;

42 results for Medical Executive Assistant

Relevance

Date Posted

Create a Job Alert

Email me about new Medical Executive Assistant jobs

Are you sure you want to pass on this job?

Are you a detail-oriented professional with excellent organizational skills and a passion for supporting health care operations? Robert Half is seeking a Medical Administrative Assistant to join a local and growing team. This position plays a critical role in ensuring smooth day-to-day operations within a busy health care environment.

Key Responsibilities:

Perform a variety of administrative tasks, including scheduling appointments, managing calendars, and handling correspondence.
Greet patients and visitors in a professional and friendly manner, ensuring a positive experience.
Maintain and update patient files in compliance with HIPAA regulations.
Assist with processing billing, co-pays, and insurance verifications as needed.
Act as a liaison between physicians, patients, insurance companies, and other staff to ensure timely and accurate communication.
Manage office supplies, answer multi-line phones, and assist with other front-office administrative responsibilities as needed.

Qualifications:

High school diploma or equivalent required. Certificate in medical administration or related field preferred.
1-2 years’ experience as a medical administrative assistant or in a similar role in a medical office, clinic, or health care setting preferred.
Proficient in electronic medical records (EMR) systems such as Cerner, Epic, or similar software.
Strong interpersonal and communication skills.
Highly organized with the ability to multitask in a fast-paced environment.
Attention to detail and a customer-service-oriented mindset.
Certified Medical Administrative Assistant (CMAA), Registered Health Information Technician (RHIT), or similar credentials.

Apply today!

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

42 results for Medical Executive Assistant

Medical Administrative Assistant Are you a detail-oriented professional with excellent organizational skills and a passion for supporting health care operations? Robert Half is seeking a Medical Administrative Assistant to join a local and growing team. This position plays a critical role in ensuring smooth day-to-day operations within a busy health care environment. Key Responsibilities:<ul><li>Perform a variety of administrative tasks, including scheduling appointments, managing calendars, and handling correspondence.</li><li>Greet patients and visitors in a professional and friendly manner, ensuring a positive experience.</li><li>Maintain and update patient files in compliance with HIPAA regulations.</li><li>Assist with processing billing, co-pays, and insurance verifications as needed.</li><li>Act as a liaison between physicians, patients, insurance companies, and other staff to ensure timely and accurate communication.</li><li>Manage office supplies, answer multi-line phones, and assist with other front-office administrative responsibilities as needed.</li></ul>

Medical Administrative Assistant Immediate contract opportunity for a Medical Administrative Assistant located in Norfolk, Virginia. In this role, you will be providing essential support to the operations of a laboratory within a medical firm. Your responsibilities will include facilitating the smooth functioning of the laboratory team, managing sensitive documentation, and fostering a positive environment. Responsibilities:• Facilitate the daily operations of the laboratory team by providing comprehensive clerical support to staff, researchers, and leadership• Handle the coordination of schedules, appointments, and meetings for team members, ensuring efficiency and timeliness• Oversee data entry tasks related to lab workflows, supplies inventory, and budget documentation• Assist with the preparation, proofreading, and distribution of lab reports, protocols, and research documents• Ensure the safeguarding and management of sensitive patient-related or research-related documentation, adhering to all confidentiality practices• Serve as the main point of communication for inquiries, correspondence, and announcements• Transcribe and deliver accurate, high-quality written documents from audio recordings. • Maintain and regularly update both electronic and physical filing systems to support audit readiness• Assist with ensuring adherence to organizational, regulatory, and safety compliance requirements in all administrative workflows• Utilize your experience with EHR SYSTEM, Answering Inbound Calls, Authorizations, Charts - Graphs, Data Entry, Meeting Coordination, Microsoft Office, and Medical Transcription to excel in this role.

