<p>A busy and patient-focused healthcare practice in Oceanside is seeking an organized and personable <strong>Office Coordinator</strong> to serve as the central hub of daily administrative operations. This role is ideal for someone who enjoys being the go-to person for scheduling, communication, and ensuring that both patients and clinical teams have a smooth, seamless experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for patients and visitors with a friendly, professional demeanor</li><li>Manage multi-line phone systems, scheduling, and appointment confirmation</li><li>Coordinate patient check-in/check-out and paperwork flow</li><li>Maintain office supplies, coordinate vendor support, and ensure clinical areas are organized</li><li>Assist with data entry and clerical tasks including filing, scanning, and database updates</li><li>Support patient referrals, authorizations, and follow-up communications</li><li>Work with clinical and administrative staff to streamline office routines</li><li>Prepare daily reports and assist with billing support inquiries</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our client's team on a contract to hire basis in Woodland Hills, California. In this role, you will provide essential support to the Development department, ensuring smooth operations and efficient handling of administrative tasks. This position offers an excellent opportunity for someone with strong organizational skills and a passion for delivering high-quality assistance.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update donor database records with accuracy and attention to detail.</p><p>• Handle inbound calls professionally, addressing inquiries and redirecting them as needed.</p><p>• Organize and manage calendars to ensure seamless scheduling of meetings and events.</p><p>• Assist with preparing reports, presentations, and other documentation as required.</p><p>• Monitor and respond to email correspondence promptly, ensuring effective communication.</p><p>• Perform general office duties such as filing, scanning, and maintaining records.</p><p>• Collaborate with team members to support various projects and initiatives.</p><p>• Ensure compliance with organizational policies and procedures during daily operations.</p>
<p>A Healthcare Company is seeking a Medical Front Desk Coordinator to join its team. The Front Desk Coordinator will be the first point of contact for patients, managing check-ins, scheduling appointments, handling phone inquiries, and providing exceptional customer service. Strong organizational skills, attention to detail, and proficiency with patient scheduling and insurance processes are essential. Along with performing front desk responsibilities, you will play a crucial role in assisting the physician with calendar management and coordinating travel arrangements. Experience or familiarity with dermatology practices or medical spas is highly valued.</p><p><br></p><p>Front Desk Duties:</p><p><br></p><ul><li>Greet patients and visitors with professionalism and empathy, ensuring a welcoming environment.</li><li>Respond to phone calls and emails, scheduling appointments, and managing inquiries related to dermatology services.</li><li>Maintain accurate patient records and assist with electronic medical records (proficiency in systems like Epic or Cerner preferred).</li><li>Process payments and collect co-pays efficiently using the practice's payment procedures.</li><li>Ensure the reception area is clean, organized, and fully stocked with supplies.</li></ul><p>Calendar Management:</p><p><br></p><ul><li>Manage the physician’s schedule, ensuring timely appointments and optimizing operational efficiencies.</li><li>Organize and prioritize meetings and calls for internal and external communications.</li><li>Collaborate with the medical office administrator to minimize scheduling conflicts.</li></ul><p>Travel Arrangements:</p><p><br></p><ul><li>Plan and book travel arrangements for the physician, including flights, accommodation, and ground transportation.</li><li>Prepare itineraries that align with clinic schedules, conferences, or commitments.</li><li>Handle last-minute changes and cancellations promptly and effectively.</li></ul><p>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
We are looking for an organized and detail-oriented Front Desk Coordinator to join our team in Beachwood, Ohio. This is a contract position lasting for two months, offering an excellent opportunity to contribute to a dynamic environment. The ideal candidate will provide outstanding customer service while managing front desk operations and supporting office activities.<br><br>Responsibilities:<br>• Serve as the primary receptionist, welcoming visitors and ensuring a positive first impression.<br>• Manage daily operations of the center, including coordinating meeting room setups and maintaining cleanliness.<br>• Assist with general administrative tasks, such as scheduling, document preparation, and correspondence.<br>• Support the office manager by handling delegated tasks and responsibilities.<br>• Utilize Microsoft Office Suite, including Excel and PowerPoint, to complete various projects and reports.<br>• Ensure meeting rooms are clean and organized, including light housekeeping and furniture arrangements.<br>• Address visitor inquiries and provide accurate information about the center's services.<br>• Maintain a detail-oriented approach and adhere to the business dress code.<br>• Collaborate with team members to ensure smooth daily operations.<br>• Handle additional duties as assigned to support the overall effectiveness of the center.
