<p>Our client is looking for an experienced and discreet Personal Assistant to provide high-level support to a private individual. This role primarily involves managing personal, lifestyle, and day-to-day tasks, with occasional business-related responsibilities. The ideal candidate will be proactive, trustworthy, and capable of working independently to ensure smooth management of personal affairs. This position offers a salary of $95,000-$100,000 annually + bonus + a comprehensive benefits package including medical coverage through BCBSIL PPO, with dental and vision plans that are 80 percent company paid for the employee and eligible dependents, if needed. Additional benefits include unlimited PTO, and a 401(k) plan with no employer match.</p><p><br></p><p>Responsibilities:</p><p>• Organize and oversee personal schedules, appointments, and travel arrangements.</p><p>• Coordinate household staff, vendors, and upkeep of private residences.</p><p>• Act as a gatekeeper for personal communications and requests, ensuring smooth access and prioritization.</p><p>• Handle sensitive information related to legal, financial, and medical matters with utmost confidentiality.</p><p>• Manage personal projects and commitments, ensuring timely completion.</p><p>• Proactively anticipate needs, address challenges, and streamline daily operations.</p><p>• Maintain detailed records and organization across personal and digital systems.</p><p>• Support travel planning, including itineraries and logistics for domestic and international trips.</p><p>• Uphold privacy and protect boundaries while fostering efficiency in daily operations.</p><p>• Assist with select business-related scheduling or travel when necessary.</p>
We are looking for a dedicated Administrative Assistant to join our team in Odessa, Texas. This long-term contract position requires someone who is highly organized, attentive to detail, and capable of handling sensitive information with discretion. The ideal candidate will thrive in a dynamic environment and possess excellent communication skills.<br><br>Responsibilities:<br>• Review, proofread, and ensure the accuracy of contracts and other confidential documents.<br>• Coordinate and complete personal and task-related errands while managing task lists effectively.<br>• Maintain and organize complex schedules, calendars, and travel arrangements.<br>• Act as a gatekeeper for sensitive information, ensuring confidentiality at all times.<br>• Prepare detailed reports, correspondence, and essential documentation with precision.<br>• Communicate effectively with internal and external stakeholders to foster strong relationships.<br>• Provide support in project management, including tracking progress and ensuring timely follow-ups.<br>• Assist in ad hoc tasks and responsibilities as directed by leadership.
<p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role. </p>
<p>Our client, a leading organization in the education field, is seeking a highly skilled Senior Executive Assistant to support their executive leadership team. This role requires someone with exceptional organizational skills, attention to detail, and the ability to manage complex schedules and confidential information in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior executives, including calendar management, email correspondence, and travel arrangements.</li><li>Organize and prepare materials for meetings, presentations, and reports.</li><li>Serve as a liaison between executives, staff, and external stakeholders.</li><li>Manage confidential information with the utmost discretion.</li><li>Coordinate and prioritize multiple projects, ensuring deadlines are met.</li><li>Support event planning, board meetings, and special projects as needed.</li><li>Handle sensitive matters and make well-informed decisions on behalf of the executive team.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Baltimore, Maryland. This long-term contract position requires a commitment of 20 hours per week, primarily in-person, with flexible scheduling across 4-hour daily shifts. The role involves managing schedules, coordinating department activities, and interacting with students and faculty to ensure smooth operations.<br><br>Responsibilities:<br>• Manage and organize schedules using Outlook to ensure efficient calendar management.<br>• Assist in planning and coordinating department activities and events for the upcoming seasons.<br>• Collaborate with various departments, faculty, and students to support operational needs.<br>• Utilize Excel for creating and maintaining spreadsheets with accurate data.<br>• Develop engaging content for social media platforms like Twitter and Instagram to promote department initiatives.<br>• Create visually appealing presentations using PowerPoint to support communication efforts.<br>• Monitor and track departmental receipts for accurate expense reporting.<br>• Support cross-functional teamwork by maintaining clear communication and organization across all tasks.<br>• Ensure timely completion of administrative duties to meet department deadlines.
