We are looking for a dedicated and organized Assistant Property Manager to join our team in Cincinnati, Ohio. In this role, you will oversee daily property operations, ensure tenant satisfaction, and support the management team with budgeting, reporting, and project coordination. This position offers an opportunity to contribute to the efficient management of a commercial property while maintaining strong relationships with tenants, vendors, and contractors.<br><br>Responsibilities:<br>• Coordinate and assign daily tasks to the property team to ensure smooth operations and adherence to performance standards.<br>• Assist in creating and managing annual operating and capital budgets, ensuring the property meets financial goals and objectives.<br>• Develop, review, and implement property policies and procedures to optimize day-to-day operations.<br>• Oversee property accounting processes, including invoice approvals, budget variance analysis, and expense reconciliations.<br>• Supervise and evaluate vendors and contractors, ensuring quality performance and resolving disputes as needed.<br>• Conduct regular property inspections, identify deficiencies, and implement corrective measures in collaboration with the management team.<br>• Act as a liaison with tenants, addressing their inquiries and requests promptly while coordinating move-ins, build-outs, and special projects.<br>• Foster positive relationships with tenants to enhance retention and satisfaction.<br>• Manage construction and capital improvement projects, ensuring compliance with building standards and timelines.<br>• Assist in developing emergency response and safety plans to address potential risks and ensure readiness.
<p><strong>Position Summary:</strong></p><p> Our client, a growing commercial property management company, is seeking a detail-oriented Assistant Property Manager to support day-to-day property operations. This role is ideal for someone with strong administrative and operational skills who enjoys coordinating with tenants and vendors and managing lease administrations to ensure smooth property operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for tenants and vendors, addressing inquiries, service requests, and scheduling maintenance.</li><li>Assist with lease administration, including tracking lease expirations, preparing lease documentation, and maintaining accurate lease files.</li><li>Draft, review, and distribute invoices to tenants and vendors; track payments and coordinate with accounting to ensure timely processing.</li><li>Prepare and coordinate bid proposals, service contracts, and approved invoices</li><li>Support budgeting and expense tracking by reconciling invoices, monitoring property-related costs, and maintaining financial records.</li><li>Maintain records of Certificates of Insurance (COIs), ensuring compliance with company policies and lease requirements.</li><li>Collect, organize, and analyze property-related data for reporting purposes.</li><li>Coordinate vendor contracts, service agreements, and maintenance schedules.</li><li>Assist property managers with operational tasks such as site inspections, reporting, and administrative workflows.</li><li>Ensure timely follow-up on tenant and vendor communications to maintain high levels of service and satisfaction.</li></ul><p><br></p><p><br></p>
<p>Our client is seeking an organized and proactive assistant commercial property manager to work alongside our property management team. In this role, you will play a critical part in ensuring the smooth operation of commercial real estate properties, assisting tenants, managing workflows, and supporting the overall efficiency of property management operations. The ideal candidate has excellent communication skills, a strong attention to detail, and a passion for providing exceptional service in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist the commercial property manager in overseeing daily property management operations, including tenant relations, maintenance coordination, and lease administration </li><li>Serve as a point of contact with tenants, addressing their inquiries and ensuring satisfaction with property services.</li><li>Coordinate repair and maintenance schedules with vendors, ensuring tasks are completed efficiently and within budget.</li><li>Prepare reports on occupancy, maintenance, financials, and other property-related metrics as required.</li><li>Support the tracking and management of property expenses, budgets, and contracts.</li><li>Monitor property compliance with local regulations, health and safety standards, and lease agreements.</li><li>Maintain property records and databases, ensuring accuracy and accessibility.</li><li>Assist with tenant onboarding, lease renewals, and terminations.</li></ul><p><br></p>
