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14 results for Front Desk Coordinator in Seattle, WA

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We are offering a short term contract employment opportunity for a Front Desk Coordinator in Seattle, Washington. In this role, you will be primarily responsible for managing front desk operations within our facility, ensuring optimal organization and efficiency.

Responsibilities:

• Coordinate and manage all front desk activities
• Handle incoming phone calls and redirect them as necessary
• Organize and schedule meetings and events
• Ensure the facility space is organized and well-maintained
• Address and resolve any issues or inquiries related to front desk operations
• Perform Receptionist duties as needed.

• Demonstrated experience in a similar role such as Front Desk Coordinator or Receptionist
• Proficient in managing receptionist duties including answering phone calls, scheduling appointments, and greeting visitors
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Proficient in using office software including Microsoft Word, Excel, and email
• Strong organizational skills with attention to detail
• Ability to handle sensitive information with confidentiality
• Good problem-solving skills and ability to handle emergencies
• Detail oriented demeanor and strong customer service skills
• Ability to work independently and as part of a team
• Flexibility to work in shifts if required.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

14 results for Front Desk Coordinator in Seattle, WA

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in Seattle, Washington. In this role, you will be primarily responsible for managing front desk operations within our facility, ensuring optimal organization and efficiency. Responsibilities: • Coordinate and manage all front desk activities • Handle incoming phone calls and redirect them as necessary • Organize and schedule meetings and events • Ensure the facility space is organized and well-maintained • Address and resolve any issues or inquiries related to front desk operations • Perform Receptionist duties as needed.

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in Kirkland, Washington. This role is pivotal in the mortgage and construction industry, where your main function will be to facilitate day-to-day operations at the front desk, manage payments, and ensure customer satisfaction. Responsibilities: • Take charge of the front desk, handling incoming phone calls and assisting visitors with payment procedures • Leverage your skills in administrative assistance and data entry to manage essential documents and titles • Provide concierge services to meet customer needs and resolve their inquiries • Utilize Microsoft Suite, including Word and Excel, to maintain accurate records and organize files • Handle mail and UPS shipping duties to ensure smooth office operations • Use your interpersonal skills to deliver excellent customer service, fostering a welcoming environment for all visitors • Utilize Microsoft Outlook to manage calendars and schedule appointments efficiently • Show your self-driven nature by proactively identifying and addressing issues that may impact office operations

Receptionist Robert Half is actively looking for a welcoming and organized Receptionist for our local clients ongoing needs in the area. This position is ideal for someone who thrives in a customer-facing role and enjoys being the first point of contact for visitors and clients. The Receptionist will manage front desk operations, greet visitors, handle incoming calls, and provide administrative support to ensure a smooth and efficient office environment. The ideal candidate is personable, organized, and able to handle multiple tasks with professionalism. If you are looking for a great opportunity to gain practical Receptionist experience and make a positive impact, please apply now! Key Responsibilities:• Greet visitors, clients, and employees in a friendly and professional manner• Answer and direct incoming phone calls to the appropriate person or department• Manage the reception area, ensuring it is clean, organized, and welcoming• Handle incoming and outgoing mail, packages, and deliveries• Schedule appointments, meetings, or conference rooms as needed• Assist with administrative tasks such as data entry, filing, and maintaining office supplies• Provide support to other departments as requested• Ensure confidentiality and professionalism in all interactions

Receptionist We are offering a short term contract employment opportunity for a Receptionist in the non-profit industry, located in Lynnwood, Washington. The role involves a variety of administrative and customer service responsibilities in a detail-oriented office setting. Responsibilities: • Handling incoming and outgoing calls, providing information, and directing them to the appropriate parties as needed. • Greeting and providing relevant information to customers, as well as directing them accordingly. • Efficiently managing service requests and shutdown information, and communicating the same to the Maintenance Department. • Ensuring office supplies for the Maintenance and Operation Department are always stocked. • Providing administrative support to M& O managers and staff, including but not limited to typing, formatting, and producing reports. • Taking responsibility for functions related to the CMMS system, which may include data entry, work order creation, and report generation. • Managing incoming mail, sorting, and distribution, as well as preparing outgoing mail. • Documenting and maintaining telemetry reading reports. • Preparing and updating weekly telemetry charts as required. • Transcribing meeting minutes as and when needed.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the Detail Oriented Services industry, located in Seattle, Washington. As an Office Assistant, you will engage in various tasks ranging from maintaining office supplies, handling mail services, assisting with receptionist backup support, and managing hospitality and facilities tasks. Responsibilities: • Handle incoming and outgoing mail, operate and troubleshoot mail machines, and coordinate with mailing services as necessary. • Oversee the stocking, cleaning, and maintenance of coffee and snack stations. • Ensure conference rooms are prepared for meetings and events and are cleaned up afterwards. • Be responsible for the cleanliness of kitchen areas and perform conference room sweeps throughout the day. • Handle and complete copy/print jobs, including the creation of binders and tabs. • Monitor and replenish office supplies, ensuring Office Services are well-stocked and organized. • Provide backup support for the receptionist when required. • Carry out additional tasks as assigned from time to time. • Utilize Accounting Software Systems and ADP - Financial Services tools as part of the role. • Apply skills in computer programs and CRM for efficient functioning of the role.

