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Are you a highly organized and detail-oriented professional looking to grow your career in property management? Robert Half is partnering with a leading real estate organization to find a Commercial Assistant Property Manager to support their portfolio of commercial properties. This role offers the opportunity to develop your property management expertise, make meaningful contributions to a fast-paced business, and build a rewarding career with an innovative company.

Key Responsibilities

Assist in the day-to-day operations of commercial properties within the portfolio, ensuring excellent tenant relations and seamless property management.
Coordinate maintenance requests, vendor services, and work orders to ensure all properties are in optimal condition.
Prepare, review, and manage lease documentation, including renewals, tenant correspondence, and compliance tracking.
Support financial operations by processing invoices, tracking budgets, and assisting in monthly reporting for property performance.
Conduct regular property inspections to ensure safety standards, cleanliness, and overall aesthetics are maintained.
Act as a tenant liaison by addressing inquiries, resolving issues, and escalating matters to the Property Manager as needed.
Continuously monitor market trends to provide insights that align with the company's leasing and property management strategies.

Qualifications and Skills

Previous experience in property management, real estate, or administrative roles, preferably supporting commercial properties.
Excellent organizational and multitasking skills, with the ability to prioritize work effectively.
Strong customer service orientation, with the ability to build and maintain positive tenant and vendor relationships.
Proficiency in property management software, Microsoft Office Suite (Excel, Word, PowerPoint), and other relevant systems.
Basic knowledge of commercial leases, property regulations, and building maintenance processes is a plus.
A high level of professionalism and discretion when handling sensitive information.
Bachelor's degree in business administration, real estate, or a related field preferred but not required.

If you're ready to take on a dynamic role in property management and want to be part of a team that values excellence and innovation, we want to hear from you! For immediate consideration, call Robert Half at 610-882-1700!

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

116 results for Property Management Assistant

Assistant Property Manager Are you a highly organized and detail-oriented professional looking to grow your career in property management? Robert Half is partnering with a leading real estate organization to find a Commercial Assistant Property Manager to support their portfolio of commercial properties. This role offers the opportunity to develop your property management expertise, make meaningful contributions to a fast-paced business, and build a rewarding career with an innovative company. Key Responsibilities<ul><li>Assist in the day-to-day operations of commercial properties within the portfolio, ensuring excellent tenant relations and seamless property management.</li><li>Coordinate maintenance requests, vendor services, and work orders to ensure all properties are in optimal condition.</li><li>Prepare, review, and manage lease documentation, including renewals, tenant correspondence, and compliance tracking.</li><li>Support financial operations by processing invoices, tracking budgets, and assisting in monthly reporting for property performance.</li><li>Conduct regular property inspections to ensure safety standards, cleanliness, and overall aesthetics are maintained.</li><li>Act as a tenant liaison by addressing inquiries, resolving issues, and escalating matters to the Property Manager as needed.</li><li>Continuously monitor market trends to provide insights that align with the company's leasing and property management strategies.</li></ul>

Assistant Property Manager We are offering a long term contract employment opportunity for an Assistant Property Manager in Concord, California. In this role, you will be responsible for managing various aspects of our properties, including addressing tenant issues, maintaining accurate records, and performing data entry tasks using Yardi system. You MUST be bilingual in Spanish to be considered. Responsibilities: • Respond to tenant inquiries in a timely and efficient manner• Carry out recertifications as required• Ensure accurate data entry into Yardi system• Handle incoming phone calls professionally• Maintain a deep knowledge of Low Income Tax Credit Housing (LITCH)• Assist in overall property management duties. If you are interested in this bilingual Spanish Assistant Property Manager role, apply today!

