759 results for Executive Assistant

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in Wayne, Pennsylvania. The role is fully on-site and involves providing operational support within the industry. As an Executive Assistant, you will be tasked with a range of responsibilities, including managing calendars, scheduling meetings, and providing support for various events. Responsibilities: • Provide operational support for events such as funerals and weddings • Manage and maintain calendars effectively • Schedule and coordinate meetings as required • Utilize ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time for various tasks • Maintain clear and effective communication with various stakeholders • Coordinate conference calls and handle related correspondence • Ensure efficient and accurate record-keeping • Monitor and take appropriate action on customer accounts • Process customer credit applications with accuracy and efficiency • Maintain accurate customer credit records.

Executive Assistant Robert Half is seeking an exceptional Executive Assistant to provide high-level support to senior leadership at a dynamic organization. This role is perfect for someone who excels in organization, multitasking, and discretion, while offering an unparalleled ability to keep leadership on track and focused on strategic priorities. Key Responsibilities<ul><li>Manage executive calendars, scheduling meetings, and ensuring conflicts are avoided while prioritizing critical tasks.</li><li>Act as the liaison between executives and internal or external stakeholders, ensuring clear and professional communication.</li><li>Prepare detailed and professional presentations, correspondence, and reports on behalf of executives.</li><li>Coordinate extensive domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reports.</li><li>Handle confidential information with a high level of discretion, ensuring sensitive data is protected at all times.</li><li>Anticipate the needs of executives and proactively plan or act to ensure smooth daily operations.</li><li>Manage special projects as assigned, ensuring deadlines are met, and deliverables exceed expectations.</li></ul>

Executive Assistant Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in Philadelphia. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. Responsibilities:<ul><li>Efficiently and promptly resolve any scheduling conflicts and keep the client's calendar updated</li><li>Prioritize and manage the client's email inbox, ensuring timely responses and follow-ups</li><li>Field and prioritize incoming calls, providing detailed messages as necessary</li><li>Ensure all necessary materials for meetings are prepared and organized in advance</li><li>Act as a liaison between the client and both internal and external contacts, maintaining efficient communication</li><li>Monitor the progression of key initiatives and projects, ensuring they are advancing as planned</li><li>Provide general administrative support, including document preparation, file management, and handling confidential information with discretion</li><li>Utilize calendaring skills to manage and maintain schedules</li><li>Coordinate meetings, confirming availability and preparations with other Executive Assistants and attendees</li></ul>

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in WYOMING, Pennsylvania, United States. This role is centered within the banking industry and will be situated in an office environment. As an Executive Assistant, you will be required to provide comprehensive support to executives, including calendar management and front desk duties. You will also assist with site, facilities, and security tasks as needed. Responsibilities: • Manage and maintain the calendar for one executive, ensuring all appointments and meetings are accurately scheduled. • Provide moderate calendar support for an additional two executives as necessary. • Perform front desk duties such as receiving packages, signing for subpoenas, and coordinating events and large meetings. • Communicate effectively with hotels concerning invoices and other related matters. • Assist with tasks related to site maintenance, facilities management, and security as needed. • Use a variety of software tools including Office Suite, Workday, ServiceNow, and vehicle website for company car management. • Solve problems proactively and demonstrate a detail-oriented approach to all tasks. • Efficiently manage customer relationships using CRM tools. • Conduct conference calls and manage correspondence effectively. • Utilize timekeeping systems such as Kronos and About Time for accurate record keeping.

