid background using QuickBooks.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and receivable, create invoices, and manage payment transactions using QuickBooks.</p><p>• Monitor billing cycles, follow up on outstanding payments, and ensure consistent and accurate financial documentation.</p><p>• Coordinate vendor relationships by tracking contracts, ordering supplies, and supervising deliveries.</p><p>• Provide assistance to the team with document organization, filing systems, and workflow management.</p><p>• Respond efficiently to requests from the field team, ensuring tasks are completed with precision and timeliness.</p><p>• Identify opportunities to enhance office processes and implement innovative solutions to improve efficiency.</p><p>• As needed, assist with daily administrative tasks, including scheduling, correspondence, and office support.</p><p><br></p>
