<p>Robert Half is partnering with a reputable healthcare organization seeking a professional and service-oriented Front Desk Coordinator to serve as the first point of contact for patients, providers, and visitors. This role is ideal for an individual who thrives in a fast-paced clinical environment and is passionate about delivering an exceptional patient experience while ensuring smooth front office operations.</p><p>Position Overview</p><p>The Front Desk Coordinator is responsible for managing daily front office functions, including patient intake, appointment scheduling, insurance verification, and administrative support. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information in compliance with healthcare regulations.</p><p>Key Responsibilities</p><ul><li>Greet and check in patients in a courteous, professional manner</li><li>Schedule, confirm, and reschedule appointments using electronic medical records (EMR) systems</li><li>Verify patient insurance eligibility and collect co-pays and outstanding balances</li><li>Maintain accurate patient records and ensure proper documentation</li><li>Answer and route incoming phone calls; respond to patient inquiries</li><li>Coordinate communication between patients, providers, and clinical staff</li><li>Manage incoming/outgoing correspondence, faxes, and medical documentation</li><li>Ensure HIPAA compliance and maintain strict confidentiality of patient information</li><li>Support additional administrative projects as needed</li></ul><p><br></p>
<p>A Healthcare Company is seeking a Medical Insurance Verification Specialist to join its team. The Medical Insurance Verification Specialist will help ensure timely and accurate verification of patient insurance coverage for our healthcare facility. We’re seeking Medical Insurance Verification Specialist with at least 2 years of relevant medical insurance verification experience. Bilingual Spanish skills are a plus. Familiarity with HMO, PPO, and government insurance plans is required; surgical scheduling or support is highly valued.</p><p>Responsibilities:</p><ul><li>Verify patient eligibility, coverage, and benefits for HMO, PPO, and government insurance plans</li><li>Communicate with insurance providers and patients to resolve coverage questions and discrepancies</li><li>Document all verification activities and update patient records accurately</li><li>Collaborate with clinical and administrative staff to ensure appropriate coverage for planned procedures, including surgery</li><li>Assist patients in understanding their insurance benefits and any out-of-pocket costs</li></ul><p>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement. </p>
<p>Our client in in the local government sector based in Baltimore, Maryland is seeking a detail-oriented Insurance Verification Specialist to join their team!</p><p>Responsibilities:</p><ul><li>Conducting regular follow up and communicating with clinic patients over the phone in a detail-oriented manner.</li><li>Schedule patient visits, including new patient appointments, follow up visits, rescheduling of missed appointments, laboratory tests, and/or other medical appointments</li><li>Collecting and entering patient information such as insurance details, income, and family size into the electronic medical record.</li><li>Utilizing clinical electronic medical records for data entry and management.</li><li>Conducting patient registration, which includes obtaining demographic information.</li><li>Ensuring data accuracy while entering into a spreadsheet and the electronic medical record.</li><li>Making phone calls to patients to gather necessary details for calculating federal poverty limit.</li><li>Monitoring patient accounts and taking actions when necessary.</li></ul><p><br></p>
<p>We are looking for a dedicated Medical Front Desk Coordinator to join our team in Seattle, Washington. This is a long-term contract position that involves ensuring a smooth and detail-oriented patient experience while managing administrative tasks in a fast-paced healthcare environment. The ideal candidate will possess strong organizational skills and a commitment to delivering exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Verify patients' insurance coverage and eligibility while reviewing their benefits.</p><p>• Accurately collect copays and process payments using established procedures.</p><p>• Resolve registration discrepancies and address front-end claim edits efficiently.</p><p>• Oversee patient flow and maintain precise documentation in Epic systems.</p><p>• Handle referrals and intake for specialty services, including managing virtual referrals from One Medical.</p><p>• Communicate effectively with both clinical and administrative staff to ensure coordinated patient care.</p><p>• Provide outstanding customer service to patients while addressing inquiries and concerns.</p><p>• Ensure the reception area operates smoothly, including managing multi-line phone systems and inbound calls.</p>
