736 results for Executive Assistant

Executive Assistant We are offering a contract to hire opportunity for an Executive Assistant position in Mechanicsburg, Pennsylvania, United States. As an Executive Assistant, your role will be pivotal in maintaining efficient operations within our organization, with responsibilities ranging from managing internal communication to overseeing customer relationships. Responsibilities:• Liaising and supporting the Executive Director and Director of Government Affairs for a large non-profit organization• Oversee calendar management to ensure smooth scheduling and coordination of appointments and meetings.• Manage and facilitate communication both internally and externally, ensuring clear and timely transfer of information.• Coordinate and manage conference calls, ensuring all necessary parties are included and informed.• Draft, manage, and organize correspondence to ensure effective communication within and outside the organization.• Oversee filing systems, ensuring all records are accurately maintained and easily accessible.• Liaise with government entities as required, fostering strong relations and facilitating necessary communication.• Prepare and manage board presentations, ensuring all necessary information is accurately presented and clearly communicated.

Executive Assistant We are offering a contract to hire employment opportunity for an Executive Assistant in Fairlawn, Ohio, United States. In this role, you'll be entrusted with the management of executive schedules, coordination of meetings, and ensuring effective communication within the organization. Responsibilities: • Ensure efficient management of executive calendars to prevent scheduling conflicts• Coordinate meetings, including setting up virtual platforms such as Cisco Webex• Handle detail oriented written and verbal communication within and outside the organization• Keep track of deadlines and ensure tasks are completed in a timely manner• Maintain a high level of organization to keep executives on task• Use Microsoft/Google Suite for various administrative tasks including drafting correspondence and creating spreadsheets• Record and distribute minutes of meetings as necessary• Monitor and manage conference calls to ensure smooth communication• Maintain professionalism and adhere to the casual dress code policy.

Executive Assistant We are offering a permanent employment opportunity for a dedicated Executive Assistant in McLean, Virginia. As an Executive Assistant, you will be a critical support system for C-level executives, focusing on tasks like managing calendars, coordinating conference calls, and maintaining vendor files. Your role will also entail a variety of operational and administrative tasks, making proficiency in Office Suite a necessity. Responsibilities: • Provide comprehensive administrative assistance to C-level executives • Manage and coordinate executive calendars effectively • Plan and organize meetings as required • Handle correspondence and manage communication channels • Prepare and manage expense reports • Oversee business and accounting operations • Maintain accurate vendor files and records • Proficient use of Office Suite for various tasks • Support the President in their daily duties and responsibilities • Contribute to the nonprofit sector with your skills and experience

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in Los Angeles, California. This role involves a myriad of administrative duties in a dynamic work environment. Responsibilities: • Assisting the Executive VP and VP with day-to-day operations. • Managing travel accommodations and itineraries for executives. • Overseeing the processing of reimbursements for incurred work-related expenses. • Coordinating and planning events as required. • Handling catering requests for office meetings and events. • Ensuring the conference rooms are well-maintained and prepared for meetings. • Managing the procurement of office supplies as needed. • Overseeing building maintenance to ensure a conducive work environment. • Maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Executive Assistant An agriculture company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include- Executive Administration:<ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul> Office Administration:<ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul>The ideal candidate will have 5+ years of Executive Assistant support. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.

Executive Assistant Robert Half is partnering with a dynamic and impactful organization to fill an opening for a PART TIME contract to permanent Executive Assistant. As they continue to grow and make a difference in our community, they are seeking a skilled and dedicated Executive Assistant to support the executive team. Responsibilities: Provide high-level administrative support to the executive team, including the CEO Manage complex calendars, schedule appointments, and coordinate meetings and events. Prepare and edit correspondence, reports, and presentations. Conduct research and compile data as needed for various projects. Handle confidential information with discretion and professionalism. Act as a liaison between executives, staff, and external stakeholders. Assist in organizing and executing nonprofit events and initiatives. Perform general office tasks such as filing, answering phones, and managing office supplies.

