We are looking for a skilled Event Coordinator to join our team on a long-term contract basis in Houston, Texas. This role offers an exciting opportunity to plan, organize, and execute high-quality events while collaborating with various stakeholders to ensure seamless operations. The ideal candidate will excel in managing event-related content, marketing campaigns, and design elements, bringing creativity and attention to detail to every project.<br><br>Responsibilities:<br>• Develop and distribute newsletters on a weekly, biweekly, and monthly basis to keep audiences informed.<br>• Create and maintain event websites using the designated platform, ensuring they are updated and aligned with event schedules.<br>• Implement website updates, including post-event surveys, to enhance user engagement and gather valuable feedback.<br>• Manage modifications to website content and event pages, ensuring accuracy and consistency.<br>• Design event-related graphics such as banners, ads, and social media creatives using Canva to support promotional efforts.<br>• Coordinate paid search and social media campaigns tailored to specific events, ensuring maximum outreach.<br>• Draft, edit, and review copy for messaging guides and campaign materials to maintain brand voice and quality.<br>• Analyze campaign performance data to identify trends and optimize strategies to improve results.<br>• Collaborate with marketing and event teams to ensure timely execution of campaigns and event timelines.<br>• Maintain organization and reliability while managing multiple projects in a fast-paced environment.
We are looking for a dedicated Event Coordinator to join our team in Miami, Florida. In this role, you will play a key part in ensuring the seamless planning and execution of events, while providing exceptional service to guests and visitors. This position offers an exciting opportunity for individuals passionate about creating memorable experiences.<br><br>Responsibilities:<br>• Organize and oversee all aspects of event planning, from initial concept to on-site execution.<br>• Manage guest check-ins and provide assistance to ensure a smooth arrival process.<br>• Serve as the main point of contact for on-site visitors, addressing their needs and inquiries.<br>• Collaborate with vendors and team members to coordinate event logistics and details.<br>• Monitor event activities to ensure everything runs according to schedule and expectations.<br>• Provide support to guests and attendees, ensuring their experience is positive and enjoyable.<br>• Handle last-minute changes or challenges with professionalism and efficiency.<br>• Maintain accurate records and documentation for all events.<br>• Assist in post-event evaluations to identify areas for improvement.<br>• Ensure compliance with all safety and operational guidelines during events.
<p>Our client in Cheswick, PA is hiring an Event Coordinator. This person is responsible for planning, organizing, and executing events from concept to completion. This role ensures all event details are managed efficiently—including logistics, vendor coordination, budgeting, and on‑site execution—to deliver seamless and memorable experiences for clients and attendees. 10-20 hours a week. Guaranteed 7 hours worked between Friday and Sunday. Additional hours during the week. Weekend hours required. Hours are Fridays are typically 6PM – 8/9PM. Hours for Saturdays are typically 9AM – Noon. Pay: $20-22. Clearances required.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Plan, coordinate, and execute a wide range of events, including Bar and Bat Mitzvahs, holiday celebrations, corporate meetings, conferences, social events, and promotional activities</li><li>Manage event timelines, production schedules, and budgets to ensure successful delivery</li><li>Coordinate with vendors, venues, caterers, entertainers, decorators, and other service providers</li><li>Serve as the primary point of contact for clients, families, and internal stakeholders throughout the planning process</li><li>Oversee event setup, on‑site operations, and post‑event breakdown</li><li>Ensure all event elements align with client vision, cultural traditions, holiday expectations, and organizational standards</li><li>Manage contracts, invoices, and event documentation</li><li>Troubleshoot and efficiently resolve issues during live events</li><li>Support culturally significant and seasonal events by managing custom details such as themes, décor, timing, and guest experience</li><li>Conduct post‑event evaluations and provide feedback for continuous improvement</li><li><br></li></ul>
