<p>Operations Associate (Administrative Assistant)</p><p><br></p><p>• Excellent Administrative Assistant ready to support Tax team! Will teach everything needed</p><p>• Assemble copies of Tax returns, assists with IRS notices.</p><p>• Provides input on evaluating and enhancing tax procedures.</p><p>• Prepare extensions for filing.</p><p>• Tax return preparation assistance</p><p>• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).</p><p>• Manage client document process.</p><p>• Scan tax returns and uploads to CCH Document and SurePrep.</p><p>• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).</p><p>• Manage client/entities organizational charts.</p><p>• Maintains PTIN and CAF numbers.</p><p>• Orders annual tax guides.</p><p>• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).</p><p>• Client Interaction (sign documents and notarize, which may require travel to client home/office).</p><p>• Maintain compliance logs (Officer/Manager designation for respective clients).</p><p>• Travel arrangement as requested.</p><p><br></p><p>Qualifications</p><p>• Bachelor’s degree.</p><p>• Proficiency in word, excel, power point and outlook.</p><p>• Strong organizational, time management and customer service skills.</p><p>• Detail-oriented.</p><p>• Demonstrate analytical and problem-solving abilities.</p><p>• Ability to demonstrate a high level of professionalism.</p><p>• Ability to multi-task and work in a fast paced environment with tight deadlines.</p><p>• Excellent verbal and written communication skills.</p><p>• Ability to meet deadlines and manage time effectively.</p><p>• Notary not required, but preferred.</p><p><br></p><p>Full-time on-site.</p>
We are looking for a skilled Contracts Administrator to join our team in Oxnard, California. In this long-term contract position, you will play a pivotal role in ensuring the accuracy, consistency, and compliance of contract and policy documentation. This is an excellent opportunity for someone with strong attention to detail and expertise in administrative functions and document management.<br><br>Responsibilities:<br>• Review regulatory and policy documents to verify their accuracy, completeness, and compliance with applicable standards.<br>• Edit and format contracts and policies, ensuring proper grammar, punctuation, and adherence to structural guidelines.<br>• Convert outdated documents into updated templates aligned with current formatting standards.<br>• Upload, organize, and maintain contract and policy documentation within the designated database system.<br>• Oversee document version control, ensuring archived records are properly stored and accessible.<br>• Coordinate with various departments to collect, track, and route feedback through established approval workflows.<br>• Document and manage review cycles, revisions, and stakeholder approvals with precision.<br>• Standardize contract language and regulatory terminology across all documentation for consistency.<br>• Identify and implement process improvements for document management, formatting, and policy compliance.
<p>A Brief Overview:</p><p>The hybrid Contract Administrator role in Palo Alto, CA is responsible for managing requests for new contracts and amendments to existing agreements, ensuring compliance with internal policies and regulatory requirements. This role provides approved contract templates and language to stakeholders; coordinates required legal and business revisions and oversees execution through full signature. The Contract Administrator also maintains the master contract database and facilitates timely contract renewals or terminations prior to expiration.</p><p><br></p><p> What you will do:</p><ul><li>Responds to contract-related inquiries and supports stakeholders throughout the contracting process in a timely manner.</li><li>Ensures compliance with internal policies, standard operating procedures, and applicable state and federal regulations.</li><li>Receives and processes requests for new contracts and amendments, securing approvals from internal leadership.</li><li>Partners with internal leaders and staff to populate approved contract templates.</li><li>Coordinates legal review and approval of contracts prior to execution.</li><li>Manages contract signature workflows and ensures full execution.</li><li>Actively oversees a large volume of contracts, ensuring expiration notices are identified and addressed at least 90 days prior to contract end dates.</li><li>Organizes and documents contract activity using electronic contract logs, filing systems, and contract management databases.</li><li>Updates and maintains the electronic contract management database.</li><li>Generates and analyzes contract reports using Microsoft Excel.</li><li>Identifies opportunities to streamline contract operations and implements process improvements.</li><li>Performs additional duties as assigned.</li></ul><p><br></p><p><br></p><p> </p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to organizational leaders, assisting with various tasks and projects.</p><p>• Act as backup for the Office Assistant and provide front desk coverage when needed.</p><p>• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.</p><p>• Manage executive calendars by scheduling meetings and updating schedules regularly.</p><p>• Prepare and submit expense reports promptly in line with company policies.</p><p>• Order, organize, and distribute office supplies and event materials as needed.</p><p>• Handle confidential information with the utmost discretion and integrity.</p><p>• Collaborate with the Operations team to enhance workflows and support organizational goals.</p><p>• Participate in planning events and activities that promote a positive company culture.</p>
