216 results for Facilitiesoffice Coordinatorassistant jobs

Front Office Coordinator

McLean, VA
onsite
Temporary
19 - 21 USD / Hourly
Join our team as a Front Office Coordinator based in McLean, Virginia. As the first point of contact for clients and visitors, you’ll play a vital role in ensuring a professional and welcoming office environment. You will be working Monday to Friday.Responsibilities:<ul><li>Greet and assist visitors, clients, and staff with professionalism and courtesy.</li><li>Answer, screen, and route incoming calls efficiently.</li><li>Manage appointment scheduling, event calendars, and maintain front desk operations.</li><li>Ensure the reception area is well organized and presentable at all times.</li><li>Oversee guest access and security by handling badging and ensuring proper check-in procedures.</li><li>Provide administrative support including data entry, filing, and documentation.</li><li>Utilize MS Office Suite for correspondence, data entry, and administrative tasks.</li><li>Coordinate vendor relationships and manage deliveries, services, and related documentation.</li><li>Help coordinate events- example holiday parties.</li></ul>
2026-02-26T00:00:00Z

Operations and Administrative Coordinator

Torrance, CA
onsite
Contract / Temporary to Hire
30 - 38 USD / Hourly
We are looking for a motivated Bilingual Japanese Operations and Administrative Coordinator to join our team in Torrance, California. This Contract to permanent position offers a unique opportunity to contribute to the operational and administrative foundation of our organization while playing a key role in our expansion efforts. The ideal candidate will have a background in accounting or finance and be eager to take on responsibilities across operations, HR coordination, marketing, and project management. Responsibilities:• Manage daily accounting tasks such as accounts payable/receivable, vendor invoices, payments, and expense tracking.• Assist with month-end financial closing processes and prepare reconciliations.• Maintain accurate records using accounting software such as QuickBooks.• Support budgeting efforts, cost tracking, and financial analysis for decision-making.• Coordinate office communications, correspondence, and scheduling of meetings.• Organize travel logistics and ensure compliance with licensing and permit requirements.• Assist with onboarding processes, HR documentation, and employee engagement activities.• Contribute to marketing initiatives by coordinating campaigns, promotions, and social media efforts.• Provide project support by tracking timelines, maintaining documentation, and collaborating across departments.• Identify opportunities to improve and streamline operational processes.
2026-03-05T00:00:00Z

Administrative Operations & HR Coordinator

Rogers, MN
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for a highly organized and detail-oriented Administrative Operations & HR Coordinator to join our client's team. In this role, you will provide essential administrative support to executive leadership, manage operational processes, and oversee human resources functions. You will play a key role in supporting revenue operations, coordinating internal reporting, managing employee benefits administration, and ensuring compliance with employment policies and procedures. This is a high-impact, cross-functional role ideal for someone who thrives in a fast-paced environment and enjoys bringing structure, accuracy, and follow-through to both operational and people-related processes. Responsibilities:<ul><li>Coordinate and manage executive and corporate calendars, ensuring meetings are scheduled and follow-up actions are tracked effectively.</li><li>Act as a point of contact between leadership and cross-functional teams, handling sensitive matters with professionalism and discretion.</li><li>Monitor and manage manufacturer programs, pricing updates, and sales initiatives to support business operations.</li><li>Prepare accurate sales reports and dashboards to aid decision-making processes and maintain organizational transparency.</li><li>Oversee project tracking tools, providing regular status updates and ensuring timelines are met.</li><li>Administer employee benefits, including health insurance and retirement plans, while supporting open enrollment and vendor communication.</li><li>Maintain confidential employee records and ensure compliance with employment policies and procedures.</li><li>Update and communicate changes to the Employee Handbook, ensuring staff are informed of new policies.</li><li>Facilitate onboarding and offboarding processes, including training coordination and benefits documentation.</li><li>Identify inefficiencies in workflows and implement process improvements to enhance operational consistency.</li></ul>
2026-03-04T00:00:00Z

