We are looking for a proactive and detail-oriented Office Manager to oversee daily administrative operations and support the broader team. Based in Boston, Massachusetts, this role is ideal for someone who excels in organization, communication, and multitasking. You will play a pivotal role in ensuring the office runs smoothly while serving as a key liaison for staff and external vendors.<br><br>Responsibilities:<br>• Manage daily office operations, including maintaining a clean and organized workspace.<br>• Coordinate and monitor office supplies and vendor relationships to ensure timely deliveries and cost-effective solutions.<br>• Provide administrative support to executives, including calendar management and light executive assistant duties.<br>• Assist in planning and executing company social events and staff gatherings.<br>• Oversee reception duties, such as greeting visitors and managing incoming calls.<br>• Maintain office aesthetics by ensuring common areas are well-kept and presentable.<br>• Support remote teams with administrative needs and occasional travel to other locations.<br>• Utilize Microsoft Office Suite to create documents, presentations, and spreadsheets as needed.<br>• Act as the primary point of contact for operational inquiries and troubleshooting.<br>• Foster a collaborative and detail-oriented office environment that reflects the company’s values.
<p>My client, a smaller Real Estate Firm in the Boston area is hiring a Controller to join the firm. The Controller will report to the CFO and oversee all things related to the Accounting for the company. Compensation for this position is $150-200K + Bonus DOE. This company is doing well, has been very successful, you will report to and learn from an excellent CFO, they offer an amazing work life balance with no overtime type of work and no weekend work, they offer free healthcare to a single and a whole lot more!</p><p><br></p><p>If interested in hearing more, please email your resume to matthew.katz@roberthalf ASAP. Thank you.</p>
We are looking for a dedicated Talent Operations Manager to join our team on a contract basis in Boston, Massachusetts. In this role, you will oversee key HR functions, ensuring smooth operations and efficient management of talent processes. This position offers an opportunity to contribute to the healthcare industry by supporting organizational goals and employee success.<br><br>Responsibilities:<br>• Manage day-to-day HR operations, including filing and maintaining accurate employee records.<br>• Respond promptly to inbound calls and provide attentive assistance to employees and stakeholders.<br>• Conduct data entry tasks to ensure all HR-related information is up-to-date and accurate.<br>• Collaborate with team members to enhance operational efficiency and resolve any HR-related challenges.<br>• Support recruitment efforts by coordinating interviews and maintaining candidate databases.<br>• Ensure compliance with organizational policies and applicable labor laws.<br>• Assist with onboarding new employees and ensuring a seamless integration process.<br>• Generate reports and analyze data to support decision-making within the HR department.<br>• Communicate effectively with various departments to ensure alignment on HR priorities.<br>• Monitor and address employee concerns, fostering a positive and productive work environment.
<p><strong> </strong>We are looking for a dedicated Receptionist Lead/Front Office Coordinator to join our team on a contract basis in Boston, MA. In this contract role role, you will be a core asset in completing the following responsabilities: </p><p><br></p><p><strong><u>Job duties</u></strong> </p><p><em> Front Desk Guest Experience </em></p><p> - Ensure a professional welcoming and seamless guest experience at all times. </p><p> - Welcome visitors clients and guests manage visitor check-in building security requirements and access badges. </p><p> - Escort guests to meeting rooms and notify hosts of arrival. </p><p> - Understand client expectations and deliver consistent 5-star service. </p><p> - Respond to guest needs and requests promptly and professionally. </p><p> - Answer and direct calls manage messages and meeting room inquiries. </p><p> - Monitor reception inbox ensuring timely responses. </p><p><em> Meeting Hospitality Support </em></p><p> - Book meeting rooms accurately using approved systems ensure A/V room setup and food and beverage needs are captured. </p><p> - Assist with hospitality setup including beverages and food service. </p><p> - Coordinate internal and external catering as needed. </p><p><em> Office Operations Facilities Support </em></p><p> - Manage office supplies and kitchen inventory including weekly food orders. </p><p> - Manage incoming and outgoing mail packages and deliveries. </p><p> - Coordinate with building management and vendors cleaning maintenance IT. </p><p> - Coordinate equipment maintenance and vendor support escalate unresolved issues when needed. </p><p> - Maintain workplace tidiness and readiness across shared spaces. </p><p> - Support staff events team-building activities and onsite functions. </p><p><em> Budget and Invoice Support </em></p><p> - Manage office budgets and allocate invoicMes accurately to the correct Line of Business and opportunity numbers. </p><p> - Process invoices ensuring accurate coding. </p><p> - Review monthly budget reports to ensure spending compliance and proper allocation. </p><p><em> Onboarding Employee Support </em></p><p> - Assist with new-hire onboarding including desk setup...</p>
