The Accounts Payable (AP) Specialist is responsible for managing the organization's payable transactions, ensuring accurate and timely processing of invoices, and maintaining strong vendor relationships.
- The AP Specialist plays a crucial role in maintaining the financial health of the organization by effectively managing payables and optimizing cash flow.
- This role involves reviewing and verifying invoices, reconciling payments, resolving discrepancies, and ensuring compliance with company policies and procedures.
- Recordkeeping: Maintain organized and accurate accounts payable files and documentation for audit and reference purposes.
- Invoice Processing: Receive, review, and process invoices accurately and timely, ensuring 3-way Match with appropriate approvals and adherence to company policies and procedures.
- Payment Processing: Prepare and process payments, including checks, electronic transfers, and other methods, ensuring accuracy and adherence to payment terms.
- Expense Reporting: Review and process employee expense reports, verifying compliance with company policies and processing reimbursements in a timely manner.
- Reconciliation: Reconcile vendor statements and resolve discrepancies or issues promptly. Ensure accurate recording of payables and maintain up-to-date accounts payable records.
- Vendor Management: Establish and maintain positive relationships with vendors, responding to inquiries, resolving payment discrepancies, and managing vendor accounts.
- Compliance: Ensure compliance with applicable regulations and internal controls. Stay updated on changes in accounting and tax regulations that may impact accounts payable processes.
- Process Improvement: Continuously evaluate and recommend enhancements to accounts payable processes, systems, and workflows to increase efficiency, accuracy, and productivity.
- Reporting and Analysis: Generate periodic reports on accounts payable activities, aging of payables, 1099 Processing.
- Back up for Accounts Receivable position.
- Customer Invoice Generation: Prepare and distribute accurate and timely invoices to customers based on BOL.
- Assist in entering Customer Invoices in Customer portal.
The ideal candidate will have
• Bachelor's degree in accounting, finance, or a related field is preferred.
• Solid understanding of accounting practices and principles.
• Proficient in Microsoft Office with a high degree of proficiency in Excel and Word.
• Familiarity with electronic payment systems and invoice processing tools.
• Excellent interpersonal, oral and written communication skills.
• Ability to meet deadlines, high initiative and able to work in a team and independently.
• Ability to work in a fast-paced, multi-tasked and fast-paced environment with firm deadlines.
• Integrity, credibility, and commitment. Excellent financial and analytical skills.
• Ability to operate in a cross-cultural environment requiring flexibility.
• Problem solving, time management skills, self-motivated and critical attention to detail.
• Proven experience in accounts payable or a similar finance role.
• Strong knowledge of accounting principles, practices, and procedures.
• Proficiency in using accounting software and financial systems.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal abilities.
• Strong organizational and time management skills.
• Familiarity with relevant regulations and compliance requirements.
• Ability to work independently and as part of a team.
• Ability to meet deadlines and work in a fast-paced environment.