Assistant Property Manager We are seeking an Assistant Property Manager to join our team in El Segundo, California. This role provides a unique contract to permanent employment opportunity in the property management industry. As an Assistant Property Manager, you will largely be dealing with tenant communications, coordinating maintenance tasks, assisting with rent collection, and performing various administrative duties to ensure smooth property operations. Responsibilities: • Handle tenant inquiries and concerns, providing clear and accurate information about property rules and policies. • Coordinate with vendors for property repairs and maintenance, ensuring tasks are completed on time and to satisfaction. • Assist in the control and organization of property keys for scheduled vendor walks. • Support the management team in tracking rent payments and following up on any outstanding balances. • Perform administrative tasks such as maintaining electronic tenant files, updating contact sheets, entering certificates of insurance in excel, and managing property calendars. • Facilitate and handle maintenance requests from tenants, ensuring their issues are resolved promptly. • Assist in the preparation of reports for the property manager to provide updates on property management. • Utilize Microsoft Office Suite for various tasks including data entry, email correspondence, and scheduling appointments. • Maintain a customer service focus, aiming for high tenant satisfaction. • Be prepared for occasional site visits to properties as required.

Assistant Property Manager We are in search of an Assistant Property Manager to join our team based in Columbia, South Carolina. In this role, you will be responsible for supporting the Property Manager and General Manager in overseeing the operations and maintenance of our properties. Additionally, you will manage relationships with internal and external team members, and assist in preparing financial and management reports. This role offers a short term contract employment opportunity. Responsibilities: • Assist in the preparation and administration of financial reports, management reports, operating expense recoveries, and adjustments to actuals. • Coordinate and supervise the activities of building staff and vendors in line with our policies and procedures. • Monitor collections and coordinate default proceedings. • Develop and maintain strong relationships with both internal and external team members. • Support the maintenance staff in developing a 5-year capital plan. • Track progress of goals, objectives, timelines, and budgets, generating reports on status as required. • Oversee facility operations including the work order/maintenance request program, vendor contracts, vendor portal compliance, building inspections, construction/TI administration, emergency response & preparedness, and regulatory compliance. • Collaborate with the Property Manager/General Manager on lease administration functions. • Ensure effective housekeeping/janitorial efforts. • Perform all necessary administrative and operational duties.

Property Assistant We are offering a contract to hire employment opportunity for a Commercial Assistant Property Management in Phoenix, Arizona. Working within a close-knit team, you will be instrumental in managing commercial properties. This role is based on a hybrid work model, with at least two days a week in the office, and more during the initial training phase. Responsibilities: • Collaborate with the property management team to create advertising materials• Handle communication with tenants regarding various property-related matters• Coordinate with outside service providers for maintenance, landscaping, security, and other services• Conduct meetings with potential tenants to showcase properties, conduct interviews, and explain terms of occupancy• Facilitate tenant and third-party coordination to address maintenance and facility needs• Conduct credit checks and process rental applications• Keep track of monthly fees, maintain records of payments, and monitor rental activity• Prepare budgets and financial reports related to property management• Investigate and assist in resolving complaints, disturbances, and violations• Ensure compliance with anti-discrimination laws concerning housing, renting, and advertising• Contribute to team efforts by completing related tasks as needed.

Sr. Administrative Assistant Our client, a growing leader in the property management field, is seeking a Senior Administrative Assistant to support their team with high-level administrative and organizational tasks. This role is ideal for a seasoned professional who thrives on multitasking, excels in problem-solving, and enjoys working in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level support to senior leaders, including calendar management, meeting coordination, and document preparation.</li><li>Draft, proofread, and organize correspondence such as memos, tenant notices, and reports.</li><li>Support property management operations through tracking budgets, expenses, and invoices.</li><li>Maintain accurate records for lease agreements, contracts, and tenant communications in secure filing systems.</li><li>Coordinate vendor relationships and assist in scheduling property repairs, inspections, or maintenance.</li><li>Assist with project management tasks, including gathering data for presentations and managing deadlines.</li><li>Respond promptly and professionally to inquiries from tenants, vendors, and internal staff.</li><li>Perform general office duties such as data entry, supply management, and ensuring smooth office operations.</li></ul>

