<p>A well-established and growing food retail company in Oceanside is seeking an experienced <strong>Customer Service Representative</strong> to serve as a key point of contact for customers, vendors, and internal departments. This role is ideal for someone who thrives on communication, enjoys solving problems, and can confidently manage a high volume of phone and email interactions.</p><p>You will represent a brand that values freshness, quality, and strong customer relationships — meaning professionalism and responsiveness are critical.</p><p><br></p><p><strong>What You’ll Be Doing</strong></p><ul><li>Handle inbound and outbound calls regarding orders, product inquiries, and account updates</li><li>Respond to customer emails in a timely and professional manner</li><li>Enter and update customer order information accurately</li><li>Assist with order tracking, shipping confirmations, and issue resolution</li><li>Coordinate with warehouse and logistics teams on product availability</li><li>Maintain accurate notes and documentation in CRM systems</li><li>Support reporting using Excel and assist with administrative tasks</li></ul><p><strong>Technical Skills Required</strong></p><ul><li>Minimum <strong>2+ years of phone-based customer service experience</strong></li><li>Proficiency in <strong>Microsoft Excel, Outlook, and Word</strong></li><li>Experience with platforms such as <strong>NetSuite, SAP, Salesforce, QuickBooks, or similar ERP/CRM systems</strong></li><li>Ability to multitask between phone systems and computer programs</li></ul>
We are looking for a dedicated and bilingual Customer Service Representative to join our team in Irvine, California. In this role, you will play a key part in supporting customers, ensuring their inquiries are handled efficiently and with attention to detail. This is a long-term contract position with a hybrid schedule, requiring four days onsite and one day remote each week.<br><br>Responsibilities:<br>• Respond to customer inquiries via phone and email, providing accurate and timely information.<br>• Handle both inbound and outbound calls to address customer needs and resolve issues.<br>• Process orders and manage data entry tasks with precision.<br>• Maintain a strong knowledge of products to assist customers effectively.<br>• Deliver exceptional customer service while adhering to business standards.<br>• Collaborate with team members to ensure seamless customer support.<br>• Work in a fast-paced environment while prioritizing multiple tasks.<br>• Communicate effectively in both English and Spanish.<br>• Adapt to evolving processes and systems to improve service delivery.<br>• Uphold business casual dress code while maintaining a detail-oriented approach.
<p>A stable manufacturing company in San Marcos is seeking a motivated and upbeat <strong>Customer Service Representative</strong> to support customer accounts and internal teams. This role is perfect for someone who enjoys talking on the phone, building rapport, and maintaining strong relationships with clients. You’ll be the friendly voice customers trust when they call about product orders, timelines, and updates.</p><p><br></p><p><strong>Day-to-Day Responsibilities</strong></p><ul><li>Answer inbound calls from customers regarding product availability and order status</li><li>Make outbound follow-up calls to confirm orders and shipment details</li><li>Enter customer orders into the system accurately</li><li>Coordinate with production and shipping departments</li><li>Track backorders and communicate realistic timelines</li><li>Maintain customer account records and documentation</li><li>Support general administrative needs within the office</li></ul>
We are looking for a dedicated Customer Service Representative to join our team in Irvine, California. In this long-term contract position, you will play a key role in ensuring smooth operations by coordinating schedules, handling complex inquiries, and maintaining detailed records. This role requires excellent communication skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Assign Behavior Interventionists (BIs) to participants based on location, skills, and compliance requirements.<br>• Collaborate with families and clinical teams to develop and maintain schedules.<br>• Update and confirm schedules daily using a computer-based system.<br>• Address complex scheduling requests and changes with professionalism and timeliness.<br>• Notify relevant parties of scheduling adjustments and monitor attendance and coverage needs.<br>• Create and submit accurate service reports for billing and payroll purposes.<br>• Analyze contract compliance and address gaps by developing actionable plans.<br>• Coordinate with Payroll, Billing, and Human Resources to ensure accurate processing of payments and status updates.<br>• Attend staff meetings, trainings, and other required sessions.<br>• Provide cross-training to new scheduling coordinators.
