We are looking for an organized and customer-focused Front Desk Assistant to join our team in Banning, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is skilled at coordinating schedules, managing administrative tasks, and providing exceptional service to residents and guests. The ideal candidate will have strong computer skills and the ability to handle diverse responsibilities with professionalism and efficiency.<br><br>Responsibilities:<br>• Coordinate and oversee the facility scheduling system, meeting with individuals and groups to determine setup requirements.<br>• Assist in planning and supervising a variety of special events, such as parties, concerts, and community celebrations.<br>• Create and distribute marketing materials to promote programs and events.<br>• Input and manage data for the facilities scheduling system, including maintaining an annual and monthly Community Master Calendar.<br>• Prepare reports, collect statistical data, and complete special projects as needed.<br>• Handle incoming calls using a multi-line phone system, providing information or directing calls appropriately.<br>• Welcome visitors to the clubhouse, offering assistance and directions as needed.<br>• Address resident and guest inquiries, ensuring their needs are met promptly and professionally.<br>• Manage equipment checkouts, ticket sales for events, and maintain information racks and bulletin boards.<br>• Report facility issues to the appropriate monitor or security personnel when necessary.
<p>We are looking for a dedicated Accounting Supervisor to join our team in Riverside, California. This position offers an exciting opportunity to contribute to a stable food distribution company by managing key accounting processes and supporting financial operations. The ideal candidate will have a strong background in accounting practices and excel in both technical and analytical tasks. Please call Brigitte Mendez @ 909-717-4037 or call your Robert Half Recruiter directly.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain general accounting activities, including ledger reconciliation and journal entries.</p><p>• Prepare and review journal entries to ensure accuracy and compliance with company policies.</p><p>• Perform cost accounting tasks, including standard cost analysis and reporting.</p><p>• Collaborate with the Controller on special accounting projects to enhance financial operations.</p><p>• Assist in month-end closing procedures, ensuring timely and accurate reporting.</p><p>• Utilize NetSuite software to streamline accounting processes and generate financial reports.</p><p>• Analyze financial data to identify trends and provide actionable insights.</p><p>• Maintain accurate financial records and ensure compliance with regulatory requirements.</p><p>• Support audit and compliance activities by providing necessary documentation and repor</p>
We are looking for a Senior Accountant to manage the financial operations of a commercial real estate portfolio in Santa Ana, California. This role focuses on overseeing accounting processes, ensuring compliance, and delivering accurate financial reporting. The ideal candidate will possess in-depth expertise in property accounting, capital expenditure management, and financial analysis.<br><br>Responsibilities:<br>• Oversee financial operations for a portfolio of commercial properties, including retail, office, and industrial spaces.<br>• Prepare and review financial statements such as balance sheets, income statements, and cash flow reports on a monthly, quarterly, and annual basis.<br>• Manage accounts payable, accounts receivable, and perform bank reconciliations to ensure accuracy and compliance.<br>• Track and report all capital expenditures, ensuring proper asset capitalization and adherence to company policies.<br>• Develop and monitor annual budgets, conducting variance analyses to explain deviations and inform decision-making.<br>• Analyze loan compliance and ensure proper accounting for loan amortizations and covenants.<br>• Review tenant leases to ensure accurate billing, rent escalations, and reimbursement calculations.<br>• Conduct Common Area Maintenance (CAM) reconciliations and process tenant billings, including lease-specific charges.<br>• Ensure compliance with audit requirements, internal controls, and external regulations while assisting with tax filings and audits.<br>• Identify opportunities to improve accounting processes and support the integration of new property acquisitions.
We are looking for an Accounts Receivable Clerk to join our team on a contract basis in San Bernardino, California. This position offers an excellent opportunity to contribute to a non-profit organization while developing your accounting skills in a supportive environment. The role requires a proactive individual with a positive attitude and the ability to adapt to departmental needs.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including accurate posting of invoices and maintaining records.<br>• Handle cash applications and ensure timely allocation of payments.<br>• Perform soft collections activities to follow up on outstanding balances.<br>• Create and process journal entries to support accounting operations.<br>• Support billing functions by verifying accuracy and resolving discrepancies.<br>• Collaborate with team members to provide general accounting department support.<br>• Assist with minor accounting tasks as needed to ensure smooth workflow.<br>• Maintain a high level of accuracy and organization in all financial activities.<br>• Adhere to company policies and procedures while contributing to process improvements.
