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    150 results for Event Coordinator

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    We are in search of an Event Coordinator to join our team in the Database Development industry. Based in New York, this role offers a contract to permanent employment opportunity. As an Event Coordinator, you will be tasked with managing all aspects of event planning, from coordinating with vendors to ensuring the success of the event.

    Responsibilities:
    • Coordinate and oversee events, ensuring they run smoothly and meet the objectives
    • Manage relationships with vendors, caterers, and other event services
    • Utilize CRM tools to keep track of event details and participant information
    • Oversee budgeting processes for each event, ensuring all expenses are within the allotted budget
    • Use ADP Financial Services for financial planning and management of events
    • Employ the use of the Chef tool for managing and automating platforms
    • Generate reports using Crystal Reports to provide insights and analytics about each event
    • Utilize 'About Time' tool for efficient time management and scheduling
    • Oversee calendar management, ensuring all events are scheduled and no overlaps occur
    • Ensure effective communication with all stakeholders, keeping them informed of event details, changes, and updates.
    • Proven experience in the Database Development industry is essential.
    • Must hold the job title of Event Coordinator or similar.
    • Proficiency in ADP - Financial Services is required.
    • Familiarity with BeOS operating system is beneficial.
    • Experience with Chef configuration management tool is desirable.
    • Should have a strong understanding of Customer Relationship Management (CRM) systems.
    • Must be proficient in using Crystal Reports for business reporting.
    • Knowledge of About Time project management software is advantageous.
    • Experience with budget processes and financial management is essential.
    • Must have excellent calendar management skills.
    • Experience in catering or related fields is beneficial.
    • Exceptional communication skills, both written and verbal, are required.

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    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Event Coordinator Jobs

    Event Coordinator We are in search of an Event Coordinator to join our team in the Database Development industry. Based in New York, this role offers a contract to permanent employment opportunity. As an Event Coordinator, you will be tasked with managing all aspects of event planning, from coordinating with vendors to ensuring the success of the event. <br><br>Responsibilities:<br>• Coordinate and oversee events, ensuring they run smoothly and meet the objectives<br>• Manage relationships with vendors, caterers, and other event services<br>• Utilize CRM tools to keep track of event details and participant information<br>• Oversee budgeting processes for each event, ensuring all expenses are within the allotted budget<br>• Use ADP Financial Services for financial planning and management of events<br>• Employ the use of the Chef tool for managing and automating platforms<br>• Generate reports using Crystal Reports to provide insights and analytics about each event<br>• Utilize 'About Time' tool for efficient time management and scheduling <br>• Oversee calendar management, ensuring all events are scheduled and no overlaps occur<br>• Ensure effective communication with all stakeholders, keeping them informed of event details, changes, and updates. Event Coordinator <p><strong>About Us:</strong></p><p>We are a mission-driven national nonprofit healthcare organization dedicated to providing equitable access to healthcare, empowering communities, and advancing public health initiatives. Our work is grounded in collaboration, compassion, and a commitment to improving lives across the country. We host and manage diverse events, including educational seminars, fundraising galas, grassroots awareness campaigns, and professional conferences, to support our mission.</p><p><br></p><p>We are seeking a passionate and organized Event Coordinator to join our team and play a pivotal role in executing high-impact events that align with our organization’s mission and values. If you’re a detail-oriented professional with a knack for planning, problem-solving, and communication, we’d love to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate all aspects of event planning, execution, and post-event follow-up for a variety of events, including virtual and in-person gatherings, fundraisers, and community outreach programs.</li><li>Serve as the main point of contact for event logistics, communicating with vendors, donors, partners, and internal teams to ensure a seamless event experience.</li><li>Assist in developing event strategies that align with the organization’s goals, including attendee engagement and fundraising outcomes.</li><li>Manage event budgets, ensuring cost efficiency while maintaining high-quality experiences.