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Valencia, California. This Contract to permanent position involves managing complex schedules, coordinating recruitment activities, and providing comprehensive support to executive leadership. The ideal candidate will excel in multitasking, maintain a high level of professionalism, and ensure smooth administrative operations.<br><br>Responsibilities:<br>• Manage and coordinate interview schedules, ensuring availability across multiple time zones and maintaining precise records.<br>• Communicate interview logistics and updates to candidates in a clear and timely manner.<br>• Arrange candidate travel accommodations, such as flights, hotels, and reimbursements, when necessary.<br>• Support the recruitment team with tasks like posting job openings, tracking metrics, and coordinating candidate assessments.<br>• Prepare agendas, attendee lists, and virtual meeting setups for executive meetings and other events.<br>• Handle executive expense reporting, including tracking, reconciling, and submitting financial documents in line with company policies.<br>• Monitor executive leadership’s budgets and address discrepancies in collaboration with the finance team.<br>• Assist with planning and executing office events, including team-building activities and corporate celebrations.<br>• Maintain office supplies inventory and coordinate with vendors to ensure smooth daily operations.<br>• Provide administrative support for onboarding new employees, including workspace preparation and welcome materials.
<p>We are looking for a detail-oriented Administrative Assistant to join our team and support daily operations located in the Greater Philadelphia Region. In this long-term contract role, you will play a key part in ensuring the smooth functioning of office activities while delivering exceptional administrative support. This Administrative Assistant position is ideal for someone who thrives in a dynamic environment and enjoys working collaboratively.</p><p><br></p><p>What you get to do every single day:</p><p>• Provide comprehensive administrative support to maintain efficient office operations.</p><p>• Answer incoming calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to ensure records and databases are updated regularly.</p><p>• Manage receptionist duties, including welcoming visitors and handling front desk responsibilities.</p><p>• Organize and maintain office documents, files, and supplies to support team productivity.</p><p>• Coordinate schedules, meetings, and appointments for staff members.</p><p>• Assist in preparing reports, presentations, and other business documentation.</p><p>• Handle correspondence, including emails and letters, with attention to detail.</p><p>• Support event planning and logistics for exhibitions and other industry-related activities.</p><p>• Collaborate with team members to improve administrative processes and workflows.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Miami, Florida. This role is pivotal in supporting the organization’s mission to educate the community and preserve historical memories through impactful programs and events. </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable tasks, including coding and basic bookkeeping.</p><p>• Coordinate logistics for events and meetings, including ordering food, rides, and supplies.</p><p>• Design marketing materials and invitations using tools like Canva.</p><p>• Facilitate virtual meetings on platforms such as Zoom and ensure smooth operations.</p><p>• Utilize AI-powered tools to enhance organizational workflows and efficiency.</p><p>• Provide support for grant application processes and assist with reporting requirements.</p><p>• Oversee social media accounts and contribute to marketing initiatives.</p><p>• Assist in planning and executing three major annual events.</p><p>• Maintain an attentive and approachable demeanor when interacting with diverse groups.</p>
<p>We are offering a short term contract employment opportunity for an Administrative Assistant within the Non-Profit sector in Honolulu, Hawaii. The successful candidate will be required to perform various administrative tasks, including scheduling and confirming meetings, taking notes, and providing support during calls. <strong><u>To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound calls effectively, providing necessary support and information.</p><p>• Schedule appointments and meetings, ensuring all stakeholders are informed and prepared.</p><p>• Actively participate in meetings, taking detailed notes and distributing summaries to the relevant parties.</p><p>• Utilize the Google Suite for document creation and management, ensuring all information is accessible and well-organized.</p><p>• Handle email correspondence efficiently, including the preparation and distribution of email campaigns.</p><p>• Leverage Zoom for video communication and meetings, ensuring smooth operation and effective communication.</p><p>• Provide general administrative assistance to the team, including typing and content creation.</p><p>• Assist with special projects as needed, contributing to the overall goals of the organization.</p>
<p>Growing client within the freight industry is looking to hire a full-time Administrative Assistant with proven bookkeeping experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, manage bookkeeping functions, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Calendar Management</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership in managing daily operations effectively. This is a Long-term Contract position based in Scottsdale, Arizona, offering the opportunity to work closely with executives in a fast-paced and collaborative environment. The ideal candidate will excel in administrative coordination, communication, and project management, ensuring smooth organizational workflows and a high level of professionalism.<br><br>Responsibilities:<br>• Oversee comprehensive calendar management for senior leaders, including scheduling, resolving conflicts, and preparing agendas.<br>• Coordinate logistics for meetings across different departments, regions, and time zones.<br>• Arrange complex domestic travel plans for executives, including flights, accommodations, and itineraries.<br>• Manage expense reporting processes using systems like Concur, ensuring timely and accurate submissions.<br>• Act as a central point for communication, providing updates and following up on action items.<br>• Organize and execute virtual and in-person events, handling venue selection, catering, and agenda distribution.<br>• Prepare presentations, meeting materials, and detailed notes for executive meetings.<br>• Track project deliverables and timelines, ensuring accountability and progress across teams.<br>• Develop onboarding resources and training materials to support new hires and internal programs.<br>• Collaborate with cross-functional teams to address operational needs and ensure seamless departmental support.