Sr. Executive Assistant Robert Half is seeking a Sr. Executive Assistant for our client in New Orleans, Louisiana. As a Sr. Executive Assistant, you will have the opportunity to work in a dynamic role that requires excellent organization and communication skills. Your key responsibilities will include managing calendars, handling correspondence, and maintaining customer relationships. This is a short-term contract to full time employment opportunity. Responsibilities• Efficient management of CRM system to ensure accurate customer data• Oversee and monitor work orders to ensure tasks are completed in a timely manner• Manage and coordinate schedules using advanced calendar management techniques• Handle correspondence and communication with clients and stakeholders• Utilize Microsoft Excel and Word to create and maintain documents and reports• Leverage Yardi Property Management system for efficient commercial leasing tasks• Act as a liaison between customers and the team, addressing inquiries and resolving concerns

Executive Assistant We are offering an exciting opportunity in Denver, Colorado for an Executive Assistant. In this role, you will be working in a fast-paced environment where your administrative and project management skills will be put to the test. You will be supporting executive staff and managing various projects, ranging from market analysis to operational setup. Responsibilities: • Provide comprehensive administrative support to executive staff • Manage and execute various projects as assigned • Conduct market analysis such as tracking local hotel presence • Handle operational setup tasks for new ventures • Navigate through licensing procedures and requirements • Ensure efficient and effective customer service • Maintain and manage accurate customer records.

Executive Assistant Our client is hiring an Executive Assistant. The role will involve supporting executive-level operations within the organization, focusing on tasks such as calendar management, travel arrangements, and expense handling. Responsibilities:• Efficiently manage the executive's calendar to ensure smooth daily operations• Coordinate travel arrangements and handle expense reports for the executive leadership• Assist in the preparation and distribution of meeting minutes• Handle correspondence for the executive leadership, ensuring timely and effective communication• Utilize office software and document handling tools to maintain and update records• Collaborate with various levels within the organization, demonstrating excellent communication skills.

Executive Assistant Executive Assistant Position Type: Temporary, with potential for Temp to Hire Pay Range: $27-29/hour Schedule: Monday–Friday, 8:00 AM–5:00 PM or 8:30 AM–5:30 PM (in-office) This position will be 100% ON-SITE Key Responsibilities: Provide high-level administrative support to an "old-school" executive, ensuring their professional needs are met and anticipating their requirements. Manage schedules, appointments, and communications, acting as a gatekeeper and liaison. Handle electronic filing of imaged documents with precision and accuracy. Perform general office duties, including data entry, document preparation, and meeting coordination. Support accounting tasks as needed, leveraging prior experience in accounting or bookkeeping. Utilize the Microsoft Office Suite (Outlook, Teams, Word, Excel) to create documents, manage correspondence, and organize workflows. Maintain confidentiality and exercise discretion with sensitive information. Demonstrate patience, responsiveness, and trustworthiness in daily interactions with the executive and the team.

Executive Assistant We are seeking a skilled Executive Assistant to join our team in the manufacturing industry located in Cincinnati, Ohio. This role offers a contract to permanent employment opportunity. As an Executive Assistant, your primary role will be to provide comprehensive administrative support to executive officers, manage confidential information, coordinate meetings, and handle various business-related tasks. Responsibilities: • Provide administrative support to executive officers, demonstrating discretion in handling confidential information and prioritizing calls and correspondence.• Manage executive calendars, coordinating essential meetings, appointments, and travel plans.• Communicate effectively with other departments on behalf of CEO and Officers.• Assist in the preparation and editing of reports, communications, presentations, and other documents.• Process expense reports as requested by Officers.• Assist with facilities issues and service center mailroom needs.• Maintain up-to-date files on patents and trademark renewals.• Coordinate company-wide quarterly meetings, including arranging refreshments and presentations.• Assist other department managers with organizing and setting up meetings.• Handle the distribution of required Company mailings to employees for 401(K) Plan and Pension Plan and other required mailings.

