27 results for Administrative Assistant in Worcester, MA

Administrative Assistant We are offering a long term temporary employment opportunity for a meticulous Administrative Assistant in Lynnfield, Massachusetts. As an Administrative Assistant, you'll be tasked with a variety of administrative tasks in a private office setting, including managing vendor contracts, handling invoices, and providing excellent customer service over the phone. This role plays a crucial part in maintaining the smooth operation of our office environment. This role is part time. Responsibilities: • Managing the renewal process for vendor contracts in a timely and efficient manner• Assisting with the preparation and dispatch of invoices via FedEx to our NY office bi-monthly• Utilizing Microsoft Office to enter and manage invoice data accurately in Excel• Carrying out receptionist duties, including professionally answering and directing phone calls• Handling the scanning and digital filing of business documents using a PC and scanner/printer• Ensuring the validity and availability of certificates of insurance.

Administrative Assistant We are offering a short term contract employment opportunity for a detail-oriented Administrative Assistant. Located in Framingham, Massachusetts, the role involves various administrative tasks, supporting events, and managing communication channels within the organization. Responsibilities: • Oversee the reception area, ensuring smooth operations and effective customer service. • Schedule meetings and appointments, ensuring efficient time management. • Support the organization of events, including providing assistance during two weekday events. • Handle email correspondence, ensuring timely and effective communication. • Utilize Microsoft Suite to perform various tasks such as data entry, creating presentations, and managing emails. • Troubleshoot office equipment to ensure a well-functioning workspace. • Ensure high levels of communication within the organization, including answering inbound and making outbound calls. • Assist with various administrative tasks as needed.

Administrative Assistant We are seeking an Administrative Assistant to join our team located in Somerville, Massachusetts. The selected individual will be responsible for managing the front desk operations, providing essential customer support, and maintaining a detail-oriented atmosphere within the office. This role offers a long-term contract employment opportunity. Responsibilities: • Greet visitors in a detail-oriented manner and respond to their inquiries • Efficiently manage inbound and outbound calls • Accurately log calls and maintain detailed records • Respond to emails promptly and in a detail-oriented way • Assist in various office tasks as needed • Utilize Microsoft Office Suite to complete assigned tasks • Schedule appointments and meetings as required • Provide a high level of customer service to both internal and external clients • Ensure the office environment remains presentable and welcoming at all times.

Administrative Assistant We are in the market for a proficient Administrative Assistant to be a part of our team operating in the Financial Services industry. This role is located in Waltham, Massachusetts, United States, and offers a short term contract employment opportunity. As the Administrative Assistant, you will be the first point of contact for our clients, manage our meeting spaces, and handle mail and packages according to instructions. Responsibilities: • Serve as the primary contact for clients, including greeting and directing them as necessary • Answer incoming calls and address inquiries or route to the appropriate party • Manage the distribution of incoming and outgoing mail and packages • Oversee the scheduling and organization of conference rooms • Ensure the cleanliness and order of the conference rooms and kitchen area after meetings • Coordinate meals for clients and employees, including set up and clean up • Utilize Microsoft Office Suite and Zoom to facilitate meetings and manage schedules • Handle sensitive information with discretion and professionalism • Provide exceptional customer service and respond promptly to client needs • Perform data entry tasks and maintain accurate client records.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, based in Providence, Rhode Island, United States. This role involves assisting with property leasing, managing customer interactions, and maintaining data records. Responsibilities: • Assist in the leasing process of the property, including filling open units • Interact with potential applicants through phone calls and follow-ups • Qualify applicants based on their income • Provide excellent customer service and handle sales-related interactions • Update and maintain data in Microsoft Excel spreadsheets • Work independently, managing tasks without constant supervision • Have prior experience in a Rental Office and Property Management • Gain experience in Affordable Housing/Tax Credit • Utilize Yardi Property Management software, if familiar • Handle a high volume of inbound and outbound calls • Correspond with customers via email and schedule appointments when necessary.