Administrative Coordinator We are offering a short-term contract employment opportunity for an Administrative Coordinator in Seattle, Washington. This role is placed within the industry sector and involves a variety of tasks, including coordination, administrative tasks, marketing support, and communication management. Responsibilities Provides general administrative support, which may include, but not limited to:o Serving as a liaison with shared service departments.o Managing technology support and logistics of online events.o Monitoring and responding to inbox correspondence.o Developing and maintaining organized record-keeping systems.o Scheduling internal and external meetings and coordinating event logistics.o Managing training registrations, certifications, and participant records.o Tracking essential documents, including trainer credentials, contracts, invoices, CEUs, and STARS.o Creating and managing surveys, compiling reports to support program development.o Assisting with financial tracking.o Providing additional support to the team as needed.· Collaborate with team members, partners, and community stakeholders to advance project goals and improve service delivery.· May conduct research and compile data for reports, grants, speeches, and correspondence.· May carry out assignments relating to meetings, committee/community activities, and/or funding.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now! Key Responsibilities:• Perform general administrative duties, such as filing, scanning, and data entry• Answer and direct phone calls, take messages, and respond to inquiries• Maintain and organize office supplies, ensuring inventory is stocked• Assist with scheduling meetings, appointments, and maintaining calendars• Sort, distribute, and handle incoming and outgoing mail and packages• Provide support to team members with various projects and tasks as needed• Maintain cleanliness and organization of the office space• Uphold confidentiality and professionalism in handling sensitive information

Senior Financial Admin We are offering an exciting opportunity for a Senior Financial Admin to join our vibrant team in the Hospitality industry, based in Seattle, Washington. This role will focus on developing Oracle-based solutions, integrating systems, and managing projects. Responsibilities:• Architect integration solutions using Oracle DB architecture• Develop solutions using Oracle Development Toolkit and maintain a strong understanding of Oracle technologies• Utilize SQL and PL/SQL development skills to optimize data management• Effectively use data visualization tools like PowerBI for reporting and analysis• Design Data Warehousing solutions and manage AWS services for Data storage and processing• Draft technical documentation detailing requirements and system processes• Apply Agile and Scrum methodologies for project management• Familiarize with RPA tools like UiPath and Power Automate for process automation• Exhibit strong communication and interpersonal skills to work effectively within a team• Successfully deliver complex projects on time and within budget, demonstrating excellent problem-solving and analytical skills. Core Benefits: M/D/V ST/LT/Disability InsuranceRetirement Plan: 401k 50% match on up to 6% PTO/Holidays/Sick Time: 160hrs/160hrs.

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant We are in search of an Administrative Assistant to be a part of our team located in Kent, WA. This role is particularly suited to those who excel in data handling, reporting, and operational tasks. This job will involves administrative and organizational support, data entry and reporting, and asset tracking. Responsibilities• Handle the management of emails and recurring operational tasks such as mileage logs, vehicle renewals, equipment inspections, and fleet disposal processes.• Take responsibility for organizing and streamlining processes, focusing on improving efficiency and identifying project opportunities.• Oversee data entry tasks and populate pre-built Excel reports related to commissions, financial reports, and operational metrics.• Use intermediate Excel functions like VLOOKUPs, PivotTables, and formulas to ensure data accuracy and generate insights.• Utilize software to monitor equipment, manage vehicle listings, and supervise asset updates.• Maintain comprehensive records of IT assets, including computers, phones, and associated costs.• Run queries and retrieve crucial company data using Microsoft Access.• Manage quarterly customer rebate reports, ensuring data accuracy and prompt processing.• Prepare monthly and quarterly financial summaries, including branch-specific revenue and expense data, supporting accurate and timely submission of corporate tax documents.

Adminstrative Assistant We are seeking a proactive and detail-oriented Adminstrative Coordinator to support the bidding process, administrative functions, and operational workflow within our companyy. This role is ideal for someone comfortable in a construction environment, has strong Excel skills, can manage phone communications, welcome guests and visitors, maintain accurate records, and gradually support billing tasks. You will also play a significant role in the creation of updating document templates for all work, contracts and work flow processes. Responsibilities:• Assist in preparing and finalizing quotes/bids, taking into account various factors such as location, installation, specifications, scope, parts, labor, etc.• Handle inbound telephone calls, primarily involving transfers and inquiries.• Utilize Excel extensively for various tasks, including plugging in numbers from estimators' notes and breaking down expenses.• Collaborate closely with the estimator, sharing prepared documents for approval.• Over time, take on the responsibility of assisting with billing processes.• Develop and maintain accurate records using CRM and Data Processing skills.• Utilize Microsoft Excel and Google Sheets for data management and tracking awarded bids.• Contribute to business process improvement by creating updated templates for all work and contracts.• Ensure compliance with company policies and procedures while performing administrative tasks.• Use your skills in handling subcontractor bids, construction documents, and document control to ensure effective operations.

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14 results for Front Desk Coordinator in Seattle, WA

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