<p>A well-respected professional services firm is seeking a polished <strong>Client Services Administrator</strong> to support client onboarding, account maintenance, and internal coordination. This role blends administrative precision with high-touch customer interaction.</p><p><strong>🌟 Day-to-Day Impact</strong></p><ul><li>Serve as the primary administrative liaison for new and existing clients</li><li>Coordinate document collection, account setup, and service requests</li><li>Maintain meticulous digital and physical client records</li><li>Track service timelines and proactively follow up on outstanding items</li><li>Prepare client correspondence, reports, and presentation materials</li><li>Support leadership with calendar management and meeting logistics</li><li>Identify opportunities to improve client service workflows</li></ul>
We are looking for a dedicated Workplace Experience Ambassador to join our team in Irvine, California. In this long-term contract role, you will play a pivotal part in ensuring that our building spaces are well-maintained and optimized to provide exceptional experiences for all visitors and employees. This position requires excellent customer service skills and the ability to collaborate effectively with various teams to support daily operations.<br><br>Responsibilities:<br>• Deliver outstanding customer service to internal and external visitors, ensuring all interactions are positive and attentive to detail.<br>• Oversee front-of-house services, including directing inquiries and managing visitor needs.<br>• Coordinate and assist with setting up events and meeting spaces, including arranging furniture, signage, and equipment.<br>• Maintain accurate records of room bookings and update event calendars to ensure seamless scheduling.<br>• Collaborate with the facilities team to provide support for other services as needed.<br>• Monitor and ensure the cleanliness and readiness of workspaces to meet organizational standards.<br>• Act as a representative of the team, fostering a welcoming and efficient environment.<br>• Proactively identify and resolve any issues related to building and workspace functionality.
<p>A respected professional services firm in San Diego is seeking a <strong>Senior Client Services Coordinator</strong> who thrives at the intersection of client experience, operational precision, and executive support. This is a high-visibility role supporting key accounts and leadership while ensuring white-glove service delivery. This position is ideal for someone who has outgrown traditional administrative work and is ready to own client workflows end-to-end.</p><p><br></p><p><strong>What You’ll Drive</strong></p><ul><li>Serve as primary administrative liaison for high-value client accounts</li><li>Coordinate complex scheduling, deliverables, and client communications</li><li>Monitor service timelines and proactively resolve bottlenecks</li><li>Prepare client-facing reports, presentations, and correspondence</li><li>Maintain CRM data integrity and account documentation</li><li>Partner cross-functionally with finance, operations, and leadership</li><li>Track KPIs and generate service performance reports</li><li>Support process improvement initiatives across the client lifecycle</li></ul>
We are looking for a detail-oriented and organized Receptionist to join our team in Orange, California. This is a Contract to permanent position, offering the opportunity to transition into a long-term role based on performance. The ideal candidate will be responsible for ensuring smooth front-office operations, providing exceptional customer service, and maintaining an organized workspace.<br><br>Responsibilities:<br>• Welcome and assist customers and visitors, addressing inquiries and directing them to the appropriate personnel.<br>• Handle multi-line phone systems, answering inbound calls promptly and courteously.<br>• Perform routine filing and organization of documents and case files.<br>• Keep the office environment tidy and functional, ensuring supplies are ordered and office equipment is well-maintained.<br>• Participate in regular meetings with supervisors to discuss updates, share resources, and align on goals.<br>• Provide administrative support by proofreading documents and ensuring accuracy in all communications.<br>• Manage tasks requiring physical activity, including lifting up to 50 pounds safely and maintaining long periods of walking, standing, or sitting.