<p>We are looking for an experienced Contracts Administrator to join our team in San Antonio, Texas. In this long-term contract position, you will play a key role in managing vendor and client agreements, ensuring compliance with legal standards and company policies. This position requires strong organizational, analytical, and negotiation skills to oversee contract processes and support operational excellence. REMOTE based in San Antonio. The Contract Administrator will travel 1/x month. This travel is reimbursed.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and negotiate contracts with vendors and clients to ensure mutual agreement and compliance.</p><p>• Administer and renew contracts while maintaining accuracy and adherence to legal and company standards.</p><p>• Manage e-signature platforms to streamline and secure contract execution processes.</p><p>• Provide clear and timely responses to inquiries regarding contract terms and processes.</p><p>• Ensure compliance with applicable laws, regulations, and organizational policies.</p><p>• Identify and implement improvements to contract management processes for greater efficiency.</p><p>• Support vendor compliance by overseeing related agreements and ensuring expectations are met.</p><p>• Train staff on the use of contract management tools and systems to enhance team capabilities.</p><p>• Generate detailed reports on contract status, trends, and performance metrics.</p><p>• Collaborate with legal and other teams to address contract-related matters effectively.</p>
<p>An in-house legal department is seeking a <strong>Legal Assistant</strong> to join their attorney and contracts manager. This role is hybrid, out of Azusa, CA. This role is a dynamic mix of <strong>litigation support (approx. 50%)</strong> and <strong>transactional/contract administration (approx. 50%)</strong>. <em>This is not an entry-level position - a foundation in litigation is required. </em></p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><strong>Litigation & Insurance Support (about 50%)</strong></p><ul><li><strong>Subpoena Management:</strong> Serve as the primary point person for receiving, tracking, and managing all incoming legal subpoenas, including communicating with internal teams to gather necessary information.</li><li><strong>Discovery Management:</strong> Request and collect documentation for discovery purposes, and calendar discovery deadlines<em> (knowing how to calculate these deadlines is critical; please do not apply without this knowledge).</em></li><li><strong>Litigation Deadlines:</strong> Proactively calendar/docket litigation deadlines (e.g., discovery, responses) for the attorney per CA civil codes & procedures. <em>Cannot train on calculating litigation deadlines.</em></li><li><strong>Insurance Claims:</strong> Communicate with brokers and insurance carriers to file and manage various insurance claims, ensuring proper documentation, follow-up, and tracking on the master spreadsheet.</li></ul><p><strong>Contract & Vendor Administration (about 50%)</strong></p><ul><li><strong>Contract Administration:</strong> Support the Contract Manager by maintaining the contract management system, including document organization, tracking, and maintaining comprehensive contract files.</li><li><strong>Vendor Onboarding:</strong> Facilitate the vendor onboarding process, which includes communicating with Branch Managers and Sales Teams to gather required documentation and inputting vendor packet information into Excel.</li></ul><p><em>Pay is contingent upon fluency in the tasks above, with the high end reserved for Legal Assistants who check every box.</em></p><p><br></p><p><strong><u>Details of Role</u></strong>:</p><p>· <u>Hours</u>: 8am to 5pm</p><p>· <u>Hybrid Schedule:</u> Onsite Monday, Tuesday, Thursday. This job will start 5x/week in the office; a day or two remote per week will be awarded after training.</p><p><br></p><p><strong><u>Perks of Role</u></strong>:</p><p>· I placed the supervising attorney here almost two years ago. He is caring, down-to-earth, reasonable, and willing to provide training.</p><p>· In-house work-life balance. “You will have a better life here than at a law firm” –supervising attorney</p><p>· Positive work environment – the attorney is not going to be a person who creates work for no reason. “Sometimes there is 120% utilization, other times it is light. I won’t add to their workload if I don’t have to.” –supervising attorney</p>
We are looking for a skilled Contracts Manager to join our team on a long-term contract basis in Chicago, Illinois. The ideal candidate will have expertise in contract management and procurement processes, with a focus on terms and conditions. This role involves collaborating with stakeholders and vendors to ensure seamless contract administration and procurement activities.<br><br>Responsibilities:<br>• Issue and manage purchase orders while ensuring compliance with organizational terms and conditions.<br>• Review and negotiate contract terms to align with company standards and requirements.<br>• Collaborate with stakeholders and project managers to facilitate procurement processes and address contract-related needs.<br>• Communicate effectively with vendors to gather necessary information for purchase orders and contract negotiations.<br>• Provide guidance on terms and conditions to support contracting and procurement activities.<br>• Maintain accurate and organized documentation related to contracts and purchase orders.<br>• Ensure timely resolution of issues related to procurement and contract administration.<br>• Support the development and implementation of procurement strategies to enhance operational efficiency.<br>• Monitor vendor performance and ensure adherence to agreed-upon contractual obligations.
We are looking for an experienced Contracts Specialist to join our team in Storrs, Connecticut. In this role, you will be responsible for drafting, negotiating, and managing terms and conditions for contracts related to information technology and telecommunications. This position offers the opportunity to work on diverse agreements, including IT hardware, software, maintenance services, and consulting contracts. This is a long-term contract position ideal for candidates with strong expertise in contract administration and management.<br><br>Responsibilities:<br>• Draft and negotiate detailed terms and conditions for IT and telecommunications contracts, ensuring compliance with established policies and legal requirements.<br>• Review and manage contracts related to IT hardware, software solutions, maintenance agreements, and consulting services.<br>• Collaborate with internal stakeholders to address contract-related concerns and align agreements with organizational goals.<br>• Conduct thorough evaluations of pricing and contract structures for accuracy and efficiency.<br>• Provide guidance on contract compliance and ensure adherence to relevant statutes and regulations.<br>• Develop and maintain standardized templates for agreements to streamline contract processes.<br>• Resolve contract disputes effectively, ensuring favorable outcomes for the organization.<br>• Analyze contracts to identify risks and propose solutions to mitigate potential issues.<br>• Build and maintain strong relationships with vendors and external partners to facilitate smooth contract negotiations.
<p><strong>Contracts Administrator (Temp-to-Hire)</strong></p><p><br></p><p><strong>Location:</strong> 100% Onsite – Midwest City, OK</p><p><strong>Schedule:</strong> Monday–Friday, 8:00 AM–5:00 PM</p><p><strong>Pay Rate:</strong> $22–$30 per hour (based on experience)</p><p><strong>Employment Type:</strong> Temp-to-Hire</p><p><strong>Requirements:</strong> Drug screen and background check required</p><p><br></p><p>We are looking for a skilled Contracts Administrator to join our team in Oklahoma City, Oklahoma. In this Contract to permanent opportunity, you will oversee the administration of contracts and subcontracts, focusing on service-oriented agreements while ensuring accuracy and compliance. This position requires strong organizational abilities, financial acumen, and attention to detail to manage databases, deadlines, and payment processes effectively.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage the full lifecycle of contracts and subcontracts, including tracking, documentation, modifications, and updates.</p><p>• Prepare and review cost and pricing materials for proposal submissions.</p><p>• Support accounts receivable processes, ensuring timely collections.</p><p>• Process vendor invoices and respond to documentation or information requests.</p><p>• Track and maintain metrics related to contract activities.</p><p>• Handle monthly invoicing and billing for government and commercial customers.</p><p>• Reconcile accounts and ensure accuracy in financial processes.</p><p>• Assist with pricing tasks and related administrative duties.</p><p>• Collaborate with accounting staff to manage billable and non-billable items.</p><p>• Perform other duties as assigned by supervisors to support the organization's goals.</p>
<p>We are looking for an experienced Contracts Manager to join our team on a contract basis. This role is based in Valencia, California, and will focus on managing vendor agreements and contracts within the healthcare sector. The ideal candidate will have a strong background in contract law and negotiation, particularly within hospitals or healthcare organizations, and will play a critical role in ensuring compliance and optimizing vendor relationships.</p><p><br></p><p>Responsibilities:</p><ul><li>Review, redline, and negotiate hospital and healthcare vendor agreements, pricing contracts, and service agreements to secure favorable terms, reduce risk, and maximize vendor performance.</li><li>• Ensure all contracts comply with operational procedures and regulatory standards, including privacy, safety, and billing requirements.</li><li>• Maintain and oversee a large portfolio of contracts, tracking renewal dates, obligations, and key terms effectively.</li><li>• Identify opportunities for process enhancements in contract administration to improve efficiency and compliance.</li><li>• Act as the primary liaison between legal, compliance, supply chain, finance, and leadership teams to address contract-related concerns.</li><li>• Provide guidance and training to internal stakeholders on best practices in contract management.</li><li>• Support audits, due diligence efforts, and inquiries related to contract obligations.</li><li>• Drive vendor performance by monitoring compliance with contractual terms and addressing issues proactively.</li></ul>