Executive Assistant Position Overview:We are seeking a highly organized and proactive Executive Assistant to support the CEO of our small but growing healthcare company. This role is focused on expertly managing the CEO’s calendar, ensuring smooth daily operations, and handling a variety of administrative tasks. The ideal candidate will have excellent time-management and communication skills, the ability to anticipate the CEO’s needs, and a passion for contributing to a mission-driven organization. Key Responsibilities:<ul><li>Calendar Management:</li><li>Maintain and oversee the CEO’s complex and dynamic calendar, including scheduling internal and external meetings, ensuring alignment with priorities, and resolving scheduling conflicts.</li><li>Coordinate across teams to schedule recurring meetings and ensure agenda preparation and distribution in advance.</li><li>Anticipate upcoming deadlines and adjust the CEO’s calendar proactively.</li><li>Meeting Coordination:</li><li>Organize and prepare for key meetings, including reserving meeting spaces, setting up virtual conference platforms, and preparing or distributing meeting materials.</li><li>Record and distribute minutes or action items as needed.</li><li>Communication and Gatekeeping:</li><li>Serve as the primary point of contact between the CEO and internal/external stakeholders, prioritizing requests and ensuring timely responses.</li><li>Screen and manage incoming communications (emails, calls, etc.) and route them appropriately.</li><li>Administrative Support:</li><li>Assist with travel planning and ensuring the CEO’s schedule effectively aligns with physical location requirements for meetings or events.</li><li>Maintain confidentiality on behalf of the CEO and organization when handling sensitive documents and information.</li><li>Provide general administrative support as needed, including managing expenses, invoicing, and reporting.</li><li>Strategic Alignment:</li><li>Partner with the CEO to ensure that their time is allocated to high-priority initiatives and projects that align with the company’s goals.</li><li>Work closely with cross-functional teams to streamline workflows and reduce scheduling bottlenecks.</li></ul>

Executive Assistant A leading healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and Chief Medical Officer (CMO). This role requires a detail-oriented professional with exceptional organizational skills, a proactive mindset, and the ability to handle a fast-paced and dynamic environment. Key Responsibilities: <ul><li>Calendaring and Scheduling: Manage complex calendars for the COO and CMO, coordinating internal and external meetings across multiple time zones.</li><li>Meeting Coordination: Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items to ensure timely execution.</li><li>Communication Management: Act as a liaison between executives, internal teams, and external stakeholders, handling correspondence and ensuring alignment across all parties.</li><li>Travel Coordination: Plan and book domestic and international travel arrangements, including itineraries, accommodations, and transportation.</li><li>Document Preparation: Prepare high-quality reports, presentations, and other materials as needed.</li><li>Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.</li><li>Administrative Support: Perform general administrative tasks, including expense reporting, maintaining records, and supporting special projects as required.</li></ul>

Medical Administrative Assistant As a Medical Administrative Assistant assisting the Dental Director, you will play a pivotal role in ensuring the administrative efficiency of the dental office. This is an excellent opportunity for a detail-oriented professional who understands medical administrative processes and has a passion for supporting dental care teams. The role entails overseeing scheduling, managing records, coordinating communications, and helping streamline administrative operations to enhance clinical workflow.Responsibilities<ul><li>Manage and optimize the Dental Director’s daily schedule, including patient appointments and meetings with staff and stakeholders.</li><li>Coordinate travel arrangements and external meeting logistics when required.</li><li>Maintain and oversee secure dental records with proficiency in electronic medical and dental record systems, such as Cerner or Epic.</li><li>Respond to patient inquiries regarding appointments and billing issues.</li><li>Assist with insurance verification and claims submission.</li><li>Act as the primary liaison between the Dental Director, office staff, and patients.</li><li>Draft emails, memos, and reports on behalf of the Dental Director.</li><li>Handle incoming calls and route them to appropriate personnel.</li><li>Ensure adherence to healthcare regulations and standards in the dental office.</li><li>Help organize staff development trainings and certifications like RHIA or RHIT.</li></ul>

