We are looking for a dedicated Receptionist to join our team in New Braunfels, Texas. This position offers a long-term contract opportunity and requires a success-driven, detail-oriented individual who can provide excellent administrative and communication support in a fast-paced environment. If you thrive in a role that demands attention to detail and adaptability, this could be a great fit for you.<br><br>Responsibilities:<br>• Greet visitors and clients warmly while managing the reception area to ensure a detail-oriented atmosphere.<br>• Answer and direct calls efficiently using a multi-line phone system, ensuring prompt communication.<br>• Manage incoming inquiries and provide accurate information or route them to the appropriate team member.<br>• Assist with administrative tasks such as filing, organizing documents, and tracking deadlines.<br>• Draft and handle formal correspondence, ensuring accuracy and a high standard in all communications.<br>• Maintain confidentiality and safeguard sensitive information.<br>• Coordinate schedules and appointments, ensuring smooth day-to-day operations.<br>• Support the team by performing occasional errands and assisting with additional office needs.<br>• Serve as a backup for other staff members when required.<br>• Travel locally to courthouses, law offices, or other venues as needed.
<p>Our client is in need of a detail-oriented and professional Receptionist to serve as the first point of contact for our office while providing essential administrative and operational support. This role combines front desk responsibilities with office management tasks to ensure smooth daily operations.</p><p>Key Responsibilities</p><p>Front Desk & Visitor Management</p><p>· Greet and assist visitors, clients, and employees in a professional and welcoming manner</p><p>· Answer emails and questions from employees, visitors and vendors</p><p>· Maintain a clean and organized reception area</p><p>Administrative Support</p><p>· Create and format documents using Microsoft Suite</p><p>· Input, track and organize receipts into expense management systems</p><p>· Upload receipts to Dropbox, maintaining proper file naming conventions and folder organization</p><p>· Create Canva flyers and assist in event management</p><p>Inventory & Office Management</p><p>· Monitor and track inventory levels of snacks, drinks, office supplies, and cleaning supplies with careful attention to detail</p><p>· Maintain accurate inventory records and identify when items need reordering</p><p>· Schedule vendor services and follow up with manager any work that needs to be done</p><p>· Coordinate and assist the Day Porter with catering, set up and clean up and events</p><p>· Ensure kitchen and common areas are well-stocked and organized at all times</p><p>· Ability to interact with vendors and ensure work is done correctly with a careful eye to details</p><p>Required Skills & Qualifications</p><p>· High school diploma or equivalent required; associate degree preferred, BA/BS</p><p>· Proven experience in a receptionist or administrative role</p><p>· Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document creation</p><p>· Experience with the gaming industry, PC gaming a plus</p><p>· Someone who is proactive and looks ahead to see what is on the calendar for events, meetings, to-do list. </p><p>· Experience with cloud storage platforms, particularly Dropbox</p><p>· Excellent attention to detail and organizational skills, especially regarding inventory tracking</p><p><br></p><p>· Ability to multitask and prioritize in a fast-paced and fun gaming environment</p><p>· Professional demeanor and appearance</p><p>· Reliable, punctual, and able to work independently</p><p>· Jira experience a plus!</p><p>Preferred Qualifications</p><p>· Experience with expense management or accounting software</p><p>· Familiarity with inventory management systems</p><p>· Basic bookkeeping knowledge a + </p><p>Work Environment</p><p>This is a full-time, on-site position, five days a week, with standard business hours. 8 am-5pm. The role requires sitting for extended periods and occasional light lifting for supply management.</p>
<p>Our client is in need of a detail-oriented Administrative Assistant in San Antonio, Texas. The right candidate will play a vital part in supporting daily operations and ensuring smooth administrative processes. This position requires strong organizational skills and the ability to handle multiple tasks efficiently and comfortable with repetitive work.</p><p><br></p><p>Responsibilities:</p><p>• Scan and accurately log enrollment forms into the system, maintaining proper documentation.</p><p>• Prepare and manage mail merges using Microsoft tools for efficient communication.</p><p>• Send personalized profile cards to new sponsors promptly via mail.</p><p>• Assemble and distribute welcome packet envelopes for new sponsors with attention to detail.</p><p>• Respond to incoming calls and provide excellent customer service to inquiries.</p><p>• Perform data entry tasks with a high level of accuracy and efficiency.</p><p>• Operate scanning equipment to digitize records and ensure proper file management.</p><p>• Support receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Complete additional administrative tasks as assigned to support office operations.</p><p>Digitize files</p><p>Other administrative duties as assigned</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Austin, Texas. In this long-term contract role, you will play a key part in managing vendor invoices, ensuring accurate processing, and supporting office operations. If you thrive in a fast-paced environment and enjoy working with numbers, this position offers a great opportunity to contribute to a dynamic team.<br><br>Responsibilities:<br>• Process vendor invoices, ensuring accuracy and proper coding.<br>• Match purchase orders with invoices and resolve discrepancies.<br>• Perform data entry tasks related to accounts payable and payroll.<br>• Greet visitors at the front desk and assist with inquiries.<br>• Maintain office breakroom supplies and restock snacks as needed.<br>• Organize and file paper documents systematically.<br>• Handle small administrative projects to support the office.<br>• Assist with check runs and invoice processing.<br>• Collaborate with team members to ensure smooth daily operations.<br>• Provide support during remote work transitions when necessary.
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Austin, Texas. This role is ideal for a proactive individual who thrives in a dynamic environment, enjoys multitasking, and delivers exceptional administrative support. You will play a key role in ensuring smooth office operations and providing excellent service to both internal and external stakeholders.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an organized and efficient workplace.<br>• Serve as the primary point of contact for guests and employees, ensuring all needs are promptly addressed.<br>• Manage office supplies, equipment, and facilities to create a functional and welcoming environment.<br>• Coordinate logistics for meetings, including room setup, catering, and document preparation.<br>• Plan and execute office social and cultural events to enhance team morale.<br>• Support onboarding processes by orienting new hires and ensuring a seamless transition.<br>• Develop and maintain conference room schedules to optimize usage.<br>• Prepare and submit accurate expense reports and timesheets on a regular basis.<br>• Collaborate with teams to organize training, recruiting events, and employee engagement initiatives.<br>• Partner with vendors for services such as cleaning, postal, and equipment maintenance.