Receptionist Lead/Front Office Coordinator

Boston, MA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a dedicated Receptionist Lead/Front Office Coordinator to join our team on a contract basis in Boston, MA. In this contract role role, you will be a core asset in completing the following responsabilities: Job duties Front Desk Guest Experience - Ensure a professional welcoming and seamless guest experience at all times. - Welcome visitors clients and guests manage visitor check-in building security requirements and access badges. - Escort guests to meeting rooms and notify hosts of arrival. - Understand client expectations and deliver consistent 5-star service. - Respond to guest needs and requests promptly and professionally. - Answer and direct calls manage messages and meeting room inquiries. - Monitor reception inbox ensuring timely responses. Meeting Hospitality Support - Book meeting rooms accurately using approved systems ensure A/V room setup and food and beverage needs are captured. - Assist with hospitality setup including beverages and food service. - Coordinate internal and external catering as needed. Office Operations Facilities Support - Manage office supplies and kitchen inventory including weekly food orders. - Manage incoming and outgoing mail packages and deliveries. - Coordinate with building management and vendors cleaning maintenance IT. - Coordinate equipment maintenance and vendor support escalate unresolved issues when needed. - Maintain workplace tidiness and readiness across shared spaces. - Support staff events team-building activities and onsite functions. Budget and Invoice Support - Manage office budgets and allocate invoicMes accurately to the correct Line of Business and opportunity numbers. - Process invoices ensuring accurate coding. - Review monthly budget reports to ensure spending compliance and proper allocation. Onboarding Employee Support - Assist with new-hire onboarding including desk setup...
2026-03-09T00:00:00Z

Administrative Program Coordinator

Philadelphia, PA
onsite
Temporary
23.75 - 25 USD / Hourly
We are looking for a dedicated Administrative Program Coordinator to join our team on a long-term contract basis located in the Greater Philadelphia Region. In this role, you will handle a variety of advanced administrative tasks to support daily operations and ensure the seamless execution of program requirements. The ideal Administrative Program Coordinator candidate is highly organized, attentive to details, and capable of managing sensitive information with discretion while excelling in a dynamic, fast-paced environment. What you get to do every single day:• Process a high volume of monthly student requests for documents, such as Letters of Good Standing and Certificates of Malpractice, while ensuring compliance with partner institution requirements.• Assist in the timely completion of elective student applications during peak periods.• Support evaluation processes by capturing and inputting student assessments into designated platforms.• Facilitate exam proctoring responsibilities as needed.• Coordinate and distribute monthly rosters to affiliated institutions.• Oversee application platform operations, including developing user resources, monitoring submissions, and addressing incomplete portfolios.• Verify student credentials and compile required materials for application submissions.• Provide guidance to students on uploading necessary documentation and distribute essential credentials, such as insurance forms and health records, to relevant parties.• Draft and manage correspondence, reports, memoranda, and technical materials with attention to detail.• Organize and route incoming mail effectively, ensuring timely handling of all communications.
2026-02-27T00:00:00Z

Accounting Coordinator

Grasonville, MD
onsite
Permanent
40000 - 55000 USD / Yearly
We are seeking a detail‑oriented Accounting Coordinator to join our team in Stevensville, Maryland. In this role, you’ll support our construction and service operations by managing day‑to‑day financial transactions and maintaining accurate, organized records. The ideal candidate is proactive, highly organized, and committed to ensuring accuracy and compliance in all accounting processes. Key Responsibilities<ul><li>Process accounts payable and receivable, including vendor invoices, payments, and customer billing for construction projects.</li><li>Perform monthly reconciliations for bank accounts, credit cards, and general ledger accounts.</li><li>Maintain organized financial records through filing, scanning, and digital archiving, while helping streamline documentation practices.</li><li>Support month‑end and year‑end close activities.</li><li>Partner with operations and sales teams to collect financial data for project costing and analysis.</li><li>Identify opportunities for process improvements and assist in implementing automation or workflow enhancements.</li><li>Provide administrative support to the finance department, including vendor and client communication.</li><li>Ensure all financial activities align with industry regulations and company policies.</li></ul>Benefits<ul><li>Medical</li><li>Dental</li><li>Vision</li><li>401(k)</li><li>10 Days of PTO</li></ul>
2026-03-09T00:00:00Z