Executive Assistant We are offering a contract employment opportunity for an Executive Assistant based in Sterling, Virginia that is fully on-site. As an Executive Assistant, you will be a vital contributor in managing administrative operations and providing support to executives. Your main duties will encompass various tasks, from processing documents to liaising with board members, to ensure smooth operations and effective communication within the organization. Responsibilities: • Oversee the administrative functions of the executive office. • Act as a liaison between board members, ensuring effective communication and coordination. • Prepare and distribute newsletters to keep all members of the organization informed. • Utilize Office Suite, WordPress, and SharePoint to manage and organize documents and workflows. • Proofread and edit documents to ensure accuracy and clarity in communication. • Coordinate meetings for executives, ensuring efficient scheduling and organization. • Handle confidential information with integrity and discretion. • Actively participate in driving results, growth, and fostering the organization's culture and mission. • Utilize Calendar Management to organize and manage tasks efficiently. • Use PowerPoint to create effective presentations for executive meetings.

Executive Assistant We are in search of a meticulous Executive Assistant to be part of our team in the real estate industry, specifically situated in Phoenix, Arizona. The Executive Assistant will be entrusted with tasks such as managing customer interactions, maintaining precise customer records, and addressing customer queries. Responsibilities:• Efficiently manage customer credit applications • Maintain precise records of customer credit• Handle personal, office management duties, and EA• Collaborate with the founder on various businesses and items of attention• Balance time between personal and managing EA/Office tasks• Work closely with the founder's wife on scheduling medical appointments• Ensure compliance and manage employee relations• Handle benefit functions and FMLA related tasks• Operate ADP - Financial Services and ADP Workforce Now• Utilize Ceridian, Dayforce, and ATS - Asynchronous Transfer Mode tools for efficient workflow.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant role based in Austin, Texas. You will be providing high-level administrative support within our industry, interacting with a variety of stakeholders, and handling a wide range of administrative tasks. Responsibilities:• Coordinating and managing intricate calendars for multiple executives• Handling light travel arrangements for the team• Operating and maintaining CRM systems, such as HubSpot or Salesforce• Organizing and setting up meetings, conferences, and trade shows• Upholding a detail-oriented demeanor while communicating effectively with various stakeholders, including medical professionals• Assisting with a variety of office management tasks and administrative duties as required• Onboarding new clients and managing correspondence effectively• Maintaining customer credit records and processing applications accurately• Monitoring customer accounts and taking appropriate action when necessary.

Executive Assistant Are you an experienced Executive Assistant looking for a long-term contract opportunity? Robert Half is seeking a highly organized and proactive professional to support senior leadership in a fast-paced environment. This role is based in the South Fresno area and offers the chance to work with a dynamic team while making a meaningful impact. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence with a high degree of accuracy and professionalism.</li><li>Manage confidential information and communications with discretion.</li><li>Serve as a liaison between executives and internal/external stakeholders.</li><li>Coordinate special projects, events, and operational tasks as needed.</li><li>Assist with expense reporting, budgeting, and procurement processes.</li><li>Maintain organization of office systems, files, and records.</li></ul>If you’re a highly motivated Executive Assistant with a passion for organization and efficiency, we’d love to hear from you! Apply today to be considered for this exciting opportunity.

Executive Assistant We are in search of an Executive Assistant to join our team in Redmond, Washington. This role involves a mix of personal and executive assistant duties, with a focus on proactivity, eagerness to learn, and a customer service mindset. The Executive Assistant will be dedicated to supporting a leader and managing a variety of tasks in a thoughtful and organized manner. Responsibilities:• Provide dedicated support to the leader, including reminders of personal events and accompanying to meetings.• Exhibit a proactive approach to tasks, with an eagerness to learn and adapt.• Embody a customer service style of thinking, considering the needs of the leader and those seeking time with him.• Maintain an organized system for managing tasks and schedules.• Ensure discretion and thoughtful communication, respecting the privacy and preferences of the leader.• Manage stress effectively in a high-pressure role.• Utilize ADP - Financial Services and ADP Workforce Now for various tasks.• Apply knowledge of ATS - Asynchronous Transfer Mode, Ceridian, and Dayforce where necessary.• Oversee benefit functions, ensuring compliance and maintaining employee relations.• Adhere to FMLA regulations and guidelines. The pay range for this position is $35.00/hr to $50.00/hr. Benefits:Medical/Dental/VisionLife Insurance STD/LTD401k with match120 hours PTO10 paid holidays80 hours holistic health time off