<p>We are a well-established and growing manufacturing company based in Ontario, CA. With a strong reputation for quality and operational excellence, we are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This role offers stability, visibility to leadership, and the opportunity to contribute to process improvements in a fast-paced manufacturing environment.</p><p><br></p><p>Position Overview</p><p>The Accounts Payable Specialist will be responsible for full-cycle AP processing, vendor management, and supporting month-end close. The ideal candidate has prior experience in a manufacturing or distribution environment and understands high-volume invoice processing, 3-way matching, and inventory-related payables.</p><p>Key Responsibilities</p><ul><li>Process high-volume vendor invoices accurately and timely</li><li>Perform 3-way matching (PO, receipt, invoice)</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Prepare weekly check runs, ACH, and wire payments</li><li>Maintain accurate vendor records and W-9 documentation</li><li>Assist with month-end close (accruals, AP aging review)</li><li>Support year-end audit requests and 1099 preparation</li><li>Partner with Purchasing and Receiving to resolve invoice issues</li><li>Identify and implement process improvements within AP workflow</li></ul>
Essential Duties & Responsibilities<br>• Collect and record historical financial data<br>• Manage databases of financial records<br>• Create and update financial analysis reports and models<br>• Collect financial data from internal and external sources<br>• Set and track key performance indicators (KPIs) and objectives<br>• Collaborate with accounting and operations teams<br>• Use predictive, driver-based, and multi-scenario planning for forecasts<br>• Maintain an orderly financial records library and data store<br>• Ensure timely and accurate financial reporting<br>• Foster a culture of ethics, integrity, and good governance<br>• Provide technical support to department heads<br>• Assist with budgets, forecasts, and financial modeling<br>• Prepare variance analyses, risk/opportunity assessments, and ad hoc reports<br>• Identify and research variances in forecasts, budgets, and prior-year expenses<br>• Participate in corporate projects impacting the organization<br>Required Knowledge, Skills, & Abilities<br>• Strong knowledge of accounting, financial, and operational principles<br>• Excellent interpersonal and communication skills<br>• High commitment to quality, ethics, and compliance<br>• Ability to navigate ambiguous situations<br>• Superior attention to detail with the ability to manage multiple priorities and meet deadlines.<br>• Proficiency in Excel and PowerPoint<br>• Advanced skills in system, database, and data analysis<br>• Effective leadership and teamwork abilities<br>• Capability to analyze financial data and prepare reports<br>Education & Experience<br>• Bachelor’s degree in accounting, finance, or business administration preferred<br>• 2+ years of experience in accounting or financial analysis preferred<br>• Strategic planning and implementation experience is a plus<br>• Strong background in systems, databases, and information technology<br><br>Join our team to help shape and drive our financial strategy while ensuring our company's financial health and growth.<br><br>Are you a numbers whiz with a knack for turning data into actionable insights? We're looking for a dynamic Financial Planner and Analyst to join our team! Reporting directly to the Chief Financial Officer, you'll be at the heart of our financial strategy, helping to shape the future of our company. If you love diving into data, collaborating with a passionate team, and making a real impact, this job is for you!