Administrative Assistant We are in the search for an administrative assistant to join our property management team located in Santa Barbara, California. As an administrative assistant, your main role will be attending to customer needs, processing applications, and managing customer accounts. This offers a contract to permanent employment opportunity. Responsibilities:<ul><li>Address tenant questions related to available units, leasing processes, general office inquiries, move-out guidelines, and resident ledger concerns.</li><li>Provide prompt and effective assistance to walk-in customers seeking help or raising concerns.</li><li>Confirm rental history and employment details as part of the rental application evaluation process.</li><li>Notify rental applicants about their application status, whether approved or denied.</li><li>Draft rental agreements and prepare any required addendums.</li><li>Coordinate lease signings and facilitate smooth resident move-ins.</li><li>Manage and oversee lease transfers, assignments, and subleasing arrangements.</li><li>Administer parking rentals and agreements.</li><li>Make post-move-in follow-up calls to new residents to ensure satisfaction.</li><li>Participate actively in team meetings held on a weekly basis.</li><li>Maintain a tidy, professional workspace and welcoming lobby area.</li><li>Interpret and apply company policies appropriately across various scenarios.</li><li>Work collaboratively and efficiently within a team environment.</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the Real Estate Property and Facilities Management industry, located in Bakersfield, California. This role involves comprehensive administrative support to the Property Manager, with a focus on meticulous attention to detail and a commitment to efficiency. Responsibilities: • Organizing and maintaining tenant and vendor correspondence with a high degree of accuracy • Assisting in the coordination of property maintenance activities • Accurately processing customer credit applications in a timely manner • Ensuring the accurate and efficient filing, faxing, copying, scanning, and mailing of documents • Providing comprehensive support to the property manager to ensure smooth operations • Monitoring tenant and vendor insurance certificates to ensure compliance • Making use of Microsoft Excel, Word, PowerPoint, and Outlook to effectively manage data and communicate • Handling inbound and outbound calls, delivering a high standard of customer service • Scheduling appointments and meetings as required • Managing data entry tasks and email correspondence to ensure effective communication and record keeping.

Assistant Controller, Property Accounting Jeff Abrams with Robert Half is looking to onboard an Assistant Controller, Property Accounting in the Real Estate Property/Facilities Management industry for his client. This role is central to the efficient management of accounting processes for our property portfolio. The Assistant Controller will be expected to handle a wide range of tasks including overseeing the accounting for a portfolio of properties, conducting month-end/year-end closing functions, and managing relationships with outsourced accounting providers. Responsibilities:• Take charge of the accounting processes for a selection of properties• Handle closing functions at the end of the month/year, including balance sheet reconciliations and calculation of property and construction management fees• Ensure all accounting transactions align with fair value GAAP• Oversee the accounting for property acquisitions and dispositions• Prepare tax packages for external tax accountants and review the same• Update personnel assignment schedules regularly• Prepare and review periodic municipal tax filings• Assist in coordinating audits and year-end accounting, including drafting footnote disclosures for property-level properties• Prepare and review periodic lender compliance packages• Update accounting policies and procedures documentation and assist in identifying internal control issues• Supervise relationships with outsourced accounting providers; oversee third party operators• Assist in the annual property-level budgeting process and provide oversight to periodic monitoring• Mentor, train, and supervise existing and new team members• Collaborate with other Accounting Teams, Property Management, Construction Management, and Investment Teams• Develop and manage training programs for internal and external accountants• Understand complex accounting transactions and make recommendations for accounting treatment to Property Controllers• Identify process efficiencies in partnership with the Property Controllers. If interested, please reach out to Jeff Abrams via LinkedIn