<p>We’re looking for a reliable and customer-focused Assistant Property Manager to help oversee daily operations at one of our residential communities. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and has a strong eye for detail.</p><p>What You’ll Do:</p><ul><li>Support Leasing Activities:</li><li>Assist with showing units, processing applications, and preparing lease agreements. Help maintain high occupancy rates through excellent customer service and follow-up.</li><li>Resident Relations:</li><li>Serve as a point of contact for residents, addressing questions, concerns, and service requests with professionalism and care.</li><li>Maintenance Coordination:</li><li>Submit and track work orders, follow up with vendors, and ensure timely resolution of maintenance issues. Conduct property inspections to uphold quality standards.</li><li>Administrative Support:</li><li>Maintain accurate resident files and property records. Assist with rent collection, invoice processing, and budget tracking.</li><li>Marketing & Events:</li><li>Help promote available units through online listings and community outreach. Support resident engagement by coordinating events and communications.</li><li>Compliance & Reporting:</li><li>Ensure adherence to company policies and housing regulations. Assist with preparing reports on occupancy, financials, and property performance.</li></ul><p><br></p>
Position Overview The Assistant Property Manager will oversee day-to-day property operations, ensuring tenant satisfaction and maintaining property value. This individual will be responsible for coordinating maintenance efforts, handling tenant inquiries, managing lease agreements, and ensuring all property operations comply with local regulations and organizational standards. This is an excellent role for a proactive detail oriented with strong organizational skills and a passion for property management and customer service. <br> Key Responsibilities · Act as the main point of contact for tenants and address inquiries, concerns, and maintenance requests promptly and professionally. · Coordinate maintenance and repair work orders with vendors and contractors; monitor completion and quality control. · Manage property budgets and oversee expenses to meet financial goals. · Handle lease agreements, including drafting, reviewing, renewing, and ensuring tenant compliance with lease terms. · Conduct regular property inspections to ensure cleanliness, safety, and compliance with local codes. · Oversee rent collection, late notices, and follow-up on payment delinquencies. · Maintain accurate and up-to-date records of tenant agreements, maintenance schedules, and other administrative documents. · Stay informed about local landlord-tenant laws, safety regulations, and property management best practices.
<p>We are seeking a Property Administrative Assistant to provide critical support to its property management team during a transitional period. This role is ideal for a detail-oriented and organized individual who is ready to contribute to the smooth operations of affordable housing properties.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide administrative support to property management staff at multiple sites, ensuring seamless communication and coordination.</li><li>Assist with preparing, organizing, and maintaining property-related documentation, including contracts, lease agreements, and compliance paperwork.</li><li>Utilize the Yardi system for data entry and tenant management as needed (prior experience with Yardi is a plus).</li><li>Respond to tenant inquiries and concerns in a professional and timely manner, directing issues to the appropriate department.</li><li>Support any compliance or regulatory requirements for affordable housing properties.</li><li>Perform general administrative tasks, such as scheduling meetings, processing reports, and maintaining office files.</li></ul>
<p>Are you an organized and detail-oriented professional eager to grow your career in commercial property management? Our client is seeking an Assistant Commercial Property Manager to help oversee the day-to-day operations of their commercial properties. In this role, you'll work alongside the property management team and tenants, ensuring compliance, operational efficiency, and tenant satisfaction.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Tenant Relations:</strong> Serve as a key contact for tenants by addressing inquiries, coordinating maintenance requests, and fostering positive tenant relationships.</li><li><strong>Lease Administration:</strong> Assist in monitoring lease agreements, ensuring compliance, and maintaining accurate lease documentation.