Accounting Coordinator

North Hollywood, CA
onsite
Permanent
60000 - 70000 USD / Yearly
Accounting CoordinatorLocation: North Hollywood, CA (On-site)Our client, a growing manufacturing firm in the North Hollywood area, is seeking a detail-oriented and proactive Accounting Coordinator to support accounting, administrative, and operational functions. This role is ideal for a candidate who enjoys wearing multiple hats, thrives in a fast-paced environment, and is looking for long-term growth within a stable and expanding organization.The Accounting Coordinator will play a key role in day-to-day financial operations while also supporting HR, customer service, and production teams to ensure smooth business processes.Key Responsibilities:<ul><li>Process accounts payable and accounts receivable transactions accurately and on time</li><li>Prepare customer invoices, track payments, and maintain organized financial documentation</li><li>Assist with account reconciliations and ensure data accuracy within accounting systems</li><li>Maintain vendor and customer accounts, addressing inquiries and resolving discrepancies</li><li>Organize office records and support daily administrative operations</li><li>Coordinate schedules, documentation, and internal communications for leadership and staff</li><li>Support HR-related functions, including onboarding, employee recordkeeping, and compliance documentation</li><li>Partner with production and operations teams to ensure accurate data entry for inventory and order processing</li><li>Provide responsive customer service by handling inquiries, processing orders, and updating order statuses</li><li>Utilize Microsoft Office (Excel, Word, Outlook) to prepare reports, spreadsheets, and correspondence</li></ul>Qualifications:<ul><li>Associate’s or Bachelor’s degree in Accounting, Business, or related field preferred</li><li>2+ years of experience in accounting coordination, bookkeeping, or office administration</li><li>Working knowledge of AP/AR and basic accounting principles</li><li>Strong attention to detail and organizational skills</li><li>Ability to multitask and prioritize in a dynamic manufacturing environment</li><li>Proficient in Microsoft Office; experience with accounting or ERP systems is a plus</li><li>Strong communication and customer service skills</li><li>Eagerness to learn and grow within a team-oriented company</li></ul>Why Join?<ul><li>Join a growing manufacturing company with long-term stability</li><li>Opportunity to gain exposure across accounting, HR, and operations</li><li>Supportive team environment with room for professional development</li><li>Hands-on role with increasing responsibility as the company grows</li></ul> For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013344697. email resume to [email protected]
2026-02-27T00:00:00Z

Front Desk Coordinator

Beaverton, OR
onsite
Temporary
21 - 25 USD / Hourly
Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half!
2026-02-19T00:00:00Z

Front Desk Coordinator

Colorado Springs, CO
onsite
Contract / Temporary to Hire
18.56 - 19.27 USD / Hourly
We are looking for a Front Desk Coordinator to join our team in Colorado Springs, Colorado. This is a contract-to-permanent position within a non-profit organization, offering an excellent opportunity to contribute to meaningful work while growing professionally. The ideal candidate will play a key role in ensuring smooth daily operations and providing exceptional support to visitors, clients, and staff. Responsibilities: • Greet visitors warmly, ensuring they sign in and follow security protocols while creating a welcoming environment. • Answer and manage multi-line phone systems, transferring calls and taking messages as needed. • Perform general clerical duties, including filing, scanning, photocopying, and maintaining a clean and organized front desk area. • Assist case coordinators by accurately filing documents and preparing client-related materials. • Schedule and coordinate appointments for clients and staff, maintaining an organized and conflict-free calendar. • Communicate professionally with clients, addressing inquiries and sending reminders or notices as necessary. • Manage front desk records and databases, ensuring confidentiality and accuracy. • Monitor and replenish office supplies to maintain efficient operations. • Adapt to various tasks and prioritize responsibilities effectively in a fast-paced environment. • Collaborate with internal departments to ensure seamless communication and coordination.
2026-03-06T00:00:00Z