<p>We are seeking an experienced <strong>Event Planner</strong> to join our team in Tampa, FL. The <strong>Event Planner</strong> will oversee meetings and events ranging from 10 to 500 attendees, ensuring seamless execution and exceptional client service. This <strong>Event Planner</strong> role requires strong leadership, outstanding customer service, and a passion for event planning in a fast-paced conference center environment.</p><p><br></p><p>The schedule is either 7:00am–4:00pm or 7:30am–4:30pm. There is no current opportunity for extension or full-time conversion.</p><p><br></p><p>Key Details:</p><ul><li><strong>Location:</strong> Tampa, FL 33634</li><li><strong>Schedule:</strong> Monday–Friday, 7:00am–4:00pm or 7:30am–4:30pm</li><li><strong>Work Setting:</strong> 100% onsite</li><li><strong>Type:</strong> Temporary</li></ul><p><br></p><p>Responsibilities:</p><ul><li>Oversee meetings and events within the conference center, partnering with catering, audio-visual, facilities, and security teams.</li><li>Greet clients and guests daily, providing high-touch, professional customer service.</li><li>Manage front desk responsibilities including answering phones, responding to emails, and welcoming conference center guests.</li><li>Coordinate room setups and spot-check catering services and conference room arrangements throughout the day.</li><li>Participate in daily operations calls to review upcoming event logistics.</li><li>Develop project plans and budgets; prepare, manage, and reconcile event expenses.</li><li>Lead and direct teams supporting events with multiple moving parts.</li><li>Conduct pre- and post-conference meetings when applicable.</li><li>Manage space reservations using EMS (Event Management System) and generate accurate reports.</li><li>Collaborate with senior management, internal stakeholders, and clients to provide strategic input on event development.</li><li>Handle vendor negotiations, contract administration, and risk management related to attrition and cancellations.</li><li>Coordinate full logistics including menus, décor, audio-visual, registration, travel arrangements, speakers, and entertainment.</li></ul>
We are looking for a detail-oriented and proactive Global Event Coordinator to manage and execute corporate events for our organization within the Oil & Gas industry. This role involves collaborating with cross-functional teams and external vendors to ensure the successful delivery of high-profile events, including conferences, webinars, and client meetings. As part of the Marketing & Communications team, the position will also contribute to marketing initiatives and provide administrative support. This is a long-term contract position based in Houston, Texas.<br><br>Responsibilities:<br>• Plan and oversee the execution of corporate events, including conferences, webinars, client engagements, and internal meetings.<br>• Coordinate event logistics such as venue selection, vendor contracts, catering arrangements, travel plans, and attendee registration.<br>• Develop and distribute event marketing materials, including invitations, promotional assets, and post-event communications.<br>• Monitor event budgets, process invoices, and ensure all financial documentation is accurately maintained.<br>• Gather feedback from attendees and prepare detailed post-event reports to evaluate success and identify improvements.<br>• Manage stakeholder communications and ensure seamless collaboration among internal teams and external partners.<br>• Support broader marketing and administrative initiatives to align with departmental goals.<br>• Utilize tools like Asana or monday.com to track project progress and ensure timely completion of tasks.<br>• Build strong relationships with vendors, clients, and stakeholders to ensure smooth event operations.<br>• Adapt to global time zones when required to support international events.
We are looking for a Security & Compliance Manager to oversee the security framework and ensure robust protection across systems, applications, and networks. This role requires a strategic leader with a deep understanding of cybersecurity, compliance, and risk management practices. Based in Torrance, California, this position offers the opportunity to shape security policies and guide the organization’s response to emerging threats.<br><br>Responsibilities:<br>• Manage the vulnerability assessment process, including incident response, threat investigation, and monitoring security systems.<br>• Establish and maintain secure configurations and hardening standards across systems.<br>• Administer security controls, such as encryption protocols, network boundaries, and cloud security guardrails.<br>• Collaborate on designing and approving security measures for new systems, applications, and infrastructure updates.<br>• Oversee identity security, privileged access management, and periodic access reviews.<br>• Provide guidance and governance for security within DevOps pipelines and cloud deployment processes.<br>• Develop and implement comprehensive security policies, standards, and awareness training programs.<br>• Lead risk assessments, security audits, and vendor risk evaluations to ensure compliance and mitigate vulnerabilities.<br>• Govern the Disaster Recovery program, including documentation, planning exercises, and remediation efforts, in partnership with infrastructure teams.
