We are in search of an Office Manager/Front Desk to become a part of our team. This role is based in Scottsdale, Arizona, and offers a short term contract employment opportunity. In this role, you will have the chance to manage various office tasks, ranging from administrative duties to event coordination.
Responsibilities:
• Oversee the daily opening of the office
• Handle incoming mail and ensure proper distribution
• Assist with various accounting tasks, including checks processing
• Manage the organization of files, including boxing and archiving
• Play a key role in planning company events, including tracking attendees and organizing meals
• Coordinate with communities to update team contact lists regularly
• Manage the ordering of necessary business supplies
• Demonstrate flexibility and positivity in undertaking various tasks as needed
• Keep track of team members' birthdays and coordinate appropriate celebrations
• Provide a warm welcome to clients upon arrival
• Juggle multiple tasks with confidence and maintain composure under pressure.
• Proficient in managing accounts payable (AP)
• Experience with accounts receivable (AR) processes
• Ability to handle inbound calls professionally and efficiently
• Familiarity with receptionist duties including visitor reception and coordination
• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills
• Proficiency in using office management software
• Ability to work independently and make decisions
• High degree of accuracy and attention to detail
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong problem-solving skills and the ability to troubleshoot issues as they arise.