</li><li><strong>Operations Support:</strong> Work with the Property Manager to oversee building operations, vendor management, and service contracts to ensure properties are well-maintained.</li><li><strong>Budget Tracking:</strong> Assist with tracking operational budgets, including rent collections, invoicing, and accounts payable.</li><li><strong>Inspections:</strong> Conduct routine property inspections, document any issues, and coordinate necessary maintenance or repairs.</li><li><strong>Reporting:</strong> Prepare and maintain reports on building operations, financial performance, and leasing updates for management.</li><li><strong>Emergency Response:</strong> Assist with emergency protocols, including tenant notifications and vendor coordination during urgent repairs.</li><li><strong>Event Coordination:</strong> Support tenant engagement initiatives like open houses, appreciation events, or safety sessions.</li></ul><p><br></p>
<p>We are looking for a Property Assistant to join our team on a contract basis in Fairfax, Virginia. This role is essential in ensuring the smooth operation of office facilities and providing support to the property manager. It’s a great opportunity for someone who is looking to gain more skills and grow within a company.</p><p>Key Responsibilities:</p><ul><li>Serve as the primary point of contact for tenants, vendors, and contractors, addressing inquiries and resolving issues promptly.</li><li>Support property managers with lease administration, tenant communications, and contract tracking.</li><li>Process invoices, track budgets, and ensure timely payments to vendors and contractors.</li><li>Organize and maintain accurate property records, including lease agreements, insurance certificates, and maintenance logs.</li><li>Coordinate property inspections, repairs, and maintenance activities, ensuring compliance with safety and operational standards.</li><li>Assist with developing and maintaining budgets, reports, and other financial documentation.</li><li>Maintain and order office supplies and ensure the property management office is running efficiently.</li><li>Ensure tenant satisfaction by providing proactive communication and outstanding customer service.</li><li>Handle scheduling tasks, such as coordinating building access for vendors and contractors.</li></ul><p><br></p><p><br></p>
We are looking for an experienced Executive Administrative Assistant with a strong background in property management and accounting to join our team in Rochester, New York. This Contract-to-Permanent position offers a dynamic opportunity to support financial operations, tenant management, and administrative tasks. The ideal candidate will bring expertise in accounting practices, organizational skills, and a proactive approach to managing diverse responsibilities.<br><br>Responsibilities:<br>• Monitor multiple bank accounts, process payroll including tax withholdings, track expenses, and assist with quarterly payroll reporting.<br>• Handle monthly billing procedures, manage annual expense reconciliations, and maintain accurate records of tenant accounts.<br>• Review real estate contracts and leases to ensure compliance with financial terms and tenant obligations.<br>• Arrange travel and provide general administrative and secretarial support as needed.<br>• Collaborate with brokers to secure new tenants and oversee the preparation of related documentation.<br>• Assist in managing a fleet of vehicles, ensuring processes are streamlined and efficient.<br>• Coordinate with external accounting firms on financial matters and assist in the preparation and distribution of annual 1099 forms.<br>• Oversee the ordering and maintenance of office supplies and other necessary inventory items.
<p>We are seeking a detail-oriented and proactive Property Management Coordinator to oversee and enhance operations related to building facility inspections, board meeting support, vendor management, and compliance with community governing documents. This role requires a strong ability to communicate effectively with Boards of Directors, vendors, and residents, while ensuring timely execution of tasks and adherence to applicable regulations, including Davis-Stirling Act requirements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Facility Inspections and Maintenance Coordination:</strong></li></ol><ul><li>Conduct routine site inspections to assess building facilities and common areas, documenting necessary repairs or improvements.</li><li>Compile actionable follow-up lists and oversee resolution of identified issues, coordinating with vendors and stakeholders as required.</li></ul><ol><li><strong>Meeting and Administrative Support:</strong></li></ol><ul><li>Prepare and distribute professional board meeting packages within designated timeframes, ensuring compliance with Davis-Stirling Act requirements.