We are looking for a dynamic Events Planner to join our team on a contract basis in New York, New York. In this role, you will oversee event coordination and serve as a critical point of contact for clients, ensuring seamless planning and execution of events. This position requires a proactive individual with strong organizational skills and excellent communication abilities.<br><br>Responsibilities:<br>• Coordinate all aspects of event planning, including scheduling, logistics, and client communication.<br>• Serve as the primary liaison for clients, addressing their needs and ensuring satisfaction throughout the event process.<br>• Manage event timelines and deadlines to ensure objectives are met efficiently.<br>• Facilitate conference calls and meetings to align stakeholders and clarify event details.<br>• Oversee onsite event execution, ensuring all elements are running smoothly.<br>• Collaborate with team members to address any challenges or changes during event preparation.<br>• Monitor and handle overtime work to meet project demands and deadlines.<br>• Maintain clear and detail-oriented written and verbal communication with clients and team members.<br>• Track progress and follow up with relevant parties to ensure accountability in all stages of event planning.<br>• Ensure client visibility and satisfaction by taking ownership of processes and maintaining high standards of service.
<p>We are looking for a motivated and organized Administrative Coordinator to join our team located in the Greater Philadelphia Region. In this role, as an Administrative Coordinator you will support conference and event services during peak seasons, ensuring seamless execution of programs and events. This is a long-term contract position offering an exciting opportunity to work in a fast-paced and hands-on environment while contributing to high-profile initiatives.</p><p><br></p><p>What you get to do every single day:</p><p>• Plan and oversee the logistics for summer programs and conferences, including vendor coordination, facilities setup, and on-site execution.</p><p>• Manage contracts and support sales activities while fostering strong client relationships.</p><p>• Collaborate with program managers and cross-functional teams, including facilities, real estate, and union staff.</p><p>• Conduct research on industry trends and best practices in event and conference management.</p><p>• Deliver on-site support during events, including evening and weekend hours as required.</p><p>• Monitor and maintain documentation related to programming, contracts, and event logistics.</p><p>• Ensure effective communication with all stakeholders to address challenges and maintain smooth operations.</p><p>• Uphold a high level of attention to detail and adaptability in a dynamic work environment.</p>
We are looking for a dynamic Marketing Manager to join our team in Cypress, Texas. In this role, you will lead strategic marketing initiatives and drive brand awareness across various platforms. The ideal candidate is highly skilled in both digital and traditional marketing strategies and has a proven track record of managing successful campaigns.<br><br>Responsibilities:<br>• Develop and execute comprehensive marketing strategies to enhance brand visibility and reach target audiences.<br>• Plan and manage digital marketing campaigns, including email marketing, social media, and content creation.<br>• Organize and oversee community and charity events to strengthen local engagement and brand presence.<br>• Collaborate with external agencies to create impactful marketing materials and ensure consistent messaging.<br>• Monitor social media trends and manage community interactions to build a strong online presence.<br>• Coordinate podcasts and other media projects to effectively communicate brand values and initiatives.<br>• Analyze campaign performance metrics to optimize strategies and improve ROI.<br>• Manage event logistics, from planning to execution, ensuring seamless delivery.<br>• Lead efforts in B2B marketing to establish and nurture business relationships.<br>• Stay updated on industry trends and innovations to maintain a competitive edge.
We are looking for an experienced Events/Promotions Director to lead strategic event planning and execution for a long-term contract position based in Houston, Texas. This role involves overseeing a wide range of events while collaborating with university divisions and other stakeholders to ensure seamless operations. The ideal candidate will bring creative expertise and a strong background in digital marketing and event management.<br><br>Responsibilities:<br>• Develop and implement event strategies that align with organizational goals and enhance brand visibility.<br>• Work closely with communications teams and stakeholders to coordinate promotional activities and campaigns.<br>• Plan and execute diverse events, including corporate, community, educational, and high-profile gatherings.<br>• Manage event budgets, timelines, and logistics to ensure successful delivery.<br>• Utilize tools such as Canva and Google Analytics to create impactful marketing materials and analyze event data.<br>• Collaborate with universities and external partners to promote energy and innovation initiatives.<br>• Organize sponsored and outreach events to engage with target audiences and build strong relationships.<br>• Analyze event performance and create detailed reports to measure success and drive improvements.<br>• Oversee the procurement and management of equipment required for events.<br>• Lead efforts to establish brand awareness through creative event marketing strategies.