Executive Assistant Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an Executive Assistant to the CEO to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today! Onsite Monday-Friday 8:00am-5:00pm and work from home when the CEO is traveling Compensation: $85k-$105k plus open to a bonusBenefits: Medical, Dental, Vision, PTO, Holiday, Sick Days, Paid Holidays Responsibilities:• Efficient management of calendar, coordinating meetings and ensuring smooth operations.• Assisting the team in time management and task prioritization.• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.• Crafting meticulous and accurate verbal and written communications.• Efficiently arranging travel, keeping cost-consciousness in mind.• Handling documentation and preparing presentations with utmost discretion.• Managing special projects and conducting research for vendors.• Organizing team events with staff and colleagues in a leadership role.• Overseeing personal tasks such as errands, schedules, shopping, etc.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the Healthcare/NHS industry located in New York, New York. The workplace is a NYC Mental Health Care company, where the primary function of this role is to support the CEO. Responsibilities: • Coordinate and manage the CEO's calendar, scheduling appointments and meetings. • Handle email correspondence and conference calls, ensuring clear and effective communication. • Assist with the onboarding and offboarding of staff, ensuring a smooth transition for all parties. • Maintain an organized filing system, ensuring easy access to important documents. • Manage mail, sorting and distributing as necessary. • Coordinate travel arrangements, ensuring all aspects of trips are well-planned. • Prepare and manage expense reports, ensuring accurate and timely submission. • Assist with the coordination of public events, ensuring they run smoothly. • Utilize various software systems such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time for various tasks.

Legal Executive Assistant We are partnering with a top-tier law firm to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group. Responsibilities:<ul><li>Practice Management: Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li>Client and Professional Relationships: Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li>Calendar Management: Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li>Travel Coordination: Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li>Billing Oversight: Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li>Team Coordination: Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li>Meeting Preparation: Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li>Administrative Support: Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>

Part Time Administrative Assistant We are offering a permanent employment opportunity for a Part Time Administrative Assistant in Denver, Colorado. The role involves providing administrative support within the healthcare sector, specifically in a tech-savvy, onsite environment. Responsibilities: • Handle incoming calls, routing messages as required, and providing a high standard of customer service to both patients and staff • Utilize skills in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) for efficient document management, report creation, and effective communication • Support the healthcare team through tasks such as scheduling appointments and data entry • Adhere to healthcare-specific regulations, such as HIPAA, when maintaining and updating patient records • Assist with tasks related to insurance verification, billing inquiries, and processing medical paperwork as needed • Ensure the office remains organized through tasks such as filing, ordering supplies, and coordinating with vendors • Collaborate closely with the clinical and operational team to support daily administrative and clerical needs.

Medical Receptionist Are you a detail-oriented and patient-focused professional with excellent organizational and communication skills? Robert Half is seeking a Medical Receptionist for a dynamic organization in the healthcare industry. In this hybrid onsite role, you will play a critical part in ensuring the smooth operation of a medical office by providing exceptional front-desk service and administrative support to patients, providers, and staff. Key Responsibilities:<ul><li>Front Desk Operations: Greet and assist patients and visitors in a professional, courteous manner. Manage check-in and check-out processes, schedule appointments, and provide general information about the practice.</li><li>Medical Records Handling: Maintain and update electronic medical records (EMRs), ensuring data accuracy and confidentiality. Experience with systems such as Epic or Cerner preferred.</li><li>Phone and Communication Management: Answer incoming phone calls promptly, direct calls to appropriate staff, and respond to inquiries regarding appointments, medical procedures, or billing.</li><li>Insurance Verification: Verify patient insurance coverage and eligibility prior to appointments, advising on any necessary forms or co-payments.</li><li>Billing Support: Collect patient payments, prepare and issue receipts, and provide basic billing-related guidance.</li><li>Collaboration with Staff: Work closely with medical office administrators, medical billers, doctors, and nurses to ensure seamless scheduling and workflow within the clinic or hospital setting.</li><li>Customer Service: Ensure patients feel welcome and valued by creating a positive and professional experience during all interactions.</li><li>Maintain Office Environment: Keep the reception area clean, organized, and stocked with necessary forms and materials.</li></ul>

Administrative Assistant - Dental Position OverviewAre you an organized, detail-oriented professional looking to support healthcare leaders in a fast-paced and meaningful environment? We are searching for an Administrative Assistant to provide high-level administrative and clerical support to the Dental Director of our clinic. This role requires a strong executive presence, exceptional organizational skills, and the ability to handle sensitive, confidential information with discretion. Key Responsibilities<ul><li>Schedule Coordination: Create monthly schedules for all dental clinics, reflecting regular work hours and approved time-off requests for dentists and dental assistants. Post updated schedules within internal systems.</li><li>Staffing Optimization: Proactively manage staffing for dental sites by coordinating resources to cover call-outs and ensure uninterrupted clinic operations.</li><li>Support Leadership: Provide administrative assistance to the Chief Dental Officer, Assistant Dental Manager, and Dental Supervisors.</li><li>Workflow and Documentation: Assist in drafting workflows and keeping the Dental Department’s intranet (Hub) up to date with current documents and guidelines.</li><li>Vendor Communication: Liaise with external vendors, including dental labs and gown suppliers, to coordinate deliveries and verify charges.</li><li>Policy Maintenance: Maintain up-to-date policies, procedures, and related forms necessary for daily department operations.</li><li>Onboarding: Help onboard new dental staff by coordinating training and documentation.</li><li>Clerical Duties: Manage mail distribution, faxing, photocopying, document scanning, and supply orders, among other administrative tasks.</li><li>Financial Tracking: Record and monitor expenditures, coding invoices as delegated by supervisors.</li><li>Correspondence & Meeting Coordination: Draft routine reports, correspondence, and manage logistics for meetings, presentations, and conferences, including room and equipment reservations.</li><li>Other Duties: Support additional tasks and responsibilities as assigned.</li></ul>

Administrative Assistant We're hiring an Administrative Assistant with experience handling some light HR functions for a Wholesale Distribution company, located in DARIEN, Connecticut. In this role, you will be responsible for managing various administrative functions including coordinating travel arrangements, processing expense reports, calendar management as well as office supply management. This person will also be responsible for light HR functions such as open enrollment, worker's compensation, FMLA leaves, and updating the employee handbook. Responsibilities:• Oversee comprehensive administrative support to senior management, including calendar coordination, meeting arrangement, and expense report processing.• Manage all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, and enrollments in HSA and 401k programs.• Maintain and update personnel handbook and procedures, ensuring compliance with employment regulations.• Manage corporate Insurance policies, including annual audits and renewals.• Handle office management duties, including supply ordering, holiday posting, and liaison work with IT and Telecom.• Monitor and manage annual budget for office supplies and employee-related costs.• Ensure proper management of employee files, both electronic and paper, and track vacation and family medical leave.• Oversee detailed itinerary arrangements for domestic and international flights.• Assist in navigating and managing reporting needs for the executive team.

Executive Assistant In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the Utilities/Infrastructure industry, located in Maple Grove, Minnesota. Responsibilities: • Manage and organize both electronic and hard copy records to ensure easy access and retrieval. • Process various financial documents, including check requests, purchase requisitions, and credit card statements. • Maintain and track land rights records, providing comprehensive oversight of land rights legal documents. • Prepare, review, and proofread all legal documents to ensure accuracy and compliance. • Assist in the creation and management of folders, contributing to overall office organization. • Utilize Microsoft Office and SharePoint tools to perform various administrative tasks. • Provide support to the new team member, ensuring a smooth transition and integration into the team. • Handle inbound and outbound calls, providing exceptional customer service. • Perform data entry tasks, ensuring all customer information is accurate and up-to-date. • Schedule appointments, managing team calendars efficiently. • Conduct contract audits to ensure all legal and company standards are met. • Use Mail Merge for bulk email correspondence, enhancing office efficiency. Benefits are available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Bilingual Medical Assistant Job Title: Bilingual Medical Assistant (English and Spanish)Job Description:We are seeking an empathetic and efficient bilingual medical assistant fluent in English and Spanish to join our professional healthcare team. The successful candidate will be instrumental in enhancing patient communication, satisfaction, and care by serving as a bridge between Spanish-speaking patients and other healthcare providers. This role includes clinical and administrative duties, from documenting medical histories and interpreting during exams, to scheduling appointments and managing patient records. Responsibilities:· Serve as the communication link between Spanish-speaking patients and healthcare providers to facilitate effective care.· Collect, organize, and record medical histories of patients.· Assist healthcare professionals during physical examinations and medical procedures.· Schedule patient appointments and manage patient flow within the office.· Update and maintain patient records while ensuring the strictest confidentiality.· Coordinate laboratory service, including phlebotomy, paperwork, and specimen storage.· Assist in patient education by providing appropriate bilingual materials and answering questions.· Monitor and manage inventory of medical supplies and equipment.· Answer incoming calls, attend to patient inquiries and relay messages as needed.· Comply with all safety and infection control regulations.

Legal Assistant Executive Legal Assistant Our client, the Denver office of a regional law firm seeks a 7 plus years highly experienced Executive Assistant to support the firms’ founder and Chairman. Responsibilities include, but are not limited to: • Effectively prioritize commitments and manage calendar; including coordination with administrative colleagues to schedule meetings, calls, events, and other activities • Deliver seamless engagement experiences by managing meeting logistics, including preparation, distribution, and/or printing of materials, maintenance of calendar invites and RSVPs, greeting guests, and preparing technology (video conferencing, collaboration tools, etc.) in advance • Plan for and execute executive travel arrangements, including international and domestic itineraries, bookings, and briefing materials preparation • Handle client interaction and provide telephone assistance • Prepare executive for a variety of internal and external meetings, by gathering, compiling, and reviewing briefing and logistical materials This position requires 7 plus years of experience as an Executive Assistant preferably from within a law firm or supporting high level executives. Demonstrated proficiency in Microsoft Office applications (Outlook, Word, PowerPoint) The client offers a benefits package that includes medical, dental, vision, 401k + match, profit sharing and vacation/sick/personal time off, in addition this role pays overtime for hours worked above 40 per week. This role is in-office 5 days/week. If you are interested in this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!

Legal Assistant Robert Half Legal Permanent Placement is seeking a Legal Assistant for a prestigious law firm in Hartford in the Trusts & Estates department. Candidates will be full-time in the office, enjoy exceptional benefits, pay and flexible hours. Must be open to joining a dynamic team and "stepping up" when necessary to get the job done. OT is available. <ul><li>Key Responsibilities:</li><li>Provide high-level administrative support and assistance to the department's chair.</li><li>Build and nurture client relationships through in-person interactions and phone communications.</li><li>Manage schedules, calendar appointments, and contact information for attorneys.</li><li>Support attorneys in preparing for meetings by organizing client files, arranging documentation, and providing relevant information.</li><li>Track essential dates and timelines, ensuring deadlines are consistently met and priorities remain aligned.</li><li>Assist with drafting key estate planning documents such as wills, powers of attorney, healthcare directives, and trust agreements for attorney review.</li><li>Open, close, organize, and maintain client files with a focus on estate planning matters.</li></ul>