<p>A respected church / place of worship is seeking a highly professional and discreet Executive Assistant to provide dedicated support to the Pastor and Pastor Emeritus during a temporary engagement from March through the end of June.</p><p><br></p><p>This role is critical to maintaining operational flow, communication continuity, and leadership support during this important season. The ideal candidate will bring a calm, servant-leader mindset, exceptional organizational skills, and the ability to anticipate needs in a fast-paced, ministry-focused environment.</p><p><br></p><p>* Provide direct executive-level support to the Pastor and Pastor Emeritus</p><p>* Manage complex calendars and heavy scheduling using Microsoft Office Suite (Outlook required)</p><p>* Coordinate meetings (in-person and virtual), appointments, and ministry-related engagements</p><p>* Manage email correspondence, draft responses, and ensure timely follow-ups</p><p>* Coordinate internal and external communications on behalf of leadership</p><p>* Support administrative planning and general office operations</p><p>* Maintain confidentiality and professionalism at all times</p><p>* Provide flexibility to support occasional evenings and weekends as needed</p><p>* Ensure seamless day-to-day operational flow for senior leadership</p><p><br></p><p><br></p><p>This is more than an administrative role. The selected Executive Assistant must be poised, dependable, and able to represent leadership with grace and professionalism. The ideal candidate thrives in environments that require discretion, emotional intelligence, and strong interpersonal skills.</p><p><br></p><p>This is a unique opportunity to serve in a meaningful leadership support role within a faith-based organization during an important season.</p><p><br></p>
<p>Our client, a leading institution in the education sector, is seeking a proactive and highly organized Senior Administrative Assistant to provide comprehensive support to their leadership and academic teams. This is an excellent opportunity for an experienced administrative professional to make an impact in a collaborative, mission-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including managing complex calendars, coordinating meetings, and preparing agendas and materials for leadership.</li><li>Draft and edit correspondence, presentations, and reports for internal and external audiences.</li><li>Serve as a liaison between faculty, staff, students, and external partners, fostering clear communication and collaboration.</li><li>Coordinate the logistics of special events, conferences, and academic programs.</li><li>Maintain confidential records and manage sensitive information with discretion.</li><li>Assist with financial processes such as budget tracking, invoices, and expense reporting.</li><li>Support special projects and initiatives led by leadership.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in McLean, Virginia. This part-time role requires working onsite for 20 hours a week with flexible scheduling Monday through Friday. As a Contract to permanent position, this opportunity is ideal for someone seeking to grow their career in a supportive and detail-oriented environment.<br><br>Responsibilities:<br>• Provide administrative support to the CEO and office staff to ensure smooth daily operations.<br>• Coordinate travel arrangements, prepare expense reports, and organize events for the organization.<br>• Assist with accounting tasks, including document management and record keeping.<br>• Maintain office supplies inventory by placing orders and tracking usage.<br>• Collaborate with stakeholders to manage correspondence and communications effectively.<br>• Organize and maintain filing systems, including both physical and digital documents.<br>• Sort, distribute, and manage incoming and outgoing mail.<br>• Welcome and assist guests in a detail-oriented and friendly manner.