Executive Assistant A leading Healthcare organization is seeking an Executive Assistant to join their team. Initially, this role will be on a contract basis with the potential to transition to a full-time role. Job Responsibilities:<ol><li>Efficiently managing the day-to-day office activities.</li><li>Organizing and maintaining the executive’s schedule and appointments.</li><li>Assist in preparing reports and data analysis as needed.</li><li>Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf.</li><li>Participate in team meetings and distribute minutes.</li><li>Ensure operations adhere to policies and regulations.</li></ol>

Executive Assistant We are offering an exciting opportunity for an Executive Assistant near Parsippany, New Jersey. In this role, you will be vital in supporting the CEO by maintaining the executive's schedule, preparing for meetings, and assisting with organizational projects within the industry. Responsibilities:• Handle the executive's calendar, scheduling appointments and travel arrangements with precision.• Ensure smooth operations within the office, troubleshooting any administrative issues that may arise.• Assist with human resources and payroll oversight, ensuring all operations align with CEO initiatives.• Prepare and manage correspondence, ensuring the secure handling of confidential information.• Facilitate effective communication between the CEO and the leadership team, managing action items from leadership meetings.• Collaborate on the creation and maintenance of social media posts and thought leadership content, staying updated with industry trends.• Organize internal and external events, coordinating speaking engagements and media opportunities.• Manage logistics for board meetings and public engagements, ensuring all details are meticulously taken care of.• Collect and summarize operational, sales, and financial metrics, preparing reports and presentations for meetings.• Assist with the implementation of EOS, tracking key actions and providing updates on organizational goals.• Support cross-departmental projects and maintain external relationships, ensuring effective communication and coordination.

Executive Assistant We are offering an exciting opportunity based in Manhattan, New York. We are in search of an Executive Assistant who is highly organized, detail-oriented and can anticipate the needs of our team. This role involves administrative tasks, managing schedules, and personal assistance. Responsibilities:• Strategically manage and organize executive schedules to ensure optimal use of time• Handle administrative tasks to ensure smooth operation of the team• Proactively anticipate the needs of the executive and make necessary arrangements• Run errands including but not limited to picking up breakfast and lunch• Provide high-level support to high net worth executives• Maintain discretion and confidentiality in relationships with all board members• Organize travel arrangements and itineraries with attention to detail and accuracy• Perform other duties as assigned to support the executive• Act as a point of contact among executives, employees, clients and other external partners• Manage information flow in a timely and accurate manner If this person is you, please apply directly to victoria.iacoviello@roberthalf

Executive Assistant We are in the search for an Executive Assistant to join our client's team situated in Carmel, Indiana. This role involves managing high-level administrative tasks for the executive team members. The successful candidate will be adept at schedule management, communication, and providing support to both direct and indirect business partners. Responsibilities: • Serve as a liaison to the Board of Directors and senior management teams, prioritizing incoming requests from external customers and making decisions based on their importance.• Independently manage communications, including reading, evaluating, responding, forwarding, or deleting as appropriate.• Prepare presentations from concepts provided in either written or verbal form using suitable software packages.• Handle special projects, initiatives, or responsibilities as assigned by business partners.• Maintain a response time within 24 hours, providing clear communication such as acknowledging receipt of requests or confirming completion.• Act as the main contact person in the area to build relationships and minimize disruptions for direct and indirect business partners.• Manage the availability of business partners for proposed activities, meetings, events, etc., proactively identifying and resolving scheduling conflicts.• Organize business partner's time and ensure they are adequately prepared for each day's activities.• Coordinate travel details including hotel, ground/air transportation, meeting sites, participants, and itinerary for business partners.• Handle email responses and requests for scheduling as needed by the team in an efficient and timely manner.