We are looking for an experienced Human Resources (HR) Manager to join our team in Boston, Massachusetts. In this role, you will play a pivotal part in overseeing HR operations, fostering positive employee relations, and ensuring smooth coordination with various teams. This is a long-term contract position, ideal for someone with a strong background in healthcare or hospital settings.<br><br>Responsibilities:<br>• Serve as the primary point of contact for employee relations, addressing concerns and fostering a supportive work environment.<br>• Represent the HR department in meetings and collaborate with leadership to align HR initiatives with organizational goals.<br>• Oversee payroll-related processes, including initiating changes for promotions, salary adjustments, and other updates.<br>• Coordinate onboarding processes for new hires, ensuring a seamless transition into the organization.<br>• Communicate effectively with teams responsible for benefits and compensation, providing support and guidance as needed.<br>• Collaborate with HRIS (Human Resources Information Systems) teams to ensure accurate data management and system functionality.<br>• Facilitate communication between HR and other departments to maintain operational efficiency.<br>• Provide expert guidance on HR practices and policies, ensuring compliance with industry standards and regulations.<br>• Support the implementation and consolidation of HR systems to enhance organizational processes and efficiency.<br>• Act as a resource for employees, offering clarity on benefits, policies, and HR procedures.
<p>Our client, a highly successful family law firm, is seeking a Paralegal to support their legal team. In this role, you will assist with case preparation, legal research, and administrative tasks to ensure the smooth operation of daily activities.</p><p><br></p><p><strong>Role: </strong>Paralegal</p><p><strong>Location: </strong>Boston, MA</p><p><strong>Salary: </strong>$70,000 - $85,000 (depending on experience) + great benefits!</p><p><strong>Schedule:</strong> In-Office M-F (can work remote if sick, appointment, as needed basis)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answering telephones, preparation and review of discovery materials; preparation of correspondence, exhibits, electronic filings, organizing and updating of case files and general administrative duties.</li><li>Type up and file basic legal documents and correspondence.</li><li>Answer and direct phone calls.</li><li>Maintain contact lists.</li><li>Monitor deadlines and juggle calendars.</li></ul>
We are looking for a skilled Help Desk/Desktop Support Analyst to provide high-quality technical assistance across multiple locations in Boston, Massachusetts. This long-term contract position requires a proactive, detail-oriented individual with strong expertise in Level 2 Desktop Support and a passion for delivering exceptional customer service. The role involves supporting both Mac and Windows environments, troubleshooting hardware and software issues, and ensuring smooth operation of IT systems.<br><br>Responsibilities:<br>• Deliver onsite IT support services three days a week at a pharmaceutical company and one day a week at another client location.<br>• Diagnose and resolve technical issues related to computers, networks, and software in Mac and Windows environments.<br>• Provide advanced troubleshooting and support for Office 365, Azure Active Directory, and Okta systems.<br>• Manage and resolve service desk tickets promptly, ensuring minimal disruption to users.<br>• Maintain and support printers, conference room technology, and audiovisual equipment.<br>• Collaborate effectively with team members to address IT challenges and improve system efficiency.<br>• Demonstrate a customer-centric approach while assisting users with technical issues.<br>• Ensure proper documentation of issues, solutions, and updates within the ticketing system.<br>• Stay updated on the latest AV and IT technologies to provide effective support.<br>• Organize and prioritize tasks to meet deadlines and client expectations.
We are looking for an experienced HR Generalist to join a dynamic non-profit team in Boston, Massachusetts. This is a contract position where you will play a key role in supporting various human resources functions, including employee relations, onboarding, and benefits administration. Your expertise will help ensure smooth HR operations and foster a positive work environment.<br><br>Responsibilities:<br>• Handle employee relations matters, including conflict resolution and maintaining a positive workplace culture.<br>• Manage onboarding processes to ensure new hires have a seamless integration into the organization.<br>• Assist in administering employee benefits programs and addressing related inquiries.<br>• Support HR administrative functions, including maintaining employee records and documentation.<br>• Utilize HRIS systems to track employee data and generate reports.<br>• Ensure compliance with labor laws and organizational policies.<br>• Collaborate with management to develop and implement HR strategies.<br>• Provide guidance to employees on HR policies and procedures.<br>• Conduct training sessions to enhance employee knowledge in HR-related areas.<br>• Participate in recruitment activities to attract and retain top talent.