Administrative Assistant **Administrative Assistant** Our client is seeking an organized and resourceful Administrative Assistant to support a Principal Investigator (PI) and their lab in a fast-paced research environment. In this role, you will manage complex calendars, coordinate meetings and events, handle administrative tasks such as expense reports and visitor arrangements, and act as a primary liaison for internal and external contacts. The ideal candidate will demonstrate excellent judgment, strong communication skills, and the ability to prioritize and manage multiple responsibilities. ((Boston, Hybrid, Up to $70K)) *Bachelor’s degree or equivalent experience and education *3+ years of administrative experience *Previous experience in higher education or research services, required *Strong organizational and time management skills

Legal Administrative Assistant Robert Half Legal Permanent Placement is seeking a full-time, in-person Legal Administrative Assistant to join our client's team in Boston. The ideal candidate will bring 2 plus years of litigation experience, a proactive and positive attitude, and enjoy working in a close-knit, collaborative environment. Key Responsibilities:<ul><li>Assist in preparing and editing pleadings and discovery materials for federal and state court cases, arbitration proceedings, and FINRA matters.</li><li>Navigate Massachusetts Rule 9A procedures adeptly.</li><li>Handle e-filing processes for both Massachusetts state courts and federal courts.</li><li>Proofread legal documents to ensure accuracy and contextual relevance.</li><li>Draft letters and discovery templates in alignment with procedural standards.</li><li>Manage case-related deadlines by maintaining an organized office calendar.</li><li>Create, manage, and store client files utilizing electronic and paper filing systems.</li><li>Conduct research using Westlaw, Pacer, and state court docket systems.</li><li>Compile hearing and trial binders, as well as deposition exhibits with precision.</li><li>Serve as a liaison with courts and litigation vendors, including process servers and couriers.</li><li>Provide general administrative support, such as phone coverage, handling incoming mail, scanning documents, compiling supply lists, and organizing deliveries.</li><li>Archive closed cases efficiently.</li></ul>

Bilingual Spanish Administrative Assistant We are in search of a Bilingual Spanish Administrative Assistant to join our team. This role is crucial to our operations, serving as the first point of contact for all incoming communications. The position is based in Mattapan, Massachusetts, and offers a short term contract employment opportunity. The ideal candidate will have strong basic office skills and will be responsible for various administrative tasks including entering work orders and providing updates to tenants. Responsibilities: • Serve as the primary contact for all incoming phone calls• Efficiently enter and track work orders using Yardi software• Regularly update tenants on the status of their current issues• Provide comprehensive administrative support to the Property Manager• Utilize office tools such as fax and email to facilitate communication and maintain records • Leverage bilingual skills in Spanish to facilitate communication with diverse tenant base

Bilingual Spanish Property Administrative Assistant We are in search of a Bilingual Spanish Property Administrative Assistant for a role based in Dorchester, Massachusetts. Working within the Real Estate & Property industry, you will be tasked with handling customer applications, maintaining precise customer records, and resolving customer inquiries. This job offers a short term contract employment opportunity. Responsibilities: • Efficiently process customer credit applications, ensuring accuracy at all times• Keep up-to-date and precise records of customer credit• Respond to and resolve any customer inquiries promptly and professionally• Monitor customer accounts and take necessary action when required• Familiarize yourself with Hud section 8 regulation to recertify residents' income• Schedule and set up appointments for residents• Review income and request necessary documentation• Send out verification of collected information• Maintain confidentiality while dealing with residents and in all facets of the role• Demonstrate personable skills in dealing with senior citizens and families• Organize and manage a high volume of paperwork• Handle both paper and electronic filing and keep track of all paperwork

Administrative Assistant We are offering a short term contract role for an Administrative Assistant in Hyde Park, Massachusetts. In this role, your primary responsibility will be to maintain precise records and process customer applications. Responsibilities: • Address customer inquiries and resolve them effectively. • Monitor customer accounts and take necessary actions. • Use Office Suite and Excel to keep records and carry out daily tasks. • Carry out precise and efficient processing of customer credit applications. • Use Mail Merge for effective communication and record-keeping. • Ensure customer credit records are current and accurate.

Executive Assistant We are offering a long-term contract employment opportunity for an Executive Assistant in the education industry, based in Amherst, Massachusetts, 01003, United States. In this role, you will be entrusted with a range of complex and confidential administrative tasks supporting a large University. You will also provide additional support to team members and assist in various special projects and initiatives on behalf of the group. Candidate with experience supporting management and/or those with experience in higher education are encouraged to apply! Responsibilities:• Overseeing the Dean’s schedule, ensuring all appointments and meetings are well-coordinated and timely• Researching, compiling, and preparing reports and presentations as required• Screening visitors and telephone calls, acting as a first point of contact• Composing or preparing other correspondence ensuring the highest level of confidentiality and trust• Maintaining paper and electronic files, ensuring they are up-to-date and easily accessible• Managing and updating CRM system as per the needs of the organization• Using Cisco Webex Meetings for organizing and conducting conference calls• Proficiently using ADP - Financial Services for managing financial tasks• Utilizing Concur for travel and expense management• Handling timekeeping tasks using Kronos Timekeeping System and About Time• Performing calendar management tasks ensuring no overlapping or missed appointments• Managing communication flow within the organization efficiently.

Executive Assistant We are in search of an Executive Assistant for a position based in Taunton, Massachusetts. The role is within the business education sector and revolves around the provision of support to the company's president. This position offers a contract to permanent employment opportunity. Responsibilities: • Provide overall office support, ensuring a smooth and efficient office environment. • Handle the receptionist duties, managing incoming calls and visitors. • Utilize the CRM system to maintain accurate records and assist in customer relationship management. • Assist the president in managing his schedule and tracking daily activities. • Anticipate the needs of the president and provide necessary support in a timely manner. • Coordinate and execute executive huddles to facilitate communication and decision-making. • Use Microsoft Office Suite, particularly Outlook, for communication, scheduling, and data management. • Participate in morning meetings with the president, demonstrating attention to detail and active listening skills. • Manage correspondence and conference calls, ensuring clear and effective communication. • Use ADP - Financial Services, Cisco Webex Meetings, Concur, and Kronos Timekeeping System for various administrative tasks.

Executive Assistant The Executive Assistant will play a crucial role in managing the Executive Director's calendar, coordinating meetings, and facilitating communication between various parties. This role offers an exciting opportunity to contribute significantly to the success of the organization by providing administrative support and managing public relations efforts. Responsibilities: • Facilitate efficient and effective communication with tenants, staff, stakeholders, and condominium associations.• Prepare and maintain precise documentation of meetings and produce a variety of internal and external reports.• Manage the scheduling and coordination of the Executive Director's calendar.• Coordinate the preparation of agendas for various meetings.• Transcribe meeting minutes with accuracy and detail.• Assist with public relations efforts such as the Annual Report and digital updates to the agency’s website.• Prepare correspondence on behalf of the Executive Director.• Manage office and maintenance supply inventories, coordinating purchases as necessary.• Keep the agency calendar updated and well-organized.• Maintain an efficient filing system for easy retrieval of documents.

Part-Time Front Office Assistant We are in search of a Front Desk Coordinator to join our team in the Real Estate Property/Facilities Management industry, located in Boston, Massachusetts. As a Part-Time Front Office Assistant, your primary tasks will involve handling multiple telephone lines, managing customer inquiries, and maintaining precise records. This position offers a short term contract employment opportunity. Responsibilities: • Efficiently handle a multi-line telephone system and redirect calls to the appropriate personnel or department.• Provide accurate and comprehensive information to callers about our firm, including location, directions, and staff contact details.• Welcome incoming visitors, screen them professionally, and promptly inform the relevant personnel of their arrival.• Manage the key check-out system with high efficiency.• Sign for courier deliveries and pick-ups and promptly notify the concerned personnel.• Collect mail, open it, and sort it into categories such as checks, invoices, and correspondences.• Distribute invoices/correspondences to managers for approval and categorization on behalf of the Vice President.• Operate standard office equipment such as postage machine, folding machine, and fax/copier/scanner.• Prepare and stamp mailings as created by office staff, including printed checks.• Maintain supply of paper in copier/fax machine and distribute printed materials.• Perform daily filing duties for management reports.• Update the database with client information changes as received.• Keep common office areas clean and presentable for our clients.• Create and maintain proper response letters for various incoming correspondences.• Scan and upload management report correspondences.• Review and edit scanned management reports as needed.

