475 results for Front Desk Coordinator

Front Desk Coordinator We are looking for a Front Desk Coordinator to join our team in Chicago, Illinois. As a Front Desk Coordinator, you will be responsible for managing front desk operations, organizing space, answering phones, and scheduling meetings and events. This role offers a short-term contract employment opportunity. Responsibilities: • Oversee the management of front desk operations. • Ensure the optimal organization of workspace. • Handle incoming calls and redirect them as necessary. • Schedule and coordinate meetings and events. • Serve as a Facility Service Coordinator, addressing any facility-related issues.

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in Seattle, Washington. In this role, you will be primarily responsible for managing front desk operations within our facility, ensuring optimal organization and efficiency. Responsibilities: • Coordinate and manage all front desk activities • Handle incoming phone calls and redirect them as necessary • Organize and schedule meetings and events • Ensure the facility space is organized and well-maintained • Address and resolve any issues or inquiries related to front desk operations • Perform Receptionist duties as needed.

Front Desk Coordinator Robert Half is seeking a detail-oriented and personable Front Desk Coordinator to be the face of a dynamic organization that’s making strides in groundbreaking scientific advancements. Key Responsibilities<ul><li>Greeting and directing visitors in a professional, friendly manner.</li><li>Answering and managing incoming calls, emails, and correspondence.</li><li>Scheduling appointments, meetings, and conference room bookings.</li><li>Maintaining the front desk area to ensure it is organized, clean, and safe.</li><li>Supporting administrative tasks, such as data entry, mail distribution, and ordering office supplies.</li><li>Managing incoming and outgoing deliveries, including liaising with courier services.</li><li>Assisting with onboarding processes for new hires, such as coordinating access and handling administrative packets.</li><li>Acting as a liaison between office teams and external vendors when needed.</li></ul>

Front Desk Coordinator This job would be the best for someone who is a positive self-starter, and eager to thrive in a dynamic environment. Robert Half is looking for friendly, flexible candidates who love taking initiative, for a Front Desk Coordinator position for a luxury Hotel in Waikiki, Hawaii. If you are well-organized and motivated, you might be a good fit! Candidates looking for Front Desk Coordinator opportunities will be interested in this short-term contract vacancy in the Honolulu, Hawaii area. What you get to do every day- Provide concierge services- Greet and check in/out guests- Handle deliveries and reservation requests- Validate parking- Assist with rental items- Generate reports- Work with vendors- Provide top notch customer service- Other administrative duties as assigned

Front Desk Coordinator We are providing an opportunity for a Front Desk Coordinator to join our team based in Charlotte, North Carolina. As a Front Desk Coordinator, you will be instrumental in maintaining a smooth running front office through efficient administrative support, high-level customer service, and effective communication. This role offers a contract to permanent employment opportunity. Responsibilities: • Handle multi-line phone system to respond to incoming calls promptly and professionally. • Perform data entry tasks and maintain organized files to ensure accurate and timely customer service. • Utilize Microsoft Excel, Microsoft Word, and Microsoft Outlook to manage, track, and communicate information effectively. • Offer concierge services to provide superior customer experience. • Use your interpersonal skills to communicate effectively with team members and customers. • Process customer inquiries and resolve any issues that arise, ensuring customer satisfaction. • Monitor customer accounts and take the necessary action to maintain the accuracy of records.

Front Desk Coordinator We are offering a long-term contract employment opportunity for a Front Desk Coordinator. This role involves a variety of tasks within the healthcare industry, including data entry and customer service. Responsibilities: • Efficiently handle incoming calls on a switchboard with 10-30 lines • Perform data entry tasks with a focus on accuracy • Utilize basic office skills to manage and organize work • Ensure customer inquiries are resolved in a timely and detail-oriented manner • Monitor customer accounts and take necessary actions as required • Maintain a high level of customer service at all times • Accurately process customer credit applications • Keep customer credit records up to date and precise.