<p>My client, a smaller Real Estate Firm in the Boston area is hiring for a Staff Accountant to join the company. The Staff Accountant will report to the Controller and handle day to day accounting duties including AP, AR, Recons, Journal entries and more. Compensation for this position is $70-100K + Bonus. This company is doing really well, growing, offers nice growth potential, free benefits for a single, great work life balance and more!</p><p><br></p><p>If interested in hearing more, please email resume to matthew.katz@roberthalf ASAP. Thank you. </p>
<p>*Bookkeeper* Our client is looking for a meticulous and dedicated Bookkeeper to join our team in Boston, Massachusetts. This hybrid role offers flexible working hours and combines accounting expertise with administrative responsibilities. The ideal candidate will possess strong QuickBooks skills, excellent communication abilities, and a proactive approach to managing financial and organizational tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor bills, purchase orders, and client invoices efficiently, ensuring accuracy in managing approximately 100 invoices per month.</p><p>• Handle accounts payable and receivable, including deposits and collections, while maintaining detailed records.</p><p>• Monitor and track monthly license usage for clients, preparing accurate billing statements.</p><p>• Prepare expense reports, payroll, sales tax returns, and contractor 1099s in compliance with regulations.</p><p>• Coordinate HR-related tasks such as benefits administration and employee onboarding in collaboration with external partners.</p><p>• Communicate effectively with clients, including addressing overdue payments with professionalism and patience.</p><p>• Identify and resolve billing discrepancies promptly while providing support for administrative projects.</p><p>• Collaborate with technical and engineering teams, developing a working knowledge of industry-specific terminology.</p><p>• Maintain high standards of adaptability and teamwork, contributing to a dynamic and cooperative work environment.</p>
We are looking for an experienced Human Resources (HR) Manager to join our team in Boston, Massachusetts. This long-term contract position offers an exciting opportunity to contribute to the success of our organization within the healthcare industry. The ideal candidate will bring expertise in HR operations, employee relations, and collaboration across teams to ensure smooth organizational processes.<br><br>Responsibilities:<br>• Act as the primary HR representative on-site, addressing employee relations matters and providing support to staff.<br>• Collaborate with payroll and benefits teams to implement changes related to promotions, salaries, and other HR initiatives.<br>• Manage onboarding processes for new hires, ensuring a seamless transition into the organization.<br>• Communicate effectively with various teams, including talent acquisition, benefits, and compensation, to align HR strategies.<br>• Represent HR in meetings, advocating for employee needs and organizational goals.<br>• Provide guidance on HR policies and procedures, ensuring compliance with industry standards.<br>• Contribute to the consolidation and optimization of HR systems, including transitioning to Workday.<br>• Support effective communication of benefits and compensation updates to employees.<br>• Partner with healthcare professionals to address HR challenges unique to the hospital environment.<br>• Maintain accurate documentation and records within HR systems.
<p><strong>Senior Accountant / Financial Analyst</strong></p><ul><li><strong>Boston Area</strong></li><li><strong>$100-120k+bonus</strong></li><li><strong>Hybrid in office</strong></li></ul><p> </p><p>A rapidly growing company in the Boston area is seeking a strong Senior Accountant to join their expanding finance team. This is an excellent opportunity for an experienced accountant looking to advance their career in a world-class finance function.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general ledger reconciliations and support the preparation of monthly financial statements, including management, bank, investor, and senior management reporting.</li><li>Lead or assist in preparing KPIs, operational dashboards, and analytical tools to support timely business decision-making across all company locations.</li><li>Manage the month-end close and financial reporting processes.</li><li>Support financial planning, budgeting, and forecasting activities to ensure alignment with company priorities and sustainability.</li><li>Oversee daily cash flow management and prepare/present financial statements in accordance with GAAP standards.</li><li>Reconcile balance sheet accounts and expenses.</li><li>Serve as primary liaison for audits and ensure compliance with federal and state regulations.</li></ul><p> </p><p><br></p>
We are looking for an experienced Legal Assistant to join a dynamic law firm in Boston, Massachusetts. In this role, you will provide essential support to attorneys through legal research, document management, and coordination of case timelines. If you have a strong background in civil litigation and excellent organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Conduct thorough legal research to support case preparations and ongoing litigation.<br>• Manage and review legal documents, ensuring accuracy and compliance with court requirements.<br>• Coordinate schedules and maintain calendars to ensure timely court filings and meetings.<br>• Assist in drafting and filing court documents, including e-filing procedures.<br>• Collaborate with attorneys to gather information and prepare for interviews.<br>• Monitor and track deadlines for municipal cases and ensure timely submission of required documentation.<br>• Provide administrative support, including managing correspondence and maintaining case files.<br>• Communicate effectively with court personnel and other legal professionals to facilitate case progress.<br>• Organize and maintain case timelines to ensure seamless case management.<br>• Ensure adherence to legal procedures and standards within all assigned tasks.
