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    16 results for Medical Receptionist in Seattle Wa

    Executive Assistant <p>We are in search of an Executive Assistant to join our team in Redmond, Washington. This role involves a mix of personal and executive assistant duties, with a focus on proactivity, eagerness to learn, and a customer service mindset. The Executive Assistant will be dedicated to supporting a leader and managing a variety of tasks in a thoughtful and organized manner.</p><p><br></p><p>Responsibilities:</p><p>• Provide dedicated support to the leader, including reminders of personal events and accompanying to meetings.</p><p>• Exhibit a proactive approach to tasks, with an eagerness to learn and adapt.</p><p>• Embody a customer service style of thinking, considering the needs of the leader and those seeking time with him.</p><p>• Maintain an organized system for managing tasks and schedules.</p><p>• Ensure discretion and thoughtful communication, respecting the privacy and preferences of the leader.</p><p>• Manage stress effectively in a high-pressure role.</p><p>• Utilize ADP - Financial Services and ADP Workforce Now for various tasks.</p><p>• Apply knowledge of ATS - Asynchronous Transfer Mode, Ceridian, and Dayforce where necessary.</p><p>• Oversee benefit functions, ensuring compliance and maintaining employee relations.</p><p>• Adhere to FMLA regulations and guidelines.</p><p><br></p><p>The pay range for this position is $35.00/hr to $50.00/hr.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>Life Insurance </p><p>STD/LTD</p><p>401k with match</p><p>120 hours PTO</p><p>10 paid holidays</p><p>80 hours holistic health time off</p><p><br></p> Litigation Legal Assistant <p>A midsized law firm in downtown Seattle is seeking a <strong>Litigation Legal Assistant</strong> to support cases of general liability, toxic torts, employment, personal injury, professional liability and other defense matters.</p><p><br></p><p>The salary range is 50-70k plus additional bonus earnings. Full benefits package including medical, dental, vision, and life insurance (with employee's premiums fully paid by firm), 401k with employer match and additional profit-sharing contributions, flexible PTO and sick time, 11 paid holidays, transportation benefits and other perks. </p><p>The role offers hybrid work-from-home flexibility for up to 1 day per week if desired. </p> Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in Seattle, Washington. This position is within the detail oriented Services industry and involves a range of tasks that ensure the smooth operation of an office environment.<br><br>Responsibilities:<br>• Handling incoming and outgoing mail and packages, including operating and troubleshooting mail machines.<br>• Managing fax communications and coordinating with mailing services and delivery personnel as necessary.<br>• Overseeing the cleanliness and organization of the office, including coffee and snack stations and conference rooms.<br>• Assisting in the setup and breakdown of meetings and events, including occasional office furniture rearrangement.<br>• Running errands around Seattle to order and replenish office supplies as needed.<br>• Providing backup support for reception tasks.<br>• Operating and maintaining office equipment, such as printers and copiers, to complete copy/print jobs.<br>• Utilizing accounting software systems and CRM to execute administrative tasks.<br>• Responding to and resolving customer inquiries and maintaining accurate customer credit records.<br>• Performing additional tasks as assigned by the management team. Administrative Assistant <p>We are on the lookout for an Administrative Assistant to join our team located in Seattle, Washington for a local non-profit. In this role, you will be a key player in our customer service team, handling inbound calls, managing data entry, and maintaining email correspondence. This opportunity offers a long term contract employment.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently handle inbound calls, addressing customer queries and concerns.</p><p>• Provide stellar customer service, ensuring customer satisfaction and loyalty.</p><p>• Undertake data entry tasks, ensuring accuracy and timeliness.</p><p>• Manage email correspondence, responding to inquiries and forwarding messages as necessary.</p><p>• Handle both inbound and outbound calls, providing information and assistance.</p><p>• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to manage tasks and maintain records.</p><p>• Schedule appointments, coordinating between various parties to ensure smooth operations.</p> IT Administrative Assistant We are offering a short term contract employment opportunity for an IT Administrative Assistant in Seattle, Washington. This role involves administrative tasks in the IT industry, including managing IT inventory and software licensing, auditing, and customer service.<br><br>Responsibilities:<br>• Handle trouble tickets using a ticketing system, ensuring they are assigned to the right IT personnel<br>• Oversee IT inventory management, including ordering devices and supplies, and tracking inventory<br>• Assign unique asset IDs to new devices and remove old devices from the system<br>• Conduct regular audits on existing inventory for accuracy<br>• Manage software licensing, including assigning and removing licenses to end users<br>• Auditing software portals to ensure license usage is accurate<br>• Oversee cell phone and line of service inventories, working with vendors to assign and modify phone services<br>• Cooperate with IT system administrator to ensure phones and lines of service are accurate and security compliant<br>• Conduct audit reports as directed<br>• Answer phone calls from end users regarding IT issues and direct calls to the appropriate groups<br>• Welcome end users who come into the IT department with IT issues<br>• Create requisitions for purchasing devices and equipment<br>• Process purchase orders for approved requisitions, ensuring correct billing coding to each purchase order<br>• Organize meetings as directed by management, including scheduling and taking meeting minutes Administrative Assistant <p>Robert Half is partnering with a dynamic and fast-paced organization in SeaTac, Washington, that requires a skilled and heavy data entry with Admistartive duties to complete a 3 month project. Join a team where your detail orientation and organizational skills will help ensure operational excellence during a critical period.