Front Desk Coordinator e’re looking for a skilled Front Desk Coordinator to serve as the first point of contact for visitors, clients, and team members. This role is vital to ensuring the front office operates seamlessly while providing outstanding customer service. Key Responsibilities:<ul><li>Welcome all visitors and clients with a friendly, professional attitude.</li><li>Handle incoming calls, route communication, and manage messages efficiently.</li><li>Schedule appointments and maintain front desk calendars.</li><li>Ensure the reception area is organized, professional, and fully equipped.</li><li>Perform administrative tasks including filing, data entry, and document management.</li><li>Assist in managing office supplies inventory and ordering as needed.</li><li>Provide coordination support to internal teams for meetings and events.</li></ul>

Front Desk Coordinator We are offering a permanent employment opportunity for a Front Desk Coordinator in Cypress, Texas, United States. As the Front Desk Coordinator, you will be at the heart of our operations, ensuring smooth functioning of the office and providing excellent service to our visitors. Your main duties will involve managing the front desk, responding to multi-line phone system, scheduling appointments, and assisting with administrative tasks. Responsibilities: • Oversee the front desk operations to ensure smooth workflow • Welcome and guide visitors to their respective destinations • Handle a multi-line phone system, answer incoming calls and route them to the appropriate party • Schedule appointments in a timely and organized manner • Uphold office security protocols to protect the company and its visitors • Manage incoming and outgoing correspondence to maintain communication flow • Keep track of supply inventory to ensure availability of necessary resources • Provide administrative assistance to support daily office operations • Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word for data entry and organizing files • Deliver superior customer service and concierge services, reflecting the company's commitment to quality.

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in the non-profit sector, located in Austin, Texas. The workplace environment will primarily involve front desk and administrative responsibilities. Responsibilities: • Managing the organization and presentation of the front desk area. • Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required. • Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information. • Daily collection and sorting of mail from the front of the HQ building. • Sending outgoing mail, including certified mail and FedEx. • Overseeing inventory, ordering supplies, and stocking common areas and breakrooms. • Maintaining office equipment and supplies. • Decorating the lobby and breakroom for holidays and events as appropriate. • Setting up, rotating, and cleaning conference rooms throughout the day for all meetings. • Managing the conference room calendar and aiding in resolving conflicts as needed. • Coordinating group lunch orders for internal meetings and customer meetings as requested. • Liaising with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc. • Managing vehicle maintenance, insurance, gas receipts, registration, and usage. • Assisting HR with new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials. • Ordering business cards for new and existing employees. • Overseeing employee badging and access. • Assisting in the planning and execution of company events and initiatives. • Undertaking other special projects as needed for all departments.

Front Desk Coordinator Front Desk CoordinatorFront Desk Coordinator (Reception Area Coordinator) OpeningWe currently have an open position for a well-organized and motivated Front Desk Coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.How you will make an impact· Greet and direct all visitors including vendors, clients and customers· Ensure completion of paperwork, sign-in and security procedures · Handle special administrative projects, including overflow work from department and executive assistantsPlease apply online or through our Robert Half app

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in Kirkland, Washington. This role is pivotal in the mortgage and construction industry, where your main function will be to facilitate day-to-day operations at the front desk, manage payments, and ensure customer satisfaction. Responsibilities: • Take charge of the front desk, handling incoming phone calls and assisting visitors with payment procedures • Leverage your skills in administrative assistance and data entry to manage essential documents and titles • Provide concierge services to meet customer needs and resolve their inquiries • Utilize Microsoft Suite, including Word and Excel, to maintain accurate records and organize files • Handle mail and UPS shipping duties to ensure smooth office operations • Use your interpersonal skills to deliver excellent customer service, fostering a welcoming environment for all visitors • Utilize Microsoft Outlook to manage calendars and schedule appointments efficiently • Show your self-driven nature by proactively identifying and addressing issues that may impact office operations

Front Desk Coordinator We are offering a contract to hire employment opportunity for a Front Desk Coordinator based in Placerville, California, United States. This role is within the industry and requires the coordination of front office tasks, providing high-quality customer service, and offering administrative support when required. Responsibilities: • Manage front office tasks meticulously and efficiently. • Provide exceptional customer service and handle incoming calls and correspondence in a detail-oriented manner. • Maintain a detailed log of phone calls, respond promptly, and forward inquiries to the appropriate team members. • Warmly welcome clients upon arrival and ensure their comfort during their visit. • Schedule appointments carefully and manage attorney calendars effectively. • Ensure meeting rooms are well-organized and prepared for client consultations. • Handle incoming and outgoing mail swiftly and efficiently. • Assist with light administrative duties as needed. • Maintain cleanliness and detail-oriented appearance of common areas. • Use Microsoft Word, Excel, and Outlook proficiently for various tasks.

