We are looking for a Front Desk Coordinator to join our dynamic team on a contract basis in Boulder, Colorado. In this role, you will serve as the first point of contact for visitors, clients, and vendors, ensuring a welcoming and detail-oriented environment. This position requires strong organizational skills, excellent communication abilities, and a proactive approach to maintaining office operations.<br><br>Responsibilities:<br>• Greet visitors, including clients and vendors, with a courteous and friendly attitude.<br>• Manage incoming deliveries, ensuring proper handling and distribution to the appropriate recipients.<br>• Coordinate catering services, arrange meals for employees, and maintain a well-stocked kitchen and pantry.<br>• Communicate efficiently with team members using Microsoft Outlook and Teams for scheduling and coordination.<br>• Ensure office spaces, including common areas, are clean, organized, and well-maintained.<br>• Provide exceptional customer service by anticipating visitor and employee needs and addressing concerns promptly.<br>• Perform routine office maintenance tasks, such as organizing shared spaces and emptying dishwashers.<br>• Reset and clean conference rooms after meetings, including furniture adjustments and surface cleaning.<br>• Foster a positive and courteous atmosphere, representing the company with a detail-oriented approach at all times.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Sort and distribute incoming mail to ensure timely delivery.</p><p>• Prepare documents and items for overnight shipping, including addressing and adding postage.</p><p>• Support office staff by handling correspondence, faxes, and mail as needed.</p><p>• Track intercompany expenses and assist with reimbursement processes.</p><p>• Manage office supply inventory and coordinate orders to maintain stock levels.</p><p>• Provide document notarization services as required.</p><p>• Facilitate the preparation and processing of bank deposits.</p><p>• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.</p>
<p>We are looking for a proactive and detail-oriented Administrative Coordinator to join our team in Centennial, Colorado. In this role, you will provide essential support to the Sales Department, ensuring the smooth execution of operational tasks. </p><p><br></p><p>As a Contract to permanent position, this opportunity is ideal for a self-starter who thrives in a dynamic environment and enjoys collaborating across multiple departments.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Deliver comprehensive administrative assistance to the Sales Department, managing daily operations efficiently.</p><p><br></p><p>• Process customer orders from receipt to fulfillment, including monitoring inboxes, creating shipping labels, and invoicing.</p><p><br></p><p>• Coordinate the fulfillment of sterile drapes and surgical accessory orders, ensuring timely support for multiple surgeries.</p><p><br></p><p>• Accurately input purchase orders, product details, and pricing into internal systems and vendor platforms.</p><p><br></p><p>• Generate and configure quotes for customized product builds, maintaining precision and attention to detail.</p><p><br></p><p>• Assist sales and accounting teams by preparing invoices and facilitating vendor setup processes.</p><p><br></p><p>• Maintain organized electronic and physical filing systems to support seamless office operations.</p><p><br></p><p>• Assist with general office upkeep, including maintaining common areas and disposing of trash as needed.</p><p><br></p><p>• Collaborate with cross-functional teams, including sales, accounting, service, and leadership, on administrative projects.</p><p><br></p><p>• Execute established processes independently, demonstrating a strong focus on accuracy and efficiency.</p>