<p>Our client, an international leader in their industry, is seeking a detail-oriented Staff Accountant to join their team in Ontario, California. In this role, you will handle a variety of accounting tasks that contribute to the accuracy of financial records and ensure compliance with tax regulations. This position offers an excellent opportunity to grow your expertise in accounting within a collaborative and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Support month-end close activities, including preparing and reviewing financial statements.</p><p>• Create and post journal entries while ensuring accuracy in the general ledger.</p><p>• Reconcile accounts and bank statements to maintain precise financial records.</p><p>• Analyze inventory and freight expenses, with training provided as necessary.</p><p>• Assist in audits and ensure timely filing of state and federal tax forms.</p><p>• Collaborate with the team on fixed asset management and reporting.</p><p>• Utilize intermediate Excel skills to organize, analyze, and present financial data.</p><p>• Communicate clearly and effectively with stakeholders to address accounting-related queries.</p><p>• Work closely with the General Manager of Accounting & Administration to meet organizational goals.</p>
<p><strong>We're Hiring an Operations Manager!</strong></p><p> Join a <strong>leading manufacturing company</strong> in <strong>Orange, California</strong>, and play a pivotal role in shaping our operations for success! If you’re a hands-on leader with a passion for continuous improvement, quality control, and driving results, we want YOU to help lead our manufacturing team to new heights!</p><p><strong>What You'll Do:</strong></p><ul><li>Oversee all manufacturing processes to ensure alignment with plant forecasts and budget objectives.</li><li>Provide guidance on improving manufacturing processes and setting clear work instruction standards.</li><li>Ensure adherence to quality standards, meeting and exceeding customer requirements.</li><li>Collaborate with the scheduling team to optimize material flow for On-Time Delivery (OTD).</li><li>Lead lean and Six Sigma projects, improving operational efficiency and maximizing margins.</li><li>Develop and manage departmental capital and operating budgets.</li><li>Focus on continuous improvement in quality, cost, safety, yield, productivity, and delivery metrics.</li><li>Foster a positive work environment, maintaining strong employee relationships and a culture of growth.</li><li>Oversee staffing, training, and organizational structure of manufacturing personnel.</li><li>Make key decisions on operating methods, machinery, and equipment purchases.</li></ul><p>If you're ready to take charge of operations and lead a team to success, <strong>Call today</strong> and take the next step in your career with us! Let’s drive growth together! Please email your resume . If you're not currently working with anyone at Robert Half, please click call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013187533 or email resume to [email protected]</p>
<p>We’re seeking an experienced BSA/AML professional to support a banking client with targeted Quality Control (QC) testing and review. The consultant will perform independent QC across AML program workstreams—validating completeness, accuracy, and consistency of due diligence, investigations, and reporting—while partnering with internal stakeholders to remediate issues and uplift controls. Ideal candidates bring hands-on banking experience and exposure to alternative investments, with the ability to ramp quickly in a remote setting.</p>
<p>We are looking for an experienced Marketing Manager to lead strategic initiatives and drive impactful marketing campaigns in the eye care (ophthalmic and optometric) sectors. This role demands a deep understanding of clinical messaging, competitive positioning, and retail marketing strategies to enhance product adoption and customer loyalty. The ideal candidate will possess both a strategic mindset and hands-on expertise to execute integrated marketing programs effectively.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement comprehensive annual marketing plans for key product lines, ensuring alignment with organizational goals.</p><p>• Lead the coordination and execution of new product launches, delivering campaigns that resonate with target audiences.</p><p>• Partner with sales teams and key opinion leaders (KOLs) to craft innovative programs supporting clinical practices and patient care.</p><p>• Monitor and analyze marketing campaign performance using analytics tools, adjusting strategies to maximize effectiveness and lead quality.</p><p>• Manage collaborations with industry associations to strengthen partnerships and expand market reach.</p><p>• Organize continuing education events, webinars, and other initiatives to engage healthcare practitioners and showcase product benefits.</p><p>• Work closely with regulatory and compliance teams to ensure all promotional materials meet industry standards.</p><p>• Oversee marketing budgets, vendor relationships, and project timelines to ensure efficient resource utilization.</p>