<p>We are looking for a detail-oriented Sales Coordinator to join our team in the southeast metro. In this role, you will play a key part in managing customer orders, ensuring smooth communication between departments, and providing exceptional support throughout the sales process. If you thrive in a fast-paced environment and enjoy working collaboratively, this position is an excellent opportunity to grow your career.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the complete lifecycle of customer orders, from initial entry to final delivery.</p><p>• Collaborate effectively with Sales, Warehouse, Production, and Finance teams to ensure seamless operations.</p><p>• Plan and monitor shipments by aligning inventory and production schedules.</p><p>• Address and resolve any issues related to orders, shipments, or billing promptly.</p><p>• Maintain accurate and up-to-date records in internal systems.</p><p>• Communicate proactively with customers and internal teams to ensure satisfaction and efficiency.</p><p>• Monitor order statuses and provide timely updates to relevant stakeholders.</p><p>• Support invoice processing by ensuring all billing information is accurate and complete.</p><p>• Assist in identifying process improvements to enhance overall workflow.</p>
<p>Robert Half is partnering with a growing and reputable moving and relocation company seeking a detail-oriented and highly organized <strong>Logistics Coordinator</strong> to support daily transportation and relocation operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys coordinating schedules, resources, and client communication to ensure seamless service delivery.</p><p>Position Overview</p><p>The Logistics Coordinator will be responsible for coordinating residential and commercial moves, managing schedules, dispatching crews and vehicles, and ensuring timely and efficient service execution. This individual will serve as a key point of contact for customers, drivers, and internal teams.</p><p>Key Responsibilities</p><ul><li>Coordinate and schedule local and long-distance moving services</li><li>Dispatch drivers and moving crews, ensuring proper equipment and staffing levels</li><li>Communicate with customers to confirm move details, timelines, and special requirements</li><li>Monitor daily routes and adjust schedules as needed to accommodate changes or delays</li><li>Prepare and maintain shipping documents, contracts, and inventory records</li><li>Track shipments and provide real-time updates to customers and management</li><li>Resolve service issues promptly and professionally</li><li>Maintain accurate records within internal systems and ensure billing accuracy</li><li>Support warehouse coordination and inventory control as needed</li></ul><p><br></p>
<p>Robert Half is partnering with a growing and reputable moving and relocation company seeking a detail-oriented and highly organized Logistics Coordinator to support daily transportation and relocation operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys coordinating schedules, resources, and client communication to ensure seamless service delivery.</p><p>Position Overview</p><p>The Logistics Coordinator will be responsible for coordinating residential and commercial moves, managing schedules, dispatching crews and vehicles, and ensuring timely and efficient service execution. This individual will serve as a key point of contact for customers, drivers, and internal teams.</p><p>Key Responsibilities</p><ul><li>Coordinate and schedule local and long-distance moving services</li><li>Dispatch drivers and moving crews, ensuring proper equipment and staffing levels</li><li>Communicate with customers to confirm move details, timelines, and special requirements</li><li>Monitor daily routes and adjust schedules as needed to accommodate changes or delays</li><li>Prepare and maintain shipping documents, contracts, and inventory records</li><li>Track shipments and provide real-time updates to customers and management</li><li>Resolve service issues promptly and professionally</li><li>Maintain accurate records within internal systems and ensure billing accuracy</li><li>Support warehouse coordination and inventory control as needed</li></ul><p><br></p>
<p>Robert Half is in search of a Service Coordinator that manages daily service operations, including scheduling, dispatch, customer communication, and job documentation, to ensure efficient and timely service delivery while supporting field technicians and internal operations.</p><p>Responsibilities:</p><ul><li>Manage incoming service calls and process customer requests.</li><li>Schedule and dispatch technicians, prioritizing emergency calls as needed.</li><li>Create, update, and close service jobs in company software and QuickBooks.</li><li>Review service orders for accuracy, including labor, materials, and billing details.</li><li>Coordinate parts ordering and track materials to align with service schedules.</li><li>Follow up with customers regarding completed work and outstanding proposals.</li><li>Verify technician time entries and support invoicing and payroll processes.</li><li>Maintain accurate documentation and clear communication with customers and staff.</li><li>Support general office operations and perform additional duties as assigned.</li></ul>
Job Title: Administrative Purchasing Coordinator<br>Location: Chattanooga, TN (100% onsite)<br>Schedule: Monday–Friday, 8:30 am–5:00 pm<br>Employment Type: Temporary to Hire<br><br>Overview:<br>We are a small, family-owned business seeking a flexible and detail-oriented Administrative Purchasing Coordinator. This role provides essential administrative support to the Purchasing Manager and the broader office team.<br><br>Key Responsibilities:<br><br>Answer incoming phone calls and greet visitors in a professional manner.<br>Provide general administrative support to the Purchasing Manager.<br>Assist with ordering parts/products and tracking delivery dates/times using Microsoft Excel.<br>Match, file, and organize purchasing paperwork.<br>Perform general administrative duties as needed to support office operations.<br>Take on additional tasks and adapt to changing daily priorities.<br><br>Top 3 Skills Required:<br>Exceptional customer service ability.<br>Strong organizational skills.<br>Technical proficiency with multiple Windows-based programs.<br><br>Additional Requirements:<br>Desire and flexibility to take on extra tasks as needed.<br>Willingness to undergo background and drug screening.<br>Provide positive references from previous employment.<br><br>Please apply online and call our office to schedule a personal interview 423-265-5561.
We are looking for a dedicated and organized Front Desk Coordinator to join our dermatology practice in Santa Monica, California. This position requires a detail-oriented individual who can manage front desk operations while supporting the physician with scheduling and travel arrangements. As a Contract to permanent role, this opportunity offers the potential for long-term growth within a dynamic healthcare environment.<br><br>Responsibilities:<br>• Welcome patients and visitors with warmth and courtesy, ensuring a positive first impression.<br>• Maintain and update patient records accurately, including electronic medical records using systems such as Epic or Cerner.<br>• Process payments and collect co-pays efficiently, adhering to established procedures.<br>• Keep the reception area clean, organized, and fully stocked with necessary supplies.<br>• Coordinate the physician’s calendar to ensure seamless scheduling of appointments and meetings.<br>• Prioritize and arrange meetings, calls, and other communications to optimize daily operations.<br>• Work with the office administrator to prevent scheduling conflicts and improve workflow.<br>• Plan and manage travel arrangements for the physician, including booking flights, accommodations, and transportation.<br>• Prepare detailed itineraries that align with clinic schedules and external commitments.<br>• Address last-minute travel changes or cancellations promptly and efficiently.
<p>We are looking for an Operations Coordinator to join a reputable nutrition and health & wellness company in Los Angeles, California. This is a Contract to regular employment opportunity that offers a mix of administrative, customer service, and operational tasks, with the potential to transition into a long-term role. The position is onsite and provides paid parking, making it convenient for local candidates.</p><p><br></p><p>Responsibilities:</p><p>• Maintain internal trackers and streamline reports to facilitate fast-paced team workflows, ensuring materials and information remain accurate, organized, and current.</p><p>• Serve as the central point of contact for cross-functional teams, leadership, vendors, and external partners, coordinating communication, scheduling, and follow-up across multiple priorities.</p><p>• Coordinate executive operations including complex scheduling, travel itineraries, meeting logistics, project tracking, and the preparation of reports, presentations, and meeting materials.</p><p>• Built and documented standard operating procedures and process documentation, creating scalable systems that improved consistency, efficiency, and team alignment.</p><p>• Support recruiting and onboarding operations by coordinating interview scheduling, tracking candidates, maintaining applicant records, and assisting with onboarding logistics for operations staff.</p><p>• Maintain confidential employee and client documentation with discretion, ensuring accurate records and organized digital file management.</p><p>• Manage approved business expenses using a company credit card, maintaining detailed documentation and adherence to internal policies.</p><p>• Record and track expense transactions in QuickBooks, supporting accurate internal reporting and operational oversight.</p>
We are looking for an organized and detail-oriented Recruiting Coordinator to join our team in Louisville, Colorado. In this long-term contract role, you will play a key part in ensuring a seamless hiring process by managing interview logistics, maintaining applicant records, and supporting communication between candidates and hiring teams. This position offers an excellent opportunity to contribute to recruitment operations in a consultancy environment.<br><br>Responsibilities:<br>• Coordinate and manage scheduling for candidate interviews, including virtual and onsite logistics.<br>• Maintain precise and updated records in the applicant tracking system, including job postings, candidate progress, and role closures.<br>• Serve as the primary contact for candidates, providing timely updates on interview schedules, next steps, and application outcomes.<br>• Gather and organize interview feedback while ensuring proper documentation of hiring materials such as applications and reference checks.<br>• Facilitate employee referral programs by tracking submissions, communicating with participants, and maintaining program records.<br>• Share recruiting updates and announcements across internal platforms, such as the company intranet.<br>• Review resumes to identify candidates with relevant experience for open positions.
<p>Hannah Savage with Robert Half is seeking a detail‑oriented, highly organized <strong>Service Coordinator</strong> to support her client's service operations. In this role, you will be responsible for scheduling technicians, managing service requests, performing accurate data entry, and ensuring a positive customer experience. The ideal candidate thrives in a fast-paced environment, communicates clearly, and enjoys solving problems. This position is onsite and based out of Rochester, NY.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Technician Scheduling:</strong> Coordinate and schedule service technicians based on availability, skillset, and customer needs.</li><li><strong>Data Entry & System Management:</strong> Accurately enter service orders, updates, and notes into <strong>NetSuite</strong> and other internal systems.</li><li><strong>Customer Support:</strong> Serve as a primary point of contact for customer inquiries, providing timely updates and resolving concerns with professionalism.</li><li><strong>Quoting & Documentation:</strong> Create service quotes, follow up on outstanding proposals, and maintain accurate documentation for all service-related activities.</li><li><strong>Reporting:</strong> Generate daily/weekly/monthly service reports and support the service team with data insights as needed.</li><li><strong>Workflow Coordination:</strong> Collaborate with technicians, sales, and management to ensure efficient service delivery and smooth operational flow.</li></ul><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!</p>
<p>We are looking for a detail-oriented Administrative Coordinator to join a wholesale distribution company in Harahan, Louisiana. This short-term contract to permanent position requires a highly organized individual who can efficiently manage administrative tasks, coordinate schedules, and support purchasing activities. If you thrive in a dynamic environment and bring exceptional customer service skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage administrative tasks, ensuring accuracy and attention to detail.</p><p>• Handle inbound calls and provide prompt, detail-oriented responses to inquiries.</p><p>• Maintain and update schedules and calendars to support operational efficiency.</p><p>• Facilitate the purchasing and ordering of materials, ensuring timely delivery.</p><p>• Enter and manage orders in the system with precision.</p><p>• Provide outstanding customer service to both internal teams and external stakeholders.</p><p>• Collaborate with teams in industrial, manufacturing, or construction environments as needed.</p><p>• Ensure thorough documentation and record-keeping for all administrative processes.</p><p>• Support the team with additional duties as required to maintain smooth operations.</p>
- hybrid; 4 days onsite; 1 day remote<br>- contract, potential for permanent <br>- dress code: business casual <br>- parking: free <br>- schedule: Monday-Friday, 9am-5pm (standard business hours are between 8:30am-5pm)<br><br>Job Summary: The Key Account Coordinator and Sales Support Specialist will serve as a developmental role within the Sales function team and will be responsible for connecting with existing and potential customers in order to engage and create a service focused relationship. This role will consist largely of partnering with the sales team and offer support on inside sales activities such as coordination of cargo forecasts and deliveries, prioritization and allocation of vessel space and maintaining customer contracts, tariffs and schedules. Also responsible for cargo quality improvement and customer damage claims. In addition, and as support to outside sales, the Sales Support Specialist will visit to client’s sites and have direct interactions with key stakeholders of our customers in order to understand the customers' needs, inform customers about the Company's offerings, and make suggestions for how the Company's services can effectively suit the customer’s needs.<br><br>Job Responsibilities: <br>• Maintain and initiate contact with existing working level customers to coordinate cargo deliveries.<br>• Maintain accurate customer profiles and files. Share with overseas MOL RORO sales groups.<br>• Review and process new customer registration forms to ensure all required information is complete and accurate.<br>• Review monthly tonnage plans with LM and KAM. Develop optimal plans to effectively serve the customer.<br>• Assist KAM in developing regional sales plans with target accounts and coordinate with overseas MOL RORO sales groups.<br>• Work toward achieving and exceeding individual and group sales budgets (revenue, vehicle volume, and PL.)<br>• Utilize LM data & create and distribute accurate scheduling to existing and future customer base.<br>• FMC filing (Spot and Service contract)<br>• Maintenance of service contract rate list sheet and send to relevant party when changes are made. <br>• Maintain accurate mafi trailer forecasts and distribute same with operations and LM.<br>• Collect information from various media and new sources and share with overseas MOL RORO sales groups.<br>• Oversee pricing requests from MOL website, LM, and Key Account Managers<br>• Responsible for PCC.net contract & tariff creation and maintenance. <br>• Provide assistant for investigation of Account Receivable maintenance and resolving invoice discrepancies.<br>• Provide creative communication and solutions between accounts and the Company<br>• Promote teamwork with primary booking office and primary documentation office as well as overseas MOL<br>RORO sales groups.<br>• Distribute weekly schedules to customers.<br>• Keep customer account records up to date and coordinate with Customer Service to track and follow up on overdue invoices. <br>• Provide support and coverage for the customer service representative during their absence.<br><br><br>Sales Support,Sales Support,,Sales Support,Sales Support,,,Sales Support,Sales S
We are looking for a highly organized Sales Coordinator to join our team in Orlando, Florida. This Contract to permanent position involves providing administrative support to a dynamic sales team, ensuring smooth operations and efficient data management. The ideal candidate will have proven experience with Salesforce and a strong background in administrative tasks.<br><br>Responsibilities:<br>• Collaborate closely with sales representatives to input and manage customer data within Salesforce.<br>• Maintain accurate records and ensure timely updates of sales information.<br>• Provide administrative support by scheduling meetings, managing calendars, and coordinating appointments.<br>• Handle inbound calls professionally and assist with customer inquiries.<br>• Organize and prioritize tasks to support the sales team's goals.<br>• Ensure seamless integration of Salesforce into daily operations.<br>• Assist in generating reports and analyzing sales data for team performance evaluation.<br>• Support the team in achieving sales targets by streamlining administrative processes.<br>• Coordinate with internal departments to facilitate smooth communication and workflow.<br>• Participate in in-person interviews and onboarding processes to integrate seamlessly into the team.
<p>Inventory Coordinator | Milan, IL</p><p><br></p><p>We’re partnering with a large, well-established equipment manufacturer to identify an Inventory Coordinator to support high-volume warehouse and inventory operations for their distribution center. This role plays a key part in maintaining inventory accuracy, supporting system enhancements, and partnering cross-functionally to keep operations running smoothly.</p><p><br></p><p>Apply today, or give us a call at (563) 359-3995! Christin, Erin, and Lydia are happy to help.</p><p><br></p><p>Please note: Visa sponsorship is not available now or in the future for this position.</p><p><br></p><p>Schedule: Must be open to all shifts (schedule is production-driven)</p><p>- 6:00 AM – 2:30 PM CST</p><p>- 2:30 PM – 10:00 PM CST</p><p>- 10:00 PM – 6:00 AM CST</p><p>Overtime required when requested</p><p><br></p><p>What You’ll Be Doing</p><p>- Review count cards and post inventory adjustments as needed</p><p>- Audit inventory adjustments completed by fellow coordinators</p><p>- Partner closely with Operations, Inventory Supervisors, and wage counters to ensure point-of-use inventory accuracy</p><p>- Reconcile inventory discrepancies and identify corrective and preventive actions</p><p>- Participate in quarterly physical inventory audits</p><p>- Collaborating with cross-functional teams on new system launches</p><p>- Coordinating wage employee training (scheduling, tracking, and documentation)</p><p>- Assisting with the development of dashboards and reporting tools</p><p><br></p><p>SAP / EWM Responsibilities</p><p>- Notify appropriate teams of issues requiring follow-up (inspection, maintenance, system queues, etc.)</p><p>- Research part movements and conduct inventory-related analysis</p><p>- Analyze count results and create tasks to resolve inventory exceptions (mixed bins, variances, etc.)</p><p>- Monitor system queues to ensure flow and throughput</p><p>- Troubleshoot RF and queue-related issues</p><p>- Post and finalize inventory adjustments that exceed counter thresholds</p>
<p>Robert Half is partnering with a reputable healthcare organization seeking a professional and service-oriented Front Desk Coordinator to serve as the first point of contact for patients, providers, and visitors. This role is ideal for an individual who thrives in a fast-paced clinical environment and is passionate about delivering an exceptional patient experience while ensuring smooth front office operations.</p><p>Position Overview</p><p>The Front Desk Coordinator is responsible for managing daily front office functions, including patient intake, appointment scheduling, insurance verification, and administrative support. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information in compliance with healthcare regulations.</p><p>Key Responsibilities</p><ul><li>Greet and check in patients in a courteous, professional manner</li><li>Schedule, confirm, and reschedule appointments using electronic medical records (EMR) systems</li><li>Verify patient insurance eligibility and collect co-pays and outstanding balances</li><li>Maintain accurate patient records and ensure proper documentation</li><li>Answer and route incoming phone calls; respond to patient inquiries</li><li>Coordinate communication between patients, providers, and clinical staff</li><li>Manage incoming/outgoing correspondence, faxes, and medical documentation</li><li>Ensure HIPAA compliance and maintain strict confidentiality of patient information</li><li>Support additional administrative projects as needed</li></ul><p><br></p>
<p>This role provides an opportunity for a dedicated individual who aspires to begin a solid career in Human Resources. The successful candidate will bring a range of essential skills that will assist our HR department in maintaining their daily operations.</p><p>Responsibilities:</p><ul><li>Support the HR Department's recruitment process by posting job ads, screening resumes, scheduling interviews, and facilitating the onboarding process for new hires.</li><li>Help maintain and manage the company's HR database and employee records.</li><li>Provide administrative support to the HR team, including scheduling meetings, recording minutes, and preparing reports.</li><li>Process employee requests and provide relevant information.</li><li>Coordinate HR projects, meetings, and training seminars.</li><li>Assist in the organization of company events as needed.</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Service Coordinator to join our team in Birdsboro, Pennsylvania. This position offers an excellent opportunity to manage schedules and coordinate operations, ensuring efficient communication between technicians and customers. The role requires strong multitasking abilities and a commitment to maintaining accurate records and providing exceptional customer service.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and dispatch technicians based on workload and task priority.</p><p>• Facilitate clear communication between customers and technicians to address service needs.</p><p>• Monitor the progress of service jobs and make schedule adjustments as necessary.</p><p>• Track and manage service calls and work orders to ensure timely completion.</p><p>• Handle daily service billing and ensure accuracy in financial records.</p><p>• Maintain detailed logs and documentation for all dispatch and service activities.</p><p>• Perform general administrative tasks, including data entry, filing, and document preparation.</p>
<p><strong>Administrative Coordinator – Contract Role (Waterloo, IA)</strong></p><p><strong>Duration:</strong> 3–6 months (potential for extension)</p><p><strong>Hours:</strong> Full-time, on-site</p><p><strong>Industry:</strong> Professional/Corporate Office Environment</p><p><strong>About the Role</strong></p><p>We’re partnering with a reputable organization in Waterloo that is seeking an <strong>Administrative Coordinator</strong> to support several ongoing initiatives and internal teams. This role is ideal for someone with strong administrative skills who enjoys organizing information, coordinating tasks, and helping keep projects moving forward.</p><p>You’ll play a key part in keeping day-to-day operations running smoothly through documentation, scheduling, communication, and overall administrative support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to leaders and project teams</li><li>Coordinate schedules, meetings, and calendars</li><li>Prepare agendas, meeting notes, and follow-up action items</li><li>Maintain and organize documentation, records, reports, and files</li><li>Assist with internal communications and status updates</li><li>Create and update spreadsheets, trackers, and various office documents</li><li>Monitor timelines and help ensure deadlines are met</li><li>Serve as a liaison between departments and support general office operations</li></ul><p><br></p>
We are looking for an Administrative Coordinator to join our team in Port Washington, Wisconsin. In this role, you will provide essential administrative support to a fast-paced and dynamic team, ensuring efficient operations and organization. This Contract to permanent position offers an excellent opportunity to showcase your skills in administrative assistance and contribute to a thriving environment with long-term growth potential.<br><br>Responsibilities:<br>• Organize and manage team schedules, including coordinating meetings and maintaining calendars.<br>• Arrange domestic and international travel, including flights, accommodations, and transportation logistics.<br>• Accurately enter payroll data and ensure timely submission of records.<br>• Prepare and maintain documents, reports, and presentations for internal and external stakeholders.<br>• Monitor office supplies inventory and handle ordering to meet operational needs.<br>• Respond to inbound calls and provide courteous and helpful assistance to callers.<br>• Support team projects and perform additional administrative tasks as required.<br>• Collaborate with team members to ensure smooth day-to-day operations.<br>• Assist with scheduling and prioritizing tasks to meet deadlines.