<p>We are looking for a dedicated Insurance Referral Coordinator to join our client's team. In this role, you will play a crucial part in managing prior authorizations for prescription medications and medical services, ensuring patients receive timely and appropriate care. This is a long-term contract position within the healthcare industry, offering an excellent opportunity to contribute to patient-centered care.</p><p><br></p><p>Responsibilities:</p><p>• Review and gather necessary documentation, including medical records and physician recommendations, to support prior authorization requests.</p><p>• Submit and track authorization requests with insurance providers, ensuring timely approvals for prescribed medications and medical services.</p><p>• Communicate effectively with patients, healthcare providers, and insurance representatives to address authorization-related issues and facilitate resolutions.</p><p>• Monitor and update the status of authorization requests, notifying healthcare teams about approvals, denials, or pending cases.</p><p>• Stay informed about insurance policies and regulations to enhance efficiency and compliance in the authorization process.</p><p>• Analyze trends in insurance denials and collaborate with teams to resolve escalations, appeals, or resubmissions.</p><p>• Maintain accurate and secure records of authorization activities in compliance with healthcare guidelines.</p><p>• Provide support in identifying process improvements to streamline prior authorization workflows.</p>
<p>Step Into Success as a Pre-Access Coordinator 🚀</p><p><br></p><p><strong>Make a difference before care even begins</strong></p><p>Do you thrive in a fast-paced, organized environment and enjoy helping others feel supported and confident? Are you someone who takes pride in getting the details right while creating a welcoming experience? If so, we have an exciting opportunity for you!</p><p><br></p><p>As a <strong>Pre-Access Coordinator</strong>, you’ll play a critical role in the patient journey—serving as the first point of connection and ensuring every visit starts smoothly, clearly, and stress-free.</p><p><br></p><p><strong>Why This Role Stands Out</strong></p><p>This position sits at the heart of the healthcare experience. You’ll combine customer service, administrative expertise, and financial coordination to help patients feel informed and cared for—before they ever step into the office. Your work directly supports patient satisfaction and operational efficiency across the practice.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li><strong>Create a great first impression:</strong> Greet patients, assist with check-in and check-out, and ensure accurate demographic and insurance information</li><li><strong>Keep processes moving:</strong> Complete insurance verifications, manage referrals, and maintain accurate patient accounts</li><li><strong>Provide financial clarity:</strong> Offer upfront financial counseling and assist with payment processing to reduce surprises</li><li><strong>Coordinate with confidence:</strong> Schedule appointments, manage medical records, and follow established Pre-Access procedures</li><li><strong>Support daily operations:</strong> Handle phone inquiries, referrals, and opening/closing duties to keep the office running smoothly</li></ul><p><strong>Why You’ll Love Working Here</strong></p><ul><li>A collaborative, supportive team environment</li><li>Opportunities to grow your skills within healthcare administration</li><li>Meaningful work that improves the patient experience every single day</li></ul><p>Your expertise and passion for patient care start here. Let’s elevate your career while making a real impact on patients’ lives.</p><p><br></p><p><strong>Apply today or call to learn more:</strong></p><p> 📞 Reach out to <strong>Christin, Lydia, or Erin</strong> at <strong>563-359-7535</strong></p><p><br></p>
<p>We are currently seeking an experienced and dynamic <strong>Director of Patient Access</strong> to join a healthcare organization in Appleton, WI. This critical leadership role offers you the opportunity to oversee all patient access operations, drive process improvements, and provide strategic direction to ensure exceptional service for patients and their families.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead and manage all functions related to patient registration, scheduling, insurance verification, pre-authorization, and admissions</li><li>Develop and implement policies and procedures to maximize efficiency, patient satisfaction, and regulatory compliance</li><li>Mentor, train, and supervise a team of patient access managers and staff</li><li>Utilize data-driven insights to identify areas for process improvement and implement best practices</li><li>Partner with other departments, including revenue cycle, finance, and clinical teams, to ensure smooth patient flow and positive patient experiences</li><li>Monitor key performance indicators and ensure department goals are met</li></ul><p><br></p>
<p>We are looking for a dedicated Medical Billing Specialist. In this Contract to permanent position, you will play a vital role in ensuring accurate and efficient processing of medical claims, helping the organization maintain compliance and achieve timely reimbursements. This role requires a keen eye for detail and a strong understanding of medical billing processes and terminology.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit accurate medical claims to insurance providers for reimbursement.</p><p>• Verify patient information, including demographics and insurance details, to ensure claims are processed correctly.</p><p>• Review denied or unpaid claims, identify issues, and submit appeals to resolve discrepancies.</p><p>• Communicate effectively with insurance companies, patients, attorneys, and healthcare providers to address billing inquiries.</p><p>• Maintain compliance with patient confidentiality regulations and organizational standards.</p><p>• Monitor and manage accounts receivable, ensuring timely follow-up on outstanding balances.</p><p>• Collaborate with team members to improve billing procedures and enhance operational efficiency.</p><p>• Maintain accurate records of billing activities and updates within electronic medical systems.</p>