A Hospital in Tustin is in the need of Patient Registration Specialist to its Emergency Department team. The Patient Registration Specialist will play a pivotal role in ensuring patients are registered efficiently and accurately during critical moments. The Patient Registration Specialist will be tasked with admitting patients, collecting demographics and insurance information. This role requires strong communication skills, empathy, and the ability to thrive in a fast-paced healthcare environment.<br><br>Responsibilities:<br>• Welcome patients and their families to the Emergency Department with professionalism and empathy.<br>• Collect and validate patient demographic and insurance information to ensure accuracy.<br>• Obtain and securely scan necessary documents, including identification and insurance cards.<br>• Explain financial responsibilities such as co-payments and assist patients with payment collection.<br>• Accurately input patient data into the electronic health record system.<br>• Collaborate with clinical staff to facilitate smooth patient flow and minimize delays.<br>• Address patient and visitor inquiries with a calm and supportive demeanor.<br>• Adhere to hospital policies and maintain compliance with organizational standards.<br>• Perform additional administrative tasks as required to support the department.<br><br>Schedule: 40 hours/week; rotating weekends<br>Shift 1: 6:00am – 2:30pm<br>Shift 2: 2:00pm – 10:30pm<br>Shift 3: 10:00pm – 6:30am
We are looking for an experienced Assistant Controller to join our team in Newport Beach, California. This role is vital to ensuring the accuracy and integrity of our financial operations, including overseeing accounting processes, financial reporting, and compliance. The ideal candidate will bring a detail-oriented approach to managing budgets, payroll, and tax requirements while contributing to the overall success of the organization.<br><br>Responsibilities:<br>• Supervise and manage all aspects of the accounting function, ensuring accuracy and compliance with relevant standards.<br>• Prepare and analyze financial statements to ensure timely and accurate reporting.<br>• Oversee month-end close processes, ensuring all transactions are properly recorded in the general ledger.<br>• Coordinate and support financial audits, including DCAA audits, to ensure compliance with regulations.<br>• Manage payroll operations, ensuring timely and accurate processing.<br>• Monitor and enforce tax compliance, including preparation and submission of required filings.<br>• Develop and maintain budgets, providing insights and recommendations for financial planning.<br>• Utilize QuickBooks Online to manage accounting records and processes efficiently.<br>• Ensure adherence to best practices in financial reporting and accounting procedures.<br>• Collaborate with internal teams to improve financial processes and systems.
<p>A well-respected professional services firm is seeking a polished <strong>Client Services Administrator</strong> to support client onboarding, account maintenance, and internal coordination. This role blends administrative precision with high-touch customer interaction.</p><p><strong>🌟 Day-to-Day Impact</strong></p><ul><li>Serve as the primary administrative liaison for new and existing clients</li><li>Coordinate document collection, account setup, and service requests</li><li>Maintain meticulous digital and physical client records</li><li>Track service timelines and proactively follow up on outstanding items</li><li>Prepare client correspondence, reports, and presentation materials</li><li>Support leadership with calendar management and meeting logistics</li><li>Identify opportunities to improve client service workflows</li></ul>
<p>We are looking for a detail-oriented Accounts Payable/Payroll Clerk to join our team in Riverside, California. This is a Contract position with part-time hours initially, offering the opportunity to grow within the role and potentially expand to a full-time position as a Payroll Specialist. The ideal candidate will have a strong background in accounts payable and payroll for small companies, and be eager to contribute to maintaining accurate financial records and improving processes.</p><p><br></p><p>Responsibilities:</p><p>• Handle financial transactions by verifying, coding, and recording accounts payable data promptly and accurately.</p><p>• Perform a three-way match process for purchase orders to ensure accuracy.</p><p>• Review monthly service invoices for proper entry or accruals before month-end closing.</p><p>• Resolve discrepancies by collaborating with supervisors or vendors as necessary.</p><p>• Prepare and issue weekly check payments for invoices due.</p><p>• Manage annual 1099 reporting requirements and ensure compliance with associated processes.</p><p>• Maintain compliance with accounts payable regulations, including W-9 forms and sales tax requirements.</p><p>• Update monthly worker’s compensation spreadsheets and record expenses using M1 software.</p><p>• Process documentation related to workers' compensation claims and injured employees.</p><p>• Generate detailed supply reports on a weekly basis.</p>
<p>We are looking for an experienced Audit Manager to oversee part-time audit engagements specializing in 401(k) and employee benefit plan audits. This role is ideal for a, semi-retired auditor, or someone with a background in public accounting seeking flexible and seasonal work. This position allows you to leverage your expertise while maintaining a balanced work schedule.</p><p><br></p><p>Responsibilities:</p><p>• Lead audit engagements for employee benefit plans, including 401(k), 403(b), and defined benefit plans.</p><p>• Conduct thorough audit planning and risk assessments to identify critical testing areas.</p><p>• Execute audit fieldwork efficiently while adhering to deadlines and applicable standards.</p><p>• Review workpapers, financial statements, and supplemental schedules for accuracy and compliance.</p><p>• Ensure all audits meet regulatory requirements, including Uniform Guidance and industry standards.</p><p>• Communicate audit results and recommendations effectively to clients, providing clear and practical guidance.</p><p>• Collaborate with clients to address issues and deliver tailored solutions.</p><p>• Maintain confidentiality and uphold high standards of integrity in handling sensitive information.</p><p>• Stay updated on regulatory changes and industry trends impacting employee benefit plans.</p><p>• Ensure audit quality and consistency throughout engagements.</p>
<p>A growing professional services firm in Carlsbad is seeking an experienced <strong>Bookkeeper</strong> to manage day-to-day financial operations. This role requires strong knowledge of accounting fundamentals and the ability to maintain accurate financial records in a deadline-driven environment. This is an excellent opportunity for someone who enjoys ownership of the bookkeeping function and values precision.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage accounts payable and accounts receivable</li><li>Reconcile bank and credit card accounts monthly</li><li>Prepare journal entries and maintain the general ledger</li><li>Assist with payroll processing and related reporting</li><li>Generate financial statements for management review</li><li>Maintain accurate records in accounting software</li><li>Support external CPA during tax preparation and audits</li></ul>
<p>Join our team as a Benefits Administrator, managing comprehensive benefits programs in a dynamic, onsite role. The ideal candidate will bring proven expertise managing all facets of employee benefits, effective vendor relations, and regulatory compliance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>5+ years of progressive benefits administration experience (healthcare strongly preferred)</li><li>End-to-end ownership of Open Enrollment, from planning through audit</li><li>ACA compliance and reporting (1094/1095 preparation, filing)</li><li>Broker and vendor management, including issue escalation</li><li>Invoice reconciliation and payroll deduction auditing</li><li>HRIS experience (ADP preferred), including benefits file feed oversight</li><li>Solid knowledge of ACA, COBRA, HIPAA, and ERISA</li></ul><p><strong>Must have experience with all aspects of Benefits Administration:</strong></p><ul><li>Benefits Administration: Review employee enrollments after Open Enrollment (OE) and during every New Hire Orientation (NHO). Follow up with employees to confirm they have waived or enrolled in coverage. </li><li>Employee Communication & Support: Act as the primary point of contact for employee benefits inquiries, providing clear and timely support. </li><li>Vendor & Broker Management: Follow up with brokers and vendors on employee changes and resolve any issues related to benefits. </li><li>Open Enrollment Management: Facilitate the OE process from start to finish, including planning, communication, and execution. </li><li>Wellness Program Management: Oversee the company’s wellness program, including planning and implementing initiatives such as health challenges, fitness programs, and mental health awareness campaigns. </li><li>Compliance & Reporting: Ensure compliance with federal and state regulations such as ACA, COBRA, HIPAA, and ERISA. </li><li>Strategic Contributions: Participate in the annual review of benefits programs, assessing utilization, costs, and employee satisfaction. </li><li>Orientation & Onboarding Support: Assist in New Hire Orientations (NHO) by educating new and rehired staff on company history, policies, and benefits. </li></ul><p><strong>Additional Requirements:</strong></p><ul><li>Bachelor's Degree in HR or business Administration</li><li>3+ years focused in Benefits Administration</li><li>Software Experience: Strong knowledge of federal and state regulations related to employee benefits (ACA, COBRA, HIPAA, ERISA). Proficiency in HRIS systems, preferably ADP, and advanced skills in Microsoft Office (Excel, Word, PowerPoint). </li></ul>
We are looking for an experienced Safety Coordinator to join our team in Anaheim, California. In this role, you will take the lead in ensuring workplace safety by implementing and monitoring safety programs, conducting inspections, and promoting compliance with established standards. Your expertise in safety guidelines and training will be vital in fostering a safe and productive environment for all employees.<br><br>Responsibilities:<br>• Develop and implement effective safety programs tailored to organizational needs.<br>• Conduct regular audits and inspections to ensure adherence to safety standards and regulations.<br>• Provide training sessions to employees on OSHA safety guidelines and best practices.<br>• Monitor and maintain safety equipment and gear to ensure functionality and compliance.<br>• Investigate workplace incidents and recommend preventative measures to mitigate risks.<br>• Collaborate with management to update and enforce safety policies and procedures.<br>• Evaluate potential hazards and implement strategies to minimize risks.<br>• Ensure compliance with federal, state, and local safety regulations.<br>• Promote a culture of safety by leading initiatives and encouraging employee participation.<br>• Prepare detailed reports and documentation related to safety inspections and audits.
<p>REMOTE attorney opportunity with firm based in Orange County!!! Very low billable hours - 1600!!</p><p><br></p><p>Robert Half is proud to partner with one of California's premier insurance coverage firms. Located in Orange County, this is an opportunity for attorneys to work with a stable group of attorneys who provide insurance coverage counseling and represent insurers accused of insurance bad faith. This is an opportunity for an attorney to help shape law because the firm takes on novel, intellectually stimulating cases.</p><p><br></p><p>This is a hybrid role but very remote flexible! The firm's office is based centrally in Irvine, but this attorney will not have a set expectation of days in office. </p><p><br></p><p>This is an associate role defending complex civil litigation cases and representing matters pending in state and federal courts throughout California.</p><p><br></p><p><strong>Attorney Responsibilities:</strong></p><ul><li>The firm does not want any person, associate or partner, handling their own case A-Z. There are two attorneys per file.</li><li>This attorney will begin working with partners on about fifteen cases. As this attorney grows with the firm and in experience, they will drive more of the case forward.</li><li>Responsible for discovery including depositions, motion practice, court appearances, trial preparation and coverage analysis.</li><li>There is a lot of law and motion – many MSJ, appeals, etc. Somebody with experience in a heavy writing role is crucial.</li><li>The firm goes to trial, with some years heavier than others. 2022 had five trials, 2023 had one or two. Some years have none. </li></ul><p><br></p><p><strong>Compensation, Benefits, Other Perks:</strong></p><ul><li>Compensation ranges from 120,000 to 165,000 per year.</li><li>1600 hours billable requirement + every hour is paid $145/hour.</li><li>Discretionary annual bonus in addition to billing bonus listed above.</li><li>Medical coverage for employee (no dental or vision).</li><li>Unlimited PTO - everyone in the firm takes multiple vacations per year.</li><li>401k/profit sharing</li></ul><p><br></p>
We are looking for a dynamic Product Marketing Manager to join our team in Irvine, California. This role requires a strategic thinker with a deep understanding of consumer electronics and the ability to drive product innovation while supporting the marketing and sales teams. As a key contributor, you will act as the voice of the customer and play a pivotal role in enhancing brand presence and market leadership.<br><br>Responsibilities:<br>• Analyze weekly sales performance and market share data to identify trends and opportunities.<br>• Develop and recommend updates to marketing strategies, pricing roadmaps, and go-to-market plans.<br>• Monitor inventory levels and competitive intelligence to ensure alignment with sales targets.<br>• Refine product messaging and lead communication efforts across marketing, sales, and training teams.<br>• Review marketing materials to maintain consistency, accuracy, and effectiveness in product messaging.<br>• Oversee the execution of marketing campaigns across online and retail channels, ensuring adherence to approved plans.<br>• Create engaging content, including monthly updates, consumer-facing copy, and key selling points.<br>• Manage trademark requests, update product information on the website, and coordinate creative asset needs.<br>• Plan and participate in industry events to support brand visibility and customer engagement.<br>• Collaborate with cross-functional teams to ensure product excellence and successful market positioning.
<p>A premier hospitality property in Carlsbad is hiring a <strong>Guest Experience Office Coordinator</strong> to support front desk operations, internal communications, and guest service administration. You’ll be the connective tissue between guests, operations teams, and management — ensuring every encounter is seamless and memorable.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet guests in a warm and professional manner</li><li>Manage guest check-ins, reservations, and inquiries</li><li>Coordinate internal communications between front desk, housekeeping, and maintenance</li><li>Assist with billing inquiries, payment processing, and record management</li><li>Perform clerical duties including document preparation, filing, and reporting</li><li>Support scheduling for guest services, events, and special requests</li><li>Maintain guest databases with accuracy and confidentiality</li><li>Handle guest concerns proactively with empathy and efficiency</li></ul><p><br></p>
We are looking for a detail-oriented and organized Receptionist to join our team in Orange, California. This is a Contract to permanent position, offering the opportunity to transition into a long-term role based on performance. The ideal candidate will be responsible for ensuring smooth front-office operations, providing exceptional customer service, and maintaining an organized workspace.<br><br>Responsibilities:<br>• Welcome and assist customers and visitors, addressing inquiries and directing them to the appropriate personnel.<br>• Handle multi-line phone systems, answering inbound calls promptly and courteously.<br>• Perform routine filing and organization of documents and case files.<br>• Keep the office environment tidy and functional, ensuring supplies are ordered and office equipment is well-maintained.<br>• Participate in regular meetings with supervisors to discuss updates, share resources, and align on goals.<br>• Provide administrative support by proofreading documents and ensuring accuracy in all communications.<br>• Manage tasks requiring physical activity, including lifting up to 50 pounds safely and maintaining long periods of walking, standing, or sitting.