Assistant Community Director Are you ready to elevate your career in Cedar Rapids, Iowa? Join us as an Assistant Community Director and make an impact in the fast-paced world of property management! This isn't just any job—it's your chance to be part of a talented team that thrives on building happy tenant communities, optimizing financial performance, and ensuring properties shine brighter than ever. What You’ll Be Doing:Think of yourself as the property world’s wizard—finding creative solutions, keeping things organized, and making lives easier along the way!<ul><li>Daily cash-flow superhero: You’ll process rents, deposits, and application fees like a pro, keeping everything flowing smoothly. </li><li>Resident record whisperer: Stay on top of accurate resident files to ensure everything is in tip-top shape.</li><li>Community ambassador: Shine in leasing duties, helping prospective tenants fall in love with their new homes while showcasing the property’s charm.</li><li>Occupancy champion: Partner with the Community Director to hit occupancy targets and boost resident satisfaction.</li><li>Lease detective: Handle renewals and certifications with precision, ensuring details are always on point.</li><li>Notices ninja: Keep everyone informed by issuing friendly reminders for late payments, eviction notices, or returned check memos.</li><li>Move-out inspector extraordinaire: Conduct inspections and vacancies with your eye for detail, ensuring the property maintains its “wow!” factor.</li><li>Revenue rockstar: Monitor financial performance, helping meet revenue goals and making your mark on the numbers.</li><li>Compliance guru: Stay sharp on all Affordable Program regulations and other local requirements—we’re talking serious rule-following!</li><li>After-hours hero: Be ready to jump in when the unexpected happens, ensuring residents get the help they need while keeping the property’s reputation glowing.</li></ul>Why You'll Love This Role:This is your chance to step into the world of property management with confidence and purpose. You’ll be a key leader in creating a community that people are proud to call home. If you have a keen eye for detail, a love for connecting with people, and a goal-crushing attitude, this job is made for you!

Assistant Controller Amanda Warren is seeking an Assistant Controller to join a fantastic multi family property management company. The Assistant Controller will be responsible for overseeing the accounting department, maintaining financial records and performing customer service functions. The role will also involve regular interaction with other operational departments within the organization. Responsibilities: • Oversee the training and supervision of all accounting department personnel• Review and approve monthly financials prepared by general ledger accountants• Supervise, manage, and coach a group of general ledger accountants• Schedule external audits and assist property accountants with follow-ups• Serve as the main owner accounting contact to assure all client accounting needs are being met• Utilize knowledge and experience of all accounting functionality within Yardi Voyager 7.0, Entrata, and RealPage• Support and communicate with operational departments within the organization to meet owner accounting cut off and report deadlines• Enforce community rules and regulations consistently and fairly• Maintain a detail-oriented image and conduct when communicating with employees, residents, prospective residents, clients, vendors, and guests• Assist with special projects as directed by the supervisor• Meet all training requirements for the position.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, based in Providence, Rhode Island, United States. This role involves assisting with property leasing, managing customer interactions, and maintaining data records. Responsibilities: • Assist in the leasing process of the property, including filling open units • Interact with potential applicants through phone calls and follow-ups • Qualify applicants based on their income • Provide excellent customer service and handle sales-related interactions • Update and maintain data in Microsoft Excel spreadsheets • Work independently, managing tasks without constant supervision • Have prior experience in a Rental Office and Property Management • Gain experience in Affordable Housing/Tax Credit • Utilize Yardi Property Management software, if familiar • Handle a high volume of inbound and outbound calls • Correspond with customers via email and schedule appointments when necessary.

Property Manager Robert Half is working with an affordable housing company that specializes in the acquisition, development, and management of income-restricted properties. We are currently looking for a highly skilled and knowledgeable Property Manager on a contract basis with a deep understanding of affordable housing, tax credits, and property management. This role is designed for someone who can ensure the effective operation of our properties.Responsibilities:· Oversee the daily operations of affordable housing properties, ensuring compliance with company policies, procedures, and standards.· Apply a sound understanding of Low-Income Housing Tax Credit (LIHTC) regulations to ensure compliance.· Conduct property inspections to ascertain the condition of the property and to verify compliance with health and safety regulations.· Coordinate leasing activities, monitor lease renewals, track vacancies, and market units to achieve maximum occupancy.· Prepare and manage budgets and financial reports, and optimize the cost-effectiveness of operations.· Work closely with tenants, responding professionally to their needs and resolving issues.· Coordinate maintenance and repair work with vendors and ensure all tasks are performed according to set standards.· Promote a positive living environment for tenants by enforcing property rules and regulations.· Prepare reports for management regarding property performance and compliance with tax credit regulations.· Stay updated on changes in local, state, and federal housing laws and regulations, including tax credit requirements.