<p>We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle sensitive and confidential documents with discretion and accuracy.</p><p>• Coordinate with managers and clients to address any issues related to deadlines or tasks.</p><p>• Assist in completing assigned projects and administrative duties as needed.</p><p>• Manage inbound calls efficiently, providing accurate information and support.</p><p>• Maintain the reception area, ensuring it is clean and organized.</p><p>• Support the team with general office services and operational needs.</p><p>• Record and relay messages accurately to the respective recipients.</p><p>• Provide assistance with scheduling and appointment management when required.</p><p>• Set up and break down conference rooms</p><p>• Manage inventory and supply stocking</p><p>• Answer phones and book conference rooms</p><p>• Support frequent onsite events </p><p><br></p>
We are looking for an experienced and strategic Chief Business Officer to join our executive leadership team in Irvine, California. This role focuses on managing the financial and operational aspects of the organization, ensuring compliance, and driving the effective allocation of resources. The ideal candidate will bring a strong background in financial oversight, team leadership, and donor engagement.<br><br>Responsibilities:<br>• Oversee the organization’s budgeting, accounting, and financial reporting processes to maintain accurate and compliant records.<br>• Manage audits and ensure the charter school meets all financial and regulatory requirements.<br>• Supervise and evaluate assigned staff, fostering a culture of accountability and collaboration.<br>• Lead the development and integration of internal financial controls to improve operational efficiency.<br>• Strategically manage cash flow, assets, and resources to support organizational goals.<br>• Build and maintain relationships with major donors to secure substantial contributions.<br>• Develop and execute donor solicitation strategies to support fundraising efforts.<br>• Collaborate with leadership to forecast budgets and align financial strategies with organizational priorities.<br>• Ensure the successful settlement of trades and financial transactions.<br>• Drive initiatives to enhance business operations and overall effectiveness.
<p>Robert Half is recruiting for an interim Accounting Manager / Controller Consultant to support our privately held Construction client in the Inland Empire. The Controller will be a "role up the sleeve" individual to prepare month-end close, process construction accounting rep, manage job cost reporting, and process full‑cycle payroll weekly—including union reporting and dues—for a workforce of up to 200 employees. This role requires hands‑on expertise with **Sage 300 CRE, WIP schedules, billing, and documenting SOPs to strengthen internal processes. This role will be located onsite in Ontario. CA. </p><p>Key Responsibilities</p><p>- Manage GL, AP, AR, job cost, and cash functions within Sage 300 CRE.</p><p>- Prepare monthly financials and maintain the Work‑in‑Progress (WIP) schedule.</p><p>- Lead month‑end close, reconciliations, journal entries, and audit support.</p><p>- Create and update Standard Operating Procedures (SOPs)for accounting, payroll, and job cost workflows.</p><p>- Prepare progress billings, T& M, AIA billing, and retention tracking.</p><p>- Partner with project managers on job performance, cost projections, and change orders.</p><p>- Process in‑house payroll for up to 200 employees (field + office)</p><p>- Prepare certified payroll, union fringe reports, and remit union dues and trust fund payments.</p><p>- Maintain compliance with prevailing wage, labor regulations, and union agreements.</p><p>- Reconcile payroll liabilities and ensure accurate GL posting.</p><p><br></p><p>Qualifications</p><p>- 5+ years of construction accounting experience; Controller or Senior Accountant</p><p>- Strong proficiency in Sage 300 Construction</p><p>- Experience with WIP schedules, job cost accounting, and construction billing.</p><p>- Hands‑on union payroll processing and reporting experience.</p><p>- Ability to quickly assess processes and build clear, scalable SOPs.</p><p>- Strong attention to detail and ability to operate independently in a contract environment.</p>
<p>We are looking for a skilled Collections Specialist to join our team on a long-term contract basis in Santa Ana, California. This role is ideal for professionals with a strong background in collections, particularly within the construction industry, who thrive in fast-paced environments. The position involves managing accounts receivables, resolving invoice discrepancies, and maintaining accurate payment records while fostering excellent relationships with suppliers and customers.</p><p><br></p><p>Responsibilities:</p><p>Preferably someone with construction - Lien releases, payment releases, and Schedule C releases </p><p>Conduct high-volume outbound collection calls to suppliers and customers to ensure timely payments.</p><p>• Analyze subcontractor payment statements and accounts receivable records to identify discrepancies.</p><p>• Review and reconcile invoices, ensuring accuracy and prompt resolution of any issues.</p><p>• Maintain detailed and organized records of payment activities and account statuses.</p><p>• Collaborate with internal teams to address any disputes or concerns related to invoices.</p><p>• Communicate effectively with stakeholders to provide updates on account statuses and payment activities.</p><p>• Monitor compliance with company policies and industry standards in all collection activities.</p><p>• Develop strategies to optimize collections processes and minimize overdue accounts.</p><p>• Utilize strong organizational skills to manage multiple accounts and prioritize tasks effectively.</p><p>• Foster positive relationships with suppliers and customers to support ongoing business partnerships.</p>