</p><p><strong>Job Responsibilities:</strong></p><ul><li>Perform high-volume data entry with precision, ensuring all information is accurately maintained in the designated systems.</li><li>Organize, manage, and update various documents and files, both digital and physical.</li><li>Provide administrative support, including scheduling, correspondence, and record maintenance.</li><li>Collaborate with other departments to confirm data accuracy and resolve discrepancies.</li><li>Validate company records with new updating information</li><li>Maintain confidentiality and adhere to company policies regarding data handling.</li><li>Assist with other administrative tasks as needed to support project goals and team members.</li></ul><p><br></p> Administrative Assistant We are on the hunt for a detail-focused Administrative Assistant to join our team within the CPA industry, specifically in Lynnwood, Washington. In this role, you will be instrumental in supporting our Tax Department, particularly during the busy tax season. This role offers a long term contract employment opportunity.<br><br>Responsibilities:<br><br>• Facilitate efficient and clear communication within the team and between accountants and partners.<br>• Assist in preparing the Tax Department for the upcoming tax season.<br>• Handle the management and organization of all ongoing projects within the department.<br>• Update and maintain the project database, ensuring accuracy and easy access.<br>• Demonstrate excellent time management skills to effectively manage multiple tasks and meet deadlines.<br>• Provide customer service by answering inbound calls and handling email correspondence.<br>• Perform data entry tasks and schedule appointments as needed.<br>• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to perform tasks and maintain records.<br>• Handle inbound and outbound calls as part of customer service. Legal Administrator <p>Robert Half is partnering with a Fortune 500 corporation in their search for a Legal Administrative Assistant to join their team in downtown Seattle!</p><p><br></p><p>The position schedule is 8am-5pm Monday through Friday, contract-to-hire, and pays $20-23/hr.</p><p><br></p><p><u>Key Duties:</u></p><ul><li>Assist attorneys on reviewing documents, tracking information, and managing correspondence</li><li>Maintain file organization and answer inquiries from different legal departments</li><li>Additional administrative tasks such as entering in attorney billing time</li></ul> Family Law Attorney <p>A regional law firm is seeking a <strong>Family Law Attorney</strong> to add to their current team in Snohomish & Skagit County. </p><p><br></p><p>The salary range for the role is 110-160k DOE, plus additional bonus earnings, profit sharing, full medical, dental, vision and life insurance, unlimited PTO and paid holidays. This position can be worked with 1-3 days at home, depending on the needs of cases. </p><p><br></p><p>The role will handle cases from intake through resolution of dissolution, custody agreements, child support and other needs for family law cases. Attorneys work directly with clients throughout their case, in addition to having paralegal and legal assistant support.</p> Litigation Legal Assistant <p>A midsized law firm in Downtown Seattle is seeking a <strong>Litigation Legal Assistant</strong>. Cases include matters of business disputes, employment law, construction litigation, real estate disputes and other civil or commercial litigation. They offer a friendly. collaborative environment in a modern office with beautiful views.</p><p><br></p><p>The salary range is 70-95k (flexible above that range for candidates who significantly exceed requirements) with additional bonus and overtime earnings. They offer comprehensive benefits such as medical, dental, vision and life insurance, a 401k with profit sharing, 4 weeks PTO, paid court holidays and other perks. The role allows for 2-3 days work-from-home flexibility if desired.</p><p><br></p><p><u>General responsibilities include: </u></p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents; prepare and finalize basic correspondence and other documents as necessary.</p><p>• Calculate and calendar court deadlines.</p><p>• File pleadings in state and federal trial courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures.</p><p>• Provide general office support for litigation attorneys, for example, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule travel, coordinate meetings, calls and conferences to include ordering meals, scheduling conference rooms, and room set up.</p><p>• Provide support for the firm’s monthly billing process, track attorney time records and billing.</p><p>• Set up new clients and matters in the billing system.</p><p>• Prepare correspondence, documents and presentations; take responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents.</p><p>• Establish and maintain paper and electronic filing systems; classify, sort and file correspondence, records, and other documents.</p><p>• Perform general research and support activities to assist attorneys.</p> Patient Service Representative We are offering a short term contract employment opportunity for a Patient Service Representative in Everett, Washington, United States within the Healthcare/NHS industry. As a Patient Service Representative, you will be a crucial part of our dedicated healthcare team, focusing on managing administrative tasks, facilitating patient appointments, and acting as a communication bridge between patients, caregivers, and our medical staff.<br><br>Responsibilities:<br><br>• Greet patients and their families, creating a welcoming environment within the oncology clinic.<br>• Efficiently manage and confirm patient appointments using electronic systems.<br>• Verify and manage patient insurance details, addressing any insurance-related inquiries.<br>• Handle patient co-payments, deductibles, and payments for services provided and assist with billing queries.<br>• Maintain accurate and confidential patient records, complying with healthcare privacy regulations such as HIPAA.<br>• Serve as a communication link between patients, caregivers, and medical staff, relaying necessary information and messages.<br>• Provide general administrative support, including handling phone calls, managing office supplies, and maintaining an organized reception area.<br>• Collaborate with oncologists, nurses, and other healthcare professionals to coordinate patient care and address patient needs.<br>• Exhibit empathy and compassion while addressing patient concerns, ensuring their needs are met promptly.<br>• Schedule patient appointments and manage inbound telephone calls.<br>• Ensure compliance with HIPAA patient privacy rules and handle electronic medical records. Estate Planning Paralegal <p>A boutique law firm in south Seattle is seeking a <strong>Jr. Paralegal</strong> to add to their Estate Planning team. </p><p><br></p><p>The salary range is 55-70k DOE, with additional bonus earnings. They offer medical insurance, 401k with 4% match, PTO and sick time and free on site parking. </p><p><br></p><p><u>Responsibilities include:</u></p><p>- Drafting estate planning documents and client communication</p><p>- Putting together of inventory of clients' assets in excel</p><p>- Being the main point of contact for clients</p><p>- Leading signing appointments, notarizing documents</p><p>- Recording deeds </p><p>- Using Wealth Counsel and Clio software for drafting and case management</p><p>- Calendaring</p> Administrative Assistant <p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.  </p> Administrative Assistant <p>We are offering a temporary to permanent employment opportunity in Auburn, Washington, for an Administrative Assistant. In this role, you will play a crucial part in supporting our team by handling customer queries, managing data entry tasks, and ensuring smooth internal communication. You will be working in a fast-paced environment where your skills in customer service, Microsoft Office Suite, and inbound-outbound calls will be leveraged.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound calls professionally and efficiently</p><p>• Provide exceptional customer service in all interactions</p><p>• Accurately enter and update customer information in the database</p><p>• Manage email correspondences promptly and accurately</p><p>• Coordinate and schedule appointments as needed</p><p>• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks</p><p>• Efficiently manage both inbound and outbound calls</p><p>• Maintain a high level of organization and attention to detail in all tasks.</p> Proposal Coordinator <p>A growing legal services company is looking for a Proposal Coordinator for a remote, long term contract opportunity. </p><p> Responsibilities: • Create compelling proposals using established templates • Conduct precise document management and processing • Collaborate effectively with Proposal Managers to understand the specific requirements of each proposal • Handle and incorporate requested edits to enhance proposal quality • Gather and organize necessary information and resources to assemble initial drafts of proposals • Log all relevant information into the system in a timely and accurate manner • Utilize tools such as Atlassian Jira, CRM, Microsoft Excel, Word, and PowerPoint for various tasks • Demonstrate excellent communication skills in all interactions • Show understanding of budget processes and contracts • Prepare proposals with attention to detail and accuracy</p> Senior Financial Admin <p>We are offering an exciting opportunity for a Senior Financial Admin to join our vibrant team in the Hospitality industry, based in Seattle, Washington. This role will focus on developing Oracle-based solutions, integrating systems, and managing projects.</p><p><br></p><p>Responsibilities:</p><p>• Architect integration solutions using Oracle DB architecture</p><p>• Develop solutions using Oracle Development Toolkit and maintain a strong understanding of Oracle technologies</p><p>• Utilize SQL and PL/SQL development skills to optimize data management</p><p>• Effectively use data visualization tools like PowerBI for reporting and analysis</p><p>• Design Data Warehousing solutions and manage AWS services for Data storage and processing</p><p>• Draft technical documentation detailing requirements and system processes</p><p>• Apply Agile and Scrum methodologies for project management</p><p>• Familiarize with RPA tools like UiPath and Power Automate for process automation</p><p>• Exhibit strong communication and interpersonal skills to work effectively within a team</p><p>• Successfully deliver complex projects on time and within budget, demonstrating excellent problem-solving and analytical skills.</p><p><br></p><p><strong><u>Core Benefits: </u></strong></p><p><strong>M/D/V </strong></p><p><strong>ST/LT/Disability Insurance</strong></p><p><strong>Retirement Plan: </strong>401k 50% match on up to 6%<strong> </strong></p><p><strong>PTO/Holidays/Sick Time: </strong>160hrs/160hrs<strong>.</strong></p>