Administrative Assistant We are in the market for an Administrative Assistant to join our team in the Real Estate & Property industry, located in Pittsburgh, Pennsylvania. This role offers a long term contract employment opportunity. As an Administrative Assistant, you will play a key role in tenant coordination, handling inbound and outbound calls, and maintaining data integrity. Responsibilities: • Handle tenant inquiries and provide excellent customer service • Schedule appointments and manage the tenant retention process • Accurately perform data entry tasks to ensure up-to-date records • Manage email correspondence with tenants and other stakeholders • Utilize Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform administrative tasks • Assist with property management duties as required • Ensure all inbound calls are answered promptly and professionally • Assist in the development and implementation of efficient processes for tenant management • Collaborate with the team to ensure smooth operations and tenant satisfaction.

Property Manager We are seeking an experienced and dedicated Commercial Property Manager with an active Arizona Real Estate License to oversee the management of a diverse portfolio of commercial properties. The ideal candidate will have at least 5 years of experience in commercial real estate property management and will possess strong organizational, financial, and customer service skills. This role requires a proactive approach to maintaining property values, ensuring tenant satisfaction, and driving operational efficiency. This is a contract to hire role. Key Responsibilities:<ul><li>Rent Collection & Property Fees: Collect rent payments and other fees from commercial tenants and individual property owners in a timely and professional manner. Maintain accurate financial records and ensure that all fees are collected in accordance with lease terms.</li><li>Property Expenses Management: Oversee and manage property expenses, including taxes, mortgages, insurance premiums, payroll, and maintenance costs. Ensure timely payment of bills and accurate budget management.</li><li>Financial Reporting: Provide detailed, periodic reports to property owners on the financial status of properties, including occupancy rates, lease expirations, rent roll, and other key metrics.</li><li>Tenant Screening & Leasing: Conduct property tours, meet with potential tenants, and assess tenant applications in accordance with anti-discrimination laws. Advertise available commercial spaces and, when necessary, hire leasing agents to secure tenants.</li><li>Lease Administration: Negotiate, renew, and manage commercial leases, ensuring compliance with all terms and conditions. Handle lease enforcement and assist tenants with lease-related concerns.</li><li>Property Inspections & Maintenance: Perform regular inspections of commercial properties to ensure safety, compliance, and tenant satisfaction. Coordinate necessary repairs, upgrades, or replacements of building systems and materials.</li><li>Service Contracts Management: Negotiate and arrange contracts for ongoing services such as janitorial, landscaping, HVAC, security, and more. Manage disputes and performance issues with service providers to maintain high standards of service.</li><li>Tenant Relations & Conflict Resolution: Address and resolve tenant complaints, issues, and rental violations promptly and professionally. Foster strong relationships with tenants to ensure high levels of satisfaction and tenant retention.</li><li>Property Marketing: Oversee the advertising and marketing of available commercial spaces, working with agents or marketing teams to attract prospective tenants. Maintain the property’s branding and visibility in the market.</li><li>Compliance & Risk Management: Ensure properties are in compliance with local, state, and federal regulations, including safety codes and ADA compliance. Maintain insurance coverage and manage any claims as needed.</li></ul>

Commercial Property Manager We are working with a local property management firm that is looking to bring on Commercial Property Manager on a contract basis. The ideal candidate will have profound knowledge of property management and the necessary acumen to manage commercial properties. This person should be capable of monitoring properties to ascertain that they are in excellent condition and are up to building codes.Responsibilities:· Effectively manage and coordinate property maintenance and repairs, which includes working with contractors and vendors.· Oversee all lease agreements, ensure full occupancy of rental properties, and handle both current and prospective tenant inquiries.· Conduct regular property inspections and prepare detailed reports on property condition.· Understand and comply with federal, state, and local laws regarding commercial property management.