We are looking for a detail-oriented Project Assistant to provide support during a large-scale event in Pacific Grove, California. This is a Contract position requiring onsite presence to ensure smooth operations and efficient participant management. The role involves assisting with registration processes, distributing event materials, and maintaining a welcoming atmosphere for attendees.<br><br>Responsibilities:<br>• Coordinate the registration process by verifying participant details and distributing badge covers and lanyards.<br>• Assist attendees by guiding them through the check-in process and addressing any immediate concerns.<br>• Ensure all pre-registered participants receive their materials in an organized and timely manner.<br>• Provide clear instructions regarding event resources, such as accessing the program book online.<br>• Maintain an attentive and approachable demeanor while engaging with event participants.<br>• Collaborate with the event team to resolve any logistical issues.<br>• Monitor attendee flow and ensure registration stations are adequately staffed.<br>• Uphold the event's dress code by presenting a neat and well-groomed appearance.<br>• Support the overall organization and execution of the event.<br>• Adapt to any last-minute changes or requirements to ensure a seamless experience for all involved.
<p>We are looking for a dedicated Events Coordinator to join our team in Santa Monica, California. In this role, you will oversee the planning and execution of meetings, conferences, and various events to ensure seamless operations. This is a Contract position requiring strong organizational skills, attention to detail, and the ability to collaborate with cross-functional teams.</p><p><br></p><p>Responsibilities:</p><p>• Organize and coordinate logistics for meetings, conferences, and events across multiple spaces on campus.</p><p>• Serve as a liaison between departments, including catering and A/V teams, to ensure all event needs are met.</p><p>• Manage scheduling and calendaring for event spaces while maintaining accuracy and efficiency.</p><p>• Collaborate with cross-functional partners to execute events and address any last-minute adjustments.</p><p>• Maintain attention to detail while working under pressure to meet deadlines and deliver successful events.</p><p>• Provide administrative support for event planning, including documentation and communication with stakeholders.</p><p>• Assist with on-site event setups when necessary, ensuring all arrangements are completed properly.</p><p>• Monitor event progress and troubleshoot any issues that arise during execution.</p><p>• Utilize tools like Google Workspace and Jira to streamline event coordination and tracking.</p><p>• Offer support for happy hours or other informal gatherings that may require additional coordination.</p>
We are looking for a skilled Marketing and Communications Manager to oversee the development and implementation of marketing strategies for our program in Houston, Texas. This long-term contract position requires a detail-oriented individual who can manage promotional materials, media relations, and digital campaigns while ensuring brand consistency and impactful communication. The ideal candidate will bring creativity and strategic thinking to elevate the program's visibility and engagement.<br><br>Responsibilities:<br>• Develop and design marketing materials such as brochures, newsletters, annual reports, and other promotional content to support program visibility.<br>• Oversee the creation, maintenance, and updates to program websites to ensure accurate and engaging digital presence.<br>• Coordinate graphic design, printing, and publication services by managing vendors and external partners effectively.<br>• Write and distribute press releases and news updates to enhance media coverage and program awareness.<br>• Build and nurture positive relationships with media organizations and collaborate with the university's media relations team.<br>• Plan and execute advertising, marketing initiatives, and promotional strategies for events and special programs.<br>• Participate in strategic planning sessions to align marketing goals with the program's objectives.<br>• Create, edit, and refine content for articles, speeches, and other communication projects as required.<br>• Manage digital campaigns and promotional events to boost program visibility and engagement.
<p><br></p><p>Position Overview</p><p>Our client in Akron, Ohio is seeking a highly organized, proactive Executive Assistant to provide dedicated support to the company President. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate needs while managing multiple priorities. The position involves significant travel coordination, event planning, and cross-functional collaboration with leadership, marketing, finance, and community partners. This is a direct hire position that is in office but can switch to hybrid after 90 days.</p><p><br></p><p>Key Responsibilities</p><p><strong>Executive Support</strong></p><ul><li>Provide high-level administrative support to the President, anticipating needs and ensuring seamless daily operations</li><li>Manage a complex calendar including meetings, events, travel, and recurring commitments</li><li>Prepare weekly planners and provide ongoing updates regarding schedule changes and priorities</li></ul><p><strong>Travel & Event Coordination</strong></p><ul><li>Coordinate frequent domestic travel (with occasional international travel), including itineraries, registrations, lodging, transportation, and conference logistics</li><li>Manage travel expenses and collaborate with Finance on expense reports and billing</li><li>Assist with planning annual conferences, often beginning preparations immediately after prior events conclude</li><li>Help organize team events, staff meetings, and company functions</li><li>Arrange catering, lunches, and logistics for meetings and internal gatherings</li></ul><p><strong>Community & Marketing Support</strong></p><ul><li>Assist with coordination of community events and sponsorships, including purchasing tables and managing related logistics</li><li>Collaborate with marketing teams on conferences, materials, and event preparation</li><li>Help prepare presentation materials for staff meetings and organizational communications</li><li>Maintain communication with various external organizations and partners</li></ul><p>Qualifications</p><ul><li>Prior Executive Assistant or senior administrative support experience preferred</li><li>Strong organizational, multitasking, and time management skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to work independently, take initiative, and anticipate executive needs</li><li>Proficiency with common office software and scheduling tools</li><li>Comfortable managing travel logistics, expenses, and event coordination</li></ul><p>They do offer a full benefits package; medical, dental, vision, PTO, paid holidays, 401K, life insurance, long/short term disability, profit sharing, and MORE! Apply TODAY if you are interested! </p>
Executive Administrative Assistant (Advanced Level) - CONTRACT ROLE ONLY Location: New York New York 10017-2014 Type: 100% Onsite (No WFH Supported) Schedule: Monday–Friday, 8:00 AM – 5:00 PM (occasional after-hours needs for travel adjustments) Tentative Hourly Pay Rate: $37/hr Experience Required: 5+ years supporting multiple C‑Suite or senior‑level executives, ideally within the financial sector. MUST HAVE CONCUR experience. Position Overview This Executive Administrative Assistant role requires someone highly organized, detail‑oriented, and comfortable operating in a fast‑paced, dynamic trading floor environment. The ideal candidate is proactive, able to manage shifting priorities, and experienced in supporting senior‑level executives in the financial industry. This is a fully onsite position (5 days per week). Remote or hybrid work is not supported. Key Responsibilities Travel & Expense Management (Critical Requirement) Executive Support & Calendar Management Meeting & Event Logistics Administrative Operations Managing and prioritizing executive email inboxes Processing numerous travel and expense requests via Concur Coordinating meeting logistics and resolving scheduling conflicts Communicating with executives, internal teams, and external clients Providing support in a high‑pressure, quickly changing environment
<p>The Event Planner will oversee the coordination and execution of a variety of client and internal events, including:</p><ul><li>Managing client office visits for TV, radio, and VIP guests</li><li>Planning and executing internal training events (30–60 attendees; approximately six per year)</li><li>Tracking and reconciling event expenses while maintaining accurate records</li><li>Building and managing event registrations and workflows in Cvent</li><li>Providing general event support as needed</li></ul><p>The ideal candidate is professional, highly communicative, and thrives in a collaborative environment. They are self-driven, able to work independently, prioritize effectively, and proactively engage team members to meet deadlines.</p><p><br></p>
We are looking for a dynamic Marketing Manager to join our team in Miami, Florida. In this role, you will oversee innovative marketing strategies for real estate developments, ensuring seamless collaboration with creative agencies, PR teams, and social media partners. This position offers the opportunity to lead impactful campaigns, manage events, and contribute to the broader marketing initiatives of our organization.<br><br>Responsibilities:<br>• Represent marketing initiatives in weekly development division management meetings, sharing updates and agendas with the team.<br>• Act as the lead marketing manager for assigned development accounts, coordinating creative efforts and collaborating with external agencies and partners.<br>• Organize and lead regular meetings with developers, presenting updates, tracking key initiatives, and maintaining detailed follow-up documentation.<br>• Develop tailored marketing strategies for exclusive developments, including production calendars to guide content creation and design teams.<br>• Partner with leadership to ensure alignment on messaging, copy, and visual direction for all marketing deliverables.<br>• Plan and execute recurring marketing campaigns such as digital newsletters, event invitations, and corporate advertising across digital and print platforms.<br>• Manage collaborations with PR agencies and social media teams to deliver consistent development updates and engaging content.<br>• Facilitate social media training sessions for development agents and general brokerage teams.<br>• Coordinate marketing inclusion in broader corporate initiatives, such as advertisements and market reports, in partnership with the real estate marketing lead.<br>• Oversee event planning for developments, including broker open houses, receptions, sponsorships, and corporate events, ensuring smooth execution and vendor coordination.