We are looking for an organized and detail-oriented Project Coordinator to join our team in Westerville, Ohio. This is a long-term contract position where you will play a crucial role in managing financial operations, ensuring compliance with project requirements, and contributing to the overall success of multiple projects. The ideal candidate will possess strong coordination skills and a solid foundation in financial management to effectively support project teams.<br><br>Responsibilities:<br>• Develop and implement processes, tools, training, and governance related to project financials, including budget tracking, expense management, invoicing, and revenue recognition.<br>• Collaborate with internal departments such as credit, finance, and procurement to ensure project requirements are met efficiently.<br>• Conduct comprehensive analysis of client contracts to determine billing deadlines, payment terms, and other financial stipulations.<br>• Oversee accounts payable processes, ensuring vendor invoices are processed and sales tax is accurately accounted for.<br>• Manage subcontractor payments, ensuring compliance with lien waivers, contracts, and insurance requirements before scheduling payments.<br>• Coordinate the periodic close process by posting or accruing all client bills and project costs in a timely manner.<br>• Update and maintain insurance documentation for project assets and rentals in collaboration with project teams.<br>• Work closely with project managers to create detailed action plans addressing resources, budgets, and project timelines.<br>• Ensure smooth financial closeout of projects, including final contract verification and resolution of subcontractor payments.<br>• Supervise ongoing projects, maintaining workflow efficiency and team coordination while managing project-related paperwork and documentation.
<p>We are seeking a detail-oriented and experienced <strong>RCM Eligibility Specialist</strong> to join our team on a <strong>contract-to-hire</strong> basis. This <strong>fully remote</strong> position plays a critical role in ensuring the timely and accurate financial clearance of patient accounts.</p><p>The ideal candidate thrives in a fast‑paced environment, is meticulous in their work, and has a strong background in eligibility verification, claim error resolution, and clean claim submission.</p><p><br></p><p><strong>Responsibilities</strong></p><p><strong>1. Eligibility Verification</strong></p><ul><li>Conduct thorough reviews of patient insurance coverage and benefit eligibility for laboratory services.</li><li>Communicate with teammates, clinics, patients, and insurance companies to verify coverage and resolve discrepancies.</li><li>Accurately document eligibility information within the revenue cycle management system.</li></ul><p><strong>2. Claim Error Processing</strong></p><ul><li>Analyze and resolve claim errors identified by the RCM system, including coding and billing discrepancies.</li><li>Collaborate with teammates to resolve errors and ensure compliance with internal policies and procedures.</li><li>Identify and resolve issues related to medical necessity.</li><li>Perform other duties as assigned.</li></ul>
<p>A busy company in the Rockaway area is seeking an Accounts Payable Supervisor/Manager to join their team. This Accounts Payable Supervisor/Manager will get the chance to join a growing organization that offers a flexible work schedule and career growth. The ideal Accounts Payable Supervisor/Manager will have prior supervisory experience and has optimized accounts payable operations, preferably helped in going paperless. Other responsibilities of this Accounts Payable Supervisor/Manager will include but not be limited to: </p><p><br></p><p>Accounts Payable Supervisor/Manager Responsibilities:</p><p>• Conduct thorough audits of current accounts payable workflows to identify inefficiencies and implement paperless solutions that improve productivity.</p><p>• Manage digital documentation within the accounting system, ensuring records are accurate and accessible.</p><p>• Supervise the collection and verification of vendor documents, such as W-9s and insurance certificates, to ensure full compliance.</p><p>• Collaborate with leadership to update and maintain digital cash flow spreadsheets for real-time tracking of project expenses.</p><p>• Transition vendor payments from traditional methods to electronic platforms, such as virtual cards, to enhance security and operational efficiency.</p><p>• Organize and store accounts payable documentation in a structured cloud-based environment to streamline audit processes.</p><p>• Lead and mentor accounts payable team members, supporting growth and ensuring adherence to best practices.</p><p>• Monitor payment schedules and ensure timely processing to maintain healthy vendor relationships.</p><p>• Develop and enforce policies related to accounts payable operations to align with company goals.</p><p><br></p><p>This Accounts Payable Supervisor/Manager position is paying between $80,000 and $90,000 annually depending on experience. If interested in this Accounts Payable Supervisor/Manager role, apply today! </p>