<p>My client, a reputable Publicly Traded Company in Boston is hiring a Senior Accountant to join their team. The Senior Accountant will report to the Director of Financial Reporting and be involved in all things accounting including financial reporting and some SEC reporting. Compensation for this position is $95-110K + Bonus + FREE Healthcare Benefits. This company is very stable, is nearing close to $1 billion in revenue, offers tons of growth potential, has excellent benefits, a great office space and location, hires very smart people and has an excellent culture and work life balance. Hybrid Working arrangement. </p><p><br></p><p>If interested in hearing more, please email your resume to matthew.katz@roberthal or message me on Linkedin ASAP. Thank you.</p>
We are looking for a skilled Help Desk/Desktop Support Analyst to join our team in Boston, Massachusetts. In this contract-to-permanent position, you will play a vital role in providing Tier 2 and Tier 3 support for a variety of applications, systems, and platforms. This is an exciting opportunity to work in a collaborative and growing environment where you can contribute to impactful technology initiatives and long-term organizational goals.<br><br>Responsibilities:<br>• Provide advanced Tier 2 and Tier 3 support for Windows desktop environments, including troubleshooting escalated issues.<br>• Support and maintain iManage, Office 365, Azure virtual desktop, and Windows 11 systems.<br>• Write and modify SQL queries to assist with data management and application functionality.<br>• Address service desk tickets related to log management, server capacity issues, disaster recovery validation, and other user concerns.<br>• Troubleshoot and resolve application issues for proprietary and industry-specific software.<br>• Collaborate with team members to ensure optimal system performance and user satisfaction.<br>• Assist in cloud migration projects and other upcoming technology initiatives.<br>• Provide attentive and timely customer service to end users, including lawyers and other staff members.<br>• Support backup and disaster recovery processes using tools like Zerto.<br>• Contribute to the organization’s technology growth by offering insights and solutions for future advancements.
<p>We are looking for a detail-oriented Operations Specialist to join our team in Boston, MA. In this long-term contract position (4-6 months), you will play a vital role in supporting corporate actions and class action operations while ensuring seamless processes and accurate reporting. This hybrid role offers flexibility with a schedule of three days in the office and two days remote.</p><p><br></p><p>Responsibilities:</p><p>• Process corporate actions and class action filings with precision and adherence to established procedures.</p><p>• Collaborate with vendors and clients to confirm details, resolve discrepancies, and ensure timely deliverables.</p><p>• Manage accounts payable and payment processing tasks, including reconciliations and receipt management.</p><p>• Prepare and analyze cash flow forecasts to support financial planning and decision-making.</p><p>• Authenticate and validate market data, securities information, and announcements for accuracy.</p><p>• Generate and distribute comprehensive reports to support internal and external stakeholders.</p><p>• Maintain organized records and documentation to ensure compliance and efficient access to information.</p><p>• Address client inquiries and issues promptly, providing solutions to meet their needs.</p><p>• Monitor and improve operational workflows to enhance efficiency and accuracy.</p><p>• Support organizational goals by contributing to team efforts and upholding high standards of performance.</p>
<p>We are seeking an experienced <strong>Tax Specialist</strong> to support individual, fiduciary, and partnership tax preparation during a busy season workload. This role will focus heavily on preparing and reviewing <strong>1040s, 1041s, and K‑1s</strong>, and requires hands-on experience with <strong>ProSystem CCH or Axcess</strong>. The position is <strong>hybrid in downtown Boston</strong>.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and review <strong>individual (1040)</strong>, <strong>fiduciary (1041)</strong>, and <strong>K‑1</strong> tax returns</li><li>Assist with partnership and trust tax filings</li><li>Ensure timely and accurate tax compliance and documentation</li><li>Research tax issues and support the team with technical questions</li><li>Maintain organized workpapers and support audit requests as needed</li><li>Communicate with clients and internal teams regarding missing information or clarifications</li><li>Contribute to process improvements during peak tax cycles</li></ul><p><strong>Schedule & Location:</strong></p><ul><li><strong>Hybrid – Downtown Boston</strong> (2–3 days onsite per week)</li></ul>
We are looking for a detail-oriented Shipping Receiving Clerk to join our team on a contract basis in Boston, Massachusetts. In this role, you will be responsible for overseeing inventory activities, maintaining accurate records, and ensuring efficient operations within the shipping and receiving department. This position requires strong organizational skills and a commitment to maintaining high standards of accuracy and efficiency.<br><br>Responsibilities:<br>• Monitor and manage inventory levels to ensure accurate tracking and reporting.<br>• Handle incoming and outgoing shipments, verifying contents and ensuring proper documentation.<br>• Perform clerical tasks such as maintaining records, charts, and graphs related to inventory and shipping activities.<br>• Utilize ERP systems to streamline inventory processes and enhance efficiency.<br>• Respond to inbound inquiries and provide necessary information or assistance.<br>• Conduct audits to ensure compliance with established procedures and accuracy in inventory.<br>• Collaborate with team members to address discrepancies or issues within inventory systems.<br>• Apply knowledge of financial services software, such as ADP, to support inventory activities.<br>• Operate Cerner Technologies and Epic Software to manage inventory and shipping workflows.<br>• Generate reports and analyze data to support operational decision-making.
