We are in the search for a dedicated Accounts Payable Specialist who additionally has general office and office administrative skills to be an integral part of our team in Walnut Creek, California, 94598, United States. This is a contract to permanent role. As an Accounts Payable Clerk, your role will entail managing all payment-related operations, maintaining an accurate record of all transactions, and ensuring a robust internal control system. You will also be responsible for enhancing the accounts payable process and providing top-notch customer service. Additionally, you will be posting rent payments, receivables, and assisting management with tasks as assigned.
Responsibilities:
• Ensure all payment requests are processed in a timely and precise manner, with correct coding.
• Develop a comprehensive understanding of all systems impacting Accounts Payable.
• Devise, amend, and maintain disaster recovery procedures for accounts payable.
• Provide exceptional customer service to vendors, auditors, and other departments.
• Escalate any significant accounts payable issues to senior management.
• Support in conducting internal audits of accounts payable.
• Ensure auditors receive the requested data promptly and verify its accuracy.
• Constantly refine and develop the accounts payable process.
• Investigate and research data to facilitate strategic decision-making by the executive team regarding accounts payable billing issues for contractual obligations.
• Prepare invoices for payment promptly for external collection purposes.
• Support the accounting department with accounts payable processes to ensure invoices are paid promptly.
• Comprehensive understanding and proficiency in Accounts Payable (AP) processes.
• Prior experience in a Part-Time Receptionist role, showcasing excellent customer service and communication skills.
• Proficient in Data Entry, emphasizing accuracy and attention to detail.
• Advanced knowledge and experience with Office software, particularly Excel and Word.
• Exceptional organizational skills with the capacity to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Ability to work both independently and as part of a team.
• Assist in setting up new employees with computer and office equip. as needed.
• Track and maintain inventory and supplies
• Liasson to between property managers and HQ.
• Strong problem-solving skills, with the capacity to resolve issues promptly and effectively.
• High attention to detail, accuracy, and efficiency.
• Proven ability to meet deadlines in a fast-paced environment.