<p>We are looking for a detail-oriented Accounts Recievable Clerk to join our team in Jacksonville, Florida. In this role, you will play a critical part in ensuring timely and accurate processing of physician billing and vendor payments while maintaining compliance with established procedures. This is a long-term contract position ideal for professionals with expertise in accounts payable/receivable and proficiency in Great Plains software. The position is fully in-office, offering a collaborative environment to enhance efficiency and contribute to organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices accurately to ensure timely payment to vendors.</p><p>• Manage weekly check runs, ensuring all checks are appropriately distributed and mailed.</p><p>• Update and maintain vendor files, including collecting W-9 forms and resolving payment discrepancies.</p><p>• Upload vendor invoices into Great Plains software to track expenses effectively at the patient level.</p><p>• Ensure compliance with Medicare regulations and contractual agreements during payment processing.</p><p>• Investigate and resolve any issues related to vendor payments or accounts payable discrepancies.</p><p>• Monitor and manage recurring payables to maintain consistency and accuracy.</p><p>• Collaborate with internal teams to ensure payments align with contract pricing and care-related expenses.</p><p>• Identify opportunities for process improvements and implement technology to streamline accounts payable operations.</p><p>• Maintain accurate financial records and ensure all payments are properly coded to general ledger accounts.</p>
We are looking for a dedicated Medical Claims Specialist to join our healthcare team in Federal Way, Washington. This long-term contract position involves working to resolve medical claims efficiently while ensuring compliance with insurance policies and regulations. The role requires strong analytical skills and attention to detail to address complex issues and maintain high productivity standards.<br><br>Responsibilities:<br>• Conduct detailed benefit verification for patient insurance coverage to ensure accurate claims submission.<br>• Investigate and resolve unpaid or denied claims by analyzing root causes and utilizing available resources.<br>• Communicate effectively with insurance payers to address claim issues and facilitate timely payment.<br>• Interpret insurance contracts and regulations, ensuring compliance with state and employer-specific requirements.<br>• Participate in virtual meetings promptly, adhering to meticulous standards and security protocols.<br>• Utilize secure systems to manage sensitive data in a remote environment.<br>• Verify insurance authorizations and approvals accurately to support seamless claim processing.<br>• Collaborate with team members to resolve complex payment barriers and ensure smooth operations.<br>• Manage and resolve a set number of complex accounts daily, meeting productivity expectations.<br>• Respond promptly to supervisor and leadership inquiries during work hours, maintaining a high level of accountability.
We are seeking an Administrative Coordinator to join our team in Orlando, Florida. This Contract to permanent position involves supporting high-level administrative tasks, including board meeting coordination, recordkeeping, and correspondence. The ideal candidate will excel in managing schedules, organizing documents, and communicating effectively with stakeholders.<br><br>Responsibilities:<br>• Compile and distribute agenda packages for board meetings while ensuring all necessary documentation is prepared and shared with relevant parties.<br>• Coordinate the board agenda process by liaising with internal departments and legal counsel to verify document accuracy and approvals.<br>• Provide coverage during the Senior Manager’s absence, including meeting preparations and addressing board member requests.<br>• Track board member terms, appointments, and compliance with ethics and training requirements.<br>• Maintain detailed records of board activities, resolutions, and official documents, including notarizing and attesting as needed.<br>• Perform duties as Recording Secretary, such as scheduling meetings, preparing minutes, and following up on action items.<br>• Draft clear and concise correspondence and reports as required.<br>• Support workshops, special projects, and events by organizing data, designing presentations, and compiling information from multiple sources.<br>• Coordinate travel arrangements and prepare complex expense reports for senior management, including international travel.<br>• Serve as a backup for travel coordination and expense reporting for the Chief Executive Officer.
We are looking for a detail-oriented Logistics Coordinator to join our team on a contract basis in Long Beach, California. In this role, you will be responsible for managing various logistics operations, including calibration tasks, temperature surveys, and system accuracy checks, while ensuring compliance with industry standards. The position requires a high level of precision, strong communication skills, and adaptability to local travel demands.<br><br>Responsibilities:<br>• Perform on-site calibration and certification of laboratory instruments to ensure accuracy and reliability.<br>• Conduct temperature uniformity surveys and prepare thermocouples for testing purposes.<br>• Verify system accuracy and produce detailed certification reports in compliance with quality standards.<br>• Collaborate with office staff to address customer needs and deliver excellent service.<br>• Ensure all tasks are completed promptly while adhering to safety and quality protocols.<br>• Travel locally within a 200-mile radius to fulfill service requirements and maintain flexibility with work hours.<br>• Utilize mechanical skills and hands-on aptitude to operate and maintain test equipment.<br>• Accurately read and interpret laboratory devices such as thermometers and other measuring instruments.<br>• Maintain organized documentation for calibration results and other logistics-related activities.<br>• Adhere to company policies and procedures, including driving record checks and drug screenings.