The Contract Administrator will handle all aspects of contract management (federal, state, municipal, GPO, university and consortium contracts) including drafting, reviewing, negotiating, and providing interpretation to management and staff. Familiarity with legal requirements, terms and conditions, and the ability to maintain organized and detailed records are essential. Additionally, this role involves accurately analyzing, reviewing, and processing quote requests for bids and proposals in compliance with product specifications. The Contract Administrator ensures accurate bid responses, order processing, and successful negotiation and coordination of awarded contracts. This position requires strong analytical skills, attention to detail, and the ability to collaborate with internal and external stakeholders to ensure contract compliance and customer satisfaction.<br><br><br>DUTIES AND RESPONSIBILITIES<br><br>• Maintain and manage the administration of all universities, consortium, government, purchase agreements and group purchasing organization (GPO) contracts such as Vizient, Premier, E& I, etc. This includes supporting active negotiations and support of new contracts and contract renewals<br>• Analyze and mitigate potential risks that contract changes may pose to the organization<br>• Ensure contracts are executed in accordance with corporate strategies and budget guidelines<br>• Maintaining detailed and up-to-date contracts records and documentation <br>• Ensure that contracts and proposals are properly entered into organizational databases and securely maintained. Review and support process contract renewals, product additions/removals, and price change notifications for group purchasing agencies, universities, and government entities<br>• Negotiate contract terms with internal and external business partners<br>• Prepare monthly/quarterly fee reporting, as required, for GPO / government entities. Ensure all deadlines and conditions described in contracts are met (e.g. payments and shipping)<br>• Accurately reviews and responds to all written and verbal requests made by contractors, customers, or sales representatives for requests for RFQ’s, bids & quotes and proposals in accordance with specifications in a timely manner<br>• Enters requests (i.e. case calls) to engineering for any special modification required in RFQ’s.<br>• Respond promptly and accurately to correspondence; follow up on contractor orders for units and parts, including requests for drawings, reviews of contractual terms and conditions, shipping dates and delivery, performance bonds, certificates of insurance, OSHA and union requirements, if any and special billing forms, etc.<br>• Coordinate and provide timely follow up with sales representatives on all quotes or for firm contract job orders, as per the RFQ specified unit specifications<br>• Prepare all closeout documentation to ensure payment of retainage<br>• Prepare and maintain a bids in process spreadsheet. Provide weekly updates and monthly metrics on bid processing status.<br>• Ensure timely updates to the CRM system by providing the Salesforce Administrator with current price lists for GPOs, universities, consortiums, and GSA, including aftermarket pricing
We are looking for an experienced Contracts Attorney to join our team on a long-term contract basis in Peabody, Massachusetts. In this role, you will focus on reviewing and negotiating commercial service contracts and software agreements. This position requires strong attention to detail and the ability to collaborate effectively with internal teams and external clients.<br><br>Responsibilities:<br>• Analyze and review commercial service contracts and software agreements to ensure compliance with legal standards and organizational policies.<br>• Negotiate terms and conditions with clients, vendors, and other stakeholders to align agreements with business objectives.<br>• Collaborate with team members and clients to address contract-related inquiries and resolve issues efficiently.<br>• Utilize tools such as Ironclad, Microsoft Office Suite, and Salesforce to manage contract processes and documentation.<br>• Advise on legal and contractual risks, providing guidance to ensure informed decision-making.<br>• Conduct thorough research to support contract negotiations and ensure adherence to applicable laws.<br>• Draft, revise, and finalize agreements to meet organizational and client requirements.<br>• Maintain accurate records of contract negotiations and updates for compliance and reference purposes.<br>• Train and assist colleagues in utilizing legal and contract management software effectively.<br>• Communicate with clients and employees across different locations to ensure seamless contract processes.