<p>Seeking an intelligent and strategic Executive Assistant!.This position will provide strategic and some personal support to the CEO of a Global Investment Firm in Chicago. This position requires a Bachelor’s Degree and will work 4 days in the office and 1 day remote. Client offers a very impressive benefit package, including rich health benefits, dental, vision, short and long term, life insurance, commuter benefits, 401k, PTO, and generous bonuses. Salary target is $120,000-$145,000</p><p>For immediate confidential consideration, reach out to Connie Stathopoulos</p><p>This is a Direct Hire Permanent opportunity.</p><p><br></p><p>Key Responsibilities</p><p>CEO Support</p><ul><li>Serve as the principal executive assistant to the CEO: manage calendar and expenses, prioritize commitments, manage conflicts, and streamline workflows</li><li>Oversee travel logistics (domestic/international), itineraries, meeting preparation, and on-site support.</li><li>Work with the COO / broader Operations group to ensure operational alignment, and manage interlock points between strategy and execution.</li><li>Anticipate needs in advance, ensuring the CEO is fully prepared for every meeting and engagement.</li><li>Support administrative aspects of special and high-priority initiatives</li><li>Oversee CEO email and correspondence management: monitor and organize the CEO’s inbox,</li><li>Coordinate and plan leader-focused events: manage the logistics and execution of high-profile leadership gatherings, ensuring seamless planning, alignment with executive priorities, and a professional experience for all participants.</li><li>Manage calendar aspects of the CEO’s personal and external commitments including the CEO’s service on outside boards and professional organizations and some limited personal travel and appointments - ensuring seamless integration with company responsibilities and minimizing scheduling conflicts.</li></ul><p><br></p><p>Board of Directors Support</p><ul><li>Support Board of Directors calendar and administrative activities including scheduling needs. </li><li>Plan and execute board and committee meetings: logistics, material compilation, and distribution.</li></ul><p><br></p><p>Key Competencies & Attributes</p><ul><li>Strategic orientation, anticipatory thinking, and ability to understand the business and connect strategic direction to operational execution.</li><li>High levels of initiative, autonomy, and resourcefulness.</li><li>Exceptional judgment in prioritization, escalation, and decision-making under ambiguity.</li><li>Excellent interpersonal and relationship-building skills; able to operate credibly with board members, investors, senior leadership, and the operations team.</li><li>Meticulous attention to detail.</li></ul><p><br></p><p><br></p>
<p>We are seeking a detail-oriented and proactive Executive Assistant to support senior leadership at a leading law firm. The ideal candidate will possess strong organizational and communication skills, digital fluency, and the ability to work independently in a fast-paced environment. Ready to take your career to the next level with a respected law firm? Call 808-531-0800 to connect with our team and learn more. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage complex calendars and coordinate meetings, including virtual and in-person appointments with clients, attorneys, and external partners.</li><li>Arrange travel logistics, prepare expense reports, and ensure timely filing of legal documents.</li><li>Prepare correspondence, presentations, and confidential reports with accuracy and discretion.</li><li>Support workflow automation and contribute to process improvements across teams.</li><li>Maintain cost-effective and compliant record-keeping systems in alignment with legal standards.</li><li>Facilitate cross-functional communication between firm leadership and department teams.</li><li>Assist with client onboarding, conflict checks, and legal project coordination.</li></ul><p><br></p>
<p>Robert Half is seeking a highly experienced Senior Executive Assistant to provide top-level administrative support for senior executives within our organization. This is an outstanding opportunity for a proactive, detail-oriented professional who thrives in a fast-paced, dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative and executive support to senior leadership, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare, proofread, and edit correspondence, reports, and presentations with exceptional attention to detail.</li><li>Act as a liaison between senior executives and internal/external stakeholders, ensuring effective communication and professionalism at all times.</li><li>Handle highly confidential information with discretion and integrity.</li><li>Coordinate and support high-level meetings, including preparing agendas, materials, and meeting minutes.</li><li>Assist with special projects and initiatives as directed by executive leadership.</li></ul><p><br></p>