Property Administrator We are currently seeking a Property Administrator to join our team in Little Canada, Minnesota. This role offers a contract to hire employment opportunity. The successful candidate will play a crucial role in handling customer relationship management and administrative tasks to support our team. Responsibilities:• Professionally and promptly handle incoming calls, demonstrating excellent telephone etiquette• Exhibit self-motivation and flexibility in job growth, with a positive and outgoing personality• Use Microsoft Suite including Excel, Word, and Microsoft Outlook for various administrative tasks• Demonstrate expertise in residential property management, including residential homes and real estate• Display strong communication skills to effectively interact with residents and team members• Manage multiple phone lines, ensuring all calls are answered and directed appropriately• Contribute to the overall positive and relaxed atmosphere of the property administration office• Show adaptability and willingness to perform tasks as a rental agent when required• Maintain accurate records and reports related to residential properties.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Rancho Cucamonga, California. The chosen candidate will primarily support a construction-focused operations team, handling a variety of tasks from administrative support to customer service. Responsibilities: • Provide administrative support to the operations team, including managing documents and files. • Handle customer inquiries over the phone and ensure the provision of top-notch customer service. • Manage incoming communications, including mail, and oversee its prompt distribution. • Take up the responsibility of answering phone calls, addressing guest inquiries, and taking messages. • Maintain an active presence on social media platforms like Facebook and Instagram by creating and managing posts. • Carry out efficient data entry tasks and maintain an organized record of customer interactions. • Leverage software applications like Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to carry out daily tasks. • Schedule appointments and ensure smooth coordination within the team. • Handle inbound and outbound calls effectively and maintain a positive attitude while interacting with customers and team members. • Manage email correspondence with precision and professionalism.

Executive Assistant/Business Manager Our client within the academia field seeks a thorough, Executive Assistant/Business Manager with proven experience working in an operations role while supporting C-level executives. In this role, the Executive Assistant/Business Manager will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, assisting with budgets, preparing expense reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Calendar Management· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Record meeting minutes· Credit Card Reconciliations· Special errands as needed

Property Manager We are in search of a Property Manager to join our team in the Real Estate & Property industry located in West Palm Beach, Florida. As a Property Manager, you will oversee the daily operations of a commercial property, handle financial aspects, and ensure tenant satisfaction. This role offers an exciting opportunity for someone who can handle lease administration, construction coordination, and financial oversight. Responsibilities: • Oversee the daily operations of a commercial property, ensuring efficient and smooth operations • Address complex tenant concerns promptly to maintain high levels of tenant satisfaction • Handle lease administration and lease abstraction, including new lease negotiations and renewals • Attend and participate in construction meetings, coordinating building projects as required • Manage property accounting, budgeting, and forecasting to ensure financial stability • Support capital projects and building improvements, contributing to the strategic planning for the property • Utilize CRM and ADP - Financial Services tools for property management accounting • Manage commercial leasing activities and maintain accurate tenant leases records • Implement strategies for tenant retention and handle challenging tenant situations effectively • Assist with administrative tasks as needed, maintaining organized and accurate records.

Property Manager Robert Half is currently seeking a skilled and motivated Property Manager for ongoing opportunities to oversee the operations, maintenance, and administration of residential, commercial, or mixed-use properties. The ideal candidate is proactive, detail-oriented, and possesses strong leadership and problem-solving skills. A Property Manager will be responsible for ensuring the property operates smoothly, meets the needs of tenants or residents, and achieves ownership objectives. Key Responsibilities:<ul><li>Property Operations: Oversee daily operations of the property, including building maintenance, tenant relations, and vendor coordination (Source: U.S. Demand for Skilled Talent Q1 2025.pdf).</li><li>Financial Management: Prepare budgets, track expenses, and manage rent collections to align with financial goals and report regularly on property performance.</li><li>Lease Management: Market vacancies, screen prospective tenants, negotiate leases, and ensure lease compliance.</li><li>Maintenance Oversight: Coordinate or conduct routine inspections, address repair/maintenance requests promptly, and oversee renovation or improvement projects.</li><li>Tenant Relations: Develop and maintain positive relationships with tenants or residents, handle disputes or complaints in a professional and timely manner.</li><li>Compliance: Ensure all operations meet legal, safety, and landlord-tenant law requirements.</li><li>Vendor Management: Negotiate contracts and manage relationships with external service providers, such as landscapers, cleaning crews, and repair professionals.</li></ul>