</li><li>Attend board meetings in accordance with the Management Agreement, providing input, recording minutes, and drafting detailed follow-up item lists.</li><li>Handle inquiries and directives from Boards of Directors for assigned properties with responsiveness and professionalism.</li></ul><ol><li><strong>Vendor Proposal Management and Project Oversight:</strong></li></ol><ul><li>Facilitate procurement by obtaining and reviewing vendor proposals at the instruction of Boards of Directors.</li><li>Assist in preparing scopes of work for regular maintenance and special projects, ensuring alignment with community goals and standards.</li></ul><ol><li><strong>Budget Preparation and Financial Analysis:</strong></li></ol><ul><li>Collaborate with the Accounting Department to develop annual budgets and supporting documentation for member distribution.</li><li>Review budget comparisons for accuracy, analyze variances, and propose corrective measures to optimize financial reporting.</li><li>Approve invoices and monitor financial reports to ensure compliance with established budgets.</li></ul><ol><li><strong>Community Communications and Compliance:</strong></li></ol><ul><li>Draft and distribute notices, mailings, and email blasts as directed by Boards of Directors, ensuring adherence to Davis-Stirling Act guidelines.</li><li>Manage the issuance of violation notices and other communications in accordance with governing documents and community standards.</li></ul><ol><li><strong>Calendar and Disclosure Management:</strong></li></ol><ul><li>Maintain and update annual community calendars, ensuring timely execution of monthly responsibilities, including disclosures mandated by the Davis-Stirling Act.</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client in the southwest Minnesota, metro. This long-term contract position offers an excellent opportunity to support daily operations and contribute to the smooth functioning of our organization. The ideal candidate will excel at multitasking and have a proactive approach to managing administrative tasks. Responsibilities:</p><ul><li>Organize and scan files to maintain accurate and accessible records.</li><li>Assist managers with file management and the distribution of notices.</li><li>Draft concise communications, including late letters and balance due notices, to support operational needs.</li><li>Execute assigned tasks independently, turning ideas into actionable results.</li><li>Generate correspondence that aligns with ledger entries to ensure accuracy.</li><li>Facilitate internal communication, occasionally liaising with vendors as required.</li><li>Perform routine data entry and administrative tasks to support team efficiency.</li><li>Take on additional responsibilities if familiar with industry-specific practices.</li><li>Utilize industry specific software to streamline processes.</li></ul>
Local compnay is seeking a skilled and self-motivated Property Management Assistant to join our team on a flexible part-time basis (3 days per week). This role supports the Property Management team through administrative tasks, records management, tenant relations, and light bookkeeping. If you are detail-oriented, possess excellent customer service skills, and have a strong proficiency in Excel, we want to hear from you! <br> Key Responsibilities: Administrative Duties: Provide administrative support to Property Management, tenant relations, and maintenance operations. Answer phone calls from tenants and vendors; assist and dispatch facilities managers as needed. Maintain tenant contact lists and update emergency contact information. Produce, modify, and distribute spreadsheets, forms, manuals, and information packages for Property Management. Process correspondence for tenants, contractors, and vendors. Maintain and organize insurance certificates, leases, contracts, and other records. Obtain and process monthly utility bills online. Manage tenant work orders and walk-ins (vendors, tenants, prospective tenants). Bookkeeping and Organizational Responsibilities: Process remote bank deposits and upload invoices to Nexus. Provide support with light bookkeeping-related tasks, including utility schedules and payment processing. Skills and Experience: Required: Demonstrated proficiency in Excel (advanced spreadsheet creation and management). Experience with Microsoft Word and familiarity with QuickBooks and Nexus software. Strong attention to detail with excellent prioritization and time-management skills. Preferred: Customer service experience with a focus on tenant/vendor relations. Knowledge of office procedures and basic bookkeeping. Ability to work independently and reliably under minimal supervision.