<p>We are looking for a skilled Administrative Assistant to join a team in Grand Rapids, Michigan. As part of a non-profit organization, this Contract to permanent position focuses on providing critical support to individuals in need of housing resources while ensuring compliance with program guidelines and regulatory requirements. This role combines administrative expertise with a commitment to helping individuals and families achieve stability and self-sufficiency.</p><p><br></p><p>Responsibilities:</p><p>• Deliver high-quality administrative support to the program supervisor and team, ensuring smooth operations and adherence to organizational policies.</p><p>• Evaluate the eligibility and service needs of individuals and families facing homelessness or housing challenges.</p><p>• Assist participants in identifying and securing housing options that align with program requirements and personal preferences.</p><p>• Maintain effective communication with property managers, tenants, and community stakeholders to foster positive relationships.</p><p>• Conduct inspections to verify that rental properties meet Housing Quality Standards and are suitable for program participants.</p><p>• Develop individualized housing plans that empower participants to achieve long-term stability and independence.</p><p>• Facilitate workshops and training sessions to educate participants on tenant responsibilities, workforce development, and self-sufficiency.</p><p>• Accurately manage participant files and program data, ensuring compliance with funding and reporting requirements.</p><p>• Collaborate with external agencies and professionals to coordinate services and support for participants.</p><p>• Contribute to team meetings, strategic planning, and development initiatives focused on attention to detail to enhance service delivery.</p>
<p>We are looking for a detail-oriented and motivated Office Assistant to join our team on a contract basis in Mclean, Virginia. This role requires a detail-oriented individual with excellent organizational and communication skills to support daily office operations. The ideal candidate will excel in a fast-paced environment while maintaining a composed and detail-oriented demeanor.</p><p>Responsibilities:</p><p>• Answer and direct incoming calls while providing exceptional customer service to visitors and staff.</p><p>• Maintain a clean and organized reception area to ensure a welcoming atmosphere.</p><p>• Assist with general administrative tasks, including scheduling, filing, and managing correspondence.</p><p>• Utilize Microsoft Office Suite to prepare documents, spreadsheets, and presentations as needed.</p><p>• Support office staff with day-to-day operations and project coordination.</p><p>• Ensure adherence to the company's dress code and conduct standards.</p><p>• Monitor office supplies and coordinate replenishment to maintain inventory levels.</p><p>• Handle incoming and outgoing mail and deliveries efficiently.</p><p>• Provide assistance to team members during peak periods or when additional support is required.</p><p><br></p>
We are looking for a highly organized Administrative Assistant to join our team on a contract basis in Colorado Springs, Colorado. In this role, you will act as the first point of contact for visitors and clients, ensuring a welcoming and detail-oriented office environment. This position offers an excellent opportunity to contribute to a dynamic team while managing a variety of administrative tasks.<br><br>Responsibilities:<br>• Welcome clients, visitors, and vendors with a detail-oriented and friendly demeanor, creating a positive first impression.<br>• Handle incoming mail and packages by sorting, distributing, and ensuring timely delivery to the appropriate recipients.<br>• Maintain a clean and organized reception and front desk area to uphold a detail-oriented appearance.<br>• Perform administrative tasks such as filing, scanning, data entry, and document preparation.<br>• Assist with scheduling, coordinating meetings, and preparing meeting rooms as needed.<br>• Provide general office support, including special projects and requests from team members.<br>• Answer and direct inbound calls efficiently.<br>• Ensure smooth operations by collaborating with the team and contributing to a productive work environment.