Executive Assistant Our Client is dedicated to making a significant impact on community development. They are seeking a dedicated and reliable Executive Assistant to join their organization on a contract to hire basis. In this role, you will be responsible for providing administrative support primarily to two directors, helping them streamline their daily operations and organizational tasks. The successful candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. While not mandatory, previous experience in a nonprofit setting will be held in high regard. Key Responsibilities:<ul><li>Organizing and maintaining schedules, appointments, and meetings for the two directors.</li><li>Screening calls, emails, letters, and other forms of correspondence.</li><li>Preparing reports, memos, invoices and other documents.</li><li>Planning and scheduling meetings and appointments.</li><li>Ensuring that all administrative duties are completed accurately and delivered with high quality and on time.</li><li>Assisting in preparation of regularly scheduled reports.</li><li>Handling sensitive information in a confidential manner.</li></ul>

Executive Assistant A wonderful organization in Encinitas is looking for a polished and experienced Executive Assistant to provide high-level administrative support to company executives. The ideal candidate is professional, highly organized, and adept at handling confidential information with discretion. In this role, you will act as a trusted partner to executive leaders, ensuring their schedules, communications, and priorities are managed seamlessly. Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate events for executives.</li><li>Serve as a point of contact for internal and external communications on behalf of the executive team.</li><li>Prepare presentations, reports, and meeting materials as requested.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Handle confidential information with utmost discretion and professionalism.</li><li>Act as a gatekeeper for executives, prioritizing tasks and providing support to meet deadlines.</li><li>Assist with expense reporting, budget tracking, and invoice processing.</li><li>Collaborate with other departments and team members to support company objectives.</li></ul>

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the Food & Food Processing industry at our location in OREFIELD, Pennsylvania. As an Executive Assistant, your role will be pivotal in managing schedules and coordinating activities for the executive team. You will be the primary liaison for both internal and external stakeholders, ensuring smooth communication and efficient operations. Responsibilities: • Handle the scheduling of meetings, appointments, and travel arrangements to ensure an organized executive calendar. • Coordinate special projects as assigned, ensuring timely execution and completion. • Act as the main point of contact for all stakeholders, providing a smooth flow of communication. • Prepare and arrange necessary materials for meetings, including agendas, presentations, and reports. • Maintain strict confidentiality and exercise discretion when handling sensitive information. • Assist in drafting and managing communication tasks, including emails, memos, and other correspondence. • Oversee and organize files and documentation related to the executive's activities, ensuring easy access and retrieval.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in the Hospitality industry, based in Irvine, California. This role involves a wide range of administrative tasks to support our team, including meeting coordination, travel arrangement, document preparation, and ad-hoc project support. Responsibilities: • Efficiently manage and coordinate meeting schedules, ensuring smooth operations and anticipating needs in advance. • Take charge of travel arrangements, meticulously crafting itineraries and managing related expenses. • Prepare and manage documents, presentations, and spreadsheets using office tools like Word, PowerPoint, and Excel. • Oversee the setup for both on-site and off-site meetings to ensure all requirements are met. • Assist in the onboarding process of new team members, providing them with necessary support and guidance. • Plan and coordinate team events to foster a positive company culture and recognize team achievements. • Liaise with senior leadership and collaborate with other administrative assistants, maintaining open lines of communication. • Handle additional projects as needed, demonstrating flexibility and adaptability in a dynamic environment. • Utilize advanced Office 365 skills to streamline administrative processes and improve efficiency. • Leverage skills in master scheduling and calendar management to keep track of appointments, events, and deadlines. • Arrange travel and meetings, coordinating schedules, and managing logistics to ensure seamless operations.

Executive Assistant We are seeking a professional, highly-organized Executive Assistant to join our team in the Twin Cities, Minnesota. The successful candidate will provide direct support to our executive leadership team and play an integral part in ensuring smooth operations within our executive suite. Responsibilities:<ul><li>Coordinate executive communications, including calls, emails and interfacing with clients</li><li>Manage complex calendars, plan meetings, and schedule appointments</li><li>Prepare internal and external corporate documents</li><li>Assist in preparation of presentations and reports</li><li>Organize travel arrangements including flights, accommodations, and itineraries</li><li>Maintain an organized filing system of all important documents</li></ul>