<p>We’re seeking an experienced Property Manager for our client based in Fairfax, Virginia. You’ll manage all facets of property operations, including tenant relations, maintenance and team supervision and you will be working at a community association This position is onsite with an immediate start date. You will not need to work with the board on budget approval and will be working Monday to Friday. </p><p><br></p><p>Responsibilities</p><ul><li>Lead daily property operations: leasing, rent collection, maintenance</li><li>Build and maintain strong tenant and vendor relationships</li><li>Ensure compliance with local/state regulations and lease terms</li><li>Working with multiple vendors</li><li>Handling community service projects</li><li>Prior project coordination experience </li><li>Supports events and community functions </li><li>Working at a community association </li><li>Conducts research </li><li>Supports accounting and bid process for proposals of projects </li><li>Great with multitasking </li><li>Respond promptly to emergencies and supervise repair activities</li></ul><p><br></p>
We are looking for a skilled Administrative Assistant to join our team in Columbus, Ohio. This Contract-to-Permanent position is ideal for an organized and proactive individual with experience in commercial property management and lease administration. The role requires a commitment to ensuring smooth office operations and delivering excellent support to tenants and stakeholders.<br><br>Responsibilities:<br>• Handle tenant inquiries via phone and email, providing timely and thorough responses.<br>• Prepare and distribute lease documents, ensuring proper signatures and filing upon completion.<br>• Monitor deadlines and proactively follow up with involved parties to ensure timely submissions and actions.<br>• Maintain accurate records using tools such as Dropbox, Smartsheets, and Microsoft Office applications.<br>• Generate standard lease agreements and correspondence as needed.<br>• Coordinate with tenants and property management to address concerns and facilitate smooth operations.<br>• Organize office workflows to ensure efficiency and adherence to procedures.<br>• Provide administrative support to the property management team, including document preparation and scheduling.<br>• Ensure compliance with office policies and property management protocols.<br>• Assist in maintaining an organized and efficient office environment.
<p>Fantastic opportunity with bonus potential!!! My client in Brickell is seeking an Executive Assistant with Property Management experience. The ideal candidate will impose the following skills:</p><p><br></p><p><br></p><ul><li>Manage the standard Executive Assistant duties and functions such as managing correspondence, making arrangements, handling transportation, etc</li><li>The KEY here is the Project Management piece. They are seeking a thinker who can support and be on top of different operations requirements. Someone who thinks outside the box.</li></ul><p> Here are some examples of what is needed :</p><ul><li>Example 1.) They have construction and development projects going on so the partners may have them get documents, submit permits, making sure information is received from the general contractors or architects. Sort of manage the administrative tasks of these functions</li><li>Example 2.) If the Partner needs to be at a site to review progress or there is information that the Partner needs to get to the GC or Architects this EA will be on them to get it done</li><li>Example 3.) Managing emails – they may sit face to face and the EA will need to run down the emails with the partner and reply or delete in real time</li></ul><p>If you are interested in hearing more about this position, please email me Janet.Silva@roberthalfcom or call me 786-393-4588</p><p><br></p>
<p><strong>Senior Accounting Manager / Assistant Controller – Real Estate Investment</strong></p><p>Join a mission-driven investment firm focused on creating and preserving affordable housing nationwide. With over $1B in AUM and a collaborative team culture, this role offers high-impact exposure to fund and property-level accounting, reporting, and financial operations.</p><p><br></p><p><strong>The Role</strong></p><p>Reporting to the Corporate Controller, you’ll lead fund and property accounting reviews, manage audits, support investor reporting, and help improve internal systems and processes. You’ll work closely with the CFO, fund administrators, and asset management teams to ensure accurate financial reporting and compliance.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review fund and property financials, waterfalls, and asset management fees</li><li>Ensure compliance with LPAs and investor reporting requirements</li><li>Support quarterly reporting, dashboards, and KPI tracking</li><li>Assist with cash flow forecasting and liquidity planning</li><li>Lead or support system implementations and process improvements</li><li>Manage treasury functions and onboarding of property managers</li><li>Coordinate audits, tax filings, and fund administrator communications</li></ul><p><strong>Why Join</strong></p><ul><li>Competitive salary + bonus</li><li>Professional growth in a collaborative, mission-driven firm</li><li>In-office culture in San Francisco’s Financial District (4–5 days/week)</li><li>Opportunity to make a meaningful impact in affordable housing</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic and focused environment. This Contract-to-Permanent position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. Located in Miami, Florida, this role offers an opportunity to work closely with property management and administrative teams.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage day-to-day office operations, including handling incoming mail and maintaining inventory of supplies.</li><li>Organize and track invoice submissions to ensure prompt payment processing.</li><li>Operate property management software to facilitate rent collection and monitor daily banking activity.</li><li>Compile and deliver monthly financial reports with precision and clarity.</li><li>Maintain and update contracts, investment files, and tenant documentation.</li><li>Serve as the primary point of contact for vendors, service providers, tenants, and project teams.</li><li>Evaluate prospective tenants and oversee move-in and move-out procedures.</li></ul><p><br></p>