Legal Assistant Robert Half Legal Permanent Placement is seeking a Legal Assistant for a prestigious law firm in Hartford in the Trusts & Estates department. Candidates will be full-time in the office, enjoy exceptional benefits, pay and flexible hours. Must be open to joining a dynamic team and "stepping up" when necessary to get the job done. OT is available. <ul><li>Key Responsibilities:</li><li>Provide high-level administrative support and assistance to the department's chair.</li><li>Build and nurture client relationships through in-person interactions and phone communications.</li><li>Manage schedules, calendar appointments, and contact information for attorneys.</li><li>Support attorneys in preparing for meetings by organizing client files, arranging documentation, and providing relevant information.</li><li>Track essential dates and timelines, ensuring deadlines are consistently met and priorities remain aligned.</li><li>Assist with drafting key estate planning documents such as wills, powers of attorney, healthcare directives, and trust agreements for attorney review.</li><li>Open, close, organize, and maintain client files with a focus on estate planning matters.</li></ul>

Legal Assistant We are offering a long term contract employment opportunity for a meticulous Legal Assistant at our location in Newton, Massachusetts. As a Legal Assistant, your main focus will be to assist with various administrative tasks such as managing calendars, arranging travel, handling documents, and managing client interactions. Responsibilities: • Manage and maintain partner's calendar to ensure efficient time management • Arrange travel itineraries and reservations as required • Oversee billing processes, ensuring accuracy and punctuality • Handle document management, including organizing, storing, and retrieving as needed • Conduct client intake, establishing and maintaining effective communication channels • Assist with zoning matters, providing relevant support without the necessity of prior experience in the area • Perform the role of an executive assistant in addition to legal assistance tasks • Handle all tasks with a high level of confidentiality and professionalism.

Executive Administrator We are offering a permanent employment opportunity for an Executive Administrator in Boston, Massachusetts. As an Executive Administrator, you will be a key member of our team in the CPA Firm sector, providing comprehensive administrative support and ensuring efficient operations. Responsibilities:• Oversee and manage administrative tasks to ensure smooth operation within a detail-oriented services environment• Handle financial transactions with precision and diligence• Prepare and draft contracts and correspondence with attention to detail• Coordinate executive meetings, maintaining detail-orientalism and effective communication• Utilize advanced Microsoft Office skills, particularly in Excel and PowerPoint, to optimize administrative processes• Leverage proficiency in Microsoft Teams, Word, and Outlook for effective team collaboration and communication• Work independently, managing multiple tasks to adhere to deadlines• Ensure all client services are delivered in an organized, timely manner while maintaining a focus on results

Executive Administrator We are looking to welcome an Executive Administrator to our team in a CPA firm located in Boston, Massachusetts. Your role will be pivotal in maintaining smooth operations within the firm, with responsibilities ranging from administrative oversight to handling financial transactions. This role offers a contract to permanent employment opportunity. Responsibilities:• Oversee administrative functions to ensure all tasks are executed timely and accurately• Draft and manage contracts and correspondence as needed• Monitor and manage financial transactions within the firm• Organize and facilitate executive meetings to ensure effective communication• Utilize Microsoft Office Suite, including Excel, PowerPoint, Teams, Word, and Outlook for various administrative tasks• Communicate effectively with team members and clients at all levels, both verbally and in writing• Work independently to manage multiple tasks and meet deadlines• Ensure accuracy and attention to detail in all work processes

Accounting Assistant Robert Half, the world's leading specialized talent solutions and business consulting firm, is seeking a detail-oriented and motivated Accounting Assistant for a contract assignment at a well-established company located in East Longmeadow, MA. This position offers an exciting opportunity to work in a fast-paced environment with room to showcase and grow your accounting expertise. Key Responsibilities:<ul><li>Assist with day-to-day accounting tasks, including accounts payable (AP) and accounts receivable (AR) processing.</li><li>Reconcile bank statements and maintain accurate financial records.</li><li>Input, review, and maintain accounting data in software systems.</li><li>Prepare and file financial and administrative reports as needed.</li><li>Support the accounting team with general tasks including journal entries and month-end close assistance.</li></ul>

Accounting Assistant - Inventory We are offering a long-term contract employment opportunity for an Accounting Assistant - Inventory in Warwick, Rhode Island, United States. As an Accounting Assistant - Inventory, you will be tasked with handling both new and used vehicle purchases, managing titles and MSOs, as well as performing internal accounting entries for transfers between locations. Your role will also involve conducting monthly internal inventory and accounting audits, and reconciling accounting schedules. Responsibilities: • Handle the processing of new and used vehicle purchases. • Manage the billing and posting of dealer swaps and auction sales. • Perform internal accounting entries for transfers between different locations. • Oversee the management of titles and MSO. • Conduct accounting schedule reconciliations. • Carry out monthly internal inventory and accounting audits.

Assistant Controller Job Title: Assistant Controller - growth path to Controller! Location: Greater Hartford areaPosition Type: Full Time/Permanent PositionRecruiter Contact: Sal Fiorillo - Sal.Fiorillo@RoberthalfReference: SF0013124662 Main Responsibilities:<ul><li>Assist the Controller with overseeing accounting function and staff including general ledger, partner compensation administration, reporting, accounts payable, tax, payroll, and fixed assets</li><li>Assist in the preparation of financial statements and perform variance analysis</li><li>Improve, monitor and review internal controls for accurate accounting and business transactions</li><li>Collaborate with an external tax consultant to ensure payroll, income, and sales tax regulations compliance.</li><li>Assist in reviewing and issuing partner K-1’s and other firm and employee tax filings</li><li>Manage accountant performing Accounts Payable responsibilities, including invoice records, tax compliance, and prompt vendor payments</li><li>Oversee the company's cash flow</li><li>Develop an efficient system for reporting and filing sales and use taxes</li><li>Manage all payroll for Partners and employees </li><li>Ensure proper banking transactions and covenant compliance</li><li>Identify automation prospects, software upgrades, and head their implementation</li><li>Assist with the external audit</li></ul>Requirements:<ul><li>Bachelor’s degree in accounting, or closely related field required.</li><li>Experience in an accounting role within professional services organization </li><li>Experience with partnership accounting </li><li>Excellent interpersonal and communication skills, both verbal and written.</li></ul>If you meet the minimum requirements and want to learn more about this opportunity, please email your resume to the email listed above and reference SF0013124662.All inquiries are confidential. Please note at Robert Half we never present your background to a client company without your permission.

Executive Administrator We are offering an exciting opportunity for an Executive Administrator in Boston, Massachusetts. The role primarily involves providing comprehensive administrative support to the executive leadership team in our organization, which operates within the industry. You will be based in our office, handling a range of tasks from executive assistance to office management, and even touching on aspects of HR and accounting. Responsibilities: • Offer administrative assistance to the executive leadership team, ensuring smooth operations • Coordinate and manage executive calendars, ensuring appointments and meetings are scheduled and rescheduled as necessary • Assist in the planning and coordination of events, including logistics, venue arrangements and attendee management • Maintain accurate and up-to-date records, ensuring all information is readily available when required • Handle customer inquiries, providing timely and appropriate responses • Oversee the office's daily operations, ensuring a productive and efficient work environment • Aid in HR and accounting tasks as needed, providing additional support to these departments • Prepare meeting minutes and distribute them to relevant parties, ensuring everyone is updated on key decisions and action items • Create and manage presentations for meetings and other events, ensuring information is presented in a clear and engaging manner • Act as a point of contact for the executive leadership team, facilitating communication between different departments.

