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    46 results for Receptionist in South San Francisco, CA

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    We are offering a short-term contract employment opportunity for a Receptionist in Palo Alto, California. In this role, you will be the first point of contact for our organization. Your primary tasks will include answering and directing calls, managing conference rooms, and ensuring their detail-oriented appearance.


    Responsibilities:


    • Efficiently handle incoming calls and direct them appropriately.

    • Ensure the detail-oriented appearance of conference rooms is maintained.

    • Manage the coordination of conference rooms for meetings and events.

    • Responsible for replenishing conference room snacks and beverages.

    • Utilize Microsoft Word, Excel, and Outlook for data entry and email correspondence.

    • Schedule appointments and organize files as needed.

    • Deliver exceptional customer service at all times.

    • Perform other receptionist duties as required.

    • Minimum of 1 year of experience as a Receptionist or in a similar role
    • Proficiency in answering a multi-line phone system
    • Demonstrated ability in providing exceptional customer service
    • Experience in data entry and maintaining accurate records
    • Skillful in email correspondence
    • Strong interpersonal skills and ability to interact professionally with all levels of staff and guests
    • Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word
    • Experience in organizing files and maintaining an efficient filing system
    • Ability to schedule appointments and manage calendars effectively
    • Familiarity with standard receptionist duties, including greeting guests and handling queries
    • Experience in answering inbound calls promptly and professionally
    • Must be able to multitask effectively in a fast-paced environment

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    46 results for Receptionist in South San Francisco, CA

    Receptionist <p>We are offering a short-term contract employment opportunity for a Receptionist in Palo Alto, California. In this role, you will be the first point of contact for our organization. Your primary tasks will include answering and directing calls, managing conference rooms, and ensuring their detail-oriented appearance. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Efficiently handle incoming calls and direct them appropriately.</p><p>• Ensure the detail-oriented appearance of conference rooms is maintained.</p><p>• Manage the coordination of conference rooms for meetings and events.</p><p>• Responsible for replenishing conference room snacks and beverages.</p><p>• Utilize Microsoft Word, Excel, and Outlook for data entry and email correspondence.</p><p>• Schedule appointments and organize files as needed.</p><p>• Deliver exceptional customer service at all times.</p><p>• Perform other receptionist duties as required.</p> Receptionist <p><strong>Job Overview:</strong></p><p>We are seeking a friendly, professional, and organized <strong>Receptionist</strong> to be the welcoming face and first point of contact for our company. In this role, you will manage front desk operations and provide exceptional customer service while handling a variety of administrative tasks. As a vital part of our team, you will help maintain smooth daily operations, ensuring visitors and internal staff have the support they need for a successful and efficient work environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors, clients, and employees in a warm and professional manner.</li><li>Answer and direct phone calls using a multi-line phone system, taking accurate messages when necessary.</li><li>Manage the company’s front desk operations, including maintaining cleanliness and organization of the reception area.</li><li>Assist with scheduling appointments, booking meeting rooms, and coordinating staff calendars.</li><li>Distribute incoming mail, packages, and other deliveries, as well as handle outgoing mail.</li><li>Provide general administrative support such as data entry, filing, faxing, and photocopying.</li><li>Ensure compliance with company security protocols by checking in guests and issuing visitor badges as needed.</li><li>Serve as the go-to person for inquiries and provide accurate information about the company, products, and services.</li><li>Assist with special projects or tasks as assigned by management.</li></ul><p><strong>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# </strong>00410-9504105738<strong> **</strong></p><p> </p> Receptionist <p>Our client is seeking a Receptionist for a short term role. If you have excellent communication skills, are highly organized, and enjoy delivering great customer service, we’d love to have you on our team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct phone calls, emails, and other inquiries to the appropriate departments.</li><li>Assist with scheduling meetings, appointments, and maintaining conference room calendars.</li><li>Monitor and manage front desk activities, including mail distribution, package handling, and office supply inventory.</li><li>Provide information about the company, its services, and policies to clients and guests.</li><li>Maintain a clean, organized, and orderly reception area.</li><li>Assist with administrative tasks, including data entry, filing, and document preparation, as needed.</li><li>Collaborate with other departments to ensure smooth daily operations.</li></ul><p><br></p> Medical Receptionist We are offering a long term contract employment opportunity for a Medical Receptionist in the Healthcare/NHS industry. The role is based in Emeryville, California, 94608, United States. The Medical Receptionist will provide key administrative support within our healthcare team, ensuring smooth operations and high-quality patient service.<br><br>Responsibilities:<br><br>• Deliver exceptional customer service to all patients and guests, fostering a welcoming and friendly environment.<br>• Manage patient check-in and check-out processes, including verification of patient demographics and insurance details.<br>• Efficiently process authorizations for HMO and Medicare office visits.<br>• Respond to and direct incoming telephone calls, maintaining detail-oriented etiquette at all times.<br>• Handle routine inquiries, forwarding more complex inquiries to the appropriate personnel.<br>• Schedule and audit patient appointments, ensuring effective patient flow and care.<br>• Oversee the upkeep of the waiting room, ensuring it remains neat and well-stocked.<br>• Carry out a range of clerical and reception duties to support the wider team.<br>• Verify commercial insurance eligibility and benefits for all patients.<br>• Collect copayments and maintain accurate patient credit records. Receptionist We are offering a permanent employment opportunity for a Receptionist in Palo Alto, California. This role is primarily focused on managing a multi-line phone system, providing excellent customer service, and carrying out data entry duties. It is an ideal position for someone with strong interpersonal skills and proficiency in Microsoft Office Suite.<br><br>Responsibilities:<br><br>• Operate a multi-line phone system effectively, ensuring all calls are attended to promptly and directed to the correct department or individual.<br>• Handle customer inquiries and complaints in a detail oriented manner, maintaining a high level of customer satisfaction.<br>• Carry out data entry tasks efficiently, ensuring all customer records are accurate and up to date.<br>• Manage email correspondence, responding to emails in a timely and detail oriented manner.<br>• Utilize Microsoft Excel, Outlook, and Word to complete tasks and manage customer records.<br>• Organize files and documents systematically, ensuring easy retrieval when needed.<br>• Schedule appointments accurately, avoiding double bookings and ensuring all parties are informed of changes in a timely manner. Medical Receptionist <p>We are seeking a highly organized and dedicated Medical Receptionist who is fluent in both English and Spanish. The ideal candidate has a passion for healthcare, excellent customer service skills, and can effectively manage front desk responsibilities in a busy medical facility.</p><p><br></p><p>Key Duties and Responsibilities:</p><p>·      Managing appointment scheduling for patients, including sending reminders and handling cancellations or rescheduling.</p><p>·      Greeting patients upon arrival, checking them in, and providing necessary guidance.</p><p>·      Providing interpretations and translations for Spanish-speaking patients to facilitate effective communication between them and the healthcare staff.</p><p>·      Handling administrative tasks such as filing, photocopying, transcribing, and faxing.</p><p>·      Managing incoming and outgoing calls while providing detailed information when needed.</p><p>·      Ensuring the reception area remains clean and well organized.</p><p>·      Assisting with the processing of patient’s medical records in compliance with privacy laws.</p><p>·      Participating in healthcare team meetings and collaborating with the medical staff for smooth operations.</p> Front Desk Coordinator <p><strong>Job Description: Front Desk Coordinator </strong></p><p>We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul><p><br></p> Medical Receptionist <p>We are looking for a proficient Medical Receptionist to join our team. The ideal candidate would be an organized, reliable, and welcoming individual who can assist our healthcare team in daily administrative tasks. The primary role includes welcoming and directing patients, answering phone calls, managing appointments, updating patient records, and complying with healthcare laws and regulations.</p><p><br></p><p>Responsibilities:</p><p>·      Greet and attend to patients in person and over the phone in a polite and efficient manner.</p><p>·      Administer patient registration and scheduling of appointments.</p><p>·      Maintain and update patients' health records in strict compliance with confidentiality regulations.</p><p>·      Handle billing processes and insurance verifications.</p><p>·      Coordinate communication between patients, family members, medical staff, and administrative staff.</p><p>·      Develop an efficient workflow system to manage patient volumes and maintain smooth office operations.</p><p>·      Facilitate patient flow by notifying the provider's team of patients' arrival, delaying, or canceling appointments.</p><p>·      Uphold a professional appearance at all times to enhance patient comfort and confidence.</p><p>·      Keep the reception area clean, organized, and supplied will all the necessary materials.</p><p>·      Assist with other administrative tasks and duties as needed.</p> Front Desk Coordinator <p><strong>Job Description: Front Desk Coordinator </strong></p><p>We are seeking a friendly, organized, and professional Front Desk Coordinator with 1-3 years of experience to be the first point of contact for our office. In this role, you will manage front desk operations, provide exceptional customer service, and ensure a welcoming environment for visitors and staff. You will also support administrative tasks to help streamline office efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff with professionalism and a positive attitude.</li><li>Answer and direct phone calls, emails, and inquiries to the appropriate departments.</li><li>Maintain the reception area, ensuring it is clean, organized, and stocked with supplies.</li><li>Coordinate appointments, meeting room schedules, and other office activities.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support, including data entry, filing, and other clerical duties as assigned.</li><li>Serve as a resource for general office information and assist with employee requests when needed.</li></ul><p><br></p> Front Desk Coordinator <p>We are seeking an organized, welcoming, and resourceful <strong>Front Desk Coordinator</strong> to join our team at a nonprofit organization. This onsite role plays a crucial part in creating a positive first impression by serving as the first point of contact for visitors, staff, and external stakeholders. The ideal candidate will also provide essential support to the <strong>Human Resources (HR)</strong> team, assisting with administrative tasks and fostering a collaborative, mission-driven work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p> </p><p><strong>Front Desk Management:</strong></p><ul><li>Serve as the primary point of contact for visitors, answering phones, welcoming guests, and directing inquiries to the appropriate department or individual.</li><li>Manage incoming and outgoing mail, packages, and deliveries in an organized and timely manner.</li><li>Maintain the appearance and organization of the front desk and reception area.</li><li>Maintain the visitor log, ensuring compliance with office policies and security protocols.</li><li>Provide exceptional customer service to all staff, visitors, and external stakeholders.</li></ul><p><strong>Administrative Support:</strong></p><ul><li>Support the HR team in scheduling interviews, onboarding new hires, and maintaining accurate employee files.</li><li>Assist with distributing internal communications, memos, and HR-related announcements.</li><li>Update and maintain office directories, organizational charts, and staff contact lists.</li><li>Help organize company events, meetings, and HR programs (e.g., training sessions or wellness days).</li><li>Create and manage basic reports, spreadsheets, and presentations as required.</li></ul><p><strong>Office Coordination:</strong></p><ul><li>Monitor and maintain office supplies inventory and submit orders when needed.</li><li>Serve as a liaison between vendors and the organization for facility-related issues (e.g., repairs or supplies).</li><li>Maintain and update filing systems for front-office operations and HR documentation.</li><li>Manage front desk email inbox and respond to inquiries promptly.</li></ul><p><br></p> Medical Receptionist <p>Join our fast-paced front desk team to support our growing office. You will manage scheduling, patient interactions, and office operations while maintaining a professional, patient-focused demeanor.</p><p><br></p><p>Key Responsibilities:</p><p> • Schedule appointments via Nextech software (in-person, online, phone) for 15 providers.</p><p> • Manage a multi-line phone system; respond to calls promptly.</p><p> • Handle cash transactions and pre-screen patients.</p><p> • Collaborate with providers for accurate scheduling and billing.</p><p> • Maintain medical records and ensure HIPAA compliance.</p><p> • Manage multiple tasks while ensuring a positive patient experience.</p><p> • Stock and maintain office supplies.</p><p> • Perform additional administrative duties as needed.</p> Front Desk Coordinator <p>Front Desk Coordinator position available via Robert Half</p><p><br></p><p>Our client, a leading <strong>Property Management Company</strong>, is seeking a professional and personable <strong>Front Desk Coordinator</strong> to be the face of their organization. As the first point of contact for tenants, vendors, and visitors, you will play a key role in creating a welcoming environment while ensuring the smooth daily operations of the front desk. This is an excellent opportunity for a customer-service-focused individual with strong organizational skills who enjoys working in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Job Description</strong></p><p> </p><p><strong>Front Desk Operations</strong></p><ul><li>Serve as the primary point of contact for all visitors, clients, and tenants, offering outstanding service with professionalism and a warm demeanor.</li><li>Answer and transfer incoming calls promptly and accurately, while responding to inquiries regarding the property and its management services.</li><li>Manage the front desk area, maintaining a clean, organized, and welcoming environment.</li></ul><p><strong>Administrative Support</strong></p><ul><li>Handle incoming and outgoing mail, deliveries, and packages, ensuring proper tracking and distribution.</li><li>Assist the property management team with administrative tasks such as filing, data entry, and maintaining tenant information.</li><li>Schedule and coordinate appointments, meetings, and conference room reservations as needed.</li></ul><p><strong>Tenant and Vendor Relations</strong></p><ul><li>Address tenant questions or direct them to the appropriate team member for resolution.</li><li>Support the coordination of vendor and contractor visits, including tracking sign-ins and ensuring access to relevant areas of the property.</li><li>Provide updates, notices, and announcements to tenants as directed by the property management team.</li></ul><p><strong>Operational Support</strong></p><ul><li>Monitor the functionality of front desk equipment and report any technical or maintenance issues to the property management team.</li><li>Maintain accurate documentation of front desk activities and processes for compliance and audit purposes.</li></ul><p><br></p><p>Please apply with your resume via Robert Half</p><p><br></p> Bilingual Front Desk Coordinator <p><strong>Job Description: Bilingual Administrative Assistant (Spanish)</strong> Robert Half is seeking a skilled <strong>Bilingual Administrative Assistant</strong> to support our client’s office operations. If you are detail-oriented, organized, and fluent in <strong>both English and Spanish</strong> (written and spoken), this could be the perfect role for you! You will serve as the first point of contact for visitors and callers while maintaining a smooth and efficient front office.</p><p> </p><p><br></p> Office Services Associate We are in search of an Office Services Associate to join our team in San Francisco, California. In this role, you will be responsible for handling various back-office services, including digital and physical mail, reprography, and litigation printing. The role is part of a wider team that supports hospitality, reception, and audio/visual services. This role offers a short-term contract employment opportunity.<br><br>Responsibilities:<br>• Handle customer inquiries and ensure accurate processing of credit applications.<br>• Maintain meticulous records of customer credit.<br>• Monitor customer accounts and take necessary action when required.<br>• Provide support in digital and physical mail services, litigation printing, and reprographics.<br>• Contribute to hospitality facilities, reception, and audio/visual services as needed.<br>• Prioritize workflow and ensure timely completion of all projects.<br>• Troubleshoot basic equipment problems and place service calls when necessary.<br>• Maintain logs for all office services and adhere to established procedures.<br>• Interact with clients in person, over the phone, or electronically.<br>• Ensure quality assurance on own and work of others.<br>• Load machines with necessary supplies such as paper and toner. Bilingual Front Office Coordinator <p>At Robert Half, we are seeking to employ a Full-Time Bilingual Spanish Administrative Assistant/ Receptionist. This position provides a comprehensive benefits package. Key responsibilities include answering phone calls, performing data entry tasks, and providing assistance to both our customers and sales team.