<p>We’re seeking an experienced Property Manager for our client based in Fairfax, Virginia. You’ll manage all facets of property operations, including tenant relations, maintenance, budgets, and team supervision. This position is onsite with an immediate start date.</p><p>Responsibilities</p><p>Build and maintain strong tenant and vendor relationships</p><p>Ensure compliance with local/state regulations and lease terms</p><p>Working with multiple vendors</p><p>Handling community service projects</p><p>Prior project coordination experience </p><p>Supports events and community functions </p><p>Conducts research </p><p>Supports accounting and bid process for proposals of projects </p><p>Great with multitasking </p><p>Budget preparation experience </p><p>Respond promptly to emergencies and supervise repair activities</p>
We are looking for an Administrative Assistant to join a property management team in Brockton, Massachusetts. This is a contract position that requires a highly organized individual to provide administrative support to the property manager, assist with leasing activities, and deliver exceptional customer service to tenants and prospective renters. The role is fully onsite and offers a dynamic opportunity to contribute to efficient property operations.<br><br>Responsibilities:<br>• Assist with managing tenant applications and overseeing leasing paperwork.<br>• Conduct initial interviews with prospective tenants to gather necessary information.<br>• Ensure compliance with Fair Housing regulations in all leasing-related activities.<br>• Maintain and update apartment availability schedules while coordinating with maintenance teams.<br>• Provide administrative support for day-to-day property operations, including scheduling and data tracking.<br>• Respond to inbound calls and inquiries with professionalism and promptness.<br>• Perform receptionist duties such as greeting visitors and managing office correspondence.<br>• Enter and organize data accurately to support property management processes.<br>• Collaborate with team members to address tenant concerns and ensure smooth communication.<br>• Uphold high standards of customer service when interacting with tenants and prospects.
<p>We are looking for a dedicated Facilities Assistant to join our team in Louisville, Kentucky. This Contract-to-Permanent position offers an excellent opportunity to support and maintain the functionality and safety of facilities. The role involves working closely with maintenance teams and property coordinators to ensure smooth operations.</p><p><br></p><p>Responsibilities:</p><p>• Assist with the daily maintenance and operational tasks required to keep facilities running efficiently.</p><p>• Coordinate with vendors and contractors for repair work, ensuring timely and quality service delivery.</p><p>• Monitor building systems such as electrical, plumbing, and HVAC to identify and address issues promptly.</p><p>• Oversee rental property management duties, including scheduling inspections and ensuring compliance with regulations.</p><p>• Maintain detailed records of maintenance activities, service requests, and facility upgrades.</p><p>• Support the implementation of facilities management policies and procedures.</p><p>• Respond to urgent maintenance requests or emergencies to ensure minimal disruption.</p><p>• Perform routine inspections to identify potential safety hazards and recommend corrective actions.</p><p>• Collaborate with team members to improve processes and optimize facility performance.</p><p>• Ensure adherence to health and safety standards across all facilities.</p>
<p>Robert Half's client in Medway MA is looking for an Administrative Assistant to help support their office!</p><p><br></p><p>Responsibilities:</p><p>- Answering phones</p><p>- Assisting resident inquiries/questions</p><p>- Processing paperwork</p><p>- Order requests</p><p>- Scheduling appointments</p><p>- Receiving/sending out mailings</p><p>- Ability to work independently</p><p><br></p><p>**Property management is a plus!</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~1 month</p><p>Hours: M-F | 8am-4pm or 9am-5pm</p><p>Pay Rate: $19-$22</p><p><br></p><p>If interested, APPLY now!</p>
We are looking for a Bilingual Spanish Property Administrative Assistant to join our team in Dorchester, Massachusetts. In this contract role, you will play a key part in managing administrative tasks and ensuring compliance with housing regulations. This position requires excellent organizational skills, a personable attitude, and the ability to handle sensitive information with professionalism.<br><br>Responsibilities:<br>• Conduct income recertifications for residents in compliance with HUD Section 8 regulations.<br>• Schedule and coordinate appointments with residents to ensure timely completion of required processes.<br>• Review income documentation, request additional supporting materials, and verify information as needed.<br>• Utilize RealPage OneSite software to manage records, with transferable knowledge of Yardi systems considered a plus.<br>• Maintain strict confidentiality while interacting with residents, including senior citizens and families.<br>• Provide exceptional customer service by addressing resident inquiries and assisting with their needs.<br>• Organize and manage a high volume of paperwork, both physical and electronic, ensuring accuracy and accessibility.<br>• File, track, and maintain documentation to support compliance and operational requirements.<br>• Answer inbound calls and perform receptionist duties as part of daily administrative responsibilities.<br>• Process work orders and provide assistance to residents and team members as required.