<p>We are seeking an experienced, hands-on <strong>Commercial Property Manager</strong> to oversee the financial and operational performance of a diverse portfolio of <strong>office and industrial properties</strong>. The ideal candidate is a proactive, detail-oriented professional with strong financial acumen, a deep understanding of commercial property operations, and proven experience working with <strong>institutional ownership structures</strong>. This role requires the ability to manage assets in alignment with investor standards, management agreements, and best-in-class operational practices.</p><p>Key Responsibilities</p><ul><li>Prepare and manage <strong>annual operating budgets</strong> for assigned properties</li><li>Administer and reconcile <strong>CAM, real estate tax, and operating expense recoveries</strong>, including estimated billings and <strong>annual CAM reconciliations</strong> (must-have)</li><li>Ensure accuracy and compliance of all pass-through expenses in accordance with lease terms and institutional reporting standards</li><li>Produce and review <strong>monthly financial reports</strong> in accordance with management agreements and investor requirements</li><li>Conduct regular <strong>on-site property inspections</strong> to ensure maintenance, safety, and operational standards are met</li><li>Verify lease commencement dates and <strong>abstract leases</strong> for internal systems and reporting</li><li>Oversee <strong>rent collections</strong>, monitor delinquencies, and coordinate default proceedings when necessary</li><li>Approve and process <strong>accounts payable and accounts receivable (AP/AR)</strong></li><li>Maintain strong <strong>tenant and client relationships</strong>, delivering a high level of customer service</li><li>Coordinate <strong>vacant space turnover</strong>, readiness, and support leasing efforts</li><li>Manage <strong>insurance requirements</strong> for properties and vendors, ensuring compliance with ownership standards</li><li>Evaluate service contract needs; prepare scopes of work, solicit bids, negotiate terms, and oversee vendor performance</li><li>Develop and administer <strong>preventative maintenance programs</strong> to protect asset value and mitigate operational risk</li></ul><p><br></p>
<p>A Behavioral Health Company in Long Beach is in the need of a Lead Medical Billing Operations Coordinator. The Lead Medical Billing Operations Coordinator will oversee the daily operations of the billing department and ensure compliance with mental health contract requirements. The Lead Medical Billing Operations Coordinator must have behavioral health experience. </p><p><br></p><p>Responsibilities:</p><p>• Supervise and provide daily guidance to billing staff, ensuring adherence to established procedures.</p><p>• Conduct training, coaching, and performance evaluations for team members, supporting their growth and attention to detail.</p><p>• Review billing documentation and workflows to ensure accuracy and compliance with established protocols.</p><p>• Address claim denials by analyzing monthly revenue reports and implementing corrective measures.</p><p>• Collaborate with Quality Assurance staff to update administrative sections of client files as needed.</p><p>• Process electronic billing efficiently, ensuring clean and accurate claims using available technology.</p><p>• Reconcile billing reports for the Department of Mental Health and Behavioral Health Services, ensuring compliance with agency standards.</p><p>• Partner with the Billing Director to implement new procedures and provide operational feedback.</p><p>• Organize and facilitate departmental meetings and training sessions to improve team performance.</p><p>• Attend required meetings and training sessions to stay updated on internal and external systems relevant to billing operations.</p>
We are looking for a detail-oriented Billing Coordinator to join our team in Augusta, Maine. This is a long-term contract position, ideal for someone with strong technical skills and a background in billing processes. In this role, you will play a key part in managing invoices, ensuring accuracy, and maintaining efficient billing operations.<br><br>Responsibilities:<br>• Prepare and issue accurate billing statements and invoices in a timely manner.<br>• Utilize Microsoft Excel to organize, analyze, and manage billing data effectively.<br>• Edit and format documents using PDF editing tools to ensure proper documentation.<br>• Maintain and update billing systems to ensure seamless operations.<br>• Collaborate with internal departments to resolve billing discrepancies and ensure customer satisfaction.<br>• Monitor and follow up on outstanding payments to support collection efforts.<br>• Generate detailed reports on billing activities for management review.<br>• Ensure compliance with company policies and industry standards in all billing tasks.<br>• Identify opportunities to improve billing processes and recommend solutions.