We are looking for a detail-oriented paralegal to join our dynamic legal team in Boston, Massachusetts. This role offers the opportunity to support litigation efforts while contributing to a collaborative and meticulous environment. The ideal candidate will excel in managing legal documentation and assisting attorneys with trial preparations.<br><br>Responsibilities:<br>• Conduct comprehensive legal research to support case strategies and attorney needs.<br>• Prepare and draft legal documents, including correspondence and discovery materials.<br>• Manage e-filing responsibilities for court submissions and ensure accuracy in filings.<br>• Organize and coordinate trial preparation activities, including assembling exhibits and documentation.<br>• Assist attorneys in civil litigation processes, maintaining detailed records and case files.<br>• Ensure compliance with all procedural requirements for litigation cases.<br>• Review and analyze discovery documents to identify pertinent information.<br>• Maintain effective communication with clients, opposing counsel, and court personnel.<br>• Support attorneys by managing deadlines and tracking critical case milestones.
We are looking for a detail-oriented I9 Compliance Assistant to support the Human Resources team in Boston, Massachusetts. This contract position involves ensuring compliance with I9 documentation requirements and assisting with administrative tasks to maintain organizational standards. It is an excellent opportunity for professionals with a passion for accuracy and efficiency in HR processes.<br><br>Responsibilities:<br>• Maintain accurate and organized filing systems for I9 forms and other HR documents.<br>• Handle inbound calls professionally, providing necessary information or directing inquiries to the appropriate department.<br>• Perform data entry tasks to ensure HR records are up-to-date and compliant with regulations.<br>• Assist in verifying employee eligibility and completing I9 documentation.<br>• Collaborate with HR staff to address compliance-related concerns and resolve discrepancies.<br>• Support audits by preparing and organizing necessary documentation.<br>• Monitor deadlines for I9 documentation to ensure timely compliance.<br>• Communicate with employees to gather required information and documentation.<br>• Update internal systems with employee data and compliance records.<br>• Provide administrative support to HR team members as needed.
We are looking for an experienced Accounting Manager to join our team on a contract basis in Boston, Massachusetts. This role requires a skilled individual with strong attention to detail who can manage day-to-day accounting operations while supporting the finance team during a dynamic growth phase. If you thrive in a fast-paced environment and have a background in biotech or similar industries, this could be a great fit for you.<br><br>Responsibilities:<br>• Oversee daily accounting operations, ensuring accuracy and compliance with company policies.<br>• Manage month-end close processes, including journal entries and account reconciliations.<br>• Prepare and review financial statements to support audits and reporting requirements.<br>• Collaborate with leadership on implementing internal controls and improving financial processes.<br>• Act as a resource for the finance team, taking ownership of tasks and providing independent support.<br>• Assist with the transition to NetSuite, offering insights and guidance as needed.<br>• Support ongoing clinical trial accounting and provide expertise in biotech-related financial activities.<br>• Partner with external consultants and internal stakeholders to ensure seamless financial operations.<br>• Contribute to efforts aimed at readiness for public company reporting standards.<br>• Handle general ledger maintenance and ensure adherence to industry best practices.