Executive Assistant We are offering an opportunity for an Executive Assistant in Indianapolis, Indiana. In this role, you'll be entrusted with the management of executive schedules, coordination of meetings, and ensuring effective communication within the organization. Responsibilities: • Ensure efficient management of executive calendars to prevent scheduling conflicts• Coordinate meetings, including setting up virtual platforms such as Microsoft Teams• Handle detail oriented written and verbal communication within and outside the organization• Keep track of deadlines and ensure tasks are completed in a timely manner• Maintain a high level of organization to keep executives on task• Use Microsoft/Google Suite for various administrative tasks including drafting correspondence and creating spreadsheets• Record and distribute minutes of meetings as necessary• Monitor and manage conference calls to ensure smooth communication

Executive Assistant Robert Half is looking for a talented Executive Assistant to provide high-level administrative support to senior leadership at a local and well-known establishment. As an integral part of the team, you will play a key role in managing schedules, ensuring efficient daily operations, and facilitating communication across departments. Responsibilities:<ul><li>Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.</li><li>Prepare meeting agendas, reports, and presentations with a high level of accuracy and professionalism.</li><li>Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.</li><li>Organize and prioritize incoming correspondence and requests, ensuring critical items are addressed promptly.</li><li>Maintain confidentiality and discretion while managing sensitive and confidential information.</li><li>Assist in planning and coordinating company events, meetings, and special projects as needed.</li><li>Perform general office duties, including expense reporting, credit card reconciliations, and document preparation.</li><li>Collaborate with other administrative staff to ensure seamless support across departments.</li></ul>

Executive Assistant Robert Half's Healthcare client is in need of a contract to permanent Executive Assistant to support the CEO in San Ramon. Duties Include:1. Providing administrative support to the Chief Executive Officer and members of the Administration team. 2.This includes handling of correspondence, communication and interactions in a prompt and professional manner, providing assistance and resolution of issues.3. Provides timely performance reviews, coaching and advising as needed.4. Attends and prepares material for JV Board and Hospital Governing Board and committee meetings, composes minutes, reports, legal documents, correspondence5. Track Governing Board Terms and process yearly renewals, complete and submit RFAs and compliance paperwork all required before new term starts.6. Help CEO with Annual AHA hospital survey by gathering reports from various departments and submitting electronic survey paperwork.7. Attends and writes minutes for other hospital leadership meetings including Environment of Care, Nursing Leadership, Hospital Administrative Leadership meetings.8. Collects appropriate information and develops monthly corporate legal compliance report, and the monthly and quarterly hospital operations reports for transmitting to Corporate.9. Maintains appropriate and adequate levels of department/office supplies and materials, overseeing cost containment measures to reduce departmental expense.10. Review of invoices/bills, routing for appropriate approvals, and develops approval documentation (physician directorship logs) for signatures.11. Coordinates schedules with other administrative team support staff to assure adequate coverage of administrative needs.12. Responsible for verifying department payroll, submitting MTO requests and distributing payroll to department members.13. Attends educational programs/seminars/inservices appropriate to position and scope of servicesprovided to the organization.14. Provides Notary Public service as a commissioned Notary Public on behalf of the hospital, ensuring compliance with State regulations.15. Physician Management Database and Physician Expense Allocation Log report via eTenet. Reconcile, key entry and tracking of all non-monetary compensation and monetary value of gifts for each physician on staff (business meals, holiday events, etc,) paid by the hospital.16. Patient satisfaction and patient complaints. Act as hospital representative and liaison in receiving complaints and commendations by patients and family members; document and monitor follow-up with appropriate staff and departments to ensure resolution.17. Renew general acute care licenses with CDPH and business licenses with the city on an annual basis.18. Manages hospital campus Mail Room Department overseeing courier services, courier car registration, mail distribution, staff coverage, develop new programs and systems and ensure cost containment.19. Submits expenses, tracking, collecting and submitting for Executive Staff twice a month20. Assist with planning hospital-wide and administrative events21. Maintain multiple daily calendars for the Executive Team and prioritize appropriately22. Greets incoming patients, guests, physicians, staff members in a friendly and professional manner.23. Coordinate and manage hotel and travel arrangements. If you are interested in this fully onsite Executive Assistant role, submit your resume today!