We are looking for an experienced Contract Administrator to join our team on a long-term contract basis in Indianapolis, Indiana. In this role, you will focus on managing and negotiating nondisclosure agreements, collaborating with supply chain professionals, legal teams, and external stakeholders. You will play a key part in ensuring compliance with legal and contractual standards while safeguarding proprietary information.<br><br>Responsibilities:<br>• Review and analyze nondisclosure agreement requests to ensure compliance with organizational policies and legal standards.<br>• Negotiate contract terms with supply chain partners to protect proprietary information and meet business objectives.<br>• Collaborate with legal counsel and stakeholders to develop effective negotiation strategies.<br>• Maintain accurate documentation and repositories for agreements and related contractual provisions.<br>• Conduct legal and financial analysis to support decision-making and contractual negotiations.<br>• Ensure alignment with company policies, customer specifications, and FAA regulations during contract administration.<br>• Coordinate with suppliers and partners to address issues related to purchase orders and quotations.<br>• Oversee SharePoint administration for managing contractual documents and data.<br>• Provide training and guidance on contract negotiation processes and supply chain logistics.<br>• Monitor compliance with intellectual property protocols and other legal requirements.
<p>We are looking for an experienced Sr. Buyer to join our client's team on a contract basis in Hayward, California. In this role, you will oversee procurement activities, manage supplier relationships, and ensure compliance with contractual agreements. Your expertise in purchasing processes and vendor negotiations will play a key role in supporting organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Lead contract negotiations and vendor selection to secure favorable terms for medical products, equipment, and related services.</p><p>• Oversee procurement processes, ensuring efficient purchasing activities and adherence to organizational policies.</p><p>• Conduct market research to identify reliable suppliers and evaluate cost-effective purchasing options.</p><p>• Monitor supplier performance to ensure compliance with pricing agreements and service standards.</p><p>• Collaborate with departments to address purchasing-related concerns and resolve issues promptly.</p><p>• Develop and maintain standardized procurement procedures to streamline purchasing operations.</p><p>• Analyze purchasing data to identify opportunities for cost savings and process improvements.</p><p>• Administer contracts and ensure all documentation aligns with regulatory and organizational requirements.</p><p>• Build strong relationships with vendors to foster long-term partnerships.</p><p>• Ensure compliance with contract terms, including pricing structures and service-level agreements.</p>
<p>We are looking for a skilled Contract Administrator to join our team on a long-term contract basis. In this role, you will collaborate with supply chain partners, legal counsel, and other stakeholders to manage nondisclosure agreements and ensure the protection of proprietary information. This position requires strong negotiation skills and a deep understanding of legal and contractual requirements to support effective decision-making and protect organizational interests.</p><p><br></p><p>Responsibilities:</p><p>• Review and analyze nondisclosure agreement requests to ensure compliance with organizational policies and legal standards.</p><p>• Negotiate terms and conditions with suppliers and partners to safeguard proprietary information.</p><p>• Communicate effectively with supply chain teams, legal counsel, and other stakeholders to align on contract strategies.</p><p>• Develop and implement negotiation strategies to address complex contractual issues.</p><p>• Provide expert advice on legal and contractual matters to support supply chain operations.</p><p>• Manage the administration of contracts, including tracking, documentation, and repository updates.</p><p>• Ensure compliance with company policies, industry regulations, and customer specifications.</p><p>• Monitor and address any contractual discrepancies or conflicts to ensure smooth operations.</p><p>• Coordinate with stakeholders to facilitate the execution of purchase orders and agreements.</p><p>• Support the preparation of quotations and contractual provisions to meet business objectives.</p>
