;

14 results for Receptionist in St. Paul, MN

Relevance

Date Posted

Create a Job Alert

Email me about new Receptionist jobs in St. Paul, MN

Are you sure you want to pass on this job?

The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression.

Key Responsibilities:

Greet and welcome visitors in a professional and friendly manner.
Answer and direct phone calls to the appropriate staff members.
Manage the reception area, ensuring it is clean, organized, and presentable.
Receive and distribute mail, packages, and deliveries.
Assist with scheduling appointments and meetings.
Maintain visitor logs and issue visitor badges.
Provide general administrative support, including data entry, filing, and photocopying.
Respond to inquiries and provide information about the company.
Assist with special projects and other duties as assigned.

Qualifications:

High school diploma or equivalent; additional qualifications in office administration are a plus.
Proven experience as a receptionist, front office representative, or similar role.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment (e.g., fax machines, printers).
Strong organizational and multitasking skills.
Professional appearance and demeanor.
Ability to maintain confidentiality and handle sensitive information.
Positive attitude and ability to work well in a team environment.
Good time-management skills and ability to prioritize tasks.

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

14 results for Receptionist in St. Paul, MN

Receptionist The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression. Key Responsibilities:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls to the appropriate staff members.</li><li>Manage the reception area, ensuring it is clean, organized, and presentable.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with scheduling appointments and meetings.</li><li>Maintain visitor logs and issue visitor badges.</li><li>Provide general administrative support, including data entry, filing, and photocopying.</li><li>Respond to inquiries and provide information about the company.</li><li>Assist with special projects and other duties as assigned.</li></ul>

Receptionist Are you a friendly and organized professional looking to make a great first impression on behalf of an organization? Do you thrive in a fast-paced environment and enjoy interacting with people? We are searching for a welcoming and polished Receptionist to join our team in the Twin Cities, Minnesota area. This is a fully on-site role that offers you the chance to be the face of the company and a key part of our day-to-day operations. Key Responsibilities:<ul><li>Serve as the first point of contact for visitors, ensuring a positive and professional welcome.</li><li>Answer and direct incoming phone calls with professionalism and accuracy.</li><li>Maintain front desk operations, including receiving and distributing mail, packages, and deliveries.</li><li>Assist with scheduling, meeting room coordination, and other administrative tasks as needed.</li><li>Provide support to staff by managing office supply inventory and placing orders when necessary.</li><li>Handle general inquiries and assist with basic troubleshooting or directing inquiries to the appropriate department.</li><li>Maintain a clean, organized, and presentable reception area to provide an excellent first impression for all visitors.</li></ul>

Administrative Assistant We are offering an Administrative Assistant a short-term contract employment opportunity in Brooklyn Center, Minnesota. This role requires fluency in Spanish and English. It is primarily focused on providing excellent member services, handling both inbound and outbound calls, assisting with scheduling appointments, and contributing to advocacy and outreach campaigns. Responsibilities:• Provide effective and detail-oriented customer service by managing incoming calls• Address and resolve member issues in a timely and efficient manner• Document all member interactions, issues, and resolutions within the system• Assist members in accessing their online portals, including helping with password related problems• Schedule appointments for members across various departments• Respond to all member emails from assigned follow-up lists• Stay updated with organizational policies and procedures to provide consistent and accurate responses to member inquiries• Participate in advocacy and outreach campaigns by communicating with members, community leaders, and politicians• Input member complaints in the system, including details of the complaint, involved parties, and resolution• Perform other administrative duties as needed.

Event Planner Intermediate We are offering a contract to permanent employment opportunity for an Event Planner Intermediate in Minneapolis, Minnesota. This position is primarily based in an office setting, where you will be expected to plan and manage diverse events ranging from small gatherings to large scale events with up to 500 attendees. Responsibilities: • Plan and manage events of varying complexity, ranging from 10 to 500 attendees. • Lead and direct various elements of event planning concurrently. • Collaborate effectively with various levels of management and clientele. • Provide strategic input on event development and make recommendations to business groups. • Maintain relationships with internal business partners such as Food Services, Audio Visual, Security, and Facilities. • Manage all event aspects including site selection, vendor negotiation, logistics coordination, menu planning, decor setup, audio visual setup, creative writing for invitations, coordination of speakers, and more. • Assist with the daily operations of the client center, including responding to guest needs and enquiries promptly. • Understand and implement client center policies and procedures. • Co-manage Event Management System reservation software and oversee execution of daily meetings and events. • Maintain high standards of cleanliness and organization in the event rooms. • Manage pantry inventory and maintain knowledge of beverage service and catering. • Assist in evaluating guest experience and proposing solutions based on feedback. • Undertake various administrative tasks such as invoice processing, scheduling maintenance calls with vendors, and ordering supplies.

Office Assistant We are seeking an Office Assistant for our Financial Services team located in Minneapolis, Minnesota. In this role, you will be responsible for various administrative tasks to ensure smooth operations within the office. This includes managing customer interactions, handling mail, and maintaining office supplies. You'll also be tasked with preparing and managing shipments, as well as some small projects requiring proficiency in Excel. Responsibilities: • Facilitate efficient phone communication starting at 8am, handling moderate traffic. • Manage preparation and reception of FedEx shipments and courier bookings. • Process and sort mail from the mailroom and distribute it accordingly. • Maintain office and kitchen supplies to ensure a conducive work environment. • Undertake small projects requiring the use of Microsoft Excel. • Handle invoicing and document creation, including signage for the office. • Assist with the setup of the office daily, including preparation of coffee and food orders. • Provide superior customer service, processing customer applications, and maintaining accurate records. • Utilize Microsoft Outlook and other basic office equipment effectively. • Ensure the office is well-organized, demonstrating strong administrative skills.

Patient Care Coordinator We are offering a permanent employment opportunity for an Patient Care Coordinator in the healthcare industry, based in Minneapolis, Minnesota. The chosen candidate will play a crucial role in supporting patient care delivery through efficient scheduling, insurance verification and providing support services. This role involves ensuring patients are fully prepared for their visits and maintaining provider schedule accuracy. Responsibilities: • Ensure patient-provider interactions are successful by preparing patients for their visits.• Manage provider schedules meticulously, matching patient needs to appointments across continuum.• Strictly adhere to multidisciplinary standardized scheduling protocols for providers and supporting care teams.• Maintain expertise in provider care team procedural and ancillary schedules, aligning patient needs with services offered.• Interpret multidisciplinary protocols for complex scheduling in multiple modalities.• Utilize virtual patient support services effectively for pre-visit requirements, prior authorizations, insurance/billing, etc.• Conduct outbound communication for scheduling follow-up appointments or closing care gaps.• Ensure revenue cycle integrity by updating/verifying all needs related to revisit questionnaires, labs, ancillary testing, contact info, demographic info, insurance information, and MyChart and video visit capabilities.• Connect patients to other services as needed/anticipated (social, financial, billing, clinical, etc).• Take concise phone messages and route to appropriate staff or provider when immediate resolution cannot be completed.• Work effectively with scheduling reports, registries, and work queues in EMR and payer generated reports to meet system needs.• Provide patients with accurate information about any questions or concerns they might have in regards to their healthcare experience.

Administrative Assistant We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>

Administrative Assistant Title: BILINGUAL NSR Administrator Contract type: Contract to Hire (must complete training)Remote or On Site: On Site (not remote)Contract Duration: 4 months with strong possibility of hire (must complete training)Location: 6300 Shingle Creek Parkway, Brooklyn Center, Minnesota, 55430, United StatesSchedule: See schedule description belowPay: $19 per hour JOB SUMMARYThe BILINGUAL National Services Representative (NSR) is responsible for scheduling counseling appointments, addressing operational questions, and providing local office support. They primarily take calls from a national queue during most of the day, but also assist visitors to the office as well. NSRs occasionally make outbound calls for campaigns and outreach (no cold calls!) and help with events every now and then which may occur over a 3-day weekend.The NSR must be a problem solver, willing to learn, and adaptable. They use these skills to proactively resolve Member issues, relying on their knowledge of the organization's programs and policies. If unable to resolve an issue immediately, the NSR may connect Members with appropriate staff or managers. Documentation of all interactions is essential, ensuring Members' concerns are addressed effectively and promptly. If issues arise with staff or departments, the NSR communicates these to the appropriate management for resolution, prioritizing Member satisfaction throughout the process. JOB RESPONSIBILITIES<ul><li>Answer incoming calls from the National Queue professionally and effectively, defusing tense situations and easing Member frustrations.</li><li>Resolve Member issues by reviewing their file in the Lynx system, documenting all issues and resolutions in the Member's narrative.</li><li>Address calls promptly and effectively.</li><li>Schedule appointments for Members across all departments.</li><li>Assist Members with accessing their Member Portal, including resolving password issues.</li><li>Input complaint information in the Lynx system, including Member and staff details, subject, description, and resolution.</li><li>Make outbound calls to Members as necessary.</li><li>Respond to all emails from assigned Email Follow-up lists.</li><li>Stay updated on organization policies and procedures to provide consistent responses to questions.</li><li>Assist in advocacy and outreach campaigns by contacting Members, church leaders, businesses, politicians, and community leaders.</li><li>Perform other assigned duties.</li><li>Participate in advocacy campaigns supporting the mission of fighting for economic justice for low to moderate-income individuals and people of color. This includes ongoing participation in advocacy, campaigns, outreach, community organizing, and promoting the organization's mission and tactics. Staff play a crucial role in impacting Members and communities they serve. </li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant based in Eagan, Minnesota. The role is in the industry and involves a variety of tasks that require strong attention to detail, excellent organizational skills, and a high level of proficiency in computer applications, particularly Microsoft Word, Excel, and PowerPoint. Responsibilities: • Accurately process customer credit applications in a timely manner. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries professionally and efficiently. • Monitor customer accounts and take necessary actions as required. • Handle the preparation of invoices, reports, memos, letters, financial statements, and other documents. • Manage the filing and retrieval of corporate documents, records, and reports. • Distribute incoming correspondence, including faxes and emails, in an organized manner. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping work. • Uphold confidentiality and organize information effectively.

Administrative assistant <ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>

Office Assistant Are you a highly organized individual with a knack for multitasking and a passion for keeping things running smoothly? We are seeking a reliable and detail-oriented Office Assistant to join our team in the Twin Cities, MN! This fully on-site role is an excellent opportunity to contribute to day-to-day operations and ensure the office runs efficiently while supporting a dynamic team. Key Responsibilities:<ul><li>Serve as the central point of contact for general office operations, including answering phones, managing emails, and handling correspondence.</li><li>Greet and assist visitors, ensuring a welcoming and professional environment.</li><li>Organize and maintain office supplies, inventory, and filing systems (digital and physical).</li><li>Assist with scheduling meetings, managing calendars, and coordinating appointments.</li><li>Provide administrative support to staff, including preparing documents, reports, or presentations.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Support office events or meetings by coordinating logistics such as catering and materials setup.</li><li>Collaborate with team members on various office projects and ensure timely completion.</li></ul>

Administrative Assistant Are you an organized and detail-oriented detail oriented who thrives in a fast-paced environment? Robert Half is currently seeking a proactive and dependable Administrative Assistant to join a growing company in Bloomington, MN. This is a fantastic opportunity to leverage your administrative skills while contributing to the success of a supportive team. Key Responsibilities: Perform a variety of administrative tasks, including managing calendars, coordinating meetings, and preparing correspondence. Handle incoming calls, emails, and other communications in a detail oriented and timely manner. Maintain office systems by organizing records, managing files, and processing paperwork with accuracy. Support departmental projects by tracking deadlines, assembling reports, and facilitating deliverables. Assist with general office duties, such as ordering supplies, handling mail, and ensuring the workspace remains organized.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in the Utilities/Infrastructure industry, located in Maple Grove, Minnesota. Responsibilities: • Manage and organize both electronic and hard copy records to ensure easy access and retrieval. • Process various financial documents, including check requests, purchase requisitions, and credit card statements. • Maintain and track land rights records, providing comprehensive oversight of land rights legal documents. • Prepare, review, and proofread all legal documents to ensure accuracy and compliance. • Assist in the creation and management of folders, contributing to overall office organization. • Utilize Microsoft Office and SharePoint tools to perform various administrative tasks. • Provide support to the new team member, ensuring a smooth transition and integration into the team. • Handle inbound and outbound calls, providing exceptional customer service. • Perform data entry tasks, ensuring all customer information is accurate and up-to-date. • Schedule appointments, managing team calendars efficiently. • Conduct contract audits to ensure all legal and company standards are met. • Use Mail Merge for bulk email correspondence, enhancing office efficiency. Benefits are available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Administrative Assistant We are offering a long term contract opportunity for an Administrative Assistant, based in the south metro, Minnesota, area. As an Administrative Assistant, you will be integral to the smooth operation of our team, handling a variety of tasks including the processing of invoices, creation of purchase orders, maintaining employee records, and providing customer service. Responsibilities:<ul><li>Managing the processing of invoices </li><li>Creating and managing purchase orders</li><li>Conducting regular reporting activities, including data extraction and entry, using tools such as SharePoint </li><li>Maintaining and updating Excel spreadsheets for various purposes, including KPI tracking and employee rosters</li><li>Offering administrative support to the director, which may include ad hoc projects to enhance the role</li><li>Filing and maintaining documents</li><li>Assisting with new employee paperwork</li><li>Coordinating with transportation providers for late deliveries and delivery tracking</li><li>Updating management weekly schedules </li></ul>

TalentMatch®

14 results for Receptionist in St. Paul, MN

TalentMatch^®