Executive Assistant We are currently looking for a qualified Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion.The ideal candidate should possess a Bachelor's Degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeed in this role.

Executive Assistant We are looking for a highly-skilled and dedicated Executive Assistant to support our top-level executive team. The ideal candidate will be responsible for managing the daily operations and administration for our executives, including handling schedules, setting up meetings, and preparing reports and presentations.

Executive Assistant Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call 805-496-6443 to schedule your interview. Responsibilities may include:• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf• Maintaining comprehensive and accurate records • Performing minor accounting duties • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary• Answering phone calls in a polite and professional manner• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

Executive Assistant We are assisting on an Executive Assistant opening for a professional services organization in Southern Maine. In this Executive Assistant position you will be responsible for organizing the Presidents schedule, receptionist work - picking up calls and directing to the right individual, contract review, accounts payable and receivable, and setting up video calls with C-Suite individuals of large companies. This company has excellent work flexibility as well as a hybrid work model.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant to join a small team located in Chicago, Illinois. This role is pivotal in providing administrative support to two founders, with a focus on managing office operations. Salary range $80-$95k plus bonus. Client offers benefits including, medical, dental, 401k, and unlimited PTO.This is in office Monday- Thursday, and Fridays are work from home.Recruiter: Connie Stathopoulos Key Responsibilities:<ul><li>Administrative Support: Manage calendars, schedule appointments, and coordinate meetings, including preparing agendas and materials.</li><li>Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Communication: Serve as the primary point of contact for internal and external stakeholders on matters related to the partners. Draft and review correspondence, emails, and documents.</li><li>Project Management: Assist with special projects, including research, data collection, and creating presentations or reports.</li><li>Event Planning: Coordinate logistics for company events, meetings, and off-site activities.</li><li>Document Management: Maintain organized filing systems, including digital and hard-copy records, contracts, and confidential documents.</li><li>Office Operations: Support general office management tasks, including ordering supplies and liaising with vendors.</li><li>Confidentiality: Handle sensitive and confidential information with the utmost discretion.</li></ul>

Sr. Executive Assistant We are looking for a Sr. Executive Assistant to join our team in the vibrant city of New York, New York. This role offers a contract to permanent employment opportunity within our industry. The Sr. Executive Assistant will play a crucial role in providing high-level administrative support, including managing complex schedules, coordinating travel, and assisting with daily operations. Responsibilities: • Provide exceptional administrative assistance to the CEO, including managing a complex calendar and ensuring smooth daily operations. • Act as the primary point of contact and gatekeeper, handling inquiries and requests as necessary. • Coordinate complex domestic and international travel arrangements, ensuring all details are meticulously organized. • Prepare comprehensive agendas for meetings and conferences, ensuring all relevant materials are readily available. • Facilitate high-level correspondence and communications, including scheduling conference calls via Cisco Webex Meetings. • Utilize a variety of software platforms, including Office Suite, ADP - Financial Services, Concur, CRM, and Kronos Timekeeping System for efficient workflow. • Arrange for daily transportation services to and from the office, ensuring punctuality and efficiency. • Handle personal assistant duties as necessary, including arranging family travel and catering for meals. • Collaborate closely with the Chief of Staff, providing necessary reports and updates. • Maintain a high degree of professionalism and discretion in handling confidential information.