We are looking for a skilled Property Accountant to join our team in Garden Grove, California. In this role, you will manage accounting and financial reporting for a multi-entity trust structure, encompassing property ownership entities, management companies, and corporate operations. The ideal candidate will bring expertise in commercial real estate accounting and demonstrate proficiency in property management software.<br><br>Responsibilities:<br>• Perform full-cycle accounting for trust and corporate entities, ensuring accurate financial records.<br>• Prepare financial statements at both trust and entity levels, maintaining compliance with reporting standards.<br>• Conduct intercompany accounting activities, including allocations and eliminations.<br>• Reconcile bank accounts and oversee cash management processes.<br>• Manage property-level accounting using specialized software.<br>• Handle estimates, reconciliations, and tenant billings related to property operations.<br>• Process management fees, general administrative expenses, and intercompany billings.<br>• Lead monthly, quarterly, and annual close processes to ensure timely reporting.<br>• Produce lender and reserve reports as required.<br>• Provide support for acquisitions, dispositions, audits, and tax preparation activities.
We are looking for a detail-oriented Payroll Clerk to join our team in Long Beach, California. The ideal candidate will have a strong background in finance and accounting, coupled with expertise in handling payroll processes for a diverse workforce. This role requires bilingual proficiency in Spanish and a commitment to ensuring accurate and compliant payroll operations.<br><br>Responsibilities:<br>• Manage bi-weekly payroll processing for over 50 employees across multiple states.<br>• Ensure compliance with payroll regulations, including garnishments and deductions.<br>• Utilize ADP systems to efficiently handle payroll tasks and maintain accurate records.<br>• Collaborate with the finance team to reconcile payroll data and address discrepancies.<br>• Provide bilingual support to employees regarding payroll inquiries and documentation.<br>• Maintain up-to-date knowledge of payroll laws and multi-state requirements.<br>• Prepare reports and summaries related to payroll activities for management review.<br>• Assist in streamlining payroll processes to improve efficiency and accuracy.<br>• Support audits by providing documentation and ensuring payroll compliance.<br>• Address employee concerns regarding payroll discrepancies and resolve issues promptly.
The company has had an accounting manager active in the business virtually since its inception. The accounting processes and procedures are well established although there is always room for improvement. The systems employed by the company are adequate but there will be a need to upgrade the systems and automate the collection of data from the field consultants in the future. The principal responsibilities encompass the accounting and reporting functions, and the position has dual reporting responsibilities to a part time chief financial officer and a permanent vice president. The position is also responsible for the bi-weekly payroll which is processed through ADP. The accounting system in use by the company is Sage 100. Duties and responsibilities will include billing and accounts receivable, accounts payable and cash disbursements, maintenance of the general ledger and monthly closings. Specific duties and responsibilities at the onset of the employment tenure include, but are not limited to, the following:<br>• Perform the monthly closing and prepare financial statements.<br>• Make journal entries as appropriate to maintain the accuracy of the general ledger including accruals and prepaids.<br>• Prepare a monthly closing schedule and post monthly closing journal entries.<br>• Prepare bi-weekly payroll for submission to ADP and prepare and post journal entries.<br>• Prepare a variety of account analyses related to hours and costs of consultants and other financial issues.<br>• Oversee the preparation and recording billings to the company’s clients.<br>• Maintain the accounts receivable sub ledger and post cash receipts.<br>• Oversee the collection activities in concert with other office personnel as required.<br>• Process vendor payments and related cash disbursements.<br>• Read and interpret client contracts.<br>• Communicate with client personnel as appropriate.<br>• Complete various tax filings as directed.<br>• Other duties as directed from time to time.