We are looking for a highly skilled Senior Marketing Manager to lead and elevate our marketing initiatives in College Park, Georgia. This role will involve creating and implementing innovative strategies to drive engagement, promote brand identity, and achieve organizational goals. The ideal candidate will bring a strong background in marketing leadership, team management, and project coordination.<br><br>Responsibilities:<br>• Develop and implement comprehensive marketing strategies aligned with organizational objectives.<br>• Conduct discovery meetings with stakeholders to define campaign goals and identify target demographics.<br>• Manage the marketing budget, ensuring effective allocation of resources to various initiatives.<br>• Design and execute marketing campaigns across multiple channels, including digital, advertising, and content creation.<br>• Coordinate event logistics by preparing detailed documents, such as rundowns, technical riders, and run-of-show plans.<br>• Research market trends, customer preferences, and competitor activities to inform marketing plans.<br>• Recommend operational and service changes based on market insights and analysis.<br>• Present campaign proposals to stakeholders, including visual concepts, promotional strategies, and event plans.<br>• Collaborate with internal teams and external partners to ensure cohesive execution of marketing efforts.<br>• Monitor campaign performance and present data-driven insights to stakeholders for continuous improvement.
<p>We are looking for a highly skilled Firewall Engineer I to join our team on a long-term contract basis. Based in Corinth, Texas, this role focuses on safeguarding enterprise networks and ensuring optimal performance. The ideal candidate will have extensive experience in network architecture, cybersecurity, and incident response, playing a crucial role in maintaining system reliability and protection against cyber threats.</p><p><br></p><p>Responsibilities:</p><ul><li>Design, implement, and manage enterprise-level network infrastructure to ensure high availability and scalability.</li><li>Configure and maintain essential network devices, including routers, switches, firewalls, and load balancers.</li><li>Optimize network performance and troubleshoot issues to identify and resolve root causes effectively.</li><li>Deploy robust security solutions such as firewalls, endpoint protection, and SIEM systems to protect against cyber threats.</li><li>Conduct regular vulnerability assessments and penetration testing to identify and address security risks.</li><li>Develop and enforce network security policies and procedures that align with industry standards.</li><li>Monitor security alerts and lead incident response activities to address potential threats promptly.</li><li>Maintain comprehensive documentation of network configurations, diagrams, and processes for auditing and compliance purposes.</li><li>Collaborate with cross-functional teams, including IT Support and DevOps, to implement secure solutions.</li><li>Provide advanced technical support and training to internal teams to ensure effective use of network and security systems.</li></ul>
<p>Demand Generation & ABM Coordinator (Contract)</p><p><strong>Contract Duration:</strong> March - July</p><p><strong>Reports to:</strong> ABM Contractor / Global Campaigns Lead</p><p>Role Overview</p><p><br></p><p>We are seeking a proactive, execution-oriented <strong>Demand Generation & ABM Coordinator</strong> to join our Global Campaigns team. Your mission is to provide tactical support for our high-priority marketing programs, ensuring our campaigns are built, launched, and tracked with precision.</p><p><br></p><p>While you will specifically support our Account-Based Marketing (ABM) efforts, we are looking for a well-rounded Demand Gen specialist who understands how to move prospects through a funnel. This is a "doing" role—perfect for someone who enjoys the technical side of marketing and wants to see their work directly impact the sales pipeline.</p><p>Key Responsibilities</p><ul><li><strong>Campaign Deployment:</strong> Support the execution of multi-channel campaigns (email, paid social, webinars, and direct mail) targeting specific high-value accounts.</li><li><strong>MarTech Orchestration:</strong> Work within our marketing stack (e.g., HubSpot, Marketo, Salesforce) to build landing pages, set up email sequences, and manage list segmentations.</li><li><strong>Account-Based Logistics:</strong> Coordinate the "swag" and direct mail process—managing vendors, tracking shipments, and alerting Sales when a gift has been delivered.</li><li><strong>Data Management:</strong> Ensure account lists are clean and correctly tagged in the CRM. Help "bridge the gap" between marketing intent data and sales action.</li><li><strong>Sales Enablement:</strong> Package campaign materials (email templates, one-pagers, social snippets) for Sales reps to use in their outreach.</li><li><strong>Performance Tracking:</strong> Assist in pulling data for weekly reports to show how target accounts are engaging with our content.