Staff Accountant We are offering an exciting opportunity in the banking industry, located in Boston, Massachusetts. We are seeking a Staff Accountant to join our team and contribute to the maintenance of our financial records and customer service. Reports to: Assistant ControllerPosition Summary:This position will report to the management company Assistant Controller and will be responsible for general accounting support. Duties will include general journal and cash journal entries (and accounts payable as needed), as well as maintenance of the general ledger including adjusting entries, monthly closings, supporting schedules, and trial balance. Additionally, the Staff Accountant will prepare the quarterly fund and portfolio invoices, contribute to the expense and dead deal reporting process, and coordinate fixed asset and depreciation schedules at year end. The ideal candidate will have at least three years of experience in an accounting/bookkeeping role. Candidates should have a high degree of organization, possess the ability to prioritize and execute multiple responsibilities, and maintain a flexible attitude while working within a fast-paced, deadline-driven environment. The Staff Accountant will interact with all levels of staff within the firm. Primary Duties and Responsibilities:• General journal and cash journal entries, and accounts payable, as needed• Maintenance of general ledger, including adjusting entries, monthly closings, supporting schedules, and trial balance• Prepare quarterly portfolio company invoices• Produce fund and investment vehicle expense reporting packages• Assist with the Concur expense reporting process, as needed• Portfolio company accounts receivable and employee billing• Fixed asset and depreciation schedules at year end• Year-end audit• Assist Corporate Controller and Assistant Controller with financial, tax statements and complex allocation schedules• Provide training and mentoring to Accounting Assistant as needed• Performs other duties as assigned

Legal Secretary Our client, a successful mid-sized law firm with offices all over the nation, is seeking a Legal Secretary in their Boston, MA office. Location: Boston, MARole: Legal Secretary / AssistantSalary: $65k - $75k (DOE) Schedule: In-Office with 1 hour for lunch Responsibilities:<ul><li>Handling the preparation and processing of outgoing certified mail, subpoenas, and related legal documents.</li><li>Composing and formatting professional correspondence, legal briefs, and documentation.</li><li>Coordinating the scheduling of depositions with relevant stakeholders.</li><li>Facilitating and managing travel arrangements for attorneys and legal team members.</li><li>Recording and overseeing time entry to ensure accurate tracking of billable hours.</li><li>Maintaining and organizing the calendar for meetings, deadlines, hearings, and events.</li><li>Executing electronic filing of motions, pleadings, and other court submissions.</li><li>Maintaining and categorizing discovery materials to ensure accessibility and organization.</li><li>Supporting trial preparation, including assembling materials, briefing witnesses, and logistics planning.</li><li>Managing record processing and ensuring documents are filed and stored appropriately.</li><li>Reviewing and editing billing information for accuracy before submission.</li><li>Administering expense reports and reconciling related documentation.</li><li>Performing general office administration tasks to support daily operations.</li></ul>

Compensation & Benefits Specialist We are seeking a detail-oriented and self-motivated Contract Benefits Assistant to join our team. This role is perfect for someone who excels in managing employee benefits and compliance within a fast-paced, dynamic work environment. You will focus on administration of FMLA, Short-Term Disability, and Reasonable Accommodations, while coordinating closely with internal stakeholders to ensure smooth processes and resolution of employee inquiries. A strong foundation in Microsoft Office, particularly Excel, and excellent written communication skills are critical for success in this role. You’ll be a valuable counterpart to an experienced team member who has been with the company for many years. Your ability to stay composed, organized, and detail-focused will help ensure seamless collaboration. If you are commutable to the South Windsor, CT, area and are experienced with HR Benefits do not hesitate to apply. Responsibilities: • Administering employee benefits • Conducting regular audits to ensure compliance and accuracy • Employing CRM for maintaining accurate records • Benefits management • Ensuring clear and effective communication across all levels within the organization.

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