We are in search of a dedicated Accounts Payable Specialist to join our team in Newport Beach, California. As an Accounts Payable Specialist, you will be a crucial part of our operations, handling the processing of invoices and maintaining up-to-date records. You will also be responsible for managing customer inquiries and monitoring customer accounts. This role offers a contract to permanent employment opportunity.
Responsibilities:
• Process invoices efficiently on a weekly basis
• Regularly maintain and update customer credit records
• Promptly handle and resolve customer inquiries
• Monitor customer accounts and initiate necessary actions
• Perform minor filing duties as required
• Use QuickBooks for account management and other tasks
• Ensure all accounts payable tasks are completed in a timely manner
• Work with the team to ensure smooth operations
• Assist the team with other tasks as needed
• Uphold the highest levels of financial integrity and accuracy.
• A minimum of a high school diploma is required, though an associate or bachelor's degree in business, finance, or a related field is preferred.
• Proven experience as an Accounts Payable Clerk or in a similar role.
• Hands-on experience with accounting software, particularly NetSuite.
• Familiarity with basic bookkeeping and accounting payable principles.
• Ability to process and manage invoices and expense reports.
• Proficiency in managing transactions and ensuring that all bills are paid on time.
• Demonstrated ability to calculate, post, and manage accounting figures and financial records.
• High degree of accuracy and attention to detail.
• Solid data entry skills along with a knack for numbers.
• Proficiency in office software, particularly Excel.
• Understanding of confidentiality obligations and willingness to uphold these responsibilities.
• Excellent organizational skills and ability to prioritize work.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Knowledge and understanding of Accounts Payable (AP) processes and procedures.