The Receptionist is responsible for directing all phone calls, professionally greeting and directing visitors, coordinating shipping/receiving for mail and packages, ordering office supplies, and performing administrative duties as needed.

Essential Functions

·       Professionally welcome and direct all visitors.

·       Operate telephone system and direct incoming and inter-office calls.

·       Supply information to callers and page individuals as needed.

·       Schedule conference calls and meeting rooms.

·       Coordinate shipping / receiving process for all packages.

·       Creation of documents and labels.

·       Process expense reports.

·       Assist the Accounting Team with Invoice and check uploads, and other various tasks as needed.

·       Sort and distribute all mail, faxes, and packages.

·       Order office supplies and track inventory.

·       Prepare agendas, and action item follow-ups as needed.

·       Conduct research and prepare reports as needed.

·       Maintain a professional office lobby area, including setting up holiday decorations as needed.

·       Perform other miscellaneous administrative duties and jobs as needed.

Qualifications

·       Previous receptionist or administrative experience.

·       Strong organizational skills and the ability to multi-task.

·       Professional verbal and written communication skills.

·       Proficiency in MS Office.

Working Conditions

·       Location – This position will work out of the Scottsdale office.

·       Office environment – extensive sitting at desk and computer; some standing, bending at the waist, stooping and reaching required; ability to lift 5-20 pounds occasionally.  

·       Schedule: 7:30am – 4:00pm Monday through Friday. 

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