We are offering an exciting contract to permanent employment opportunity for a Receptionist in Warren, Ohio. The role primarily focuses on managing communication channels, maintaining an organized office environment, and providing administrative support in a busy setting.
Responsibilities:
• Serve as the first point of contact for visitors, greeting them in a friendly and detail oriented manner.
• Answer phone calls promptly and courteously, directing them to the relevant staff members based on the caller's needs.
• Maintain a neat and orderly reception area to promote a welcoming atmosphere.
• Create diverse documents using Microsoft office programs, ensuring accuracy and attention to detail.
• Manage and maintain office supplies inventory, ensuring availability of necessary items.
• Handle incoming mail by opening, logging, and distributing it accordingly.
• Make copies of documents, scan, send and receive faxes, and manage email correspondence, ensuring proper dissemination to appropriate staff.
• Maintain office machines by ordering and refilling necessary supplies like paper and toner.
• Use a tracking log to manage incoming documents and distribute them appropriately.
• Support management staff with a variety of tasks as and when requested.
• Provide support for meetings, including distributing meeting agendas, minutes, reports, handouts, etc. as needed.
• Treat all individuals, whether children or parents, with respect and maintain confidentiality at all times.
• Minimum 3 years of experience in a similar role
• Proficiency in answering multi-line phone system
• Exceptional customer service skills
• Experience with data entry tasks
• Capable of managing email correspondence professionally
• Strong interpersonal skills
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Experience in organizing files and maintaining records
• Ability to schedule appointments efficiently and accurately
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit
roberthalf.gobenefits.net for more information.
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