HR Assistant-Executive Admin (Hybrid-Remote Mon/Thurs/Fri) We are offering an exciting opportunity for a Human Resources Assistant and Executive Administrator in Aventura, Florida. This role will encompass an array of responsibilities, from assisting the Executive Manager with Administrative tasks to performing day-to-day Human Resources duties. Location : AventuraSchedule: 2 days in Office, Remote Monday, Thursday and Friday Salary $55,000Benefits: percentage Medical paid for Employee, paid Holidays, paid Vacation, 401k and other Perks! Company Overview: Reputable global brand in the beauty and healthcare products sector. Offers long-term and stable careers in an exciting industry with a lot of perks! Job Overview: Human Resources Assistant - Executive AdministratorThis role reports to and assists the Executive Manager handling Human Resources tasks and cross over Administrative functions for the Executive as needed<ul><li>Performs day to day Human Resources generalist duties</li><li>Assists Executive with calendar, scheduling/meetings, travel arrangements as needed, documents and special projects</li><li>Enters Payroll and reviews time sheets and any adjustments into 3rd party software for submittal; of employees over the North America region in various offices</li><li>Maintains employee files up to date and Compliance</li><li>Handles onboarding, new employee set up, and terminations if needed</li><li>Submits all Employee FMLA, extended time off, Workman's Comp or other related compliance if and as needed</li><li>Assists Managers with Recruitment, Interview and Hiring processes as needed</li><li>Experience with Payroll software such as ADP, Paychex or Paycom is needed</li></ul>

Administrative Assistant We are seeking a skilled Administrative Assistant to become a part of our team in Warrenville, Illinois. In this role, you will be accountable for a range of tasks including processing financial transactions, offering administrative support to various team members, managing incoming calls, and delivering outstanding customer service. You will also be responsible for organizational tasks and mail-related duties. This position provides a contract to permanent employment opportunity. Responsibilities: • Manage all incoming calls, redirecting them to the relevant department or officer, and assist callers when possible. • Process cash receipts and transactions, ensuring accurate exchange of funds. • Offer comprehensive administrative support to Directors and Managers, which may include drafting business correspondence, gathering and providing information, and assisting with computer or clerical tasks. • Deliver exceptional customer service to members, answering their inquiries and directing their calls as needed. • Organize and carry out mass mailings, which includes printing letters, labeling, applying postage, and sealing envelopes. • Perform filing tasks to ensure all documents are properly stored and easily accessible. • Assist with front desk and receptionist duties as required. • Open and distribute mail to the appropriate recipients.

Administrative Assistant Supervisor This position will combine hands-on executive support with leadership responsibilities, while navigating multiple projects, priorities, and deadlines. This is a great opportunity for someone who values training and professional development opportunities and an environment where their contributions are recognized! If you’re forward thinking, passionate about anticipating the needs of those you support, and have a natural ability to lead and mentor high-performing teams, we encourage you to apply! Responsibilities:<ul><li>Manage complex calendars, including scheduling and coordinating meetings across multiple time zones.</li><li>Provide meeting support, including preparing agendas, taking minutes, and managing follow-up actions.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.</li><li>Supervise and mentor administrative team, providing guidance, training, and performance feedback.</li><li>Serve as a go-to resource, fostering a collaborative and supportive team environment.</li><li>Manage workflow delegation, ensuring efficiency and consistency across the team.</li><li>Ensure consistent administrative processes and standards are followed across the team.</li><li>Handle sensitive and confidential information with the utmost discretion.</li><li>Act as a liaison across departments, effectively communicating with all levels of the organization.</li></ul>

Next Results Page

TalentMatch®

42 results for Medical Executive Assistant

TalentMatch^®