<p>We are looking for a detail-oriented Medical Billing Specialist to join our team on a contract basis in Eugene, Oregon. In this role, you will play a critical part in managing insurance claims, ensuring accurate billing, and maintaining compliance with Medicare and other insurance standards. </p><p>Responsibilities:</p><p>• Process and follow up on denied insurance claims to ensure timely resolution.</p><p>• Verify and update insurance information for accuracy and compliance.</p><p>• Manage Medicare billing processes while handling limited amounts of other insurance claims.</p><p>• Utilize electronic health record systems to monitor and document billing activities.</p><p>• Collaborate with team members to maintain accurate records and streamline billing workflows.</p><p>• Ensure compliance with healthcare regulations and insurance requirements.</p><p>• Perform data entry and analysis using Microsoft Excel to support billing operations.</p><p>• Communicate with insurance providers to address discrepancies and secure payments.</p><p>• Maintain organized documentation and records to facilitate audits and reporting.</p>
<p>We are looking for a detail-oriented Billing Coordinator for a Port Washington, WI area organization. This role is essential in ensuring accurate and efficient billing operations, supporting the organization's financial processes, and contributing to overall client satisfaction. The ideal candidate will have strong analytical skills and a commitment to maintaining precise records.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue accurate invoices to clients in a timely manner.</p><p>• Manage accounts receivable processes, ensuring all payments are tracked and recorded properly.</p><p>• Reconcile billing discrepancies and resolve any client inquiries related to invoices.</p><p>• Maintain organized financial records and documentation for auditing and reporting purposes.</p><p>• Collaborate with internal teams to ensure billing accuracy and adherence to company policies.</p><p>• Generate reports using Microsoft Excel to analyze billing data and identify trends.</p><p>• Review and update billing procedures to improve efficiency and compliance.</p><p>• Monitor outstanding balances and follow up on overdue accounts.</p><p>• Assist in preparing financial summaries and reports for management review.</p>
<p>We are looking for a detail-oriented Benefits Administration Coordinator to join our team in Fort Lauderdale, Florida. This is a contract position that requires strong organizational skills and the ability to handle multiple administrative tasks efficiently. The Benefits Administrative Coordinator supports the Human Resources team by serving as a front-line resource for employee benefits inquiries and assists with the coordination and administration of benefits data and documentation. This role is detail-oriented, highly organized, and requires a service-minded and confidential approach to sensitive information. Mon - Fri: 8am - 5pm.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Employee Support & Intake</strong></p><ul><li>Serve as the first point of contact for employees with basic benefits questions.</li><li>Document, track, and follow up on employee issues through resolution while maintaining exceptional service and professionalism.</li></ul><p><strong>Data & System Coordination</strong></p><ul><li>Accurately verify and validate employee demographic data in HRIS (Paylocity), as well as with insurance carriers.</li><li>Maintain records of benefit enrollments, waivers, and dependent coverage.</li><li>Regularly audit benefits elections versus carrier files, flag discrepancies for review.</li><li>Exhibit proficiency and comfort with spreadsheets and data tracking.</li></ul><p><strong>Document & Task Management</strong></p><ul><li>Maintain Open Enrollment trackers and monitor forms, deadlines, and outstanding documentation.</li><li>Support the upload and storage of benefits-related documents in the HRIS.</li></ul><p><strong>Broker & Vendor Coordination</strong></p><ul><li>Schedule and coordinate meetings with brokers, vendors, and external partners as directed.</li><li>Send follow-up communications and track action items related to benefits administration.</li></ul><p><br></p>
We are looking for a dedicated Residence Billing Coordinator to join our team in Santa Barbara, California. In this long-term contract position, you will play an integral role in managing billing operations, ensuring accurate financial transactions, and delivering exceptional customer service. This opportunity is ideal for candidates with strong organizational skills and a passion for maintaining efficient financial processes.<br><br>Responsibilities:<br>• Process and reconcile accounts receivable transactions to ensure accurate financial records.<br>• Manage customer billing inquiries, providing solutions and clear communication to resolve complex account issues.<br>• Oversee the preparation and distribution of housing-related billing statements, coordinating with Housing and Residential Services.<br>• Audit payment plans and ensure timely application of payments, including the assessment of late fees when necessary.<br>• Review and maintain financial aid files to confirm adherence to policies and procedures.<br>• Supervise front-line customer service staff, including scheduling, training, and performance evaluations.<br>• Conduct daily balancing of financial journals and registration payment processing.<br>• Identify opportunities for service improvements to enhance efficiency during peak workloads.<br>• Utilize computerized billing systems to streamline operations and maintain data accuracy.<br>• Provide thorough and attentive guidance to customers regarding billing and payment processes.