Front Desk Coordinator

Oak Harbor, WA
onsite
Temporary
23 - 27 USD / Hourly
We are looking for a dedicated Front Desk Coordinator/Office Assistant to join our team in Oak Harbor, Washington. In this 3-6 month contract position, you will play a pivotal role in ensuring the smooth operation of the front desk and office functions. If you excel in organization, communication, and multitasking, this role offers an excellent opportunity to contribute to a dynamic work environment. Responsibilities:• Manage and organize administrative tasks to support daily office operations.• Handle inbound calls professionally, providing accurate information and exceptional customer service.• Perform data entry with precision, ensuring all records are maintained and updated.• Oversee receptionist duties, including greeting visitors and managing inquiries.• Handle cash transactions responsibly and maintain proper documentation.• Coordinate schedules and manage calendars efficiently to optimize workflow.• Assist in planning and organizing meetings or events, ensuring all details are addressed.• Provide support with filing, documentation, and record-keeping duties.• Foster positive interactions with clients and team members to maintain a collaborative atmosphere.
2026-03-06T00:00:00Z

Front Desk Coordinator

Lancaster, PA
onsite
Temporary
19 - 24 USD / Hourly
We are looking for a skilled Front Desk Coordinator to join our team in Lancaster, Pennsylvania. This long-term contract position offers an opportunity to provide exceptional administrative support and ensure smooth operations at the HR front desk. The ideal candidate will excel in multitasking, communication, and delivering a welcoming experience for visitors. Responsibilities: • Greet and assist visitors with professionalism and courtesy at the HR front desk. • Handle administrative duties such as managing mail, coordinating shipments, and ordering office supplies. • Organize meetings, including scheduling and arranging lunch orders as needed. • Monitor, track, and reconcile invoices to ensure accuracy and proper documentation. • Deliver general administrative support to the HR team to facilitate efficient operations. • Answer inbound calls using a multi-line phone system and direct inquiries appropriately. • Maintain a high level of service by managing shared services and concierge-related tasks.
2026-03-09T00:00:00Z

Front Desk Coordinator

Minneapolis, MN
onsite
Temporary
18 - 21 USD / Hourly
We are looking for a personable and organized Front Desk Coordinator to join a team in St. Louis Park. This is a long-term contract position with the potential to transition into a permanent role for the right candidate. Responsibilities:• Greet staff, and visitors warmly while managing a welcoming and detail-oriented front desk environment.• Handle incoming calls efficiently using a multi-line phone system, directing inquiries and providing accurate information.• Assist with scheduling appointments and managing calendars to ensure timely coordination.• Perform administrative tasks, including data entry, filing, and maintaining records.• Support students during stressful situations by offering guidance and maintaining a calm demeanor.• Collaborate with team members to ensure seamless communication and operational flow.• Provide concierge-style services to meet the needs of the campus community.• Address and resolve concerns or questions from students and staff promptly.• Uphold the university's standards of customer service and satisfaction.• Train and support new team members as needed to enhance overall departmental performance.
2026-03-09T00:00:00Z

Front Desk Coordinator

Raleigh, NC
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented and personable Front Desk Coordinator to join a non-profit organization in Raleigh, North Carolina. In this contract role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations and providing outstanding service. The ideal candidate will have strong organizational skills, excellent interpersonal abilities, and a commitment to supporting a positive and welcoming environment. Responsibilities: • Greet and assist visitors with a friendly and detail-oriented demeanor. • Manage a multi-line phone system by answering, directing, and transferring calls effectively. • Maintain organized filing systems and ensure records are easily accessible. • Coordinate administrative tasks such as scheduling appointments and meetings. • Provide concierge-style services to ensure guests and staff have their needs met. • Perform accurate data entry and maintain spreadsheets using Microsoft Excel. • Manage email correspondence and calendar scheduling through Microsoft Outlook. • Support office operations by handling various clerical tasks efficiently. • Collaborate with team members to ensure smooth workflow and communication. • Uphold the organization's values by delivering exceptional customer service at all times.
2026-03-03T00:00:00Z

Front Desk Coordinator

Kalamazoo, MI
onsite
Temporary
17.1 - 18 USD / Hourly
We are looking for a Front Desk Coordinator to join our team in Kalamazoo, Michigan. In this contract position, you will play a key role in ensuring smooth daily operations by managing front desk activities and providing exceptional customer service. This opportunity is ideal for individuals who thrive in fast-paced environments and demonstrate excellent organizational and communication skills. This is an on-site, short-term, part time role, Monday--Friday for 1-3 weeks. Responsibilities:• Greet visitors and clients warmly, ensuring an excellent first impression.• Manage incoming calls using a multi-line phone system and redirect them appropriately.• Maintain the front desk area, ensuring it is organized and presentable at all times.• Provide concierge services to assist visitors with inquiries and needs.• Handle switchboard operations efficiently, managing phone lines ranging from 1 to 10.• Respond promptly to inbound calls with professionalism and accuracy.• Coordinate schedules and appointments as required.• Collaborate with team members to ensure seamless front desk operations.• Uphold confidentiality and professionalism in handling sensitive information.
2026-03-06T00:00:00Z

Front Desk Coordinator

West Des Moines, IA
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a skilled Front Desk Coordinator to join our team on a contract basis in West Des Moines, Iowa. This role is ideal for someone with excellent organizational abilities and a passion for providing top-notch customer service. As the first point of contact, you will play a key role in ensuring smooth office operations and maintaining a welcoming environment for clients and team members. Responsibilities:• Answer and direct incoming phone calls to the appropriate team members promptly and professionally.• Handle and distribute incoming mail to ensure timely processing.• Maintain organized filing systems to support efficient record-keeping.• Deliver exceptional customer service by assisting clients and addressing inquiries.• Perform various administrative tasks as assigned to support the office's daily functions. Please apply today if you are open to a short-term contract opportunity! Please call 515-706-4974 or go to our Robert Half website.
2026-03-03T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary
23 - 26 USD / Hourly
At Robert Half, we partner with leading organizations experiencing above-average demand for Front Desk Coordinators, a vital role for business operations and office efficiency. Our client is seeking a personable, organized, and proactive Front Desk Coordinator to create positive first impressions and support daily administrative functions. Key Responsibilities:<ul><li>Greet and assist visitors and clients professionally, directing them appropriately</li><li>Answer and route incoming calls; take messages as needed</li><li>Manage appointment schedules and coordinate meeting room usage</li><li>Perform general administrative and clerical tasks such as filing, mail handling, and data entry</li><li>Maintain an organized, tidy reception area</li><li>Support office staff with various tasks to ensure smooth workflow</li><li>Uphold confidentiality and high standards of customer service</li></ul>
2026-03-06T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for an organized and efficient Front Desk Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will serve as the first point of contact for visitors and employees, ensuring the office runs smoothly and efficiently. This position is ideal for someone with prior corporate experience who thrives in fast-paced environments and enjoys multitasking with professionalism. Responsibilities:• Manage the receipt and dispatch of shipments, including handling a virtual mailbox.• Use Freshservice to prioritize and address internal ticketing requests effectively.• Coordinate daily food and beverage logistics with vendors to support office operations.• Assist in planning and supporting in-office and offsite events, collaborating with the Executive Assistant team.• Respond to employee inquiries and provide general administrative support as needed.• Supervise logistics related to an upcoming office relocation scheduled for next year.• Utilize tools like Slack, Envoy, Notion, and Freshservice to streamline communication and workflows. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013394776 **
2026-03-04T00:00:00Z

Front Desk Coordinator

Minneapolis, MN
onsite
Temporary
22 - 25 USD / Hourly
We are looking for a dedicated Front Desk Coordinator to join our team in Golden Valley. In this role, you will serve as the first point of contact, ensuring smooth front desk operations while providing exceptional administrative support. This is a contract position offering an excellent opportunity to contribute to a dynamic and fast-paced environment. Responsibilities:• Greet and direct visitors, ensuring a welcoming and attentive experience.• Perform accurate data entry tasks to maintain organized and up-to-date records.• Scan, index, and file documents efficiently to support office operations.• Handle basic administrative duties, including managing correspondence and scheduling.• Provide support for multi-line phone systems by answering and calls promptly.• Collaborate with team members to streamline front desk and administrative processes.• Maintain the front desk area, ensuring it is clean and organized at all times.• Uphold business casual dress code standards to align with the detail-oriented environment.• Support special projects and additional workload as directed by management.
2026-03-09T00:00:00Z

Front Desk Coordinator

Philadelphia, PA
onsite
Temporary
21.85 - 23 USD / Hourly
We are looking for a dedicated and detail-oriented Front Desk Coordinator to join our team located in the Greater Philadelphia Region. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and organized environment. This Front Desk Coordinator role is a long-term contract position, offering the opportunity to contribute to a dynamic team within the legal industry. What you get to do every single day:• Greet clients and visitors courteously and ensure they are directed to the appropriate person or department.• Manage a multi-line phone system, efficiently handling incoming calls and transferring them as needed.• Provide concierge-style services to enhance the client and visitor experience.• Maintain the reception area to ensure it is clean, organized, and presentable at all times.• Handle inquiries with accuracy and attention to detail, providing information or redirecting as necessary.• Coordinate scheduling and appointments to support the overall workflow of the office.• Assist with administrative tasks such as data entry, document handling, and mail distribution.• Act as a liaison between clients and staff to ensure smooth communication.• Monitor office supplies and replenish inventory as needed.• Support additional office functions as assigned to ensure seamless operations.
2026-03-06T00:00:00Z

Front Desk Coordinator

Houston, TX
onsite
Permanent
54000 - 56000 USD / Yearly
Our client is hiring a Receptionist / Administrative Assistant and is responsible for overseeing all activities at the front desk, providing a welcoming and professional point of contact for all visitors while delivering high-quality administrative support across departments. Key Responsibilities: Oversee the front desk and lobby to ensure an organized, friendly environment. Greet and direct visitors, vendors, and contractors, maintaining appropriate documentation and access per security guidelines. Manage incoming calls and distribute them appropriately. Organize, file, and digitize various records and documents. Support correspondence, schedule meetings, manage calendars, and assist with general administrative duties as assigned. Coordinate onsite events, meetings, and lunches as needed. Distribute incoming and outgoing mail and handle courier requests. Maintain and restock office supplies and printer/copier stock. Assist the Marketing Manager with all aspects of conference and event logistics, including: Ordering and coordinating materials, collateral, and giveaway shipments for offsite events. Arranging event locations, communicating with vendors, and managing shipping and return of event materials. Ensuring deadlines and requirements for all shipping and event logistics are met proactively. Supporting the creation and distribution of presentation materials. Organizing returned event items for storage. Provide administrative support across departments as needed. Promote and uphold our commitment to Environmental, Health, Safety, and Security standards. Complete additional duties as assigned by management. Qualifications: High School diploma or equivalent required. Minimum of three years of administrative support experience. Strong organizational and communication skills. Proficiency in Microsoft Word; experience with PowerPoint and Excel preferred. Positive, customer-focused attitude.
2026-02-23T00:00:00Z

Front Desk Coordinator

Houston, TX
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to join our team in Houston, Texas. In this Contract to permanent position, you will play a crucial role in ensuring smooth daily operations, supporting office needs, and maintaining a welcoming environment for staff and visitors. This role offers an excellent opportunity to work within the Oil & Gas industry while contributing to administrative and front desk responsibilities. Responsibilities: • Maintain the cleanliness and organization of the lobby and conference rooms, ensuring they are always presentable. • Coordinate conference room bookings, meetings, lunches, and other office reservations. • Manage, monitor, and update the postage meter, including overseeing the reserve account and ordering preprinted envelopes. • Facilitate business card orders and ensure copier and plotter supplies are stocked with paper, ink, and toner. • Handle daily mail sorting and distribution, oversee outgoing mail, and arrange courier services as needed. • Prepare FedEx packages and shipping labels, and manage FedEx supplies and inventory. • Organize shredding bin services and greet visitors in the lobby as directed. • Assist with ordering service awards and responding to reasonable staff requests approved by leadership. • Issue and track building access cards and parking passes, and submit building maintenance requests. • Process weekly and monthly check mailings and deposit refund and reimbursement checks to the bank.
2026-03-06T00:00:00Z

Front Desk Coordinator

Eugene, OR
onsite
Temporary
18 - 23 USD / Hourly
The Front Desk Coordinator will manage and coordinate all front office activities. This position is crucial for creating a positive first impression for our clients and guests and requires a professional demeanor and excellent communication skills.Responsibilities:<ol><li>Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment.</li><li>Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers.</li><li>Schedule and manage appointments efficiently using the company's scheduling system.</li><li>Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages.</li><li>Support in event planning and coordination whenever required.</li><li>Perform basic administrative tasks, including data entry, filing, and maintaining office supplies.</li><li>Always uphold a high level of confidentiality and professionalism.</li></ol>
2026-02-26T00:00:00Z

Front Desk Coordinator

Roseville, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented and friendly Front Desk Coordinator to join our team in Roseville, California. In this long-term contract role, you will be the first point of contact for clients and visitors, ensuring a welcoming and efficient experience. Your organizational skills and ability to handle various administrative tasks will play a key role in maintaining smooth day-to-day operations. Responsibilities: • Greet and assist visitors and clients in a courteous and attentive manner. • Manage multi-line phone systems, including answering inbound calls and directing them appropriately. • Provide concierge-style services to address client inquiries and needs. • Maintain an organized and welcoming reception area. • Handle administrative tasks such as scheduling, record-keeping, and correspondence. • Ensure smooth communication between departments by managing switchboard operations. • Respond to emails and phone calls promptly and with care. • Assist with coordinating meetings and appointments as needed. • Address any issues or concerns raised by clients and visitors in a timely manner.
2026-03-06T00:00:00Z

Front Desk Coordinator

Shakopee, MN
onsite
Temporary
24 - 30 USD / Hourly
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in the south metro, Minnesota area. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and enjoys delivering exceptional customer service. Responsibilities:<ul><li>Greet visitors and clients warmly, ensuring a welcoming and attentive atmosphere.</li><li>Answer and manage multi-line phone systems, directing calls to the appropriate departments efficiently.</li><li>Provide concierge services by assisting guests with inquiries and directing them to relevant resources.</li><li>Maintain accurate records through data entry and file organization.</li><li>Coordinate daily administrative activities, including scheduling and correspondence.</li><li>Ensure the reception area is clean, organized, and stocked with necessary materials.</li><li>Utilize Microsoft Office tools such as Excel, Word, and Outlook for various administrative tasks.</li><li>Communicate effectively with staff and clients to facilitate smooth operations.</li><li>Handle incoming and outgoing mail, deliveries, and courier services.</li><li>Support other departments with clerical tasks as needed.</li></ul>
2026-03-09T00:00:00Z

Front Desk Coordinator

Fargo, ND
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented and personable Front Desk Coordinator to join our team in Fargo, North Dakota. This role involves creating a welcoming atmosphere while providing essential administrative support to a small office environment. As a Contract to permanent position, it offers an excellent opportunity for growth and long-term employment. Responsibilities: • Serve as the primary point of contact for visitors, ensuring a friendly and attentive experience. • Manage daily office operations, including ordering supplies and maintaining a clean workspace. • Provide support for events and meetings held in the office, assisting with setup and coordination. • Offer onboarding assistance to new team members, including office tours and workstation preparation. • Handle incoming calls and emails, responding to inquiries and directing them appropriately. • Assist with scheduling and calendar management to ensure smooth office operations. • Collaborate with the remote team to address on-site needs and provide local support. • Monitor and update office procedures to improve efficiency and organization. • Maintain accurate records and documentation related to office activities. • Ensure compliance with business casual dress code and uphold a well-organized office environment.
2026-03-05T00:00:00Z

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