</li><li>Source and manage venues, catering, entertainment, and other necessary services to optimize event logistics.</li><li>Coordinate registration processes, including ticketing platforms and attendee tracking, and troubleshoot any issues that arise during the event lifecycle.</li><li>Oversee volunteer coordination and provide clear directives for event-day roles and responsibilities.</li><li>Collaborate with the marketing and communications team to develop promotional materials and campaigns to enhance event attendance.</li><li>Conduct post-event evaluations to assess successes and areas for improvement and prepare detailed reports for leadership and stakeholders.</li></ul> Event Coordinator - MST We are offering a long-term contract employment opportunity for an Event Coordinator in the machinery manufacturing industry. Based in Palm Beach Gardens, Florida, the role involves comprehensive planning and execution of events, with a strong focus on client satisfaction and service quality.<br><br>Responsibilities:<br>• Selecting suitable venues for events, taking into account client specifications and industry standards.<br>• Determining the cost of events, ensuring optimal resource allocation and budget management.<br>• Arranging all necessary event services, from catering to technical support, to ensure smooth operations.<br>• Keeping a close eye on client approval and feedback, making adjustments as necessary to exceed expectations.<br>• Utilizing monitoring tools to track event progress and success, making data-driven decisions for future planning.<br>• Providing clear and detailed explanations of event plans to clients and team members, ensuring everyone is on the same page.<br>• Continuously updating knowledge on event planning trends and best practices, bringing innovation to each event planned. Sr. Event Coordinator We are in search of a Sr. Event Coordinator to join our dynamic team in San Francisco, California. In this role, you will be orchestrating meetings and events both locally and internationally, and will be pivotal in shaping a workplace environment that is both inspiring and fun. This role offers a contract to permanent employment opportunity.<br><br>Responsibilities:<br>• Coordinate an average of 20 events per month both locally and across our global offices<br>• Act as the primary point of contact for workplace matters during the event planning and execution process<br>• Collaborate effectively with internal teams to secure necessary facilities services such as catering, security, maintenance, IT, and others<br>• Monitor events onsite, ensuring adherence to company guidelines and managing budget expectations<br>• Handle logistical aspects such as furniture moves and floor plan setups for events<br>• Continually collect and evaluate data on events to identify trends, potential risks, and service deficiencies within the team<br>• Assist in large team projects and take ownership of small ad hoc projects as needed<br>• Collaborate with senior team members on larger company-wide events for growth and experience. Event Coordinator/Admin <p><strong>**MUST BE IN SOUTHERN CALIFORNIA HYBRID OPPORTUNITY**</strong></p><p>The<strong> Event Coordinator</strong> is a key team member within our non-profit healthcare organization, responsible for planning, organizing, and executing events that align with our mission to improve community health. The ideal candidate will have strong organizational, communication, and project management skills, as well as a passion for making a positive impact in the lives of others. The <strong>Event Coordinator</strong> will work closely with internal teams, volunteers, sponsors, and community partners to deliver meaningful and well-executed events that promote awareness, engagement, and fundraising efforts.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Plan and execute a variety of events, including fundraising galas, community health fairs, donor engagement events, and internal staff appreciation activities.</li><li>Coordinate all event logistics, including venue selection, vendor management, catering, transportation, and equipment setup.</li><li>Develop and maintain detailed event timelines and checklists to ensure smooth execution and adherence to deadlines.</li><li>Create and manage event budgets, ensuring cost-effectiveness and alignment with organizational goals.</li><li>Negotiate contracts and agreements with vendors, venues, and suppliers to maximize resources and maintain fiscal responsibility.</li><li>Provide post-event financial reconciliations and analyses.</li><li>Collaborate with internal teams, including development, marketing, and community outreach, to define event goals and needs.</li><li>Recruit and manage event volunteers; provide training and oversight to ensure roles are clearly defined and executed effectively.</li><li>Act as the primary point of contact for sponsors, partners, and donors during events</li><li>Work in partnership with the marketing team to develop promotional strategies, including digital media campaigns, email invitations, and printed materials.</li><li>Foster relationships with community leaders and media outlets to promote the organization’s events and initiatives.</li><li>Handle event communications, including RSVPs, attendee outreach, and follow-up acknowledgments (e.g., thank-you emails or donor recognition).</li><li>Conduct post-event evaluations to measure success and identify areas of improvement.</li></ul> Sr. Event Planner <p>We are offering a contract for a Sr. Event Planner position in Chapel Hill, North Carolina. As part of the job, you will be expected to handle tasks related to event planning, budget processes, calendar management, and travel arrangements coordination.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Plan and execute special events, ensuring smooth conduct and success</p><p>• Utilize ADP - Financial Services for financial management related to events</p><p>• Manage the calendar effectively, scheduling and organizing meetings and conference calls</p><p>• Coordinate detailed travel and accommodation arrangements, both domestic and international</p><p>• Use Concur and CRM for efficient management of expenses and customer relationships, respectively</p><p>• Create and manage banner ads for event promotion and marketing</p><p>• Oversee budget processes to ensure financial efficiency for each event</p><p>• Address customer inquiries and resolve issues promptly</p><p>• Maintain accurate records of each event, from planning to execution to post-event analysis</p><p>• Process customer credit applications accurately and efficiently.</p> Event Manager We are offering a long-term contract employment opportunity for an Event Manager in Reading, Pennsylvania. This role is primarily within the education sector, overseeing marketing strategies for special education schools. The Event Manager will primarily concentrate on socials, content, and school events, including smaller resource fairs, open hours, and lunch and learns. The role also includes managing social postings, creating content for blogs, updating websites, and coordinating and running events.<br><br>Responsibilities:<br><br>• Developing and implementing marketing strategies for special education schools<br>• Managing social media postings on platforms such as Instagram, Tiktok, etc.<br>• Creating and updating content for blogs and websites<br>• Coordinating and executing school events, including graduations, smaller resource fairs, open hours, and lunch and learns<br>• Maintaining and enhancing the brand of the schools through marketing communications<br>• Utilizing tools such as 3M, BeOS, Chef, Cisco Webex Meetings, CRM, About Time for efficient functioning<br>• Managing budgets and catering requirements for events<br>• Conducting conference calls and meetings as needed<br>• Training on Wix for website management and updates. Marketing Assistant <p>We are seeking a passionate, highly-motivated individual to fill the role of an Event and Marketing Coordinator in for a well-established company in North Charleston, SC. This position offers the opportunity for a results-driven professional to manage event planning and marketing needs. This is a fully on-site contract-to-hire opportunity. You must be able to commit to working 1<strong>0:30am-7pm Tuesday-Saturday. </strong></p><p><br></p><p>Key Responsibilities:</p><ul><li>Arranging and managing events effectively</li><li>Building relationships with local sponsors</li><li>Effective management and daily updating of social media content and online calendars</li><li>Conducting live online broadcasts of specific events on social platforms</li><li>Formulating and operating within pre-approved financial plans and objectives</li><li>Growing and maintaining an engaging customer base for events</li><li>Overseeing sales, planning, marketing, and various admin tasks</li></ul><p>Essential Skills:</p><ul><li>Strong customer service and professional presentation skills</li><li>Entrepreneurial mindset and high energy</li><li>Leadership and motivation skills</li><li>Effective verbal and written communication</li><li>Excellent organization, interpersonal skills, and administration abilities</li><li>Competency in using social media tools, content creation, and Microsoft Office Suite</li></ul><p>The Role:</p><p>The successful candidate will collaborate closely with the leadership team, including the General Manager and Marketing Director, to devise and execute strategic marketing plans enhancing the organization's brand image. </p> Event Planner <p>Ability to plan events that can range from 10 to 500 people, with various degrees of complexity. Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile). Ability to lead team working on an event and direct many facets at one time. Collaborate and interact effectively with Firm’s senior management, middle management and customers. Provide strategic input and recommendations to business group on event development. Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities. Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.</p><p><br></p><ul><li>This role will assist with the daily operations of the Client Center. Responsibilities will include (but are not limited to):</li><li>Manage front desk providing exclusive and memorable service to clientele attending meetings</li><li>Oversee meeting room reservations via the firms event booking system, Event Management System (EMS)</li><li>Liaise with internal and external partners such as catering, security, audio visual team, events team and facility teams</li><li>Organize and execute meetings and evening receptions</li><li>Solicit feedback and assist in surveying client experience</li><li>Administrative tasks such as: invoice processing, scheduling maintenance service and ordering kitchen/ banquet/ office supplies</li><li>Flexibility to work early mornings or late evenings as needed</li><li>Develop and strengthen relationships with frequent users establishing a personal brand of high-level onsite service</li></ul><p><br></p> Special Events Administrative Coordinator <p><strong>Job Title:</strong> Special Events Administrator</p><p><strong>Position Overview:</strong></p><p> We are seeking a highly organized and detail-oriented Special Events Administrator with expertise in event planning and Cvent software to coordinate and execute a variety of events. This role will involve managing event logistics, supporting stakeholder communication, and ensuring seamless event execution. The ideal candidate will bring creativity, problem-solving skills, and a strong ability to collaborate with cross-functional teams to deliver exceptional experiences for attendees.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Plan and execute special events, including conferences, workshops, galas, and other high-profile functions.</li><li>Utilize Cvent to manage event registration, create invitations, track RSVPs, and generate post-event reports.</li><li>Coordinate event logistics such as venue selection, catering, audiovisual needs, and travel accommodations.</li><li>Manage event budgets, ensuring cost-effectiveness while maintaining high-quality standards.</li><li>Collaborate with internal teams and external vendors to ensure all event requirements are met.</li><li>Develop and maintain detailed event timelines, task lists, and production schedules.</li><li>Serve as the primary point of contact for event inquiries, providing excellent customer service to attendees and stakeholders.</li><li>Support marketing and promotional efforts, including creating event materials and managing social media content when applicable.</li><li>Conduct post-event evaluations to assess effectiveness and identify opportunities for improvement.</li><li>Ensure compliance with organizational policies and procedures, as well as local, state, and federal regulations.</li></ul> Event Planner Intermediate We are offering a long term contract employment opportunity for an Event Planner Intermediate in Brooklyn, New York. The role focuses on planning and executing events, both small and large scale, with varying degrees of complexity. As an integral part of our team, you will collaborate with various internal departments, manage all facets of events, and offer strategic input on event development.<br><br>Responsibilities:<br><br>• Develop detailed project plans and budgets for events, overseeing their execution from concept to completion<br>• Coordinate with internal departments such as Food Services, Audio Visual, Security, and Facilities<br>• Handle all aspects of event management, including site selection, vendor negotiation, logistics coordination, menu planning, decor, audio-visual, and travel arrangements<br>• Lead teams working on events, managing multiple facets simultaneously<br>• Provide high-quality customer service, meeting and greeting clients daily, answering calls, and managing emails<br>• Support C-suite executive meetings with detail-oriented, organized, and effective communication<br>• Manage the reception desk functions, including greeting and escorting clients to rooms<br>• Utilize the Event Management System (EMS) for detailing reservations, reviewing incoming requests, and presenting reports<br>• Manage correspondence between the planning team and reservation holders, ensuring timely updates and excellent customer service<br>• Have a firm understanding of business guidelines for space allocation and manage any space issues that arise Project Manager <p><strong>Marketing & Event Coordinator - On-Site in Dallas, 40 hours a week!</strong></p><p><strong>Marketing Coordinator </strong>will be working on facilitating marketing projects, working with the marketing team to support in the areas of research, campaigns, social media, PR and advertising. The <strong>Marketing Coordinator</strong> will work on-site 40 hours a week with a good</p><p>established marketing team of 5! Marketing Coordinator will work with event logistics and handle detail coordination and activities around the event date. <strong>Marketing & Event Coordinator</strong> will also be physically unpacking and setting up event equipment, loading and unloading boxes for events and setting up all brand materials. This includes managing creative resources to provide all event marketing materials and making sure they are produced and delivered on-time to the event site.</p><p> </p><p><br></p> Marketing & Events Manager We are seeking a Marketing & Events Manager to join our non-profit organization in Naples, Florida. In this role, you will be responsible for managing all aspects of marketing and events, including content creation, public relations, email marketing, website management, social media, and coordinating events. <br><br>Responsibilities:<br><br>• Overseeing the creation and maintenance of marketing materials, ensuring a cohesive brand across the organization<br>• Writing and editing various types of content, including blog posts, newsletter articles, appeal letters, and web copy<br>• Managing public relations tasks, such as preparing press releases, updating press lists, and arranging speaking engagements for the team<br>• Maintaining and updating MailChimp lists, building emails, and analyzing their performance<br>• Managing the organization's website, including updating pages and ensuring the website theme and plugins are up-to-date<br>• Planning and coordinating events, from interdepartmental meetings to community partner events, including all logistics and day-of coordination<br>• Managing social media pages, including scheduling posts, engaging with partner posts, and analyzing data for reporting<br>• Directing the Board of Ambassadors committee, recruiting new Ambassadors, and organizing Ambassador events<br>• Utilizing graphic design skills and tools such as Canva to create visuals for various platforms and events<br>• Designing and updating a variety of print materials, such as annual birthday cards, thank you notes, holiday cards, and postcards. Marketing Coordinator <p>We are hiring a Marketing Coordinator for a client in Philadelphia, PA. You will play a pivotal role in coordinating events and tradeshows, all marketing efforts, and performing administrative duties. </p><p><br></p><p>Responsibilities:</p><p>• Coordinating marketing initiatives and events, ensuring smooth execution and alignment with business objectives</p><p>• Playing a key role in managing content for various social media platforms</p><p>• Assisting in the development and maintenance of website content, ensuring it aligns with our brand message</p><p>• Organizing and managing various events, coordinating with external vendors and internal teams for seamless execution</p><p>• Performing administrative tasks, assisting in daily office needs and managing our company's general administrative activities</p><p>• Liaising with stakeholders at various levels, ensuring effective communication and coordination</p><p>• Monitoring industry trends and competitor activities, providing insights for strategic decision making</p><p>• Working collaboratively with the team to brainstorm new and innovative growth strategies</p><p>• Handle day to day administrative tasks of maintaining the office</p><p>• Order office supplies and keep track of inventory</p><p>• Process incoming and outgoing mail, distribute packages and maintain records </p><p>• Liaison between office and building management</p><p><br></p> Project Assistant <p>We are looking to welcome an Event Coordinator at our Albany, New York office. In this role, you will play a key part in coordinating special events, liaising with vendors, and managing appointments. You will also be tasked with implementing innovative ideas to enhance our event planning process and maintaining relationships with our major donors. This offers a contract to permanent employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Lead the organization of special events, ensuring smooth operations and successful execution.</p><p>• Design and modify room layouts for each event, aligning with the specific requirements of the occasion.</p><p>• Establish and maintain communication with vendors on matters related to events.</p><p>• Schedule appointments and site visits, effectively managing the events calendar.</p><p>• Propose and implement new ideas to improve the event planning and implementation process.</p><p>• Actively gather information on each project to achieve quality event productions.</p><p>• Secure financial support from individuals, foundations, and corporations, contributing to our fundraising efforts.</p><p>• Supervise Support Staff in preparing event materials such as nametags, notebooks, packages, gift bags, registration lists, seating cards, etc.</p><p>• Handle data entry and gift processing tasks with accuracy and efficiency.</p><p>• Schedule appointments for the Executive Director, ensuring optimal time management.</p><p>• Foster and maintain relationships with major donors, promoting long-term engagement.</p><p>• Oversee the planning and execution of our Nonprofit's annual fundraising plan.</p><p>• Answer and screen calls, providing detail oriented and timely communication.</p> Administrative Assistant <p>Our client is in need of an organized and detail-oriented Event Coordinator Administrative Assistant to support a seamless execution of events. The Event Coordinator Administrative Assistant will provide support to ensure that all aspects of event planning and execution are performed effectively. This includes assisting with planning, preparing, and executing events, communicating with vendors and clients, and completing logistical tasks. The ideal candidate has an eye for detail, strong organizational skills, and a passion for event management. This role is primarily focused on administrative tasks within a fast-paced work environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle customer inquiries and provide appropriate responses.</p><p>• Accurately manage customer credit applications, ensuring they are processed efficiently.</p><p>• Monitor customer accounts and take necessary actions based on account status.</p><p>• Maintain meticulous records of customer credit information.</p><p>• Utilize administrative skills to support various tasks and projects.</p><p>Other administrative tasks as assigned.</p> Marketing Coordinator <p>Are you a creative thinker with an eye for design, a go-getter attitude, and a passion for event management? We’re looking for a talented <strong>Marketing Coordinator</strong> to join our team and help us elevate tenant engagement through dynamic marketing strategies, events, and social media management.</p><p>As a <strong>Marketing Coordinator</strong>, you will work closely with a variety of teams to bring our marketing initiatives to life while engaging with local communities and tenants. This is an exciting opportunity to make an impact across multiple properties and channels while growing your career.</p><p><strong>Day-to-Day Tasks:</strong></p><ul><li><strong>Plan Community Calendars</strong>: Collaborate with teams program to boost tenant engagement across several accounts, while identifying opportunities to expand its reach.</li><li><strong>Team Liaison</strong>: Serve as a vital communication bridge between the brokerage team and leasing offices across <strong>properties</strong> to ensure smooth operations and alignment.</li><li><strong>Content Gathering</strong>: Attend events to capture compelling photos and other content assets that tell the story of our community events.</li><li><strong>Social Media Channel Management</strong>:</li><li>Curate and manage content for LinkedIn and Instagram, with some activity on Facebook and X (formerly Twitter).</li><li>Manage <strong>6 total channels</strong>, including the overarching and individual property accounts.</li><li><strong>Content Creation</strong>: Develop visually appealing marketing materials for digital and print platforms using tools like Adobe Creative Cloud.</li></ul><p><br></p> Executive Assistant <p>We are offering a contract to permanent employment opportunity for an Executive Assistant based in Lake Forest, California, United States. This role is crucial in supporting the Senior Technical Director in a busy production environment. The Executive Assistant will be expected to take the lead, show initiative, and contribute to keeping projects on track in a dynamic setting.</p><p><br></p><p>Responsibilities</p><p>• Oversee the management of communications, scheduling, and task assignments for both detail oriented and personal requirements.</p><p>• Coordinate and manage projects: structure tasks, delegate to appropriate teams, and maintain project timelines.</p><p>• Organize travel schedules for the executive and larger team trips.</p><p>• Maintain digital communication, assist with trade and demo shows, ensuring flawless execution during the director's absence.</p><p>• Utilize tech and systems like Google Suite and industry-specific tools like Flex Management Systems ERP, Lasso, and Production Industry Standard Software.</p><p>• Manage customer credit applications accurately and efficiently.</p><p>• Maintain precise customer credit records.</p><p>• Monitor customer accounts and take necessary action.</p><p>• Utilize skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence, Event Production, Digital Communication, Event Coordination, Event Logistics, Coordinating Events, Event Management.</p> Front Desk Coordinator <p>The Front Desk Coordinator will manage and coordinate all front office activities. This position is crucial for creating a positive first impression for our clients and guests and requires a professional demeanor and excellent communication skills.</p><p>Responsibilities:</p><ol><li>Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment.</li><li>Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers.</li><li>Schedule and manage appointments efficiently using the company's scheduling system.</li><li>Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages.</li><li>Support in event planning and coordination whenever required.</li><li>Perform basic administrative tasks, including data entry, filing, and maintaining office supplies.</li><li>Always uphold a high level of confidentiality and professionalism.