Executive Assistant **Executive Assistant** Our client is seeking a highly motivated and resourceful Executive Assistant for a key role in supporting our local Branch leaders, along with serving as the local Human Resources point of contact. Key responsibilities include providing executive-level support to branch managers, coordinating HR functions and inquiries, managing multiple projects simultaneously, and ensuring compliance with company policies. The candidate should have exceptional organizational skills and the ability to handle administrative duties effectively. If you have a knack for coordination, excellent communication skills, and the ability to solve problems effectively, we encourage you to apply! ((Boston, Hybrid, up to $80K)) ** Degree required** 3-5+ years of executive assistant experience ** Exceptional written and oral communication** Technically proficient with Microsoft Office Suites

Executive Assistant As our client continues to grow, we are seeking a highly organized and proactive Executive Assistant to support their leadership team. We are looking for a detail-oriented and resourceful Executive Assistant to provide high-level administrative support to our executive team. This role is critical in ensuring smooth day-to-day operations, managing schedules, coordinating communications, and assisting with key business initiatives. The ideal candidate is a self-starter with experience in the construction industry, exceptional organizational skills, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities<ul><li>Manage and maintain executive schedules, appointments, and travel arrangements.</li><li>Handle confidential information with discretion and professionalism.</li><li>Prepare reports, presentations, and correspondence on behalf of executives.</li><li>Coordinate meetings, including agenda preparation, note-taking, and follow-up actions.</li><li>Assist with bid proposals, contract documentation, and project tracking.</li><li>Act as a liaison between executives, clients, vendors, and internal teams.</li><li>Oversee office management tasks, including ordering supplies and coordinating facility needs.</li><li>Support HR functions, such as onboarding new employees and maintaining personnel records.</li><li>Conduct research and compile data for executive decision-making.</li><li>Assist with event planning, company meetings, and special projects.</li></ul>

Executive Assistant Robert Half is actively looking for an Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. The Executive Assistant will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. If you are looking for a great opportunity to gain practical Executive Assistant experience and make a positive impact, please apply now!

Executive Assistant The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>

Executive Assistant Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)We are looking to hire a professional, highly-skilled executive assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm.How you will make an impact<ul><li>Screening calls</li><li>Making travel and meeting arrangements</li><li>Preparing reports and financial data</li><li>Training and supervising other support staff and customer relations</li></ul>

Executive Assistant We are offering a contract for an Executive Assistant position in the public sector, based in Largo, Maryland. The role involves providing comprehensive support to the CEO, including communication management, travel coordination and meeting arrangements. Responsibilities: • Act as the main point of contact for all communication on behalf of the CEO, which may involve phone calls, emails, and other correspondence. • Assist with the CEO's calendar management, ensuring their schedule is updated and organized. • Coordinate travel arrangements and meetings, ensuring all logistics are handled and schedules are adhered to. • Utilize tools such as Concur and CRM to manage tasks and information. • Attend board meetings, ensuring all important points are noted and distributed in the form of meeting minutes. • Coordinate conference calls as needed, ensuring all participants are adequately prepared and informed. • Oversee the front desk reception, ensuring smooth operations and efficient service. • Work closely with the board of trust, ensuring all communication and information are handled with discretion and professionalism.

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in Shreveport, Louisiana. The role primarily involves providing administrative support to executives and ensuring smooth operational processes within a dynamic and client focused workplace. Responsibilities: • Accurately and efficiently managing executive calendars, scheduling meetings, and coordinating travel arrangements.• Overseeing the preparation and editing of correspondence, reports, presentations, and various other documents.• Serving as a liaison between the executive team and both internal and external stakeholders, ensuring clear communication while maintaining confidentiality.• Handling special projects independently and with initiative.• Handling administrative functions such as preparing meeting agendas, taking minutes, and maintaining records.• Monitoring, responding to, and managing incoming emails and correspondence on behalf of the executive team.• Overseeing office operations, supplies, and vendor relationships to maintain an efficient work environment.• Acting as the main contact point for other administrative and operational staff in the local office.• Interacting with all levels of the organization, from staff to senior leadership, as well as external partners and clients.• Assisting with district-level initiatives, operational deadlines, and other time-sensitive tasks as needed.

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