7 results for Event Coordinator in Baltimore, MD

Event Manager We are offering a short term contract employment opportunity for an Event Manager in the legal industry, located in Baltimore, Maryland. As an Event Manager, you will be responsible for overseeing all aspects of both in-person and virtual client-based events, including conferences, seminars, and webinars. This involves establishing budgets, securing venues, negotiating contracts with vendors, planning and executing events, and conducting post-event follow up and ROI analysis. Responsibilities:• Organize event intake calls in coordination with business development colleagues, lawyers, and key event stakeholders to gather event details and establish event milestones.• Manage meetings with event stakeholders to facilitate decision-making and assign responsibilities related to the project.• Take the lead in researching and selecting venues and suppliers, as well as negotiating contracts.• Oversee relationships with vendors to control costs and maintain high service standards.• Develop and manage event budgets, ensuring regular updates are provided to relevant stakeholders and that all invoices are paid on time.• Handle event execution, including planning all event logistics, providing on-site or virtual event support.• Conduct post-event debriefing and follow up to gather feedback, suggestions, and report on ROI.

Marketing Communications Coordinator We are offering a long-term contract employment opportunity for a Marketing Assistant in the legal industry based in Washington, District of Columbia. As a Marketing Assistant, your key role will be to provide substantial administrative support, primarily focusing on client engagement and marketing initiatives. Responsibilities:- Aid in event planning, onsite logistics, and follow up.- Assist with maintaining the firm’s client and contact database and generating reports.- Maintain marketing inventory, including ordering swag, business cards, and other materials.- Assist with new client welcome letters.- Publish social media posts.- Add and update content on the firm’s website and podcast channels.- Help with the onboarding process for new attorneys, including photo shoots, draft bios, and announcements.- Provide overflow assistance when other marketing team members are busy or out of the office.- Help with additional projects when necessary.

Administrative Assistant We are in search of an Administrative Assistant to join our team in the non-profit sector based in Bethesda, Maryland. In this role, you will be the first point of contact for inquiries and be responsible for a range of administrative tasks, from managing conference room reservations to coordinating weekly calendars for different departments. Responsibilities: • Provide excellent customer service by answering inbound and outbound calls, and manage email correspondence. • Greet and assist individuals seeking information or direction. • Handle administrative tasks such as data entry and maintaining accurate records. • Manage reservations for conference rooms and assist with event planning. • Coordinate scheduling and maintain weekly calendars for various departments. • Assist with the processing of vendor invoices, ensuring they are sent to the appropriate accounting department. • Utilize Microsoft Office suite (Word, Excel, Outlook, and PowerPoint) effectively for administrative tasks. • Schedule appointments and meetings as necessary.

Donor Relations Specialist Our clients are a growing local non-profit firm looking for a highly skilled and motivated Donor Relations Specialist. This position will be responsible for managing donor communications, ensuring timely acknowledgment of contributions, and supporting fundraising efforts. The Donor Relations Specialist will work closely with the development team to maintain a positive donor experience and help build a sustainable donor base. Responsibilities:Develop and maintain strong relationships with individual, corporate, and foundation donors.Acknowledge and thank donors promptly through personalized communications (letters, emails, phone calls, and event invitations).Track and manage donor interactions and contributions in the donor management system.Prepare regular reports on donor activity, including giving history, engagement, and prospects for future contributions.Collaborate with the development team to create and implement donor engagement strategies, campaigns, and stewardship plans.Support the planning and execution of donor appreciation events and recognition programs.Assist in the creation of fundraising materials, including appeals, newsletters, and donor impact reports.Work with the Director of Development to identify new donor prospects and increase donor retention.Respond to donor inquiries and resolve issues in a timely and professional manner.Assist in organizing donor-related events, including site visits, thank-you receptions, and special events.

Manager, Marketing We are offering an exciting opportunity for a Manager, Marketing in the non-profit industry based in BALTIMORE, Maryland. The role involves overseeing the promotion of our services and events, strategically enhancing brand awareness, and engaging target audiences towards conversion. Responsibilities: • Oversee the creation and distribution of marketing materials for our services and events • Lead efforts to increase brand awareness and engagement with our target audience • Utilize digital platforms for promotional activities, including the website and social media channels • Manage day-to-day operations of the marketing team, ensuring efficient workflow and goal alignment • Spearhead the development and execution of e-newsletters and alerts to keep our audience updated and engaged • Ensure the production of high-quality print materials for promotional purposes • Implement the use of 'HubSpot' to streamline marketing processes and improve results • Develop and execute strategies for audience segmentation to better target marketing efforts • Oversee the creation of event materials to promote our activities and engage potential customers • Continually assess and adapt marketing strategies to better promote our goals and impact.

Chief of Staff Join a notable private equity firm as Chief of Staff in their Washington, DC office. Are you versatile, organized, and accustomed to a fast-paced work environment? If YES, please read on and consider applying! This role bridges strategic leadership and critical administrative support, making it ideal for a proactive, detail-oriented individual with exceptional communication skills and the ability to manage multiple responsibilities. Responsibilities include, but are not limited to: Executive Support:<ul><li>Act as the primary point of contact for two executives - managing calendars, scheduling meetings, and prioritizing commitments</li><li>Coordinate travel arrangements, expense reports, and logistics for meetings, presentations, and events</li><li>Prepare executive correspondence, presentations, and briefing materials ahead of internal and external engagements</li><li>Serve as a liaison between executives and internal/external stakeholders to maintain seamless communication</li></ul>Strategic Coordination:<ul><li>Support executives in tracking progress against organizational goals and strategic initiatives</li><li>Conduct research and develop reports, memos, and presentations to facilitate decision-making</li><li>Collaborate with leadership teams to ensure alignment and execution of priorities</li><li>Monitor key projects, timelines, and deliverables, ensuring accountability across departments</li></ul>Operations and Communication:<ul><li>Coordinate cross-functional activities and meetings, ensuring clarity of objectives and follow-up on actionable items</li><li>Partner with executives to maintain a pulse on organizational culture and morale, identifying opportunities for improvement</li><li>Lead and manage efforts around team-building events, leadership retreats, and staff engagement initiatives</li><li>Provide mentorship and leadership to administrative staff as necessary</li></ul>

Sr. Accountant We are seeking a Sr. Accountant to join our clients accounting team in Gaithersburg, Maryland. In this role, you will be a crucial part of their organization's financial operations, with responsibilities ranging from managing inventory and fixed assets to overseeing day-to-day accounting activities. Responsibilities:• Ensure the general ledger is maintained accurately and promptly, in line with GAAP principles• Manage daily and monthly banking activities, including account debits, credits, and reconciliation• Handle the recording and maintenance of fixed asset additions and disposals• Collaborate with logistics professionals to manage and track equipment in inventory management software• Prepare and post payroll journal entries twice a month and perform monthly payroll analysis• Oversee the completion of monthly unearned revenue recognition journal entries using provided general ledger allocation• Assist with the set-up of Secretary of State accounts for employees in new work states and provide account information to the payroll department• Take responsibility for Sales and Use tax filings for the District of Columbia Metro area• Provide required financial information to our CPA firm for the annual property tax filing• Assist department staff with annual 1099/1096 processing• Contribute to the documentation and updating of systems and processes within the Accounting department• Interact with various staff and departments to solve problems and answer queries• Work on ad hoc projects as assigned• In the event of an internal or external audit, provide auditors with requested information. The ideal candidate will have a BS in Accounting, 3+ years of hands-on accounting experience to include Fixed Assets and INVENTORY, as well as the ability to multi-task. To apply to this Senior Accountant role please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn on call Caren Bach at 301.965.9035. This is a permanent job with a comp range from 90-100K and full benefits. Your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs.