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Job Description: Records Management Specialist

Location: Grand Rapids, MI (fully onsite)

Hours: 7:30 AM - 4:30 PM, Monday through Friday (1-hour lunch, flexibility available)

We are seeking a highly organized Records Management Specialist to manage the records department for a legal firm with locations in Grand Rapids (GR) and surrounding areas. This position involves handling a document management system and ensuring efficient and secure processing of onsite and offsite records. The right candidate will excel in data management, possess a tech-savvy mindset, and take initiative in a fast-paced environment.

The role will require overseeing records department workflows, ensuring accuracy, security, and efficiency while processing client file requests using the document management system (iManage). The candidate will retrieve onsite files or coordinate couriers for interoffice file transfers, such as GR to Kzoo, and schedule or handle file retrievals from Iron Mountain, the offsite storage facility. Chain-of-custody protocols must be strictly followed by scanning and tracking records, ensuring secure handling. Organizing, storing, and potentially digitizing physical records using high-speed scanners are also part of the responsibilities. The position also involves resolving minor technical issues with the document management system and responding promptly to email communications while keeping stakeholders updated on request statuses. General duties, such as data entry, file organization, and handling sensitive documents, are integral to the role.

Candidates should bring at least two to three years of experience in data management or a related field, with legal experience preferred. Proficiency in MS Office applications, including Outlook, Word, and Excel, is essential, and familiarity with document management systems, such as iManage, is a plus. The candidate should have reliable transportation to support occasional trips to Kalamazoo, with mileage reimbursed. Strong organizational skills, attention to detail, and the ability to handle high-security documents are critical, along with physical comfort handling tasks that may require using step ladders and managing file boxes.

A successful candidate will be highly motivated, eager to learn, and capable of quickly adapting to new processes. Strong professional communication, particularly via email, is essential, and the candidate should be tech-savvy enough to troubleshoot minor office system issues. Previous experience in medical or legal records management is helpful but not required.

This is a fully onsite role in downtown Grand Rapids, with employer-covered parking. The work environment adheres to a business casual dress code, allowing jeans on Fridays and comfortable, solid-color footwear.

This position is open due to a backfill and requires an immediate start. Onsite support is provided by the supervisor and a records clerk. It is an excellent opportunity for individuals seeking to grow in a professional but approachable workplace.

The hiring process includes virtual interviews, and selected candidates may be asked to attend a trial session on-site. If you are reliable, detail-oriented, and ready to build your legal expertise in a secure operational environment, apply today!

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Answering Inbound Calls, Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Schedule Appointments, Legal Files

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

1000 results for Records Managerdirector

Administrative Assistant Job Description: Records Management SpecialistLocation: Grand Rapids, MI (fully onsite)Hours: 7:30 AM - 4:30 PM, Monday through Friday (1-hour lunch, flexibility available)We are seeking a highly organized Records Management Specialist to manage the records department for a legal firm with locations in Grand Rapids (GR) and surrounding areas. This position involves handling a document management system and ensuring efficient and secure processing of onsite and offsite records. The right candidate will excel in data management, possess a tech-savvy mindset, and take initiative in a fast-paced environment.The role will require overseeing records department workflows, ensuring accuracy, security, and efficiency while processing client file requests using the document management system (iManage). The candidate will retrieve onsite files or coordinate couriers for interoffice file transfers, such as GR to Kzoo, and schedule or handle file retrievals from Iron Mountain, the offsite storage facility. Chain-of-custody protocols must be strictly followed by scanning and tracking records, ensuring secure handling. Organizing, storing, and potentially digitizing physical records using high-speed scanners are also part of the responsibilities. The position also involves resolving minor technical issues with the document management system and responding promptly to email communications while keeping stakeholders updated on request statuses. General duties, such as data entry, file organization, and handling sensitive documents, are integral to the role.Candidates should bring at least two to three years of experience in data management or a related field, with legal experience preferred. Proficiency in MS Office applications, including Outlook, Word, and Excel, is essential, and familiarity with document management systems, such as iManage, is a plus. The candidate should have reliable transportation to support occasional trips to Kalamazoo, with mileage reimbursed. Strong organizational skills, attention to detail, and the ability to handle high-security documents are critical, along with physical comfort handling tasks that may require using step ladders and managing file boxes.A successful candidate will be highly motivated, eager to learn, and capable of quickly adapting to new processes. Strong professional communication, particularly via email, is essential, and the candidate should be tech-savvy enough to troubleshoot minor office system issues. Previous experience in medical or legal records management is helpful but not required.This is a fully onsite role in downtown Grand Rapids, with employer-covered parking. The work environment adheres to a business casual dress code, allowing jeans on Fridays and comfortable, solid-color footwear.This position is open due to a backfill and requires an immediate start. Onsite support is provided by the supervisor and a records clerk. It is an excellent opportunity for individuals seeking to grow in a professional but approachable workplace.The hiring process includes virtual interviews, and selected candidates may be asked to attend a trial session on-site. If you are reliable, detail-oriented, and ready to build your legal expertise in a secure operational environment, apply today!CopylikedislikeAlways verify rhGPT outputs for ac

Data Governance Analyst Job Summary: We are seeking a proactive and detail-oriented Data Governance Analyst to join our team with a focus on building processes to enable compliance in records and information retention management. The successful candidate will be responsible for developing implementing and managing data governance frameworks and retention policies to ensure compliance with legal and regulatory requirements and to support effective data management across the organization. Key Responsibilities: Policy Development: Create and enforce comprehensive records and information retention policies and procedures to ensure compliance with legal regulatory and internal requirements.Process Building: Design and implement robust processes for records and information retention management to ensure compliance and operational efficiency.Governance Frameworks: Develop and maintain data governance frameworks to ensure consistent and effective management of records and information throughout their lifecycle.Compliance Monitoring: Conduct regular audits and assessments to ensure records and information are managed in accordance with established policies and regulations.Training and Support: Educate staff on records and information retention policies governance frameworks and compliance processes providing ongoing support to ensure adherence.Records Management: Oversee the maintenance storage retrieval and disposal of records and information both electronic and physical in compliance with retention policies for the CIO Organization.Stakeholder Collaboration: Work closely with various departments to understand their records management needs and ensure that governance practices and processes support business objectives.Risk Management: Identify and mitigate risks associated with records and information retention ensuring that management practices and processes protect the organization from legal and regulatory risks.Reporting and Analysis: Work with the centralized CDAO reporting team to generate reports and analyze data to identify trends issues and opportunities for improvement in records and information management practices.Business Requirements: Gather and deliver business requirements for system integration to ensure that records and information management systems meet organizational needs and compliance standards.

Payroll Supervisor/Manager/Director This role will have the exciting opportunity to review current processes and systems and find ways to improve them for efficiency and accuracy. The Payroll Manager will also provide leadership to the payroll team and will play an active role in their professional development. . We are a full-service construction company, general contractor, design-builder, and construction manager with office locations throughout the United States. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. What You’ll Do: Oversee the payroll process and provide coverage/assistance to payroll processing team Coordinate and facilitate internal/external audits Identify continuous improvement initiatives and implementation plan to improve efficiency and accuracy while supporting compliance requirements Ensure federal/state tax reports, unemployment reports and payments, tax deposits, and related items are completed by deadlines Ensure payroll records are accurate Stay informed on payroll-related federal, state, and local laws/regulations Manager third party vendor relationships and updates for software/systems Develop, mentor, and coach payroll team members Collaborate with HR team on employee benefits What We’re Looking For: Experience: 7+ years of payroll experience required 2+ years of experience managing/leading others Certified Payroll Profession (CPP) designation required Experience processing payroll for union employees is a plus Degree required – an equivalent combination of education and experience may be considered Skills: Detail-oriented and a high level of accuracy Excellent written and verbal communication skills Analytical thinker with the desire to identify and implement process improvements Ability to prioritize workload for yourself and your team to meet crucial deadlines Excellent problem-solving skills Technology: Proficient in Microsoft Office including Word, Excel, and Outlook Proficient in payroll software JDE, UKG, Passport, and/or ADP is a plus Ability to learn specific job-related software upon hire What We Offer: Competitive Pay Rewarding Bonus Program Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings Employer-Paid Short- and Long-Term Disability Programs

Records Associate Robert is providing a long term contract employment opportunity for a Records Associate in Louisville, Kentucky. This role is primarily focused on maintaining and managing accurate records within a dynamic environment. The successful candidate will be an integral part of the team, tasked with the scanning of files, data entry into the records management database, and handling sensitive and confidential documents. The hours for the Records Associate are onsite Monday-Friday, 8am-5pm. Responsibilities of the Records Associate:• Scan and electronically upload documents• Ensure accurate data entry into the records management database• Arrange records for offsite warehouse storage as required.• Check documents for quality• Run reports from the records management database upon request.• Handle sensitive and confidential documents with discretion.• Foster a quality-focused environment with attention to detail.• Operate effectively in a fast-paced team setting.• Leverage previous office service experience, preferably within a legal, banking, or large corporate environment.

Bilingual Spanish HR Director We are offering an exciting career opportunity in the wholesale distribution industry. The role is for an HR Director who will focus on strategic HR leadership, employee relations, talent acquisition & management, HR operations, and team leadership. Responsibilities: • Develop and execute HR strategies that support the growth of the company.• Collaborate with top-tier leadership on important HR initiatives, including workforce acquisition, employee engagement, and organizational growth.• Encourage an inclusive and positive work environment that respects diversity and inclusion.• Handle and resolve matters related to employee relations such as performance management, disciplinary actions, and conflict resolution.• Ensure compliance with all relevant labor laws and provide advice to management on employee relations matters.• Manage thorough and impartial inquiries into employee investigations.• Oversee the complete recruitment cycle, which includes sourcing, screening, interviewing, and onboarding.• Formulate and execute strategies to attract and keep top talent.• Handle employee performance reviews and career development programs.• Maintain employee records, including personnel files, benefits administration, and payroll, and ensure compliance with all relevant local, state, and federal employment laws and regulations.• Develop and implement HR policies and procedures.• Supervise a team of HR Generalists and provide guidance and support to HR team members on detail-oriented development and career growth.

Records Associate We are in search of a meticulous Records Associate to join our team located in Miami, Florida. As a Records Associate, you will be instrumental in handling and processing significant confidential documents and data, maintaining and updating records, and ensuring efficient operations of the records management system. This position offers a short-term contract employment opportunity. Responsibilities: • Execute data entry tasks with a high level of accuracy and quality • Develop and maintain new files as per established procedures • Update and revise existing files as necessary • Uphold document retention policies and ensure efficient labeling and restoring of files • Handle check-out operations of files • Effectively process and file incoming records under relevant client matters • Operate the iManage Legal Key edocs system for various tasks • Uphold the highest level of confidentiality when dealing with sensitive information • Regularly maintain daily productivity tracking logs • Prepare records for offsite warehouse storage when required • Generate necessary reports from the records management database • Collaborate effectively within a team setting and build strong relationships.

Sr. Accountant We are recruiting a top notch Accountant to join client in the construction industry based in northwest Houston, Texas. The Accountant will play a crucial role in managing the financial operations of our business, including accounts payable, reconciliation, and financial analysis. Responsibilities: • Administer the processing of customer credit applications with accuracy and efficiency• Uphold the integrity and accuracy of customer credit records• Manage accounts payable entries on a day-to-day basis• Ensure all vendor statements are reconciled and accounts are kept current• Assist with the preparation and analysis of financial statements on a monthly, quarterly, and annual basis• Regularly interact with vendors, addressing any accounts payable related concerns• Perform month-end journal entries• Analyze financial data for errors and trends, requiring advanced excel skills• Assist Project Managers in maintaining job cost records and ensuring accurate allocation of expenses• Review and process invoices and purchase orders• Play a role in auditing projects for reporting to management• Manage accounting software and project management tools to streamline financial processes and maintain system reconciliation

Director of Human Resources This search is being conducted by Steve Spinello. We are in search of a Director of Human Resources to join our team, based in Chattanooga, Tennessee. In this role, you will be tasked with overseeing all aspects of our Human Resources department, including talent acquisition, employee relations, compliance, and more. You will play a vital role in maintaining a positive culture and ensuring our HR processes operate smoothly and efficiently. Responsibilities: • Guide the executive team and field leaders in all human resources related activities• Lead and motivate a team of HR professionals to deliver a comprehensive HR program• Ensure compliance with federal, state, and local laws and regulations by studying existing and new legislation and advising management on necessary actions• Offer HR support and consultation across the business on complex issues, supporting staff, managers, and executives in areas including recruitment, performance management, compensation and rewards, and staff relations• Oversee talent acquisition, employment processing, compensation, benefits, payroll processing, records management, employee relations, talent development and training, retention, and labor relations• Assess existing policies and procedures for compliance and organizational effectiveness and develop and implement workplace policies where needed• Foster an inclusive and positive culture through HR program development and a comprehensive diversity, equity, inclusion, and belonging strategy• Coordinate with the company's legal representatives regarding state, federal, or litigated cases• Perform other related duties as assigned.

IT Manager/Director We are looking for an experienced IT auditor to lead and oversee internal audit processes and teams. You will provide technical expertise and professional guidance to ensure audit objectives are met, review and approve audit workpapers, and manage IT internal audits, including Sarbanes-Oxley testing and operational projects. Key responsibilities include evaluating team performance, mentoring staff, participating in risk assessments to set audit priorities, managing larger teams on complex projects, and collaborating with leadership on risk strategy. If you’re a strategic leader with a passion for audit and mentorship, I'd love to connect! Benefits offered include medical, dental/vision, 401k match, life insurance, HSA, FSA, short term disability, PTO. If interested or you would like to have a private conversation about this opportunity, please reach out on LinkedIn @ Jordan Docken.

Accounts Receivable Manager Job Description:We are seeking an experienced Accounts Receivable Specialist to join our growing finance team in Lehi. This is a hybrid position offering a combination of in-office and remote work flexibility. The ideal candidate will have strong attention to detail, excellent communication skills, and a proven track record in managing accounts receivable processes.As an Accounts Receivable Specialist, you will play a crucial role in ensuring that our company’s payments and invoices are accurately processed, tracked, and maintained. You will work closely with both internal teams and external clients to resolve billing discrepancies and improve the overall cash flow of the business.Responsibilities:<ul><li>Manage and maintain customer accounts, ensuring all invoices are generated accurately and processed in a timely manner.</li><li>Monitor and follow up on outstanding accounts to ensure payments are made within the agreed terms.</li><li>Work closely with customers to resolve any billing discrepancies or disputes.</li><li>Reconcile accounts and ensure accurate application of payments.</li><li>Process credit memos, adjustments, and refunds as needed.</li><li>Assist with month-end close activities and prepare reports related to accounts receivable.</li><li>Coordinate with the sales and customer service teams to resolve issues and improve customer satisfaction.</li><li>Maintain organized and up-to-date customer records.</li><li>Analyze aging reports and work to reduce outstanding balances.</li><li>Assist in the preparation of audit materials as requested.</li></ul>

AV Account Manager The AV Account Manager will also be responsible for opportunity management, reporting to the SVP of Sales. He/she is expected to independently and actively seek new clients. While referrals are common, Account Managers are responsible for "filling the sales funnel" on their own and are held accountable for their own prospecting and sales efforts.Notwithstanding the independence for prospecting and sales, Account Managers work collaboratively with each other as well as with Marketing, Operations, Finance and other teams to facilitate being able to deliver comprehensive solution proposals to the potential client.Primary functions of the AV Account Manager include but are not limited to:• Pursue audio visual integration business opportunities for AVX within enterprise corporate space, as well as other potential growth markets. This is accomplished through cold or referred sales calls and meetings, active networking and inquiry, etc.• Identify client needs, select appropriate products and solutions to meet or exceed those needs, and propose solutions for client. Deliver and perform follow up activities as needed.• Cultivate client relationships by being both responsive and proactive with the client’s key stakeholders.• Input customer information into the organization’s client management platform to ensure accurate records and efficient communication between sales staff and company departments.• Update sales funnel records (sales stages such as lead follow up, quoting, order processing, etc.) in organization’s client management platform to ensure and report on up-to-date sales forecasts/projections.• Document orders accurately to best enable logistics and follow up to ensure timely and effective processing. Collaborate with team for alternative plans if necessary.• Working collaboratively others, identify alternative solutions for the client should original ideas/products/solutions not be available.• Working collaboratively with service teams, help identify new products/solutions for previous clients who may be facing obstacles due to products obsolescing.Account Managers are often required to meet with potential or current clients out of the office, so they are expected to have reliable and business appropriate transportation, proof of valid driver's license and insurance, and a clean driving record.Requires pre-employment drug testing, criminal background screening and reference checking; successful candidates will have satisfactory results in all three of those areas.If you want to be a part of this dynamic industry and build your career with a company worthy of your talent, the Senior VP of Sales would love to meet you!

Payroll Supervisor/Manager/Director Job Overview:We are seeking a detail-oriented, experienced, and dynamic Senior Payroll Manager to join our growing team in Cleveland. This is a hybrid position, with the opportunity to work both onsite and remotely. The Senior Payroll Manager will oversee payroll operations for a manufacturing company, ensuring timely and accurate payroll processing, while managing a team of payroll professionals. The ideal candidate will have 5+ years of managerial experience in payroll, with specific experience in the manufacturing industry, and a strong working knowledge of technology. This is a permanent position with standard business hours. Key Responsibilities:<ul><li>Lead and manage a team of payroll professionals to ensure accurate and timely payroll processing for all employees.</li><li>Oversee payroll for a large, multi-location manufacturing company, ensuring compliance with all applicable federal, state, and local regulations.</li><li>Use Paylocity software to process payroll, ensuring data integrity and accuracy.</li><li>Review and approve payroll reports, tax filings, garnishments, and other related payroll functions.</li><li>Manage payroll-related inquiries from employees, resolve discrepancies, and provide guidance on payroll policies.</li><li>Ensure proper record-keeping and reporting for payroll-related data, including year-end tax forms.</li><li>Stay up-to-date with industry trends, legislative changes, and best practices to continuously improve payroll operations.</li><li>Collaborate with HR, Accounting, and other departments to ensure seamless integration of payroll data and systems.</li><li>Provide coaching, training, and development to payroll team members to foster growth and ensure adherence to best practices.</li><li>Perform audits and analyze payroll data to identify and resolve issues proactively.</li></ul> This company does offer a great benefit package: medical/dental/vision, 401K with a match, STD/LTD, PTO, paid holidays, and much more! If this is a position you are interested in, apply today!

Director of Finance Job Title: Finance DirectorEmployment Type: Permanent Position Overview:Our client is seeking a strategic and results-driven Finance Director to oversee and manage the financial operations, compliance, and reporting of our growing U.S. entity. As the finance director, you will guide financial decision-making, ensure alignment with budgets, and maintain financial integrity. This position reports to the CEO and collaborating closely with our global finance team, you'll ensure adherence to company-wide financial strategies and policies while contributing to our success as a global, fast-paced organization.This is an exciting opportunity for a finance leader who thrives in dynamic environments and is eager to make a significant impact on a global scale. Primary Duties<ul><li>Financial Team Management: Oversee and guide a high-performing Finance Team, fostering collaboration and efficiency.</li><li> Fiscal Operations: Guarantee the precision and timeliness of financial reporting and controls. Evaluate key reports, track important metrics, and offer strategic insights to leadership.</li><li> Budget Planning: Design and administer the organization’s yearly budget, ensuring financial objectives are achieved.</li><li> Regulatory Compliance: Uphold compliance with international finance guidelines and policies while managing governance tasks in the role of corporate secretary.</li><li> Banking Administration: Supervise all banking activities, including account oversight and acting as an authorized signatory.</li><li> Performance Analysis: Implement and refine financial performance tracking systems to monitor organizational progress effectively.</li><li> Strategic Investments: Build and present well-founded business cases for significant investment opportunities.</li><li> Tax and Auditing Compliance: Coordinate internal and external resources for tax filings and financial audits.</li><li> Acquisition Strategy: Contribute to merger and acquisition initiatives by collaborating with cross-functional teams and external stakeholders.</li><li> ERP System Leadership: Spearhead the financial aspect of ERP system rollouts, ensuring smooth transitions and adoption.</li><li> Payroll Oversight: Partner with People Operations to review and refine payroll practices and workflows.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant based in Eagan, Minnesota. The role is in the industry and involves a variety of tasks that require strong attention to detail, excellent organizational skills, and a high level of proficiency in computer applications, particularly Microsoft Word, Excel, and PowerPoint. Responsibilities: • Accurately process customer credit applications in a timely manner. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries professionally and efficiently. • Monitor customer accounts and take necessary actions as required. • Handle the preparation of invoices, reports, memos, letters, financial statements, and other documents. • Manage the filing and retrieval of corporate documents, records, and reports. • Distribute incoming correspondence, including faxes and emails, in an organized manner. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping work. • Uphold confidentiality and organize information effectively.

Accounting Manager - NetSuite Are you an experienced accounting professional ready to take on a pivotal leadership role? We are looking for a dedicated Accounting Manager to join our team and play a vital part in driving organizational success and ensuring long-term financial security. This role is based 100% onsite at our Greenbelt, MD office. As the Accounting Manager, you will oversee key financial functions, including the standardization of the chart of accounts for the integration of a large number of companies in NetSuite. Additional responsibilities include production of financial reports, maintaining accurate accounting records, managing the invoicing team, and implementing controls and budgets to minimize risk and ensure compliance with GAAP standards. This is a unique opportunity to lead and influence financial operations in a dynamic and rapidly growing organization. Success in this position will set you up for advancement. Email Jim Meade at Robert Half right away for consideration.Your Role & ImpactIn this high-visibility role, you’ll lead critical accounting functions and guide your team to success, including:<ul><li>Team Leadership: Build, supervise, and train a high-performing Corporate Accounting Department team, fostering growth and development.</li><li>Accounting Process Standardization: This company is a roll up of companies from across the country and this position will help lead, with the executive team, the build out of the new standard chart of accounts.</li><li>Financial Reporting: Prepare monthly and quarterly management reports, including balance sheet schedules, and resolve discrepancies.</li><li>Risk Management: Oversee controls and budgets to mitigate financial risk and maintain GAAP compliance.</li><li>Strategic Analysis: Support leadership with data analysis, decision-making models, and project validation, including costs and margin reporting.</li></ul>

Human Resources (HR) Manager We are seeking a skilled Human Resources (HR) Manager for our client based in LaPlace, Louisiana. The chosen individual will be tasked with the efficient management of customer applications, precise maintenance of customer records, and addressing customer inquiries. This role also includes the monitoring of customer accounts and the implementation of appropriate actions. This is a short-term contract to full time employment opportunity. Responsibilities: • Process customer credit applications efficiently • Maintain customer credit records accurately• Address customer inquiries in a timely and detail-oriented manner• Oversee customer accounts and implement necessary actions when required• Proficiency in using ADP - Financial Services and ADP Workforce Now• Familiarity with ATS - Asynchronous Transfer Mode, Ceridian, and HCM• Oversee benefit functions and ensure compliance with relevant laws and regulations• Encourage positive employee relations and streamline hiring processes• Excellent communication skills to effectively engage with team members and customers

Project Finance Manager Our client, a well established and growing government contractor, is searching for their Project Finance Manager. This newly created position will support an experienced project team and work with a large part of the organization ranging from the corporate level, to project managers to field operations. Key responsibilities for this new Project Finance Manager position: • Work closely with Program Managers, Project Accountants, and Analysts to ensure invoicing aligns with approved budgets and funding obligations.• Manage the full cycle and billing process for government contracts working closely with Project Directors and Managers.• Ensure invoices are prepared accurately, timely, and in compliance with contract terms including cost reimbursement, time & material, and fixed price billing structures.• Ensure that billing practices adhere to government contacting regulations, including FAR, CAS and DFARS• Reviewing the cost allocation of expenditures with approved budget line items, funding and monthly billings.• Maintain documentation and financial records to support internal and external audits.• Coordinate with the Budget Analyst to prepare monthly financial reports including pipeline and trend analyses• Utilize Deltek Costpoint and other systems to create efficiency in invoicing and enhance processes• Collaborate with the project leadership to review the monthly funding requirements and transfers to Field offices. • Oversee field financial management operational issues and serve as liaison for field teams responsible for the management of the contract.• Work with project leadership to ensure coordination of efforts for meeting project milestones and deliverables. • Responsible for audit inquiries from various federal agencies• Draft periodic reports and records on program financial activities, progress, status or other special reports for management or funding agency.• Generate and review reports related to billing status, outstanding invoices, and reconciliation of billed amounts.• Provide insights to senior management on billing trends and areas for improvement. • Work closely with the project team and clients, conducting periodic visits to assess the status of project activities and to contribute to improvement in financial management of the projects.• International travel may be required (up to 25%) Our client offers medical benefits as part of their overall compensation package in addition to other robust benefits. Please submit your resume in confidence to Raj Khanna, Senior Vice President at Robert Half or directly via LinkedIn for immediate consideration for this or one of our other active career opportunities in the Washington, DC Metro area.

Director/Manager Financial Reporting Rev up your career and step into the beating heart of our thriving client's $100M Architecture and Engineering (A& E) firm as the Senior Manager of Financial Reporting and Analytics. Put your flag on streamlining and managing every aspect of their financial reporting - hopping between the complex world of financial analysis, plugging data into easy-to-understand metrics and guiding the company's resource allocation. Be the Netflix for their department heads by hitting them up with fast, accurate, binge-worthy financial data while popping out Key Performance Indicators (KPIs) like hot cakes.You'll train your forensic lens on complex overhead structures, shape key insights for optimal spending, and add gravity to their leadership team's financial objectives. Plus, you'll be the maestro behind innovative financial systems and processes, enhancing their reporting function to Hans Zimmer-levels of magnificence. RESPONSIBILITIES:Financial Reporting:• Be the financial wizard, transforming traditional reporting processes into a seamless, accurate, and super-transparent system. • Spin strategies out of thin air to reduce delivery timelines on financial reports and be the department heads' financial oracle. • Craft Shakespearian tales out of financial numbers, translating them into comprehensible metrics, enabling informed business decisions. • Know the company's spending model like your backyard, analyzing complex overhead structures and producing actionable insights for enhanced resource allocation. • Give your undivided attention to the Financial Statement preparations and analysis, sticking to GAAP like your favorite band-aid. • Guide the team through the annual external audit process and the twisted tracks of the Indirect Cost Rate Submissions. • Assist the Controller in the implementation and conversion of the firm's ERP (currently -Deltek Vision). • Stay alert to tweak internal controls, staying ahead of the game in making the financial systems bulletproof. Budgeting/Forecasting: • Take ownership of annual budgeting and financial forecasting. Work closely with the CFO/CEO and Controller to mold and analyze the budget. • Tune in to detailed financial performance data and match them against budgets and/or forecasts. • Go full detective mode on data, identifying trends, risks and opportunities for improvement. REQUIRED EXPERIENCE/SKILLS:• A rich, 10-year history in Accounting/Financial Reporting. • Be a superstar in implementing financial controls and reporting. • Advanced proficiency in MS Suite products, particularly in Excel pivot tables and formulas. • Superb communication and interpersonal skills to blow them away. • Keep up with the A& E fast-paced, growth-driven environment. • Self-motivated, innovative and a work ethic akin to Elon Musk's. • Ready to go full-on CSI with the utmost discretion and confidentiality. • Experience in architecture/engineering will give you the upper hand. REQUIRED EDUCATION/CERTIFICATIONS: • Bachelor's in Accounting. • Certified Public Accountant. To apply to this Senior Manager of Financial Reporting and Analytics please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn.

File Clerks We are in the process of recruiting File Clerks to join our team in Brooklyn, New York. The selected candidates will be instrumental in maintaining our records management systems and handling confidential documentation, providing an essential service within our operations. This role offers a long-term contract employment opportunity, where you will be working in an office environment that is conveniently accessible via public transportation. Responsibilities: • Manage the scanning and digitizing of documents into our records management systems • Handle the shredding of confidential documents to maintain privacy and security • Demonstrate a basic level of computer literacy to perform various tasks • Be readily trainable and able to follow directions accurately • Contribute to our hiring processes by providing valuable input • Work collaboratively with our vendors to ensure optimal service delivery • Participate in the development of pricing proposals when necessary • Maintain an understanding and respect for human rights within all operations • Ensure the proper maintenance of customer credit records • Process customer credit applications with accuracy and efficiency.

Human Resources (HR) Manager Our client is seeking an experienced Human Resources Manager to lead HR functions, foster a positive workplace, and ensure compliance. This is an onsite-only position with significant opportunities to impact the organization. This is a hands-on, stand-alone position.Key Responsibilities:<ul><li>Develop and implement HR strategies aligned with business goals.</li><li>Manage employee relations, payroll, and HRIS (Bamboo).</li><li>Conduct employee evaluations and support talent development.</li><li>Lead succession planning and organizational design initiatives.</li><li>Ensure compliance with HR regulations and policies.</li><li>Support recruitment, benefits administration, and records management.</li><li>Conduct exit interviews and provide data-driven recommendations.</li></ul>

Human Resources Generalist/Office Manager Human Resources (HR) Generalist and Office Manager Position Summary: Our client, a non-profit organization located in the Mid-Wilshire area, is looking for an HR Generalist to handle all HR functions for the organization. This firm has roughly 30 employees and they offer a hybrid schedule. The HR Generalist is a versatile professional responsible for a wide range of human resources functions, including recruitment, employee relations, performance management, compliance, and training. This role supports both strategic HR initiatives and day-to-day activities to enhance the overall HR strategy. In Addition to HR duties, you must also be OK with performing Office Manager functions which would include ordering office supplies, ordering equipment for new hires, space planning and other administrative tasks (roughly 15 % of the job). Recruitment:<ul><li>Job Posting: Drafting and publishing open positions on various job platforms.</li><li>Screening: Reviewing resumes and shortlisting applicants.</li><li>Scheduling: Coordinating interviews with hiring teams.</li><li>Selection: Partnering with hiring managers to identify the best candidates.</li><li>Offer Management: Presenting job offers and conducting background checks.</li><li>Candidate Communication: Keeping applicants informed throughout the hiring process.</li></ul>Onboarding:<ul><li>Orientation Planning: Collaborating with hiring managers to create orientation schedules.</li><li>Document Management: Ensuring all paperwork is completed and properly filed.</li><li>Workspace Setup: Coordinating equipment and workspace preparation with IT and office management.</li><li>Welcome Process: Preparing welcome kits, activating security credentials, and reviewing benefits.</li></ul>Offboarding:<ul><li>Exit Process: Conducting and documenting exit interviews for feedback collection.</li><li>Document Management: Overseeing the completion of exit-related forms.</li><li>Access Termination: Securing company assets, revoking system access, and notifying IT.</li></ul>Compliance:<ul><li>Ensuring policies, handbooks, and job descriptions are consistent with regulations.</li></ul>Employee Relations:<ul><li>Addressing workplace concerns and promoting a positive environment.</li></ul>Administrative Tasks:<ul><li>Maintaining employee records in HR systems like ADP.</li><li>Sending organizational updates and reminders to staff.</li></ul>