<p>Our client is looking for a detail-oriented Liabilities Claim Specialist to join their team on a contract-to-hire basis in Santa Ana, California. In this role, you will be responsible for managing a variety of claims processes, ensuring seamless communication between stakeholders, and maintaining compliance with documentation standards. This position requires strong organizational skills and the ability to handle multiple tasks effectively while adhering to deadlines.</p><p><br></p><p>Responsibilities:</p><p>• Process incident reports by gathering necessary documentation and submitting first notices of loss.</p><p>• Maintain organized and accurate claim files, ensuring all deadlines and regulatory requirements are met.</p><p>• Act as the main point of contact between internal teams and external partners, including vendors and consultants.</p><p>• Coordinate vehicle repairs, property remediation efforts, and environmental response actions while validating associated invoices.</p><p>• Support recovery efforts by preserving evidence and assisting with subrogation processes.</p><p>• Generate regular claim reports, analyze trends, and provide actionable insights for improvement.</p><p>• Ensure compliance with documentation standards and assist with cross-functional investigations.</p><p>• Manage communications and follow-ups to ensure timely resolution of claims.</p><p>• Oversee the coordination of vendor services and repairs while monitoring progress and quality.</p><p>• Provide administrative assistance to ensure smooth operations within the claims management process.</p>
Essential Duties & Responsibilities<br>• Collect and record historical financial data<br>• Manage databases of financial records<br>• Create and update financial analysis reports and models<br>• Collect financial data from internal and external sources<br>• Set and track key performance indicators (KPIs) and objectives<br>• Collaborate with accounting and operations teams<br>• Use predictive, driver-based, and multi-scenario planning for forecasts<br>• Maintain an orderly financial records library and data store<br>• Ensure timely and accurate financial reporting<br>• Foster a culture of ethics, integrity, and good governance<br>• Provide technical support to department heads<br>• Assist with budgets, forecasts, and financial modeling<br>• Prepare variance analyses, risk/opportunity assessments, and ad hoc reports<br>• Identify and research variances in forecasts, budgets, and prior-year expenses<br>• Participate in corporate projects impacting the organization<br>Required Knowledge, Skills, & Abilities<br>• Strong knowledge of accounting, financial, and operational principles<br>• Excellent interpersonal and communication skills<br>• High commitment to quality, ethics, and compliance<br>• Ability to navigate ambiguous situations<br>• Superior attention to detail with the ability to manage multiple priorities and meet deadlines.<br>• Proficiency in Excel and PowerPoint<br>• Advanced skills in system, database, and data analysis<br>• Effective leadership and teamwork abilities<br>• Capability to analyze financial data and prepare reports<br>Education & Experience<br>• Bachelor’s degree in accounting, finance, or business administration preferred<br>• 2+ years of experience in accounting or financial analysis preferred<br>• Strategic planning and implementation experience is a plus<br>• Strong background in systems, databases, and information technology<br><br>Join our team to help shape and drive our financial strategy while ensuring our company's financial health and growth.<br><br>Are you a numbers whiz with a knack for turning data into actionable insights? We're looking for a dynamic Financial Planner and Analyst to join our team! Reporting directly to the Chief Financial Officer, you'll be at the heart of our financial strategy, helping to shape the future of our company. If you love diving into data, collaborating with a passionate team, and making a real impact, this job is for you!
We are looking for a dedicated General Office Clerk to join our team in Irvine, California. This long-term contract position offers the opportunity to work in a dynamic environment, supporting essential office operations. The role requires strong organizational skills, adaptability, and a commitment to ensuring smooth office workflows.<br><br>Responsibilities:<br>• Scan and organize tax documents to maintain accurate and accessible records.<br>• Utilize office technology efficiently, adapting quickly to new systems as necessary.<br>• Stand for extended periods while operating office equipment, such as copiers.<br>• Restock supplies in the lunchroom and throughout the office to ensure availability.<br>• Refill copiers with paper and other necessary materials to support office operations.<br>• Collect mail from the building’s mailroom and distribute it to appropriate recipients.<br>• Perform general office tasks and assist with additional duties as assigned.