We are looking for an Operations Coordinator to manage and support live broadcast operations for sporting events in New York, New York. This role involves coordinating virtual graphics delivery, interacting with clients, and ensuring operational excellence during live productions. The ideal candidate thrives in high-pressure environments and has a keen eye for detail to deliver seamless broadcast experiences.<br><br>Responsibilities:<br>• Organize and oversee virtual graphics delivery for live sporting events, including scheduling staff, testing equipment, and handling logistics.<br>• Provide direct support to freelance graphics operators during live broadcasts, addressing technical issues and ensuring smooth operations.<br>• Monitor live productions, quickly identifying and resolving any issues that arise to prevent disruptions.<br>• Collaborate with client production teams and internal departments to align on event needs and execution.<br>• Participate in planning calls and provide updates on project progress while addressing last-minute changes effectively.<br>• Train graphics operators on software tools and workflows to maintain high-quality on-air results.<br>• Test proprietary software in controlled environments to identify bugs and suggest improvements.<br>• Relay feedback and insights from live events to development and engineering teams to enhance tools and processes.<br>• Work closely with the Operations team to share resources and optimize workflows.<br>• Maintain professionalism and adaptability in fast-paced live broadcast scenarios.
We are looking for a dedicated Customer Service Representative to join our team in Irvine, California. In this long-term contract position, you will play a key role in ensuring smooth operations by coordinating schedules, handling complex inquiries, and maintaining detailed records. This role requires excellent communication skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Assign Behavior Interventionists (BIs) to participants based on location, skills, and compliance requirements.<br>• Collaborate with families and clinical teams to develop and maintain schedules.<br>• Update and confirm schedules daily using a computer-based system.<br>• Address complex scheduling requests and changes with professionalism and timeliness.<br>• Notify relevant parties of scheduling adjustments and monitor attendance and coverage needs.<br>• Create and submit accurate service reports for billing and payroll purposes.<br>• Analyze contract compliance and address gaps by developing actionable plans.<br>• Coordinate with Payroll, Billing, and Human Resources to ensure accurate processing of payments and status updates.<br>• Attend staff meetings, trainings, and other required sessions.<br>• Provide cross-training to new scheduling coordinators.
We are looking for an experienced IT Project Coordinator to join our team on a long-term contract basis in San Diego, California. In this role, you will support the IT department with administrative, project coordination, and reporting tasks, ensuring smooth operations and efficient workflows. This position offers an excellent opportunity for a detail-oriented individual to contribute to the success of IT initiatives while collaborating across departments.<br><br>Responsibilities:<br>• Manage daily administrative tasks for the IT department, including scheduling meetings, preparing agendas, and coordinating follow-ups.<br>• Organize department-wide meetings and work sessions, handling logistics, materials, and tracking action items.<br>• Monitor and update budget trackers, reconcile invoices, and address any discrepancies in expense reports.<br>• Collaborate with IT leaders to coordinate small to mid-size projects by maintaining schedules, task lists, and project plans.<br>• Develop and maintain project trackers, status logs, and ensure timely follow-ups to keep tasks progressing.<br>• Create project-related communications such as updates, reports, and presentation materials for stakeholders.<br>• Execute small, well-defined projects from start to finish, such as process improvements or tool rollouts, under IT leadership guidance.<br>• Build and maintain detailed reports in Excel, utilizing advanced features like pivot tables and charts to present data clearly.<br>• Assist in compiling recurring IT reports by gathering metrics and summaries from various sources.<br>• Document and maintain IT processes, procedures, and checklists in designated repositories for easy access and reference.