Front Desk Coordinator We are offering a permanent employment opportunity for a Front Desk Coordinator in the commercial property management industry, located in Phoenix, Arizona, United States. The role involves a blend of in-office and remote work and centers around providing administrative assistance, managing tenant communication, and ensuring smooth office operations. Responsibilities • Act as the primary contact for all tenant-related inquiries, addressing them in a detail oriented and efficient manner. • Maintain up-to-date records of vendor services, including maintenance, janitorial, and landscaping, and follow up on invoices and service confirmations. • Manage and streamline office operations, including stock levels of office supplies and office organization. • Collaborate with team members to improve operational efficiency and provide administrative support for special projects. • Assist tenants with various requests related to building operations and services, and ensure timely resolution of maintenance requests. • Coordinate and communicate tenant requests and maintenance issues with the relevant team members. • Help in the process of requesting and tracking vendor services, including obtaining quotes, scheduling appointments, and confirming completion of work. • Assist with scheduling tenant meetings or events, ensuring all logistics are handled smoothly. • Prepare and distribute communications and memos to tenants and team members as directed. • Maintain and update property files and records in the company’s management system.

Front Desk Coordinator The Receptionist is responsible for directing all phone calls, professionally greeting and directing visitors, coordinating shipping/receiving for mail and packages, ordering office supplies, and performing administrative duties as needed. Essential Functions · Professionally welcome and direct all visitors.· Operate telephone system and direct incoming and inter-office calls.· Supply information to callers and page individuals as needed.· Schedule conference calls and meeting rooms.· Coordinate shipping / receiving process for all packages.· Creation of documents and labels.· Process expense reports. · Assist the Accounting Team with Invoice and check uploads, and other various tasks as needed.· Sort and distribute all mail, faxes, and packages.· Order office supplies and track inventory.· Prepare agendas, and action item follow-ups as needed.· Conduct research and prepare reports as needed.· Maintain a professional office lobby area, including setting up holiday decorations as needed. · Perform other miscellaneous administrative duties and jobs as needed. Qualifications · Previous receptionist or administrative experience. · Strong organizational skills and the ability to multi-task.· Professional verbal and written communication skills.· Proficiency in MS Office. Working Conditions· Location – This position will work out of the Scottsdale office. · Office environment – extensive sitting at desk and computer; some standing, bending at the waist, stooping and reaching required; ability to lift 5-20 pounds occasionally. · Schedule: 7:30am – 4:00pm Monday through Friday.

Front Desk Coordinator Robert Half is partnering with a well-established and fast-growing company in San Marcos, CA, to find a dynamic and detail-oriented Front Desk Coordinator. This is an exceptional opportunity for someone who thrives in a people-facing role, is highly organized, and is passionate about providing a positive first impression. Join a company that values its team and promotes a culture of excellence and support. The ideal candidate will have exceptional communication skills, a welcoming demeanor, and the ability to manage multiple tasks while ensuring a seamless office environment. Key Responsibilities:Front Desk Management and Office Support:<ul><li>Serve as the first point of contact for visitors, clients, and employees, greeting everyone with professionalism and warmth.</li><li>Answer and direct incoming phone calls, emails, and inquiries efficiently, providing clear and accurate information.</li><li>Manage the front desk area, maintaining a tidy, professional, and welcoming workspace.</li><li>Coordinate mail, packages, and deliveries, ensuring proper distribution and tracking.</li><li>Assist with office supply inventory, ordering supplies, and overseeing general office maintenance requests.</li></ul>Scheduling and Coordination:<ul><li>Maintain visitor logs, ensuring compliance with organizational security and confidentiality protocols.</li><li>Schedule and confirm appointments for staff, clients, and managers, keeping calendars organized and up to date.</li><li>Support meeting preparation by arranging conference rooms, printing materials, and coordinating catering services as needed.</li></ul>Administrative Assistance:<ul><li>Provide light administrative support to various departments, including data entry, filing, and document organization.</li><li>Assist with onboarding activities for new hires, such as setting up workspaces and distributing materials.</li><li>Collaborate with team members to ensure smooth daily operations and provide support for ad-hoc projects as needed.</li></ul>

Front Desk Coordinator Immediate opportunity for a Front Desk Coordinator based in Norfolk, Virginia. As a Front Desk Coordinator, you will be the first point of contact for our organization, managing a multi-line phone system, providing excellent customer service, and handling administrative duties to ensure smooth operations. Responsibilities: • Operate a multi-line phone system, directing calls to appropriate staff members• Provide top-notch customer service to all visitors and callers• Utilize Office tools, including Excel, Outlook, and Word, to manage customer information and perform data entry tasks• Maintain organized files and records to ensure accurate and easy access to information• Handle multiple tasks simultaneously, demonstrating strong interpersonal skills and administrative assistance abilities• Respond to customer inquiries, ensuring their needs are met promptly and effectively• Monitor customer accounts and take necessary action when required• Process customer applications with precision and efficiency• Maintain customer credit records with accuracy and diligence.