Director We are offering a permanent employment opportunity for a Director in the education sector, specifically within a university setting. The role is based in Baltimore, Maryland and entails overseeing a program, recruiting participants, and assuming an instructional role, though not a teaching one. Responsibilities: • Oversee the administrative aspects of the program • Provide accurate and timely program data to relevant state entities • Utilize technical skills to enhance the efficiency and effectiveness of the program • Engage in recruitment activities to attract new students and community members to the program • Provide instructional guidance within the program, without assuming a teaching role • Leverage tools like Adobe Acrobat, Cisco Webex Meetings, and CRM to facilitate program operations • Manage the use of computer programs such as Dojo and About Time to streamline processes • Ensure effective communication with all stakeholders to maintain strong relationships • Deliver excellent customer service to all program participants • Handle accounting functions as needed to maintain financial integrity of the program

Finance Director We are offering a short term contract employment opportunity in Cartersville, Georgia, for a Finance Director. The role centers around managing accounting functions, utilizing accounting software systems, and ensuring compliance in the finance industry. Responsibilities: • Lead the management and coordination of all accounting functions. • Oversee the application and efficient use of accounting software systems. • Ensure strict adherence to financial compliance and regulatory standards. • Monitor and maintain accurate and up-to-date financial records. • Address and resolve any finance-related inquiries and issues. • Review customer credit applications and process them efficiently. • Conduct regular audits and reviews to ensure financial accuracy. • Develop financial strategies and implement them effectively. • Collaborate with other departments to streamline financial processes. • Participate in financial meetings and provide insightful contributions.

VP/Director of Finance Job SummaryOur client is seeking a dynamic and seasoned Vice President & Controller to lead the financial operations of our organization within the equipment leasing industry. This position requires you to be in the office 4 days a week and 1 day from., they are located in Bergen County, NJ. This critical leadership role will focus on managing financial reporting, implementing effective controls, and driving strategic financial initiatives. The ideal candidate will excel in overseeing accounting processes, structuring lease transactions, and ensuring compliance with regulatory and industry-specific standards. As a key advisor to the CFO and executive team, the VP & Controller will be instrumental in supporting the company’s growth and financial stability. Key Responsibilities<ul><li>Financial Leadership & Reporting</li><li>Oversee all financial reporting processes, ensuring strict compliance with GAAP, IFRS, and relevant tax regulations.</li><li>Lead the preparation of monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow reports.</li><li>Ensure the timely and accurate filing of federal, state, and local tax returns, incorporating compliance with industry-specific regulations.</li><li>Accounting Operations & Policies</li><li>Establish and maintain robust accounting policies and procedures with a strong focus on internal controls and risk mitigation.</li><li>Collaborate with cross-functional teams (e.g., commercial, legal, operations) to structure lease transactions while assessing their financial and tax implications.</li><li>Maintain compliance with all lease accounting standards and guidelines applicable to the equipment leasing industry.</li><li>Strategic Partner to the Executive Team</li><li>Provide strategic financial insights and recommendations to the CFO and the executive team to drive business objectives.</li><li>Support strategic initiatives, including business unit startups, acquisitions, and system integrations within a private equity-backed environment.</li><li>Team Development and Stakeholder Relations</li><li>Build, mentor, and lead a high-performing finance and accounting team through effective training and performance management.</li><li>Cultivate and strengthen relationships with external stakeholders, including auditors, tax advisors, legal counsel, and regulatory bodies.</li><li>Audit and Compliance Oversight</li><li>Manage internal and external audits while ensuring compliance with all regulatory and industry-specific requirements.</li><li>Continuously monitor and enhance internal control frameworks to guarantee operational accuracy and data integrity.</li></ul>

Staff Accountant We are in search of a Staff Accountant to join our team in the construction contracting industry, based in Dallas, Texas. As a Staff Accountant, your role will primarily involve managing financial records, processing invoices, and ensuring accurate job costing for all construction projects. Responsibilities: • Manage the accurate recording of job costs for all ongoing and completed construction projects • Regularly prepare and review job cost reports to keep track of project budgets and expenses • Monitor project costs to ensure alignment with budget forecasts, promptly identifying any discrepancies or potential cost overruns • Prepare and distribute financial reports to relevant stakeholders such as project managers, contractors, and upper management • Process invoices from vendors, subcontractors, and suppliers, managing accounts payable • Ensure the timely payment of invoices with a keen focus on maintaining accurate records of all payments • Prepare and send customer invoices for completed work, while diligently tracking payments and collections • Reconcile statements from vendors and resolve any discrepancies found • Review and analyze contracts to ensure the financial terms are properly reflected in project records • Monitor the progress of contract billings and payments to ensure all contractual obligations are met.

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