<p>Medical device company based in Santa Clara, CA has an immediate opening for an experienced Contracts Manager! This Contract Manager will primarily be concerned with drafting and negotiating commercial agreements, coordinating the execution and filing of agreements, and developing and maintaining operational and record-keeping systems. This position required hybrid on-site work in Santa Clara, CA 2-3x per week. The ideal candidate will have 5+ years of contract management experience, including contract negotiation experience. </p><p><br></p><p><br></p><p>Responsibilities:</p><ul><li>Assist with the creation, review and negotiation of commercial agreements, including those involving customers, third-party manufacturers, distributors, vendors and other third parties. </li><li>Coordinate the execution and filing of agreements.</li><li>Develop and maintain operational and record-keeping systems, using software platforms to automate the contracting process and contracts life cycle management. </li><li>Maintain close liaison with other corporate staff in order to ensure contract and compliance coordination between departments. </li><li>Other responsibilities and duties as requested from time to time</li><li>Periodically assist with corporate governance and Board of Director matters</li></ul><p><br></p>
<p>Our company seeks an enthusiastic and detail-oriented Contracts Administrator with 2–4 years of experience to join our dynamic legal and contracts team in Mountain View. This is an excellent opportunity for a professional looking to expand their expertise while supporting corporate and commercial contract management within a collaborative, fast-paced environment. This role is on-site in Mountain View with full-time hours. If you're a Contracts Administrator looking to gain additional experience, apply today!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer and coordinate the full contract lifecycle, including preparation, review, tracking, execution, renewal, and closure of commercial, vendor, and service agreements.</li><li>Assist with drafting and editing contracts, amendments, non-disclosure agreements (NDAs), and other related legal documents.</li><li>Ensure compliance with company policies, procedures, and applicable laws throughout contract administration processes.</li><li>Maintain and update contract management systems, ensuring accurate and timely record-keeping.</li><li>Track and monitor contract milestones, key dates, and obligations; provide periodic status updates to relevant stakeholders.</li><li>Collaborate with legal, procurement, and business units to resolve contract issues and ensure efficient workflow.</li><li>Support the development and improvement of contract templates and internal processes for increased efficiency.</li><li>Assist with audits, reporting, and responses to internal and external contract-related inquiries.</li></ul><p><br></p>
We are looking for a skilled Purchasing Agent to join our team in Anderson, Indiana, on a contract basis. This role involves managing purchasing activities, ensuring timely renewal of contracts, and addressing outstanding tasks effectively. The ideal candidate will bring expertise in procurement processes and a solid understanding of purchasing operations.<br><br>Responsibilities:<br>• Oversee procurement tasks to ensure timely and efficient purchasing operations.<br>• Handle contract renewals and maintain accurate records for ongoing agreements.<br>• Manage purchase orders and ensure compliance with company policies.<br>• Collaborate with suppliers to secure materials and maintain optimal inventory levels.<br>• Address and resolve any backlogged purchasing activities.<br>• Coordinate with internal departments to meet organizational procurement needs.<br>• Monitor and evaluate vendor performance to ensure quality and reliability.<br>• Maintain an organized purchasing database for tracking and reporting purposes.<br>• Contribute to cost-saving initiatives by identifying opportunities for improved purchasing strategies.
We are looking for a detail-oriented Contract Services Coordinator to join our team on a contract basis in Orlando, Florida. In this role, you will oversee contract compliance, support small business participation initiatives, and collaborate with various departments to ensure adherence to established policies and procedures. This position requires strong analytical skills, effective communication, and a commitment to maintaining high standards while managing multiple tasks.<br><br>Responsibilities:<br>• Conduct detailed analyses to ensure contract compliance for both prime and sub-consultants, identifying any issues and coordinating with management and legal counsel as needed.<br>• Draft and refine contract language, aligning goals with business opportunities to support small business participation and compliance requirements.<br>• Collaborate with departments such as Purchasing and Concessions to review and process contract documents, ensuring representation of small businesses.<br>• Monitor and track awards, payment data, and project accomplishments, resolving discrepancies and maintaining compliance reports.<br>• Perform site visits to evaluate project participation and certification compliance, addressing deficiencies and conducting interviews as necessary.<br>• Analyze bids and proposals to establish participation goals in line with program policies and objectives.<br>• Develop and deliver presentations, briefings, and tours to educate stakeholders about the Small Business Program.<br>• Evaluate revenue reports from prime contractors and concessionaires, investigating and resolving any inconsistencies.<br>• Maintain project records and tracking systems to support reporting and compliance efforts.