We are looking for a skilled and dedicated Executive Assistant to provide exceptional support to senior investment professionals at a distinguished private equity firm in Boston, Massachusetts. In this pivotal role, you will act as a key business partner, ensuring seamless operations and contributing to the overall success of the team. This position requires a proactive, detail-oriented individual who can thrive in a dynamic, fast-paced environment while maintaining a meticulous and collaborative approach.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring all appointments, meetings, and deadlines are coordinated efficiently.<br>• Organize and facilitate high-level meetings with portfolio company leaders and Limited Partners, ensuring smooth communication and logistics.<br>• Coordinate and oversee intricate domestic and international travel arrangements, including accommodations, itineraries, and transportation.<br>• Plan and execute logistics for board meetings, including preparation of materials and management of schedules.<br>• Provide hospitality services to ensure a welcoming and well-maintained office environment for all visitors.<br>• Prepare and maintain event spaces, oversee catering arrangements, and assist with firm-wide gatherings such as investor meetings and offsite events.<br>• Handle expense reporting and tracking for executives, ensuring accuracy and timely submissions.<br>• Act as a steward of the office environment, ensuring it consistently reflects the firm’s high standards.<br>• Collaborate with team members to uphold a culture of excellence and high standards.<br>• Serve as a point of contact for various administrative needs, ensuring timely resolution of issues.
<p>Robert Half’s marketing & creative client is seeking a UX Content Strategist for a 3+ month in the Greater Boston area. This is a remote, 37.5-hour-per-week opportunity; candidates must be willing and able to work eastern (ET) hours. The UX Content Strategist will lead web content strategy and optimization across multiple digital properties, collaborating with internal teams to create, manage, and evolve content frameworks that enhance user experience and support organizational goals.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Develop and manage strategic content deliverables (audits, matrices, models, journey maps, sitemaps)</li><li>Oversee creation, curation, optimization, and measurement throughout content lifecycle lifecycle</li><li>Collaborate with researchers, designers, and stakeholders to identify opportunities to improve</li><li>Conduct content testing and improvements based on insights, data, and analytics</li><li>Lead competitive research and make recommendations for new content opportunities</li><li>Optimize content for SEO, metadata, tagging strategies, and CTAs</li><li>Manage content strategy best practices and support content governance</li></ul>
<p>We are looking for a detail-oriented Bilingual Mandarin or Cantonese Administrative Assistant to join our team in Boston, Massachusetts. In this long-term contract position, you will play a crucial role in supporting daily operations, ensuring smooth communication, and maintaining organizational efficiency. This opportunity is ideal for someone who thrives in a fast-paced environment while providing exceptional administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound calls with professionalism and efficiency.</p><p>• Deliver excellent customer service by addressing inquiries and resolving issues promptly.</p><p>• Perform accurate data entry to maintain up-to-date records and documentation.</p><p>• Coordinate email correspondence to ensure timely communication with clients and team members.</p><p>• Manage scheduling and appointment bookings to optimize workflow.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete administrative tasks.</p><p>• Assist in organizing and maintaining files for easy access and retrieval.</p><p>• Collaborate with team members to support various projects and initiatives.</p><p>• Ensure effective communication across languages to bridge gaps between English and Chinese speakers.</p>
<p>We are looking for an experienced Director of Finance & Administration to oversee financial operations, strategy, and administrative processes within our organization. This role is pivotal in managing financial reporting, cash flow, and benefits administration, ensuring the company's stability and growth. Based in Boston, Massachusetts, this position requires a dynamic leader capable of fostering efficiency and compliance while driving strategic initiatives. This positions pays in the range of $130 - 150K + discretionary bonus. They are working on a hybrid schedule 3 days a week in office. Please message me on LinkedIn or email me at john.holtman@roberthalf </p><p><br></p><p>Responsibilities:</p><p>• Supervise bookkeeping, financial reporting, and planning processes to maintain accuracy and timeliness.</p><p>• Develop and implement policies to improve operational efficiency and ensure compliance with reporting requirements.</p><p>• Lead budgeting, expense forecasting, and financial analysis to provide actionable insights to senior leadership.</p><p>• Manage relationships with external bookkeeping and accounting firms to ensure seamless collaboration.</p><p>• Oversee accounts payable and receivable processes, including client invoicing and financial report generation.</p><p>• Monitor and control cash flow to ensure liquidity and effective capital management.</p><p>• Administer company insurance programs, collaborating with brokers to secure adequate and cost-effective coverage.</p><p>• Manage employee benefits programs, including sourcing, negotiations, and compliance with client requirements.</p><p>• Oversee payroll, onboarding, offboarding, and performance review processes to ensure adherence to company policies.</p>