We are looking for a dependable and proactive Office Assistant to join our team in Okemos, Michigan. This is a Contract to permanent position, offering the opportunity to contribute to a legal office environment while supporting day-to-day operations. The ideal candidate will be highly organized, able to handle multiple administrative tasks, and eager to assist wherever needed.<br><br>Responsibilities:<br>• Greet callers and visitors in a detail oriented and friendly manner, ensuring excellent communication and customer service.<br>• Perform various administrative tasks such as scanning, copying, faxing, and managing basic records.<br>• Maintain cleanliness and organization of office spaces, including personal workstations.<br>• Assist with light facilities tasks, such as emptying trash and ensuring general upkeep.<br>• Manage print jobs for letterhead and envelopes, troubleshooting any issues as needed.<br>• Collaborate effectively with team members, contributing to a positive and productive work environment.<br>• Take initiative in handling miscellaneous assignments and identifying areas to support the team.<br>• Provide reliable and efficient clerical support to ensure smooth daily operations.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Phoenix, Arizona. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations. This position offers an excellent opportunity to contribute to a focused environment while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Provide administrative support, including managing schedules, maintaining records, and handling correspondence.<br>• Answer incoming calls in a courteous manner and direct inquiries to the appropriate team members.<br>• Perform accurate data entry tasks to maintain up-to-date and organized records.<br>• Assist with receptionist duties, such as greeting visitors and maintaining a welcoming office environment.<br>• Support the preparation and filing of income tax returns by organizing and reviewing relevant documentation.<br>• Coordinate office activities to ensure efficiency and compliance with company policies.<br>• Manage multiple priorities effectively while meeting deadlines.<br>• Collaborate with team members to support various administrative projects as needed.
<p>Our client is in need of a detail-oriented Administrative Assistant in San Antonio, Texas. The right candidate will play a vital part in supporting daily operations and ensuring smooth administrative processes. This position requires strong organizational skills and the ability to handle multiple tasks efficiently and comfortable with repetitive work.</p><p><br></p><p>Responsibilities:</p><p>• Scan and accurately log enrollment forms into the system, maintaining proper documentation.</p><p>• Prepare and manage mail merges using Microsoft tools for efficient communication.</p><p>• Send personalized profile cards to new sponsors promptly via mail.</p><p>• Assemble and distribute welcome packet envelopes for new sponsors with attention to detail.</p><p>• Respond to incoming calls and provide excellent customer service to inquiries.</p><p>• Perform data entry tasks with a high level of accuracy and efficiency.</p><p>• Operate scanning equipment to digitize records and ensure proper file management.</p><p>• Support receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Complete additional administrative tasks as assigned to support office operations.</p><p>Digitize files</p><p>Other administrative duties as assigned</p>
<p>A busy company in the West Caldwell, NJ area is seeking an Administrative Assistant to join their growing company. This Administrative Assistant will get the chance to work with a tight-knit team in a smaller work environment that offers flexible hours and a casual atmosphere. The ideal Administrative Assistant will have 3+ years of general administrative support experience and has some sales support experience too. Responsibilities of this Administrative Assistant will include but not be limited to:</p><p><br></p><p>Administrative Assistant Responsibilities:</p><ul><li>Enter work orders, customer requests, and operational data into internal systems accurately and efficiently</li><li>Maintain organized filing systems for job records, certifications, and administrative documentation</li><li>Support day-to-day office operations tied to field or production activities, ensuring smooth communication and workflow</li><li>Respond to customer and internal inquiries professionally via email and phone</li><li>Assist with scheduling, document preparation, and coordination of administrative tasks that support operational teams</li><li>Provide general administrative support to management and staff as needed</li></ul><p>This Administrative Assistant role is paying between $45,000 and $55,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!</p>
<p>Robert Half's client is seeking a proficient Office Assistant situated in Fairfax, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations. This opportunity is a contract position.</p><p><br></p><p>Responsibilities: </p><p>• Handling communication through phone calls and scheduling appointment</p><p>• Filing and organizing charts to ensure easy accessibility and accuracy</p><p>• Scanning and photocopying documents as required</p><p>• Using MS Office to manage, organize, and update relevant data</p><p>• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel</p><p>• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees</p><p>• Dispatching outgoing mail in a timely and accurate manner</p><p>• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations</p><p>• Keeping track of office equipment and arranging for maintenance or repairs when necessary</p><p>• Implementing basic office skills to effectively perform daily tasks and duties.</p>