Executive Assistant We are seeking a highly organized and detail-oriented Executive Assistant to provide critical support to the executive leadership team. The ideal candidate will be a proactive problem-solver with exceptional organizational and communication skills, capable of managing multiple priorities in a fast-paced nonprofit environment. Key Responsibilities<ul><li>Executive Support:</li><li>Manage and maintain the schedules of executive leaders, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare agendas, materials, and minutes for meetings, ensuring follow-up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Communication:</li><li>Serve as the primary point of contact between the executive team and internal/external stakeholders.</li><li>Draft, edit, and proofread correspondence, reports, and presentations.</li><li>Facilitate clear and timely communication within the organization and with external partners.</li><li>Administrative Management:</li><li>Oversee and organize executive files, documents, and databases.</li><li>Assist with grant proposals, donor communications, and other nonprofit-specific administrative tasks.</li><li>Coordinate events, including board meetings, fundraising initiatives, and community outreach programs.</li><li>Project Support:</li><li>Provide support for special projects, ensuring timelines and deliverables are met.</li><li>Conduct research and prepare reports to assist decision-making.</li></ul>

Executive Assistant to the President We invite an Executive Assistant expansive in skills and humility to join an esteemed academy. Your unique opportunity will be to serve as the right hand to the President. As the Executive Assistant to the President, you will attend to the intricate aspects of the President's schedule, correspondence, and engagements. The immense success of our administration depends on your efficiency and confidentiality. Responsibilities:<ul><li>Organize and coordinate the President’s meetings, appointments, and external relations.</li><li>Handle professional correspondence and ensure discreet handling of all business.</li><li>Prepare reports, documents, and presentations for meetings.</li><li>Ensure the President's schedule is followed and respected.</li></ul>

Executive Assistant We are currently seeking an Executive Assistant to support the Vice President of Human Resources at a well-known university. Our ideal candidate will have a passion for creating efficient processes, be incredibly organized, enjoy juggling a variety of tasks, and excel at managing relationships at every level of an organization. Job Responsibilities:<ol><li>Provide administrative support to the VP of HR, including maintaining calendars, scheduling meetings, arranging travel, processing expense reports, etc.</li><li>Prepare materials for meetings and presentations, including gathering necessary information and putting together packets</li><li>Coordinate logistics for departmental meetings, retreats, workshops, and other events</li><li>Assisting with budgeting, purchase orders, and expense reporting</li><li>Serve as a point of contact for staff and other departments within the university</li><li>Help manage HR projects, ensuring they stay on track and are completed by the due dates</li><li>Assist with other tasks as assigned by the VP of HR</li></ol>

Executive Assistant Growing real estate firm, located in the Wilmington Delaware area is looking to hire a thorough Executive Assistant with proven multi-tasking abilities. In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed

Executive Assistant An esteemed client in Carlsbad is seeking an accomplished Executive Assistant for their fast-paced executive team. In this crucial role, you'll be in charge of comprehensive administrative support, managing extensive calendars, coordinating events, handling travel arrangements, and assisting with meeting preparation, among others. Responsibilities:<ul><li>Organize scheduling for executives including meetings, travel, and events.</li><li>Draft internal and external communication on behalf of the executive team.</li><li>Coordinate and plan company events, meetings, and employee team-building activities.</li><li>Act as a liaison between the executives and other departments within the company.</li></ul>

Executive Assistant We are offering a contract for a permanent position as an Executive Assistant in the retail industry, based in Eden Prairie, Minnesota. The selected candidate will be tasked with providing extensive support to our President and Owner, requiring a high level of organization, attention to detail, and the ability to thrive while managing multiple tasks and deadlines in a fast-paced environment. Responsibilities: • Facilitate effective communication between the executive and other executives, managers, employees, as well as external parties such as customers, media, and the public • Manage the executive's schedules, appointments, and travel arrangements to optimize their time • Compile, verify, and analyze data for the executive's use in various documents including memos, letters, reports, speeches, presentations, and news releases • Serve as the first point of contact for high-level relationships between the CEO, other executives, and external contacts • Prepare and edit internal and external letters, faxes, memos, and mass emails • Monitor and track expense reports and purchase requisitions • Establish, update, and maintain necessary files, inventories, records, including confidential data • Draft, execute, and maintain critical corporate documents related to business operations • Handle access to the executive's email accounts to schedule their appointments and answer or redirect routine inquiries from internal or external sources.

