Position Summary<br><br>The Accounts Receivable Specialist oversees all aspects of accounts receivable workflows, including timely and accurate application of cash, account reconciliations, credit handling, and collection activities. This position requires strong communication, analytical, and organizational abilities to maintain efficient AR processes and foster effective cooperation with both internal teams and external contacts.<br><br>Key Responsibilities<br><br>Payment Processing and Account Updates<br><br>Apply incoming payments and record daily receipts for designated accounts with a high degree of accuracy and timeliness.<br>Create and post manual payment entries as required.<br>Reconcile customer account activity, promptly identifying and addressing discrepancies or posting errors.<br>Dispute Resolution and Account Adjustments<br><br>Partner with cross-functional teams, including contract administration and rebate analysts, to research and resolve AR issues with vendors or customers.<br>Investigate and resolve deductions, credits, debits, and other billing inconsistencies.<br>Track outstanding AR balances by supplier or customer, ensuring disputes and exceptions are resolved efficiently.<br>Collections and AR Reporting<br><br>Initiate follow-up strategies for overdue accounts, using email and phone communication to recover outstanding balances.<br>Maintain and analyze a weekly aging report to monitor delinquent invoices, documenting collection efforts and resolutions.<br>Supply trade references upon request and keep comprehensive records supporting all AR-related transactions.<br>Team Support and Communication<br><br>Provide support coverage for other AR associates as needed.<br>Manage remittance information received through the shared AR email inbox.<br>Update the AR supervisor regarding unresolved issues, escalating matters when appropriate.<br>Other Functions<br><br>Adhere to established procedures to achieve accuracy and productivity targets.<br>Assist in uploading supporting documents into the document management system.<br>Supervision<br><br>Reports to: Accounts Receivable Manager or equivalent role.<br>Interaction<br><br>Internal: Collaborate with professionals in finance, sales, and category management; occasional contact with other departments.<br>External: Communicate with customers, suppliers, and business partners as necessary.<br>Additional Duties<br><br>Participate in special projects and departmental initiatives as assigned.<br>Qualifications<br><br>Associate or bachelor’s degree, or equivalent combination of education and work experience.<br>Preferably five or more years’ experience in accounts receivable roles.<br>Familiarity with Microsoft Dynamics 365 (or similar large-scale ERP software).<br>Skilled in Microsoft Office applications (Excel, Word, Outlook).<br>Strong attention to detail, follow-up, and organizational skills.<br>Excellent verbal and written communication and customer service capabilities.
<p><strong>Financial Operations & Controls</strong></p><ul><li>Collaborate with the current Controller to design, implement, and maintain accounting policies, internal controls, and standardized procedures.</li><li>Oversee day-to-day accounting operations, including general ledger oversight, account reconciliations, month-end and year-end close activities.</li><li>Ensure accuracy, timeliness, and compliance in all financial reporting, including regulatory requirements relevant to wealth management.</li></ul><p><strong>Process Improvement & Scalability</strong></p><ul><li>Identify gaps or inefficiencies within current workflows and build scalable processes to support future growth.</li><li>Create documentation, process maps, and SOPs that ensure consistency and alignment across the finance function.</li><li>Drive continuous improvement initiatives to enhance accuracy, speed, and automation within the department.</li></ul><p><strong>Systems & Technology</strong></p><ul><li>Assess existing financial systems and tools; evaluate opportunities to optimize or replace them.</li><li>Lead or support the exploration of new ERP platforms, including requirements gathering, vendor assessment, and readiness planning.</li><li>Serve as a key stakeholder in future finance technology implementations, partnering closely with IT and cross‑functional teams.</li></ul><p><strong>Strategic Partnership</strong></p><ul><li>Work closely with the CFO, senior leadership, and cross‑functional teams to support strategy, operational planning, and financial analysis.</li><li>Provide insights to improve decision-making, strengthen financial transparency, and support the company’s long-term growth.</li><li>Mentor, support, and help scale the accounting team as the department grows.</li></ul><p><br></p>
We are looking for a skilled Controller to join our team in Alpharetta, Georgia. This is a contract position that requires exceptional organizational skills and a strong ability to manage financial processes efficiently. The ideal candidate will excel in document management and have experience working with SAP FICO.<br><br>Responsibilities:<br>• Oversee document management processes, including scanning, compiling, and maintaining records with precision.<br>• Ensure proper control and organization of financial documentation to support business operations.<br>• Utilize SAP FICO to handle financial reporting, analysis, and system-related tasks.<br>• Collaborate with relevant departments to streamline financial workflows and maintain accuracy.<br>• Monitor and enforce compliance with financial policies and procedures.<br>• Generate detailed reports to assist in financial decision-making and operational planning.<br>• Conduct periodic reviews to ensure the accuracy and completeness of financial data.<br>• Implement best practices for document control to enhance operational efficiency.<br>• Support audits and provide necessary documentation to regulatory bodies as required.<br>• Identify areas for improvement in financial processes and recommend solutions.