Property Administrator A client of ours that specializes in Retail Properties is looking to hire a Tenant Coordinator in Dallas, Texas. The tenant coordinator assists the Property Manager, Senior Property Manager and Property Management Team with clerical support and day to day tenant administration for the property management department while enhancing positive tenant relations.

Property Administrator We are seeking a Property Administrator who can join our client in Baltimore City and make a significant impact on daily operations. This role is pivotal in the Housing Services Department and requires a background in property management.Responsibilities:<ul><li>Oversee the resident recertification process within the Housing Services department. </li><li>Utilize Yardi software for various property administration tasks. </li><li>Manage various aspects of housing services, ensuring all procedures are followed accurately. </li><li>Act as a point of contact for residents, addressing inquiries and resolving issues promptly. </li><li>Maintain up-to-date and accurate records of all resident interactions and recertifications. </li><li>Collaborate with team members to ensure the smooth operation of the Housing Services department. </li><li>Support efforts to provide affordable housing options by ensuring compliance with housing subsidy programs and guidelines. </li><li>Facilitate the acceptance and administration of housing vouchers, including working with residents and external partners to process applications and maintain compliance with requirements.</li></ul>

Facilities Assistant We are offering a contract to permanent employment opportunity for a Facilities Assistant in the non-profit sector, located in San Francisco, California. As a Facilities Assistant, you will be expected to handle insurance claims related to property damage, tenant incidents, and liability matters, collaborate with various teams to gather necessary documentation for claims, and maintain detailed records of all claims. Responsibilities: • Handling and processing insurance claims pertaining to property damage and tenant incidents • Engaging with insurance carriers, adjusters, and third-party administrators to ensure swift and fair resolution of all claims • Working in conjunction with property managers, maintenance and janitorial staff to address incidents • Collaborating with property managers, facilities, asset management and accounting teams to collect required documentation for claims • Maintaining comprehensive records of all claims, incorporating incident reports, correspondence, invoices, payments, and settlement agreements • Conducting on-site investigations as needed to assess property damage and verify claims • Collaborating with internal stakeholders to ensure policy requirements are met in terms of timely reporting and filing of claims • Assisting in the creation and updating of claims management policies and procedures • Providing training to staff on appropriate claims reporting and risk management best practices • Preparing reports and summaries for senior leadership, risk management, and insurance brokers.

Property Manager We are offering an exciting opportunity for a Property Manager based in Tampa, Florida. This role is within the real estate industry and primarily involves overseeing property management operations for commercial buildings. Responsibilities:• Oversee the management of the building ensuring smooth operations and tenant satisfaction.• Ensure compliance with all tenant leases and address any tenant requests or issues promptly.• Coordinate with the third-party leasing company for lease reviews and approvals, subsequently forwarding them to the corporate office.• Maintain regular communication with vendors and source new ones as required.• Supervise tenant staff to ensure efficient operations.• Work closely with general contractors for any construction projects within the buildings.• Handle the approval of invoices in a timely and efficient manner.• Oversee the coordination of all building maintenance tasks to ensure a safe and comfortable environment for tenants.• Utilize property management software such as Yardi or similar tools for efficient management and record keeping.• Maintain proficiency in Microsoft Excel for data management and reporting. The ideal candidate will have 7 years of commercial property management experience in their background. This is a permanent position that will pay up to $97,000 depending upon experience. Please apply to Jane Gearhart if interested!

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116 results for Property Management Assistant

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