</li></ol><p><br></p> Marketing and Event Specialist <p>Our client is seeking an extremely organized and highly motivated Marketing and Events Specialist to join their team in Chicago. This role requires 3+ years of experience in a similar position and the ability to manage a high volume of events in an executive-facing capacity. The position involves planning and executing events, developing marketing strategies, and driving brand awareness across multiple platforms. This is a hybrid role with 3 days on-site per week.</p><p>Key Responsibilities:</p><ul><li>Plan, coordinate, and execute high-profile events (conferences, trade shows, product launches, etc.).</li><li>Develop and manage marketing campaigns across digital platforms (email, social media, etc.).</li><li>Collaborate with executives and internal teams to ensure alignment of event and marketing strategies with company goals.</li><li>Track, analyze, and report on event and campaign performance.</li></ul> Executive Assistant/Office Coordinator We are seeking an Executive Assistant/Office Coordinator to join our team located in Chicago, Illinois. This role primarily involves providing administrative support to the senior leadership team and ensuring the smooth operation of our office. As an Executive Assistant/Office Coordinator, you will serve as the primary contact for both internal staff and external visitors, handling their inquiries and issues. This role is office-based and is a crucial part of our operations.<br><br>Responsibilities:<br><br>• Coordinate and manage the calendars of senior leadership, organizing meetings and business commitments efficiently.<br>• Serve as a liaison with administrative services and interact extensively with both internal teams and external business contacts.<br>• Handle all aspects of travel arrangements, both domestic and international, and hotel reservations.<br>• Ensure monthly expense claims are submitted promptly.<br>• Assist with event coordination in collaboration with the marketing department when required.<br>• Maintain a detail-oriented and welcoming environment within the office suite, reflecting high standards of care.<br>• Manage the online security portal, including monitoring access for new joiners and visitors.<br>• Handle daily mail, accepting deliveries, and directing mail to the appropriate parties.<br>• Oversee the functioning of office equipment, including printers, and manage the ordering of necessary supplies.<br>• Coordinate room bookings and arrange necessary catering and refreshments.<br>• Ensure meeting rooms and office spaces, including kitchen area, are ready for use and maintain standards of cleanliness.<br>• Liaise with cleaning crew to ensure satisfactory service delivery.<br>• Order and maintain office supplies and kitchen consumables, and ensure all office equipment is functioning correctly.<br>• Process incoming mail daily and handle checks as directed by the Finance team.<br>• Coordinate IT equipment such as laptops for new team members and manage inventory.<br>• Handle the shipment of laptops and cell phones as needed and coordinate equipment returns and recycling with the IT team.<br>• Address issues with AV equipment by escalating to IT where necessary.<br>• Provide support in other areas of the business as assigned. Marketing/Communications Coordinator <p>A Robert Half client is looking for a Development Coordinator. This is a multifaceted role, with a primary focus on development-related tasks, including fundraising, grant management, and the cultivation of strategic partnerships. This role also encompasses communication responsibilities and event management to ensure the organization effectively reaches its key audiences and hosts successful events.</p><p><br></p><p><strong>1. Development and Fundraising (Primary):</strong></p><ul><li>Develop and execute comprehensive fundraising strategies to meet the organization's financial goals.</li><li>Manage and maintain the donor relationship management (CRM) system, ensuring accurate donor records and prompt acknowledgments.</li><li>Conduct donor research to identify potential funding opportunities and partners.</li><li>Craft persuasive grant proposals and reports, proactively seeking new grant opportunities and overseeing the application process.</li><li>Collaborate with the Development Director to engage major donors and prospects effectively.</li><li>Contribute to the planning and execution of fundraising campaigns and events.</li><li>Play a role in donor stewardship and retention efforts.</li></ul><p><strong>2. Communications and Marketing:</strong></p><ul><li>Collaborate with the Communications and Digital Marketing Specialist to prepare content for various communication products, such as fact sheets, infographics, briefs, and more.</li><li>Assist in the design and distribution of marketing materials, encompassing fact sheets, scripts, PowerPoint presentations, and other collateral.</li><li>Contribute to the development and implementation of the organization's overall communication strategy.