We are looking for an experienced Payroll Supervisor, Manager, or Director to join a well-established heavy civil contracting company in Queens Village, New York. This role is part of a dynamic Finance and Accounting team and focuses on overseeing payroll operations for a workforce of over 300 employees. The ideal candidate will bring expertise in payroll management, compliance, and systems integration within the construction or field-based industries.<br><br>Responsibilities:<br>• Manage comprehensive payroll operations, ensuring accurate processing for hourly, salaried, and project-based employees.<br>• Calculate and verify complex pay components such as overtime, prevailing wages, bonuses, and retroactive adjustments.<br>• Ensure compliance with wage laws, certified payroll requirements, and union agreements.<br>• Handle payroll tax filings, W-2 submissions, and administer deductions including 401k contributions and garnishments.<br>• Conduct audits and resolve inquiries related to payroll, insurance, and union compliance.<br>• Maintain and reconcile payroll systems and records, ensuring alignment with general ledger and job costing systems.<br>• Prepare detailed payroll reports for management and collaborate with accounting teams.<br>• Support employee onboarding and offboarding processes with respect to payroll policies and documentation.<br>• Develop and implement improved payroll procedures to enhance efficiency and accuracy.<br>• Educate employees on payroll policies, deductions, and statements while maintaining confidentiality.
<p>We are looking for an experienced Office Manager to join our team in Madera, California. This role is integral to our management team and involves overseeing daily operations, ensuring accurate financial processes, and maintaining a supportive and productive office environment. The ideal candidate will bring strong bookkeeping expertise and organizational skills to help our business thrive.</p><p><br></p><p>Responsibilities:</p><p>• Match invoices and receipts to verify billing accuracy and reconcile financial records.</p><p>• Oversee payroll processes, including verifying timecards and handling biweekly payroll tasks.</p><p>• Manage accounts receivable and deposit checks on a weekly basis.</p><p>• File and maintain compliance logs, including worker’s compensation claims and heavy use tax schedules.</p><p>• Coordinate employee-related processes such as onboarding paperwork, health insurance enrollment, and handbook updates.</p><p>• Track and report employee health insurance statuses monthly for compliance purposes.</p><p>• Reconcile credit card statements and itemize expenses for accurate record keeping.</p><p>• Maintain the office calendar by scheduling meetings, tracking events, and managing time-off requests.</p><p>• Order and manage office supplies, as well as supplies for other departments as needed.</p><p>• Collaborate with attorneys and accountants to ensure proper filing and submission of business documents.</p><p><br></p><p>If interested in learning more, message Ross Wheeler on Linked In. </p>
<p>We are looking for a dedicated Intake Coordinator to join our team on a contract basis in Burlingame, California. In this role, you will oversee the admission process for new patients, ensuring smooth coordination of care and accurate documentation. This position requires strong organizational skills and the ability to manage multiple responsibilities efficiently while maintaining excellent communication with patients and healthcare professionals. The hours are Sunday-Thursday 8:30AM-5:00PM. Do not miss out, Apply today! </p><p><br></p><p>Responsibilities:</p><p>• Receive and process patient referrals from physicians and healthcare facilities, initiating the intake process promptly.</p><p>• Coordinate patient care by assigning case managers and clinicians to ensure timely admissions within a 48-hour timeframe.</p><p>• Accurately enter new patient information into the system, verifying all demographic and medical details.</p><p>• Conduct insurance eligibility checks and verify reimbursement availability for services.</p><p>• Communicate effectively with patients and families through follow-up calls, offering clear and supportive guidance.</p><p>• Schedule patient visits in accordance with prescribed discipline and visit frequency requirements.</p><p>• Manage various administrative tasks to support daily workflow and ensure seamless operations.</p><p>• Collaborate with clinical teams to ensure all patient needs are met efficiently and professionally.</p>