</li></ul><p>Required Qualifications</p><ul><li><strong>1–2 years of experience</strong> in B2B Demand Generation, Marketing Operations, or Digital Marketing.</li><li><strong>Hands-on Tool Experience:</strong> You must be comfortable inside a Marketing Automation platform (Marketo, HubSpot, Pardot) and a CRM (Salesforce).</li><li><strong>Process-Driven:</strong> You enjoy creating checklists and ensuring no detail is overlooked in a campaign launch.</li><li><strong>Collaborative Spirit:</strong> You can work cross-functionally with Content, Design, and Sales to get things across the finish line.</li><li><strong>Fast Learner:</strong> You don’t need to be an ABM expert on day one, but you are eager to learn the principles of account-based targeting.</li></ul><p><br></p>
<p>We are looking for a motivated Administrative Assistant to support out entertainment. This contract-to-permanent position offers the opportunity to support the Events department, playing an essential role in organizing company screenings and events. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational skills, and is eager to take on varied responsibilities, including onsite event support and travel coordination. Candidate must be willing to work overtime in a deadline driven environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Maintain and update internal screening and event calendars, ensuring changes are tracked and communicated effectively to relevant stakeholders.</p><p>• Implement booking restrictions during blackout periods and coordinate with teams to avoid scheduling conflicts.</p><p>• Provide onsite support at major events, including logistics and setup, which may require travel to various venues.</p><p>• Assist in sourcing promotional materials and preparing items for internal and external event activations.</p><p>• Support in-office screenings and functions, ensuring supplies, equipment, and logistics are in place.</p><p>• Manage travel arrangements and provide flexible assistance with tasks related to event planning and office operations.</p><p>• Collaborate with department heads and internal teams to ensure smooth event execution and communication.</p><p>• Handle administrative tasks and contribute to the coordination of large-scale and experiential events.</p>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support to executives in a dynamic and fast-paced tech environment. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As a Contract to permanent position, this opportunity offers potential for long-term career growth.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring seamless scheduling and prioritization of meetings and appointments.</p><p>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare for executive meetings by organizing agendas, materials, and follow-up actions.</p><p>• Provide day-to-day administrative support, ensuring efficient workflow and communication.</p><p>• Collaborate with internal teams to plan and execute events and special projects.</p><p>• Monitor and manage deadlines, ensuring timely completion of tasks and deliverables.</p><p>• Act as a point of contact for stakeholders, addressing inquiries and resolving issues promptly.</p><p>• Maintain confidential records and files, ensuring data security and accessibility.</p><p>• Assist in project management tasks, ensuring alignment with organizational goals.</p><p>• Adapt to the dynamic needs of a tech startup environment, contributing to its growth and innovation.</p>
We are looking for an experienced and detail oriented Receptionist with over six years of expertise to join our team in Brooklyn, New York. This long-term contract position requires a highly organized individual who excels in customer service, communication, and operational support. The ideal candidate will play a pivotal role in ensuring smooth front desk operations, supporting event logistics, and maintaining a welcoming environment for all visitors.<br><br>Responsibilities:<br>• Manage daily front desk operations, including greeting visitors, answering incoming calls, and providing exceptional customer service.<br>• Coordinate and support event planning activities, such as reservations, catering, and audio-visual setups.<br>• Handle multi-line phone systems efficiently, ensuring prompt responses and accurate message delivery.<br>• Collaborate with internal and external partners to streamline event logistics and service delivery.<br>• Maintain accurate records through data entry and review processes, ensuring compliance with specifications.<br>• Schedule and organize conference calls and meetings, ensuring seamless communication and planning.<br>• Utilize Microsoft Office Suites to prepare documents, reports, and presentations.<br>• Monitor and enforce security protocols to maintain a safe and secure environment.<br>• Assist in planning and executing office operations to ensure efficiency and productivity.<br>• Provide administrative support for special projects and tasks as needed.
<p>An investment consulting firm in Towson, MD is seeking an Administrative Assistant to assist their marketing department. Primary responsibilities: </p><p>• Format PPT presentations </p><p>• Format Word documents</p><p>• Proofread documents prior to publication</p><p>• Organize digital files</p><p>• Coordinate in-office events and support set up</p><p>• Produce meeting, proposal and other print materials</p><p>• Ship event and proposal materials</p><p>• Correspondence with event organizers and fulfillment of requests, as needed</p><p>• Order give-aways and other marketing assets/items</p><p>• Monitor campaign results (Constant Contact, Google Analytics)</p><p><br></p><p>Experience in MS Office Suite is required, and knowledge in Canva and WordPress is preferred.</p>
Executive Leadership Support<br>• Provide high-level, comprehensive administrative support to the CEO and three Regional Presidents<br>• Act as a trusted partner to executive leadership, anticipating needs and resolving issues proactively<br>• Handle sensitive and confidential matters with the utmost discretion and sound judgment<br>Calendar & Priority Management<br>• Manage extremely complex and dynamic calendars across multiple executives and time zones<br>• Strategically prioritize meetings, travel, and commitments to align with business objectives<br>• Prepare executives with agendas, materials, and relevant background information in advance<br>Travel Coordination<br>• Independently arrange and manage complex domestic and international travel<br>• Create detailed travel itineraries including flights, accommodations, transportation, and schedules<br>• Serve as the primary contact for travel changes or issues before and during trips<br>Event Planning & Coordination<br>• Lead coordination of executive-level meetings, board meetings, leadership retreats, regional events, and company-wide functions<br>• Oversee event logistics including venue selection, catering, audiovisual needs, materials preparation, and post-event follow-up<br>• Collaborate with internal teams and external vendors to ensure seamless execution<br>Email & Executive Communications<br>• Manage and prioritize executive inboxes using independent judgment<br>• Draft, edit, and respond to high-level correspondence on behalf of executives<br>• Serve as a liaison between executives and internal and external stakeholders<br>Administrative & Strategic Support<br>• Track action items, projects, and deliverables on behalf of executive leadership<br>• Prepare reports, presentations, and briefing materials as requested<br>• Process expenses, assist with budget tracking, and maintain organized records<br>• Support special initiatives and cross-functional projects as assigned<br>Qualifications<br>Required<br>• 10–15+ years of experience providing executive-level administrative support, ideally to a CEO and senior leadership team<br>• Demonstrated experience supporting multiple executives simultaneously<br>• Proven expertise in calendar management, travel coordination, and executive event planning<br>• Exceptional organizational, communication, and time-management skills<br>• High level of professionalism, discretion, emotional intelligence, and sound judgment<br>• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)<br>Preferred<br>• Experience in a multi-regional or matrixed organization<br>• Experience supporting board meetings and executive leadership events<br>• Familiarity with expense management, CRM, and travel booking platforms<br>• Ability to work flexible hours to support executive schedules<br>Core Competencies<br>• Executive presence and strategic thinking<br>• Anticipation of needs and proactive problem-solving<br>• Attention to detail with the ability to operate independently<br>• Stakeholder and relationship management<br>• Adaptability in a high-growth or fast-paced environment