Front Desk Coordinator We are offering a permanent employment opportunity for a Front Desk Coordinator in the Healthcare, Hospitals, and Social Assistance industry, located in SILVER SPRING, Maryland, United States. The role involves a significant amount of customer interaction, administrative work, and coordination duties. Responsibilities: • Provide exceptional customer service to all incoming callers and visitors • Efficiently manage a multi-line phone system, ensuring all calls are directed to the appropriate person • Maintain a welcoming and detail oriented demeanor, even during conflict resolution situations • Perform administrative tasks including data entry, organizing files, and distribution of mail • Utilize Microsoft Excel, Outlook, and Word to handle office coordination duties • Offer concierge services to guests, ensuring their needs are met promptly and in a detail oriented manner • Stay sharp and focused, managing multiple tasks simultaneously without compromising quality • Keep customer records up-to-date and accurate • Contribute to a positive office environment, demonstrating detail oriented and polite behavior at all times.

Front Desk Coordinator We are offering an exciting opportunity in New Brighton, Minnesota for a Front Desk Coordinator. The role focuses on providing administrative assistance within an active environment. As a Front Desk Coordinator, you will be the first point of contact for our clients, and your primary responsibilities will include answering multi-line phone systems, providing concierge services, and maintaining a high level of customer service. Responsibilities • Serve as the first line of communication, answering and directing phone calls through a multi-line system. • Provide excellent customer service, addressing customer queries and issues promptly and professionally. • Assist with administrative tasks, including data entry and organizing files. • Utilize various software, including Microsoft Excel, Microsoft Outlook, Microsoft Word, and Google Suite, to manage client information and perform administrative duties. • Deliver concierge services to clients, ensuring their needs are met and enhancing their experience with our services. • Maintain a well-organized front desk area, ensuring that all administrative materials are up-to-date and easily accessible.

Front Desk Coordinator We are offering a short-term contract employment opportunity for a Front Desk Coordinator in the pharmaceutical industry, located in Boulder, Colorado. The role mainly revolves around administrative assistance, managing vendor relations, and offering exceptional customer service. Responsibilities: • Efficiently manage incoming calls through a multi-line phone system • Welcome and guide visitors appropriately upon their arrival • Ensure kitchens are well-stocked and maintained • Oversee and manage files as necessary, ensuring they are organized • Utilize Microsoft Excel, Word, and Outlook for data entry and correspondence • Organize schedules and manage calendars as required • Assist guests with check-in and provide them with necessary information • Promptly resolve customer service inquiries and issues • Maintain an efficient and organized front desk work environment • Establish and nurture strong relationships with vendors.

Front Desk Coordinator We are offering a short term contract employment opportunity in the retail industry at our location. We are seeking a Front Desk Coordinator who will be primarily responsible for delivering high-quality customer service, managing schedules, and assisting with bookings. Responsibilities • Serve as the first point of contact for visitors and incoming phone calls, ensuring a warm and detail oriented reception • Efficiently manage booking of golf lessons, club fittings and practice sessions through calls and emails • Keep the schedule book for the center and coaches updated and well-organized • Collaborate closely with other coaches to assist with booking procedures and transaction completion • Provide accurate and helpful information to guests in-person, via email, and over the phone • Uphold the detail oriented presentation of the Center • Carry out light lifting tasks such as moving golf clubs • Perform a slight sales role within the capacity of customer service.

Front Desk Coordinator A workspace company in El Segundo is looking for a Front Desk Coordinator to join their team on a contract basis. You’ll be responsible for greeting guests, answering and transferring calls and assisting with setting up conference rooms.

Front Desk Coordinator Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half!

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in the non-profit sector, located in Troy, Ohio. The role will be primarily based onsite. As a Front Desk Coordinator, you will be tasked with a variety of administrative duties, including handling phone calls, data entry tasks, and file organization. Responsibilities: • Efficiently answering and managing a multi-line phone system • Providing concierge services to visitors and staff • Delivering high-quality customer service, addressing and resolving inquiries • Accurate data entry and updating of customer records in Microsoft Excel, Word, and Outlook • Organizing files and assembling binders for easy access and reference • Utilizing interpersonal skills to enhance the overall customer experience

Front Desk/Receptionist - Recent Grad Encouraged to Apply Job Description: Front Desk Coordinator We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul>

Front Desk/Receptionist - Recent Grad Encouraged to Apply Job Description: Front Desk Coordinator We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul>