3 results for Administrative Coordinator in Smithfield, VA

Administrative Assistant

Norfolk, VA
onsite
Contract / Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Norfolk, Virginia. This Contract to permanent position offers an excellent opportunity to contribute to quality assurance processes and administrative tasks while collaborating with various departments. The ideal candidate will have strong organizational skills, proficiency in Microsoft Excel, and the ability to transform complex information into clear documentation. Responsibilities: • Maintain accurate and up-to-date quality assurance logs to ensure compliance standards are met. • Issue corrective actions under the direction of the Corporate QA Manager and monitor their resolution. • Review and process document change initiation requests with precision and timeliness. • Audit and manage controlled document lists, such as lists of quality procedures and forms. • Conduct and follow up on internal audits to ensure branch responses are completed. • Create well-structured Word documents for procedures, forms, and work instructions as required. • Translate technical or procedural information into clear documentation and spreadsheets. • Obtain and maintain necessary security certificates for computer use. • Assist in developing and organizing test and inspection plans, including creating tickets and handling call-outs. • Collaborate regularly with customers, branch QA inspectors, supervisors, and training representatives to ensure inspection prerequisites are fulfilled.
2026-02-23T00:00:00Z

Administrative Technician

Newport News, VA
onsite
Temporary
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented Administrative Technician to join our team in Newport News, Virginia. In this role, you will provide essential administrative support, ensuring smooth operations and efficient coordination of tasks. This is a long-term contract opportunity within the non-profit sector, offering the chance to contribute meaningfully while honing your organizational and communication skills. Responsibilities: • Perform administrative tasks such as scheduling appointments, managing calendars, and coordinating meetings. • Respond to inbound calls promptly and provide exceptional customer service. • Conduct high-volume data entry with accuracy and maintain meticulous records. • Scan, file, and organize documents to ensure easy retrieval and secure storage. • Assist in creating and maintaining detailed filing systems for organizational efficiency. • Support team members by managing daily workflows and prioritizing tasks. • Collaborate with various departments to ensure seamless communication and task execution. • Monitor and maintain office supplies and equipment, addressing issues as needed. • Compile reports and assist in preparing presentations for internal and external stakeholders. • Uphold confidentiality and professionalism in handling sensitive information.
2026-02-26T00:00:00Z

Director of Finance and Administration

Norfolk, VA
onsite
Permanent
140000 - 180000 USD / Yearly
Director of Finance & AdministrationA prominent nonprofit organization in the transportation and logistics sector is searching for an accomplished Director of Finance & Administration. This position oversees the financial and operational aspects of two partner organizations, supporting mission-driven goals in regional commerce and industry growth.About the Role:As the chief financial and administrative leader, you will shape and manage financial strategy, budgeting, accounting, HR, and administrative operations. This role collaborates with leaders, governing boards, and committees to drive fiscal responsibility, regulatory compliance, and organizational efficiency.Primary Duties:<ul><li>Set the vision for overall financial operations, including budget preparation, forecasting, and performance analysis.</li><li>Collaborate on annual budget planning with executive teams and department managers.</li><li>Deliver timely, comprehensive financial reporting to senior management, boards, and relevant committees.</li><li>Advise decision-makers on the financial impact of organizational initiatives, events, and revenue strategies.</li><li>Maintain strong internal controls, oversee audits and filings, and ensure compliance with applicable regulations and accounting standards.</li><li>Guide all accounting functions, including invoicing, payroll, and financial closing procedures.</li><li>Administer HR operations, benefits, payroll, and policy implementation.</li><li>Manage facilities, vendors, insurance, and process improvement initiatives for greater operational effectiveness.</li><li>Prepare and present financial updates and strategic recommendations to board and committee members.</li><li>Act as the primary liaison for finance-related board activities and support governance best practices.</li><li>Mentor and manage finance and administrative staff or vendors, fostering professional growth and accountability.</li><li>Represent the organization with professionalism in dealings with external partners, auditors, and regulatory bodies.</li></ul>
2026-02-05T00:00:00Z