<p>Our client, a world-renowned biotechnology research company, is looking for a skilled Contracts Administrator/Specialist to join their team in Milford, Massachusetts. You will serve as a key business partner to the field sales organization, supporting the review of customer sales and service agreements, NDAs, and formal bid responses, while collaborating with Legal, senior management, strategic accounts, Risk Management, Finance, Order Services, and Sales. </p><p><br></p><p><strong>Role: </strong>Contracts Administrator/Specialist</p><p><strong>Salary:</strong> $74,000 - $125,000 (depending on experience) + amazing benefits</p><p><strong>Schedule: </strong>Hybrid (3 days in office, 2 days remote)</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Draft, review, propose, and negotiate contract terms that balance customer needs with corporate objectives while minimizing business risk.</li><li>Lead negotiations with customer contracts and procurement teams, incorporating input from Legal and other internal stakeholders to ensure timely contract review, approval, and execution.</li><li>Partner with Finance and Order Services to ensure compliance with revenue recognition requirements, pricing and discounting policies, and internal control standards.</li></ul>
<p><strong>Our client is hiring a Contracts Administrator</strong></p><p>The Contracts Administrator is a key member of the team, and provides support across a portfolio of products including crude oil, natural gas, power, and fuel oil. This role is focused on reducing economic, operational, legal, and regulatory risk by accurately drafting, reviewing, and managing contracts for commodity transactions.</p><p><strong>Primary Responsibilities for the Contracts Administrator </strong></p><ul><li>Review and validate all transaction data, escalating missing or incorrect trades to the Front Office for resolution.</li><li>Draft, issue, and ensure the execution of trade confirmations, following established procedures and timelines.</li><li>Confirm that all drafted contracts include all approved and required terms, referencing applicable master agreements (e.g., ISDA, EEI, NAESB).</li><li>Review broker and counterparty confirmations for accuracy, address discrepancies, and provide prompt feedback.</li><li>Ensure broker confirmations are received and reconcile with trading system data.</li><li>Collaborate closely with Legal, Credit, Operations, and other internal stakeholders to incorporate additional required terms into contracts.</li><li>Proactively follow up on outstanding confirmations, the Contracts Administrate will escalate delays to the Contract Manager and Front Office as necessary, and drive timely resolution.</li><li>Develop and maintain strong relationships with the Front Office, responding to inquiries and requests efficiently and accurately.</li><li>Provide regular weekly updates on outstanding items to the Contracts Lead and Contract Manager.</li><li>Maintain comprehensive electronic records for all documentation and correspondence associated with each trade.</li><li>Respond promptly to external queries regarding contract confirmations.</li><li>Escalate system-related contract issues to the Contracts Lead and Contracts Manager as appropriate.</li><li>Update and maintain documentation of procedures.</li><li>Identify and recommend process improvements to increase efficiency and accuracy.</li><li>Participate in system and process upgrade testing as needed.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Minimum 1 year of experience in a commodities trading environment preferred for the Contracts Administrator position</li><li>Exposure to or understanding of programming languages such as Python or SQL is an asset.</li><li>Conversational Spanish is a plus.</li><li>Bachelor’s degree in a numerate or semi-numerate discipline (e.g., engineering, mathematics, accounting, economics), or relevant related experience.</li><li>Understanding of the financial implications related to physical commodity movement.</li><li>Ability to assess risk in contractual terms and exercise sound judgment.</li><li>Strong written and verbal communication skills for interfacing with internal and external contacts.</li><li>Proficiency in Microsoft Word and general document administration.</li></ul><p><strong>Competencies:</strong></p><ul><li>Proactive, self-motivated, and resourceful problem-solver.</li><li>Highly organized with strong attention to detail.</li><li>Able to work effectively under pressure in a fast-paced environment.</li><li>Strong analytical skills and data-driven mindset.</li><li>Adaptable and committed to continuous learning.</li><li>Excellent interpersonal and communication abilities.</li></ul><p><br></p><p><br></p>
We are looking for an experienced HR Generalist to join our team in Fremont, Ohio. In this role, you will oversee various human resources functions, including recruitment, benefits administration, and compliance with employment laws. You will play a key part in supporting employees and fostering a positive workplace culture.<br><br>Responsibilities:<br>• Manage recruitment processes, including interviewing and onboarding new hires to ensure smooth integration into the team.<br>• Maintain and update employee records, tracking attendance, vacation, and other important documentation.<br>• Provide guidance and support to employees regarding benefits, claims, and workplace policies.<br>• Administer payroll processes for hourly employees and ensure accuracy in compensation.<br>• Conduct safety training sessions and monitor compliance with safety regulations.<br>• Address employee relations matters, including grievances and performance coaching, to promote a harmonious work environment.<br>• Ensure compliance with federal, state, and local employment laws by regularly reviewing company policies and practices.<br>• Collaborate in union contract administration and participate in negotiations as needed.<br>• Monitor and document employee training, ensuring competencies align with organizational standards.<br>• Post notices and communicate company updates effectively to all staff.