</p><p><br></p><p>The ideal candidate is personable and friendly in phone interactions and face-to-face with office visitors. An exceptional eye for detail and the ability to remain focused amidst distractions is crucial. We are seeking a spirited individual who thrives when multitasking in a vibrant and energetic environment.</p> Bilingual Admin Assistant <p>At Robert Half, we are seeking to employ a Full-Time Bilingual Spanish Administrative Assistant/ Receptionist. This position provides a comprehensive benefits package. Key responsibilities include answering phone calls, performing data entry tasks, and providing assistance to both our customers and sales team.</p><p><br></p><p>The ideal candidate is personable and friendly in phone interactions and face-to-face with office visitors. An exceptional eye for detail and the ability to remain focused amidst distractions is crucial. We are seeking a spirited individual who thrives when multitasking in a vibrant and energetic environment.</p> Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Santa Clara, California. The role primarily involves managing the front desk, maintaining files, and providing excellent customer service. The Administrative Assistant will also be responsible for entering invoices and using JD Edwards for information input.<br><br>Responsibilities:<br>• Manage front desk operations, including answering inbound and outbound calls.<br>• Handle administrative tasks such as filing and organizing documents.<br>• Deliver strong customer service, addressing and resolving inquiries as needed.<br>• Enter and maintain data using Microsoft Excel, Word, Outlook, and PowerPoint.<br>• Utilize JD Edwards for entering and updating information.<br>• Assist in email correspondence and schedule appointments efficiently. Office Manager <p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p> Office Manager <p>Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul><p><br></p> Admin Assistant We are in search of a detail-oriented Admin Assistant for our operations based in Sunnyvale, California. This role is central to the functioning of our team, requiring an individual who can manage a variety of administrative tasks. This position plays a crucial part in the healthcare industry, offering a short term contract employment opportunity. <br><br>Responsibilities:<br>• Manage the front desk operations, ensuring a smooth flow of daily activities<br>• Provide exceptional customer service by addressing and resolving customer inquiries in a timely manner<br>• Utilize your proficiency with Epic EMR to handle specific administrative tasks<br>• Schedule appointments effectively, coordinating with multiple service lines such as Chiro, PT, Behavioral Health, Lab, and MA appointments<br>• Ensure accurate and efficient processing and recording of customer information<br>• Oversee the opening and closing procedures, adhering to established guidelines<br>• Perform other administrative tasks as required, demonstrating your organizational skills and attention to detail. Accounts Payable Specialist We are offering an exciting opportunity for an Accounts Payable Specialist in the construction and contracting industry. Located in Santa Rosa, California, this role will primarily involve managing and processing customer credit applications, maintaining customer records, and resolving customer inquiries. <br><br>Responsibilities:<br>• Efficiently process high volumes of customer credit applications<br>• Accurately maintain and update customer credit records<br>• Regularly monitor customer accounts and take appropriate action as needed<br>• Sort and match accounts payable invoice support documents<br>• Conduct invoice batch and edit review for accuracy<br>• Maintain and update tracking logs using Microsoft Excel<br>• Handle the filing of customer records and related documents<br>• Perform as an onsite interoffice mail courier when necessary<br>• Receive and process supply orders<br>• Utilize software including Word, Excel, Outlook, Viewpoint Spectrum, and Adobe Acrobat to perform tasks<br>• Serve as backup for front desk coverage as needed. Office Manager <p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>·      Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>·      Manage office supplies inventory and place orders as necessary.</p><p>·      Perform reception duties such as answering phones where necessary.</p><p>·      Manage office layout planning and office moves, and with office refurbishment.</p><p>·      Organize and maintain office common areas.</p><p>·      Perform as HR to coordinate and direct administrative support functions for the office.</p><p>·      Assisting in various daily operations.</p><p>·      Working with department managers to improve overall work environment and staff satisfaction.</p> Administrative Assistant to Architect <p>Robert Half is working on an exciting temp to hire opportunity with a reputable landscaping company. Our client is a leading landscaping design company specializing in creating beautiful, sustainable outdoor spaces. They are committed to enhancing the natural environment through innovative landscaping solutions. </p><p><br></p><p> The Administrative Assistant will play a crucial role in assisting the Architect with various administrative duties, project coordination, and ensuring smooth operations within the landscaping design department. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Please see the description below and if interested, apply now. So not wait. We will be scheduling interviews this week. Apply now! </p><p><br></p><p><strong>Job Responsibilities:</strong></p><ul><li>Maintains Owner(s)/executive appointment calendar by planning and scheduling meetings, conferences, teleconferences, and business and personal travels.</li><li>Acts as the point of contact between the Office and Clients focusing on maintaining Owner(s)’s schedule, meetings and appointments with precise preparation and punctual reminders.</li><li>Assists Owner(s) with various personal requests and tasks.</li><li>Aids the Owner(s) with all property management tasks including rental, investment and miscellaneous properties.</li><li>Produces and facilitates internal communication by transcribing, recording, and formatting, meeting discussions and notes to produce reports, presentations and briefs.</li><li>Conserves Owner(s)/executive's time by reading, researching, and routing correspondence, drafting letters and documents, and collecting and analyzing information to provide abbreviated methods for decision making, solutions, and efficient processes.</li><li>Accompany the Owner(s)/executive by attending meetings, field visits, new leads and any related business developments.</li><li>Supports and maintains the Marketing Department by assisting with the management of TFLD’s social media profiles and presence, including Facebook, Twitter, LinkedIn, and any additional channels in the future.</li><li>Field marketing related inquires to determine the appropriate course of action, referral and/or response.</li><li>Collaborate with the Design Department to provide support for new lead attendance, proposal writing and scheduling.</li><li>Collaborate with the Design Department and the Accounting Department to provide Client Purchases including but not limited to: Obtaining quotes by working with the vendor, generating TFLD purchase order quotes, processing the payment of the purchase quote and delivery coordination.</li><li>Welcomes guests and Clients by greeting them, in person or on the telephone, answering or directing inquiries and transcribing messages.</li><li>Orchestrates company events for holiday celebrations, staff appreciation and recognition, and key staff meetings. Events include but are not limited to: Company summer picnic and holiday party, key staff holiday party, and key staff bi-annual lunch.</li><li>Orchestrates vendor, sponsorship and business development events. Events include but are not limited to: Lunch and Learns, community sponsorship events and business development connection/coordination interacts with Clients and vendors (as needed) to understand current issues/situation(s) to draw upon feasible solutions keeping with the best management practices of TFLD.</li></ul> Part Time Administrative Assistant <p><strong>20-30 hours a week - hybrid</strong></p><p><br></p><p>We are offering a long term contract employment opportunity for an Administrative Assistant in the government sector, based in San Leandro, California. As an Administrative Assistant, your role will be crucial in handling data analysis, risk assessment, and mitigation strategies, as well as creating reports and presentations, collaborating with various departments, conducting research, and participating in special projects.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Analyze different data sources such as incident reports, insurance claims, financial data, and infrastructure reports to detect trends, patterns, and possible risk areas.</p><p>• Evaluate the probability and potential impact of various risks, including natural disasters, cyberattacks, infrastructure failures, liability claims, and financial losses.</p><p>• Assist in the development of strategies to reduce or mitigate identified risks. This may involve suggesting policy changes, developing training programs, implementing new safety procedures, or improving infrastructure.</p><p>• Prepare reports, presentations, and other documents that summarize risk assessments, mitigation plans, and other relevant information for city officials and other stakeholders.</p><p>• Collaborate closely with various city departments (e.g., Police, Fire, Public Works, Finance) to gather information, coordinate risk mitigation efforts, and ensure effective communication.</p><p>• Stay updated on best practices in risk management and conduct research on specific risk areas as needed.</p><p>• Participate in special projects related to risk management, such as updating emergency preparedness plans or conducting comprehensive risk assessments.</p><p>• Perform related administrative tasks, as assigned.</p> Tax Administrative Assistant <p>Robert Half is seeking a highly organized and detail-oriented <strong>Tax Administrative Assistant</strong> to support essential tax operations for our client. This individual will play a vital role in managing and processing critical documentation, providing administrative support, and ensuring seamless workflow in a fast-paced environment. This is an excellent opportunity for candidates who thrive in detail-centric roles and are adept at maintaining confidentiality.</p><p><br></p><p>In addition to filing and scanning documentation, the Tax Administrative Assistant will:</p><ul><li><strong>Tax Return Preparation Assistance</strong>:</li><li>Process completed tax returns for client copies by preparing K-1s, saving files to flash drives, and preparing mailing labels/envelopes.</li><li>Post and distribute completed tax returns promptly for client delivery.</li><li><strong>Workflow Coordination</strong>:</li><li>Log incoming work and sort documents to the appropriate team or location to maintain an efficient workflow.</li><li><strong>Phone and Customer Support</strong>:</li><li>Manage inbound calls by providing triage support and directing inquiries effectively.</li><li><strong>Data Entry Tasks</strong> (as needed):</li><li>Autoflow tax documents through scanners for tax preparation purposes.</li><li>Input technology fees for completed returns and complete other data entry assignments as required.</li></ul><p><br></p>