Executive Assistant Location: Downtown Austin (parking included)Position Type: Onsite About Us: We are a dynamic and fast-paced real estate investment management firm dedicated to delivering exceptional results for our clients and stakeholders. Our team is composed of innovative thinkers and industry leaders passionate about excellence in real estate investment. We are seeking an experienced and highly motivated Executive Assistant to support our executive team in achieving our company’s goals. Position Summary: The Executive Assistant will provide comprehensive administrative and organizational support to the executive team, ensuring the efficient operation of their daily activities. The ideal candidate will be a polished professional with excellent communication skills, a degree from an accredited institution, and at least 5 years of experience in executive support, preferably within the real estate or investment sectors. Key Responsibilities:Executive Support:<ul><li>Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Serve as the primary point of contact between the executives and internal/external stakeholders.</li><li>Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.</li></ul>Meeting Coordination:<ul><li>Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Ensure executives are well-prepared for all engagements by providing necessary documentation and briefings.</li></ul>Communication Management:<ul><li>Handle confidential and time-sensitive information with discretion.</li><li>Draft, proofread, and distribute communications on behalf of executives.</li></ul>Administrative Tasks:<ul><li>Oversee and manage expense reports, budgets, and invoices for the executive team.</li><li>Maintain filing systems, records, and databases to ensure organization and accessibility.</li><li>Assist with special projects, research, and event planning as needed.</li></ul>Relationship Building:<ul><li>Build and maintain strong working relationships with key stakeholders, clients, and team members.</li><li>Act as an ambassador for the executive team and the company’s brand.</li></ul>

Executive Assistant We are looking to place a part time contract Executive Assistant based in New Rochelle, New York. The main function of this role is to provide high-level administrative support, including scheduling, note-taking, calendar management, and project support. This role will also involve engaging with staff, vendors, and external partners, as well as assisting with office organization. Responsibilities: • Provide comprehensive support for executive leadership, including scheduling and calendar management• Oversee the preparation and distribution of notes from meetings• Manage various projects and follow through to achieve project goals• Maintain a high level of organization and efficiency in the office• Engage professionally with staff, vendors, and outside partners• Utilize Google Suite for various organizational purposes, including managing calendars and creating spreadsheets• Handle sensitive information with discretion• Assist with recruitment-related tasks as needed, though this is not a primary requirement of the role.

Executive Assistant Job Title: Executive AssistantLocation: San FranciscoType: HybridRobert Half is looking for a dedicated and experienced Executive Assistant to support a Senior Managing Director for a professional services firm in San Francisco. This is a hybrid role, ideal for those with a solid history in managing complex administrative tasks.Responsibilities:<ul><li>Managing complex calendars for the Managing Director and senior staff.</li><li>Coordinating domestic and international travel arrangements.</li><li>Arranging and scheduling meetings as well as making adjustments according to unavoidable changes.</li><li>Providing client-facing support effectively and professionally.</li><li>Organizing and preparing materials for board meetings.</li><li>Assisting with other administrative tasks including managing incoming calls, sorting mails, etc.</li></ul>The role offers a base salary, discretionary bonus, and benefits.Interviews will commence the first week of January. Don't delay, apply today.To apply, please submit your CV and any other information relevant to the role.

Executive Assistant We are currently looking for a qualified Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion.The ideal candidate should possess a Bachelor's Degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeed in this role.