<p>We are looking for a detail-oriented Contracts Administrator to join our client in Tampa, Florida. In this role, you will manage various administrative tasks related to contracts, pay applications, and compliance documentation within the construction industry. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with clients and team members.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit monthly pay applications by calculating the percentage of work completed and attaching necessary materials documentation.</p><p>• Process change orders by updating contracts based on project adjustments and communicating with estimators and owners.</p><p>• Manage lien releases and notices to ensure compliance with subcontractor payment processes.</p><p>• Follow up with clients on overdue accounts and assist in collections for payments that are past due.</p><p>• Review and update contracts as needed.</p><p>• Track certificates of insurance and subcontractor agreements. </p><p>• Oversee drug testing procedures for technicians to ensure compliance.</p><p><br></p>
<p><strong>Job Title:</strong> Temp HR Coordinator/Recruiter</p><p><strong>Location:</strong> 100% Onsite – Seminole, Oklahoma</p><p><strong>Duration:</strong> 3–6 Months (Strong possibility for Temp-to-Hire)</p><p><strong>Pay Rate:</strong> $24–$29/hour DOE</p><p><strong>Position Overview:</strong></p><p>We are looking for a dedicated HR Coordinator - Recruiter to join our team in Seminole, Oklahoma. This is a long-term contract position requiring expertise in high-volume recruiting and HR coordination. The ideal candidate will play a key role in managing the entire recruitment lifecycle and ensuring compliance with HR standards.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage full-cycle recruitment for entry-level through skilled manufacturing roles, including sourcing, screening, interviewing, and making recommendations for hire</li><li>Conduct job postings, resume reviews, candidate outreach, and phone/video interviews</li><li>Coordinate pre-employment activities such as background checks, drug screens, and onboarding</li><li>Maintain accurate records in Paylocity and ensure compliance with company policies and all applicable regulations</li><li>Support HR administration such as scheduling, data entry, and employee file maintenance</li><li>Provide excellent candidate and hiring manager communication throughout the recruiting process</li><li>Assist with other HR projects and tasks as assigned</li></ul><p><br></p>
<p>We are looking for an experienced Procurement Manager to join our team on a CONTRACT-TO-HIRE basis in Dallas, Texas. This position offers an exciting opportunity for professionals with expertise in purchasing and procurement processes to contribute to organizational success. As a contract-to-permanent role, it provides a pathway to long-term collaboration and growth.</p><p>This is a contract-to-hire position. 90 day contract period with potential to convert to fulltime employment</p><p>This position can be 100% REMOTE</p><p>Highly prefer candidate that speaks Mandarin</p><p>Must have: Procurement, purchasing, or sourcing within <strong>electronic recycling / e‑waste / ITAD</strong> (non‑negotiable)</p><p>ITAD=IT asset disposition</p><p><br></p><p><strong><u>Contract-to-Hire Procurement Manager:</u></strong></p><p>Responsibilities:</p><p>• Develop and implement procurement strategies that align with organizational goals and objectives.</p><p>• Oversee purchasing activities to ensure timely and cost-effective acquisition of materials and services.</p><p>• Manage vendor relationships, including negotiation of contracts and evaluation of supplier performance.</p><p>• Ensure compliance with company policies and industry regulations throughout procurement processes.</p><p>• Monitor procurement activities to optimize efficiency and reduce costs while maintaining quality standards.</p><p>• Analyze market trends to inform purchasing decisions and enhance procurement strategies.</p><p>• Lead reverse logistics processes to ensure the effective return and reuse of materials.</p><p>• Collaborate with internal teams to align procurement functions with overall business operations.</p><p>• Drive continuous improvement in procurement processes through the use of innovative tools and methodologies.</p><p>• Prepare and present reports on procurement activities and performance metrics to senior management.</p>