</li></ul><p><strong>3. Event Management:</strong></p><ul><li>Provide support for the planning and execution of various events, including fundraising galas, conferences, and workshops.</li><li>Assist with logistics, guest management, and on-site coordination.</li><li>Contribute to the development of event materials and promotional campaigns.</li></ul> Front Desk Coordinator We are seeking a Front Desk Coordinator to join our team in the Manufacturing industry. Located in Eagan, Minnesota, this role provides a contract to permanent employment opportunity. As a Front Desk Coordinator, you will be the first point of contact for our office, manage phone calls, and direct them to the appropriate staff members. You will also handle various administrative tasks, manage office supplies, and assist with event planning and coordination.<br><br>Responsibilities:<br>• Manage incoming calls and direct them to the appropriate staff members<br>• Perform clerical tasks such as photocopying, faxing, mailing, and filing<br>• Monitor office supply inventory, placing orders when necessary<br>• Assist in preparing and cleaning conference rooms for meetings<br>• Organize meetings and conferences, demonstrating strong organizational skills<br>• Support different departments with project-based work as needed<br>• Ensure cleanliness and organization in kitchen and breakroom areas<br>• Plan and coordinate company-wide events, managing food catering and organizing lunches for various events and departments<br>• Serve as a liaison for resolving issues related to printers and copiers with external vendors<br>• Assist staff in utilizing internal mail routing, shipping, and special postal services<br>• Oversee the FedEx and UPS portion of sample shipments organized by the lab<br>• Utilize Microsoft Office Suite for creating and modifying documents. HR Coordinator Our client is based in Pasadena, CA and a mission-driven organization committed to making a positive impact. We value collaboration, diversity, and a passion for service. We are looking for an success driven HR Coordinator to support our Human Resources team and help us build an engaged and dedicated workforce. <br> Job Summary: The HR Coordinator will play a key role in supporting our HR functions and ensuring smooth, efficient HR operations. This position will assist with recruitment, onboarding, employee records management, benefits administration, and compliance with HR policies and procedures. The ideal candidate will have a strong background in human resources, excellent organizational skills, and a passion for working within a non-profit environment. <br> Key Responsibilities: Recruitment & Onboarding: Coordinate the recruitment process by scheduling interviews, processing applications, and assisting with candidate communications. Facilitate onboarding for new hires, including orientation sessions and completion of necessary documentation. Employee Records Management: Maintain and update employee files and HR databases with accurate and confidential information. Assist with periodic audits of HR records to ensure compliance with legal and organizational standards. Benefits & Administration: Support the administration of employee benefits programs, including health, dental, and retirement plans. Respond to employee inquiries regarding benefits and HR policies. Policy Implementation & Compliance: Assist in the development, implementation, and communication of HR policies and procedures. Ensure compliance with all relevant laws and regulations, as well as best practices within the non-profit sector. Event Coordination & Training: Organize and coordinate employee training sessions, workshops, and staff development initiatives. Help plan and execute employee engagement and wellness events. General HR Support: Prepare HR-related documents, reports, and correspondence as needed. Serve as a point of contact for HR-related questions and support day-to-day HR operations. <br> Qualifications: Bachelor’s degree in Human Resources, Business Administration, or a related field. 1-3 years of experience in human resources, preferably within a non-profit or mission-driven organization. Familiarity with HRIS systems and proficiency in Microsoft Office Suite. Excellent written and verbal communication skills. Strong organizational skills and the ability to manage multiple tasks in a fast-paced environment. High level of discretion and professionalism when handling confidential information. Passion for non-profit work and commitment to our mission. Administrative Coordinator <p><strong>Position Summary:</strong></p><p>We are seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to support the operational and administrative needs of a client in the Tuskegee AL area. Reporting directly to the Department Head, the Administrative Coordinator will serve as a key point of contact for internal and external stakeholders, ensuring seamless communication and efficient coordination of departmental activities. This role requires excellent multitasking abilities, attention to detail, and the ability to maintain confidentiality in all matters.</p>