<p>We are seeking an experienced administrative professional to support our Construction and Property Management team. This role will provide direct support to a three-person leadership group. </p><p><br></p><p>Responsibilities:</p><ul><li>Perform daily administrative tasks for the construction and property management department</li><li>Manage purchase orders and vendor documentation</li><li>Organize and maintain construction documents</li><li>Assist with change orders and RFIs</li><li>Track and save project-related documentation</li><li>Coordinate with internal and external stakeholders as needed</li></ul><p><br></p>
<p><strong>Job Posting: Assistant Controller</strong></p><p>A privately held investment firm with a national footprint is seeking an experienced and detail-oriented <strong>Assistant Controller</strong> to join its finance and accounting team. Specializing in real estate investment—with a focus on affordable and workforce housing—the firm manages over $1 billion in assets across multiple states. It is committed to delivering strong financial performance alongside meaningful social impact.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The Assistant Controller will support the Corporate Controller and Chief Financial Officer in driving financial reporting accuracy, regulatory compliance, and operational efficiency. This role involves close collaboration with internal teams and external partners to ensure timely reporting, effective cash management, and continuous improvement of financial systems and processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review quarterly fund and property-level financials, including waterfalls and asset management fees</li><li>Ensure compliance with fund agreements and investor reporting requirements</li><li>Support quarterly reporting for limited partners, joint venture partners, and internal stakeholders</li><li>Assist with cash flow forecasting and liquidity planning across funds and the management company</li><li>Collaborate with fund administrators and property managers to ensure accurate financial data and post-closing prorations</li><li>Lead or support financial system implementations and process improvement initiatives</li><li>Manage treasury functions, including bank account setup and cash management</li><li>Document and enhance financial policies and procedures</li><li>Participate in onboarding of new property managers and operational partners</li></ul><p><strong>What the Firm Offers:</strong></p><ul><li>Competitive compensation and benefits</li><li>Opportunities for professional development and career advancement</li><li>A collaborative, mission-driven work culture</li><li>In-office environment located in a major financial district, with a hybrid schedule (4 days in office)</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>We are looking for an efficient property manager to manage the daily operations of properties, advertise vacant properties, and handle tenant relations. The property manager's responsibilities include managing financial matters, coordinating maintenance work, enforcing leases, and preparing performance reports. To be successful as a property manager you should be able to ensure efficient daily operations and meet financial objectives. Ultimately, an outstanding property manager should be able to increase property value and satisfy tenant requirements. <strong>Property Manager Responsibilities:</strong></p><ul><li>Preparing and managing budgets.</li><li>Attracting new tenants through advertising, property viewings, and encouraging referrals.</li><li>Interviewing tenants and running credit checks.</li><li>Setting rental rates, negotiating and enforcing lease agreements.</li><li>Addressing tenant complaints and inspecting vacated units.</li><li>Contracting and supervising repairs and maintenance work.</li><li>Collecting rent, dealing with late payments, and handling operating expenses.</li><li>Maintaining records of income, expenses, signed leases, complaints, maintenance, etc.</li><li>Preparing reports on the financial performance of properties.</li><li>Terminating leases and initiating eviction proceedings.</li></ul>
